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Home My WebLink AboutPR 23542: AGREEMENT WITH CONSTRUCTION ZONE OF SOUTHEAST TEXAS, LLC, CITY OF PORT ARTHUR ANIMAL SERVICES BUILDING (SEE EXHIBITS FOLDER pdf) INTEROFFICE MEMORANDUM Date: January 31, 2024 To: The Honorable Mayor and City Council Through: Ronald Burton, City Manager; Pamela Langford, ACM/Director of Development Services ‘gt6tFrom: Darlene Thomas-Pierre, Code Compliance Manager RE: P.R. No. 23542 — Resolution authorizing the City Manager to enter into an agreement with Construction Zone of Southeast Texas, LLC of Nederland, Texas for the construction of the City of Port Arthur Animal Services Building, to be located at 3615 Gates Boulevard Introduction: The intent of this Agenda Item is to seek approval from City Council for P.R. No. 23542, authorizing the City Manager to enter into an agreement with Construction Zone of Southeast Texas, LLC of Nederland, Texas, for construction of the City of Port Arthur Animal Services Building, to be located at 3615 Gates Boulevard, Port Arthur, Texas. The contract is in the amount of$7,365,000.00, which includes a$300,000 contingency fund. Background: Pursuant to Resolution No. 22-564, the City Council authorized the City Manager to enter into a contract with PGAL, Inc. of Houston, Texas to provide professional architectural project design and construction administration phase services for the City Animal Shelter being relocated to the former Christus St. Mary Hospital Campus, 3600 Gates Boulevard,Port Arthur, Texas in an amount not to exceed $783,800.00. Certificates of Obligation were approved for the construction project through the following actions: (1) Ordinance Number 21-38: On May 19, 2021, City Council authorized the issuance and sale of Certificates of Obligation,Series 21,in a principal amount not to exceed$32,900,000, which includes $6.65 Mil for the construction of a new animal shelter (presentation September 28, 2021). (2) Ordinance Number 23-30: On August 15, 2023, City Council authorized the issuance and sale of Certificates of Obligation, Series 23, in a principal amount not to exceed $25,500,000, which includes an additional $3 Mil for the construction of a new animal shelter due to inflation. (3) Ordinance Number 23-50: On October 24, 2023, City Council approved an . ordinance declaring an intent of the City of Port Arthur to reimburse itself from proceeds of Certificates of Obligation expected to be issued by the City to cover expenditures paid in connection with City Projects, including Animal Control. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 P.R.NO. 23542—CONSTRUCTION ZONE OF SE TEXAS PAGE 2 OF 2 Budget: Funding is available in Account No. 307-21-049-8512-00-10-000, Project No. BU0008. Recommendation: It is recommended that City Council approve P.R. No. 23542, authorizing the City Manager to enter into an agreement with Construction Zone of Southeast Texas of Nederland, Texas, for construction of the City of Port Arthur Animal Services Building, to be located at 3615 Gates Boulevard, Port Arthur, Texas. The contract is in the amount of$7,365,000.00, which includes a$300,000 contingency fund. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 P.R.NO.23542 01/31/2024 DTP PAGE 1 OF 8 RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO AN AGREEMENT WITH CONSTRUCTION ZONE OF SOUTHEAST TEXAS, LLC OF NEDERLAND, TEXAS, FOR THE CONSTRUCTION OF THE CITY OF PORT ARTHUR ANIMAL SERVICES CENTER BUILDING,TO BE LOCATED AT 3615 GATES BOULEVARD, PORT ARTHUR, TEXAS, IN THE AMOUNT OF $7,365,000.00; FUNDING AVAILABLE IN CAPITAL PROJECTSBUILDINGS ACCOUNT NO. 307-21-049-8512-00-10-000; PROJECT NO.BU0008. WHEREAS, the City of Port Arthur desires to construct an Animal Services Center building,to be located at 3615 Gates Boulevard,Port Arthur, Texas; and, WHEREAS, pursuant to Resolution No. 22-564, the City Council authorized the City Manager to enter into a contract with PGAL of Houston, Texas, in an amount not to exceed $783,800.00, to provide professional architectural project design and construction phase services for the construction of the Animal Services Center building to be relocated to the former Christus St. Mary Hospital Campus at 3615 Gates Boulevard, Port Arthur, Texas; and, WHEREAS, Certificates of Obligation were approved for the construction project; and WHEREAS, the City's Purchasing Department advertised in the Port Arthur News on October 28, 2023, and November 4, 2024, for the construction of the Animal Services Center building; and, WHEREAS,competitive sealed bids were opened from companies submitting bids for the construction of the Animal Services Center Building on December 6, 2023; and, P.R.NO.23542 01/31/2024 DTP PAGE 2 OF 8 WHEREAS, PGAL of Houston, Texas, examined the bids and determined that Construction Zone of Southeast Texas, LLC of Nederland, Texas, is a certified contractor and is the lowest and most responsive bidder in the amount of$7,365,000.00, as delineated in the bid tabulation dated December 18, 2023, attached as Exhibit "A", and their recommendation letter is attached as Exhibit"B"; and, WHEREAS, the City of Port Arthur desires to enter into a contract with Construction Zone of Southeast Texas, LLC of Nederland, Texas, a certified contractor, in substantially the same form as attached hereto as Exhibit "C", for the construction of the Animal Services Center Building,to be located at 3615 Gates Boulevard, Port Arthur, Texas. NOW THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT, the facts and opinions in the preamble are true and correct. THAT, the City Manager is hereby authorized to enter into an agreement with Construction Zone of Southeast Texas,LLC of Nederland, Texas, for the construction of the Animal Services Center building in the amount of$7,365,000.00, in substantially the same form as attached as Exhibit"C". THAT, funding is available from Capital Projects/Buildings Account No. 307-21-049- 8512-00-10-000. THAT a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED, AND APPROVED, this day of February, A.D. 2024, the following Vote: AYES: P.R.NO.23542 01/31/2024 DTP PAGE 3 OF 8 Mayor: Councilmembers: Noes: Thurman"Bill"Bartie, Mayor ATTEST: Sherri Bellard, TRMC, City Secretary APPROVED AS TO FORM: Valecia "Val" Tizeno, City Attorney P.R. NO.23542 01/31/2024 DTP PAGE 4 OF 8 APPROVED FOR ADMINISTRATION: ald Burton, City Manager avrt 6 L :---) 06):1 i—C) Pamela Langford, ACM `, Director of Development Services APPROVED AS TO FUND AVAILABILITY: i � //- - rr�! � t e illy I � : .. LyBoswell, Director of Finance Clifton Williams, CPPB, Purchasing Manager P.R. NO.23542 01/31/2024 DTP PAGE 5 OF 8 EXHIBIT "A" ARCHITECTURE ENGINEERING INTERIORS PGAL PLANNING January 04, 2024 Mr. Ronald Burton City Manager 444 4th Street Port Arthur, TX 77640 Re: City of Port Arthur City of Port Arthur Animal Services Building Architect's Recommendation of General Contractor ALEXANDRIA Mr. Burton, ATLANTA AUSTIN On Wednesday, December 6th, 2023, sealed bids were opened for the above- BOCA RATON referenced project. There were a total of six(6) bidders. CHICAGO DALLAS/FORT WORTH DENVER Based on the bids received, the bidders were evaluated based on the price and HOBOKEN qualifications. Based on the evaluations, it is our recommendation that the project be HOUSTON awarded to Construction Zone of Southeast Texas, as they were both the apparent low LAS VEGAS bidder and had all the corresponding documents. PGAL does not have recent LOS ANGELES experience working with Construction Zone of Southeast Texas. We were able to check SALT LAKE CITY SAN DIEGO some of their references and overall, those that we spoke to had a positive experience working with them. It appears that they are an established company and have adequate resources to complete the work. Please feel free to give me a call to discuss this recommendation. We appreciate the opportunity to provide continued service to the City of Port Arthur. Sincerely, Paul D. Bonnette, AIA Principal 001 CC: Ms. Pamela Langford—Assistant City Manager-Operations Ms. Darlene Thomas-Pierre—Code Compliance Manager Mr. Derrick Holland—GIS Coordinator Mr.Anthony Mitchell-Animal Control Supervisor 3131 Briarpark Dr.,Suite 200 713 622 1444 PGAL.COM Houston,TX 77042 713 9689333