HomeMy WebLinkAboutPR 23592: TO NEGOTIATE A PROFESSIONAL SERVICES AGREEMENT WITH AWC, PORT ACRES DRAINAGE IMPROVEMENT PROJECT City of
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INTEROFFICE MEMORANDUM
Date: February 9, 2024
To: The Honorable Mayor and City Council
Through: Ron Burton, City Manager
From: John Cannatella,PE, Capital Project Engineer
RE: PR No. 23592: Authorizing the City Manager or his designee to negotiate a professional
services agreement with Arceneaux, Wilson & Cole, LLC, (AWC) of Port Arthur,
Texas, for engineering construction management services associated with the Port Acres
Drainage Improvement Project. Project No. DR1P03-ENG.
Introduction:
The intent of this agenda item is to seek City Council's approval for the City Manager or his designee
to negotiate a professional services agreement with Arceneaux, Wilson & Cole, LLC, (AWC) of Port
Arthur, Texas, for engineering construction management services associated with the Port Acres
Drainage Improvement Project. Project No. DR1P03-ENG.
Background:
Pursuant to Resolution 18-231, the City of Port Arthur adopted the 2018 Disaster Recovery and
Resiliency Plan (DRRP) for recovery activities following Hurricane Harvey. A significant portion of
the DRRP included mitigation planning and investment in infrastructure to address impacts of future
disasters. Its recovery actions provided for efforts to rebuild/repair streets, utilities, public facilities,
water, sewer, and drainage. DRRPs mitigation included identifying areas in the 100-year flood zone
and areas that frequently flooded during previous storms or significant rain events. The City of Port
Arthur, as part of the DRRP recovery activities, identified flood and drainage problems within the
community of Port Acres.
Pursuant to Resolution No. 20-023, the City of Port Arthur's City Council (City) approved entering
into a professional service agreement with AWC for professional services associated with the
engineering of the Port Acres Subdivision Drainage Improvement Project for$685,867.00. The Texas
Division of Emergency Management (TDEM) and the Federal Emergency Management Agency
(FEMA) mandated that additional technical data, environmental assessments, additional flood
modeling, and impact studies be applied to the Port Acres Project. Pursuant to Resolution No. 21-140,
"Remember,we are here to serve the Citizens of Port Arthur"
444 4th Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294
S:\Engineenng\PUBLIC WORKS\PW-ENGINEERING\C.I.P.PROJECTS\Year 2023\DRAINAGE PROJECTS\Port Acres\Professional Services\Agenda Memo AWC Prof Svcs Port Acres.eocr
City Council approved Amendment 1 to the contract between the City and AWC adding $24,205.00 to
perform the items addressed by TDEM and FEMA. The original contract amount of$685,867.00 was
increased by $24,205.00 to the new contract amount of$710,072.00.
Budget Impact:
Funding will be available from the Hazzard Mitigation Grant Account No. 154-00-000-8515-00-10-000 and
Community Development Block Grant DR Account No. 148-00-000-8515-00-10-000. Project No.
DRI P03-ENG.
Recommendation:
It is recommended that the City of Port Arthur's City Council approve PR No. 23592, authorizing the
City Manager or his designee to negotiate a professional services agreement with Arceneaux, Wilson
& Cole, LLC, (AWC) of Port Arthur, Texas, for engineering construction management services
associated with the Port Acres Drainage Improvement Project. Project No. DR1P03-ENG.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
MEMORANDUM
To: Mayor and City Council t j
From: Val Tizeno, City Attorney \
Date: February 12, 2024
Subject: P.R. Nos. 23561, 23591 and 23592
In September of 2019, the City issued an RFQ for Engineers for Four Drainage Projects
(P19-105) ("Project") seeking to select one or multiple professional engineering firm(s) to
provide engineering services including design, project inspection and management of each
Project. In addition to full spectrum design services, the RFQ scope of work included broad
construction phase services, including Construction Management ("CM") services. The
2019 RFQ evaluation criteria included scoring based on prior experience in the full scope of
work, so selection of the most qualified firm was based on both design and construction
phase experience. Later, one of the drainage projects was not funded by FEMA and did not
move forward.
On January 27, 2020, the City awarded two of the drainage projects to Arceneaux Wilson
and Cole (AWC) for the Phase 1 Engineering and Design work. Specifically, the Port Acres
Subdivision Drainage project was awarded to the AWC pursuant to Resolution No. 20-023
and the El Vista Drainage project was awarded to AWC pursuant to Resolution No. 20-022.
Simultaneously, the City awarded Phase 1 Engineering and Design work of the Stonegate
Golf Course Project to Stuart Consulting pursuant to Resolution No. 20-021. The fees
negotiated and incorporated into each of the three Professional Services Agreements did
not include any construction phase management services.
The design phase is now complete and the City staff is asking to award contracts for the
construction management for each of the three existing projects. It is important to
emphasize that with regard to the Stonegate project, the City elected to not award the
construction phase scope of work to Stuart Consulting and instead issued a new Request
for Qualifications (RFQ) for this work. This particular RFQ was advertised in September of
2023. Upon conclusion of the evaluation process, the City is awarding the construction
phase management services scope of work for Stonegate to Chica and Associates pursuant
to Proposed Resolution No. 23561. This item is placed on the February 13, 2024, City
Council meeting.
However, with regard to the Port Acres and El Vista projects, the City wishes to amend
AWC's existing contract to incorporate the construction phase management scope of work
that was included from the original 2019 RFQ. This agenda also includes P.R. 23591 and
P.R. 23592 which authorizes the City Manager to negotiate an amendment to the existing
contracts for the Port Acres and El Vista projects.
PR No. 23592
2/7/2024 mje
Page 1 of 3
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER OR HIS
DESIGNEE TO NEGOTIATE A PROFESSIONAL SERVICES AGREEMENT
WITH ARCENEAUX, WILSON & COLE, LLC, (AWC) OF PORT ARTHUR,
TEXAS FOR ENGINEERING CONSTRUCTION MANAGEMENT SERVICES
ASSOCIATED WITH THE PORT ACRES SUBDIVISION DRAINAGE
IMPROVEMENT PROJECT. PROJECT NO. DR1P03-ENG.
WHEREAS, pursuant to Resolution 18-231, the City of Port Arthur adopted the 2018
Disaster Recovery and Resiliency Plan (DRRP) for recovery activities following Hurricane
Harvey; and,
WHEREAS, its recovery actions include efforts to rebuild/repair drainage infrastructure
in flood prone areas of the City, with the subdivision of Port Acres meeting the criteria; and,
WHEREAS, pursuant to Resolution 20-023, the City of Port Arthur's City Council (City)
approved entering into an agreement with Arceneaux, Wilson & Cole, LLC, (AWC) of Port
Arthur, Texas, for professional services associated with the engineering of the Port Acres
Subdivision Drainage Improvement Project for $685,867.00; and,
WHEREAS, the Texas Division of Emergency Management (TDEM) and the Federal
Emergency Management Agency (FEMA) mandated that additional technical data,
environmental assessments, additional flood modeling, and impact studies be applied to the
Port Acres Project; and,
WHEREAS, pursuant to Resolution No. 21-140, City Council approved Amendment 1 to
the contract between the City and AWC adding $24,205.00 to perform the items addressed by
TDEM and FEMA. The original contract amount of $685,867.00 was increased by $24,205.00
to the new contract amount of $710,072.00; and,
PR No. 23592
2/7/2024 mje
Page 2 of 3
WHEREAS, approval of negotiating this agreement with Arceneaux, Wilson & Cole,
LLC, (AWC) of Port Arthur, Texas, is hereby, deemed an appropriate action; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
THAT, the facts and opinions in the preamble are true and correct; and,
THAT, the City of Port Arthur's City Council approve PR No. 23592, authorizing the City
Manager or his designee to negotiate a professional services agreement with Arceneaux,
Wilson & Cole, LLC, (AWC) of Port Arthur, Texas, for engineering construction management
services associated with the Port Acres Drainage Improvement Project; and,
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
READ, ADOPTED AND APPROVED this the day of , A.D.
2024 at a meeting of the City of Port Arthur, Texas, by the following vote:
Ayes: Mayor:
Councilmembers:
Noes:
Thurman "Bill" Bartle
Mayor
ATTEST:
Sherri Bellard, TRMC
City Secretary
PR No. 23592
2/7/2024 mje
Page 3 of 3
APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION:
i`
Valecia Tizeno, Esq Ronald Burton, CPM
City Attorney City Manager
APPROVED AS FOR AVAILABILITY OF FUNDS:
dti-Y)(-L.) A/40 PO
Lynda 'Lyn" Boswell, M.A., ICMA-CM
Director of Finance
John C n atella, PE
Capita project Engineer
Clifton Williams, CPPB
Purchasing Manager