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HomeMy WebLinkAboutPR 23586: CONTRACT WITH FLORIDA FLOATS, INC. DBA BELLINGHAM MARINE FO THE REHABILITATION OF THE PLEASURE ISLAND MARINA vi2r rtir; www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: January 31, 2024 To: The Honorable Mayor and City Council Through: Ron Burton, City Manager From: George Davis, Director of Pleasure Island RE: P.R. 23586—Contract with Florida Floats, Inc. dba Bellingham Marine for the rehabilitation of the Pleasure Island Marina. Introduction: The intent of this Agenda Item is to request the City Council's approval of P.R. No. 23586 authorizing the City Manager to execute an agreement with Florida Floats,Inc.dba Bellingham Marine of Jacksonville, Florida for the rehabilitation of the Pleasure Island Marina in the amount not to exceed $1,382,900.00. Background: Pleasure Island's Marina was constructed in 2011. Since then, the Marina has suffered from several tropical storms and hurricanes, all of which have compromised the floating docks severely. Per Resolution No. 23-132, City Council authorized the City Manager to execute a contract with Arceneaux, Wilson & Cole, LLC for the engineering design and construction management services for the rehabilitation of the Marina. After performing their professional services, receiving and evaluating a bid, AWC recommended Florida Floats, Inc. dba Bellingham Marine. Budget Impact: The funding for this project in Account Number 307-60-000-8525-00-10-000 Project Number PI0001 is contingent upon the approval of a budget amendment via adoption of proposed ordinance 7228. Recommendation: It is recommended that the City Council approve P.R.No. 23586 authorizing the City Manager to execute an agreement with Florida Floats, Inc. dba Bellingham Marine of Jacksonville, Florida for the rehabilitation of the Pleasure Island Marina in the amount not to exceed $1,382,900.00. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294 P.R. #23586 1/31/24 gd RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE AN AGREEMENT WITH FLORIDA FLOATS,INC. DBA BELLINGHAM MARINE OF JACKSONVILLE, FLORIDA FOR THE REHABILITATION OF THE PLEASURE ISLAND MARINA IN THE AMOUNT NOT TO EXCEED $1,382,900.00; THE FUNDING FOR THIS PROJECT IN ACCOUNT NUMBER 307-60-000-8525-00-10-000 PROJECT NUMBER PI0001 IS CONTINGENT UPON THE APPROVAL OF A BUDGET AMENDMENT VIA ADOPTION OF PROPOSED ORDINANCE 7228. WHEREAS,the Pleasure Island Marina's floating docks are in critical condition and need restoration; and, WHEREAS, pursuant to Resolution No. 23-132, the Port Arthur City Council authorized the City Manager to execute a contract with Arceneaux,Wilson&Cole,LLC of Port Arthur,Texas for the engineering design and construction management services for the rehabilitation of the Pleasure Island Marina; and, WHEREAS, on September 13, 2023, and September 20, 2023, the Purchasing Division solicited bids for the rehabilitation of the Pleasure Island Marina, as delineated in the City's purchasing policy; and, WHEREAS, one bid was received and opened on December 6, 2023, with Florida Floats, Inc. dba Bellingham Marine of Jacksonville, Florida being the sole bidder, as delineated in the bid tabulation attached hereto as Exhibit"A"; and, WHEREAS, Arceneaux, Wilson & Cole, LLC evaluated the bid and recommended that the City of Port Arthur award the contract for the Pleasure Island Marina Rehabilitation to Florida Floats, Inc. dba Bellingham Marine; and, P.R. # 23586 1/31/24 gd BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR, TEXAS: Section 1. That the facts and opinions in the preamble are true and correct. Section 2. That the City Council hereby authorizes the City Manager to execute a contract, in substantially the same form as Exhibit"B"with Florida Floats, Inc. dba Bellingham Marine of Jacksonville, Florida, for the rehabilitation of the Pleasure Island Marina, with a budgetary impact in the amount not to exceed $1,382,900.00, the funding for this project in Account No. 307-60-000-8525-00-10-000, Project Number PI0001 is contingent upon the approval of a budget amendment via adoption of proposed ordinance 7228. Section 3. That a copy of the caption of this resolution be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED THIS day of , 2024 at a Regular Meeting of the City Council of the City of Port Arthur, Texas,by the following vote: AYES: (Mayor) ; Councilmembers: NOES: Thurman Bill Bartie Mayor P.R. #23586 1/31/24 gd ATTEST: Sherri Bellard City Secretary APPROVED AS TO FORM: buLdrit al Tizen , Esq. City Attorney APPROVED AS TO ADMINISTRATION: Ron Burton City Manager George Davis Director of Pleasure Island APPROVED AS TO AVAILABILITY OF FUNDS: 4 �°� £ iii, Lynd Boswell Director of Finance I4 , LAW Clifton Williams, CPPB Purchasing Manager P.R. # 23586 1/31/24 gd Exhibit "A" - - V ° o » §f3. IIC: . . e f } % % � ». Q-� C n .. q § f , 0 4 � © A c � O .0 0 2 tip k ¢ / - d IS: E R - et § ° AZ § so § ? ■ 2 E : » o .Ivll mi CI 10 p § 4 w tv 0 E \ § ' R Ai t• © k n § R 0 t, n imi § 3 2 p k ril 0 0 7 72 0N r= 7 iv ƒ 2 / § c m N) k el) 2 to F 4 k co to A 1.11 L - 2 0 - R § ° a ■ 5 0,„„. . aiwc ARCENEAUX WILSON&COLE eng+neerrng surveying I plammng January 11, 2024 Mr. George Davis Pleasure Island Commission 520 Pleasure Pier Blvd. Port Arthur, TX 77640 RE: RECOMMENDATION OF AWARD Pleasure Island Marina Repairs AWC Job No.: PIC-481 Dear Mr. Davis, On December 6, 2023, the City of Port Arthur received one (1) sealed bid for Pleasure Island Marina Repairs project in Port Arthur,Texas. The bid was opened and read aloud during the public bid opening. Florida Floats, Inc. dba Bellingham Marine of Jacksonville, Florida, submitted the lowest responsive Total Amount Bid for in the amount of $1,382,900.00 for the project. A copy of the Bid Tabulation is enclosed for your information. On behalf of the Pleasure Island Commission and the City of Port Arthur, Arceneaux Wilson & Cole LLC (AWC) has evaluated the bid documentation for the submitted bid. The Bid Package was submitted with the required contents and acknowledged receipt of Addenda No. 1 & 2. No substitutions were submitted. We recommend that the City of Port Arthur award the contract for Pleasure Island Marina Repairs to Florida Floats, Inc. dba Bellingham Marine based on the lowest responsive Total Amount Bid in the amount of $1,382,900.00. 409.724.7888 3120 Central Mall Drive Port Arthur,TX 77642 Engineering Surveying 1f?1O1fl::S7 M If you have any questions or require additional information, please don't hesitate to contact the undersigned by email at Joe.Wilson©awceng.com or by phone at 409-724-7888. Sincerely, ARCENEAUX WILSON & COLE LLC JoeM. W. n, Jr., PE Preside P.R. #23586 1/31/24 gd Exhibit "B" CONSTRUCTION CONTRACT AGREEMENT [Non-Federally Funded Projects] THIS AGREEMENT, made this _ day of _ , _ , by and between the CITY OF PORT ARTHUR, a municipal corporation organized under the laws of the State of Texas, hereinafter called "OWNER", and Florida Floats, Inc dba Bellingham Marine, herein acting by and through Jeffery Pratt, hereinafter called "CONTRACTOR". WITNESSETH: That for and in consideration of the payments, terms, conditions, and agreements set forth herein, OWNER and CONTRACTOR agree as follows: 1. The CONTRACTOR will commence and complete the construction of PLEASURE ISLAND MARINA REPAIRS 2. The CONTRACTOR will furnish at his own expense all the materials, supplies, tools, equipment, labor and other services necessary for the construction and completion of the Project described herein. 3. The CONTRACTOR will commence the work required by the Contract Documents on or before a date to be specified in the Notice to Proceed and will complete the same within 365 consecutive calendar days as specified in the Notice to Proceed, including, but not limited to, all Saturdays, Sundays and Federal, State, and City holidays unless the period for completion is extended otherwise by the Contract Documents. 4. The CONTRACTOR agrees to perform all the Work described in the Contract Documents and comply with the terms therein for the sum of S 1.382.900.00, or as shown in the Bid Schedule. 5. The term "CONTRACT DOCUMENTS" means and includes the following: (A) Agreement (B) Advertisement for BIDS (C) Information to BIDDERS (D) BID (E) BID BOND (F) General Conditions (G) Labor Classification and Minimum Wage Decision (H) Supplemental General Conditions (I) Payment Bond (J) Performance Bond (K) Notice of Award (L) Notice to Proceed (M) Insurance A-1 (N) Scope of Work prepared or issued by Arceneaux Wilson & Cole LLC dated JUNE 2023 (0) Qualification Statement (P) Preliminary Engineering Report prepared by Arceneaux Wilson & Cole LLC dated JUNE 2023 (Q) Addenda: No. , dated , 20 . No. ,dated , 20 . b. The OWNER will pay to the CONTRACTOR in the manner and at such times as set forth in the General Conditions such amounts as required by the Contract Documents. 7. This Agreement shall be binding upon all parties hereto and their respective heirs, executors, administrators,successors, and assigns. IN WITNESS WHEREOF, the Parties hereto have executed, or caused to be executed by their duly authorized officials, this Agreement in two (2) copies, each of which shall be deemed an original on the date first above written. APPROVED IN FORM: OWNER: CONTRACTOR: OWNER: Florida Floats, Inc dba Bellingham Marine CITY OF PORT ARTHUR BY BY NAME Jeffery Pratt NAME ADDRESS 2014 Dennis Street Jacksonville, Fl 32204 TITLE Vice President [CORPORATE SEAL] [SEAL] ATTEST: ATTEST: NAME: NAME: A-2