HomeMy WebLinkAboutPR 23639: INTERLOCAL AGREEMENT WITH JEFFERSON COUNTY PRECINT 3 TO CUT THE GRASS AND APPLY HERBICIDE SPRAY AT THE NORTH AND SOUTH LEVEE ROADS ON PLEASURE ISLAND �nsr QQQQrrhri^
www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: February 16, 2024
To: The Honorable Mayor and City Council
Through: Ronald Burton, CPM City Manager
From: George Davis, Director of Pleasure Island
RE: PR 23639: Interlocal Agreement between the City of Port Arthur and Jefferson
County Precinct 3 to cut the grass and apply herbicide spray at the North and
South Levee Roads on Pleasure Island,three times this year.
Introduction:
The intent of this Agenda Item is to request the City Council's approval of PR 23639
authorizing the City Manager to enter into an Interlocal Agreement between the City of Port
Arthur and Jefferson County Precinct 3,to cut the grass and apply herbicide spray at the North
and South Levee Roads on Pleasure Island,three times this year in an amount not to exceed
$52,372.08.
Background:
Jefferson County, Texas through Commissioner Precinct 3 has, in the past,provided labor and
equipment to cut the grass at the North and South Levee Roads on Pleasure Island. The City of
Port Arthur does not have the labor or equipment suited for maintaining the grass on the Levee
Roads. Jefferson County has agreed to furnish labor and equipment subject to the requirements
of the Texas Government Code, Sec. 791. 014.
Budget Impact:
Jefferson County has agreed to maintain the grass along the levee roads for three cuts and
sprays this year, in an amount not to exceed$52,372.08. Funding is available in the Other
Contractual Account, Account Number 001-25-065-5322-00-20-000.
Recommendation:
It is recommended that the City Council approve PR 23639 authorizing the City Manager to
enter into an Interlocal Agreement between the City of Port Arthur and Jefferson County
Precinct 3,to cut the grass and apply herbicide spray at the North and South Levee Roads on
Pleasure Island, three times this year in an amount not to exceed$52,372.08.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294
P. R. #23639
02/16/2024 gd
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER
INTO AN INTERLOCAL AGREEMENT BETWEEN THE CITY OF PORT
ARTHUR AND JEFFERSON COUNTY PRECINCT 3 TO CUT THE
GRASS AND APPLY HERBICIDE SPRAY AT THE NORTH AND SOUTH
LEVEE ROADS ON PLEASURE ISLAND THREE TIMES THIS YEAR
FOR AN AMOUNT NOT TO EXCEED $52,372.08. FUNDING IS
AVAILABLE IN THE OTHER MAINTENANCE ACCOUNT, ACCOUNT
NUMBER 001-25-065-5322-00-20-000.
WHEREAS,the City of Port Arthur does not have enough labor or equipment suitable for
maintaining the grass along the North and South Levee Roads on Pleasure Island; and,
WHEREAS, the City of Port Arthur requested Jefferson County Precinct 3's assistance
with the grass cutting and herbicide spraying of the grass at the North and South Levee Roads on
Pleasure Island,three times this year; and,
WHEREAS, the City of Port Arthur shall provide Jefferson County Precinct 3 with three
payments in exchange for the County's labor and equipment (see Exhibit A) ; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
THAT,the facts and opinions in the preamble are true and correct; and,
THAT, the City Council hereby approves this Resolution for submission to the Jefferson
County Commissioners Court for approval of the interlocal agreement between the City of Port
Arthur and Jefferson County Precinct 3 to cut the grass and apply herbicide spray at the North and
South Levee Roads on Pleasure Island, three times this year in an amount not to exceed
$52,372.08; and,
THAT,the execution of the interlocal agreement will be contingent upon approval by the
Jefferson County Commissioners Court; and.
THAT, funding is available in the Other Contractual Account, Account Number 001-25-
065-5322-00-20-000; and,
P. R. #23639
02/16/2024 gd
THAT, this Resolution authorizes the City of Port Arthur to allow Precinct 3 to perform
work and services pursuant to Texas Government Code Section 791.014; and,
THAT. a copy of the caption of this resolution be spread upon the minutes of the City
Council.
READ, ADOPTED,AND APPROVED,this day of
2024 AD, at a regular meeting of the City Council of the City of Port Arthur, Texas, by the
•
following vote: AYES: Mayor:
•
Councilmembers:
•
•
NOES:
Thurman"Bill" Bartie
Mayor
ATTEST:
Sherri Bellard
City Secretary
APPROVED AS TO FORM:
(i/07. � — hVal Tizen , Esq
City Attorney
P. R. # 23639
02/16/2024 gd
APPROVED AS TO ADMINISTRATION:
Ron Burton, CPM
City Manager
George Davis
Director of Pleasure Island
APPROVED AS TO AVAILABILITY OF FUNDS:
) re0J-0.0
Lynda oswell
Director of Finance
6/X 31:4,
Clifton Williams, CPPB
Purchasing Manager
P. R. # 23639
02/16/2024 gd
Exhibit "A"
•
THURMAN BILL BARTIE,MAYOR .gy s RONALD BURTON
TIFFANY HAMILTON,MAYOR PRO TEM Ctn. of crry ` CITY MANAGER
COUNCIL MEMBERS: SHERRI BELLARD,TRMC
WILLIE BAE LEWIS z CITY SECRETARY
DONEANE BECKCOM n r t r t h u r
HAROLD L.DOUCET,SR VAL TIZENO
THOMAS KINLAW III Tr '`j' CITY ATTORNEY
DONALD FRANK,SR.
February 13, 2024
County Commissioner Michael Sinegal, Comm. Pct. 3
Jefferson County Road & Bridge Precinct#3
5700 Jade Ave
Port Arthur,TX 77640
RE:Assistance through Interlocal Agreement
Dear Commissioner Sinegal:
The City of Port Arthur respectfully request the assistance of Jefferson County through an interlocal agreement
for the maintenance of North and South Levees of Pleasure Island as provided below.
1. Cut the grass for the North and South Levees of Pleasure Island by using two slope mowers, three side arms
and two bush hogs. One Gradall and a dump truck to clean the scattered debris, waste and trash.
Additionally, the City requests your spraying crew to put herbicide spraying (3 times). The City also requests
mowing the North and South levees three times this year, (i.e., March,July and November).
The City of Port Arthur will provide the following for your assistance:
2. It is understood that in order to aid in the maintenance of the North and South Levee,Jefferson County Pct. 3
will have to provide additional staff, equipment and work hours. Therefore, the City will provide payment to
Pct. 3 for overtime,fuel for equipment usage and miscellaneous items as follows:
• Labor= $11,304.00
• Fuel Charge = $1,050.00
• Equipment/Parts=$5,121.36
Total = Projected budgetary amount of$17,475.36 per cut
In total,the City payment shall not exceed $52,372.08 for the grass cutting on the North and South Levees.
Your Assistance is appreciated,
Ronald Burton, CPM
City Manager
P.O.BOX 1089• PORT ARTHUR,TEXAS 77641-1089 ' (409)983-8100* www.portarthurtx.gov