HomeMy WebLinkAboutPR 23590: SANITARY SEWER SYSTEM REHABILITATION CONTRACT 1, CHANGE ORDER NO. 3 ,/
A
or"f rtItrr
INTEROFFICE MEMORANDUM
Date: February 2, 2024
To: The Honorable Mayor and City Council
Through: Ronald Burton, City Manager
From: Calvin Matthews, P.E., Water Utilities Director
RE: PR No. 23590 - Sanitary Sewer System Rehabilitation Contract 1, Change Order
No. 3
Introduction:
This Agenda Item intends to seek the City Council's approval of Change Order No. 3 for the
Sanitary Sewer System Rehabilitation Contract 1 project with King Solutions, LLC
Background:
The Sanitary Sewer System Rehabilitation Contract 1 project was designed by Golden
Triangle Consulting Engineers and managed by City Staff On May 9, 2023, the Council
passed Resolution No. 23-219, which awarded King Solutions, LLC with the construction
phase of the Sanitary Sewer System Rehabilitation Contract 1.
Per Resolution No. 23-352, Change Order No. 1 added 640' of sanitary sewer line on 22nd
Street and 1020 ft on line 4, as well as deleting the 8" sanitary sewer replacement on line 3
and the 12" sewer replacement on 22nd Street between manholes 4 and 5.
Per Resolution No. 24-039, Change Order No. 2 consolidated the contract quantity and
additional nearby sewer line installation which collapsed after the design and award of the
contract. It includes replacing 2,950 ft of 8" sewer line, 2 manholes, 1 clean-out, connecting 60
short side service lines, removing 1,960 ft of 10" sanitary sewer lines that had been done by
city force, and extending the construction time by 80 days.
The proposed Change Order No.3 will install 3,300 ft of 8" sewer line, and 8 manholes
between Thomas Blvd and 10th Street. The proposed change order also requests a 30-day
extension to complete all the remaining work due to delays in material's weather days, and
additional scope of work.
"Remember,we are here to serve the Citizens of Port Arthur"
(,r of
��rt rlhur
Budget Impact:
The original contract total amount is $1,419,884.00.
Change Order No. 1, increased the total project cost by $54,140.00.
Change Order No. 2, will increase the total project cost by $90,800.00
Change Order No.3 will increase to the total project cost by $203,200.00 to the final total
contract amount of$1,768,024.00
Funds are available in Account No. 405-40-000-8516-00-00-000, Project No. WS-0006-CON.
Recommendation:
It is recommended that City Council adopt Proposed Resolution No. 23590, thereby
increasing the project scope and total contract price, as described/outlined above.
"Remember,we are here to serve the Citizens of Port Arthur"
PR No.23590
2/2/2024 CV
Page 1 of 3
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER
TO EXECUTE CHANGE ORDER NO. 3 TO THE
CONTRACT WITH KING SOLUTIONS, LLC OF
HOUSTON, TEXAS FOR THE SANITARY SEWER
SYSTEM REHABILITATION CONTRACT NO. 1,
INCREASING THE CONTRACT AMOUNT BY $203,200.00,
TO A NEW CONTRACT TOTAL OF $1,768,024.00; AND A
TIME EXTENSION OF 30 DAYS FOR A NEW TOTAL
CONTRACT TIME OF 260 DAYS. ACCOUNT NO. 405-40-
000-8516-00-00-000, PROJECT NO. WS0016-CON.
WHEREAS, pursuant to Resolution No. 23-219, the City Council awarded a contract to
King Solutions, LLC of Houston, Texas for the construction phase of the Sanitary Sewer System
Rehabilitation Contract for the total contract amount of$1,419,884.00; and,
WHEREAS, pursuant to Resolution No. 23-352, Change Order No. 1 was approved by
adding 640 ft of pipe bursting on 22nd Street and 1020 ft on line 4, as well as deleting the 8"
sewer replacement on line 3 and the 12" sewer replacement on 22nd Street between manholes 4
and 5, increasing the contract amount by $54,140.00, and bringing the new contract amount to
$1,474,024.00; and,
WHEREAS, pursuant to Resolution No. 24-039, Change Order No. 2 was approved to
replace 2,950 ft of 8" sanitary sewer lines, 2 manholes, 1 clean-out, connect 60 short side service
lines,remove 1,960 ft of 10" sanitary sewer lines that the city forces had installed; and,
WHEREAS, the proposed Change Order No.3 will install 3,300 ft of 8" sewer line, and
8 manholes between Thomas Blvd and 10th Street, and add a 30-day extension to complete all the
remaining work due to delays in material's weather days, and additional scope of work in
EXHIBIT"A"; and,
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
PR No. 23590
2/2/2024 CV
Page 2 of 3
THAT,the facts and opinions in the preamble are true and correct; and,
THAT, the City Manager of the City of Port Arthur is hereby authorized and directed to
execute Change Order No. 3 to the contract with King Solutions, LLC of Houston, Texas,
increasing the contract amount by $203,200.00 to a new contract total amount of$1,786,024.00
and extending the construction time by 30 days to the total construction time of 260 days; and,
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
READ, ADOPTED, AND APPROVED THIS day of , 2024 at
a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote:
AYES: Mayor •
Councilmembers
•
•
NOES:
Thurman Bill Bartie
Mayor
ATTEST: APPROVED AS TO FORM:
Sherri Bellard a ecia Tiz no
City Secretary City Attorney
PR No. 23590
2/2/2024 CV
Page 3 of 3
APPROVED FOR ADMINISTRATION:
Ronald Burton
City Manager
67%
Calvin Matthews, P. .
Water Utilities Director
APPROVED AS TO AVAILABILITY
OF FUNDING:
Lyn a Boswell
Finance Director
Clifton illiams, CPPB
Purchasing Manager
I
EXHIBIT A
(Proposed Change Order No. 3)
CITY OF PORT ARTHUR
Sanitary Sewer System Rehabilitation Contract #1
CHANGE ORDER NO. 3
DATE: 2/1/2024 CONTRACT NO.: 23-219
CONTRACT DATE: 9/8/2023
CONTRACTOR: KING SOLUTION
The following changes are hereby made to the CONTRACT DOCUMENTS.
1. Increase the Contract Amount by$203,200.00 for the following changes.
a. Install the 3300 ft of 8" sewer line, and 8 manholes between Thomas Blvd and 10th
Street.
2 Request a 30-day extension to complete all the remaining work due to delays in materials,
weather days, and additional scope of work.
CHANGE TO CONTRACT PRICE:
ORIGINAL CONTRACT PRICE: $1,419,884.00
CURRENT CONTRACT PRICE adjusted by previous CHANGE ORDER(S): $1,564,824.00
The Contract Price due to this CHANGE ORDER will be: Increased by: $203,200.00
The new CONTRACT PRICE, including this CHANGE ORDER,will be:$1,768,024.00
CHANGE TO CONTRACT TIME
ORIGINAL CONTRACT TIME: 150 DAYS
CURRENT CONTRACT TIME adjusted by previous CHANGE ORDER(S): 230 DAYS
The Contract Time due to this CHANGE ORDER will be Extended by: 30 days
The new CONTRACT TIME, including this CHANGE ORDER,will be:260 days
Page 1 of 2
CITY OF PORT ARTHUR
Sanitary Sewer System Rehabilitation Contract #1
CHANGE ORDER NO. 3
No other Terms and Conditions of the Contract are changed as a result of this Change Order.
Contractor's acceptance of Change Order relieves OWNER of any liability for additional costs
incurred by Contractor in his performance of the work covered by the Change Order
RECOMMENDED BY ENGINEER: ACCEPTED BY:
t J
City o rt Arthur (CONTRACTOR, OFFICER, OR ER)
Litt Eng veering Manager King Solutions,
RECOMMENDED BY ENGINEER:
Golden Triangle Consulting Engineers CITY of Port Arthur
Page 2 of 2