HomeMy WebLinkAboutPR 23587: REPLACEMENT OF A DAMAGED SECTION OF THE REAR CONCRETE DRIVEWAY AT STATION #5 City of
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www.Po rtArth u rTx.gov
INTEROFFICE MEMORANDUM
Date: February 13, 2024
To: The Honorable Mayor and City Council
Through: Ron Burton, City Manager
From: Greg Benson, Fire Chief CPc
RE: PR 23587 Replacement of a Damaged Section of the Rear Concrete Driveway
at Station#5
Introduction:
The intent of this agenda item is to seek the City Council's approval of Proposed Resolution
23587 authorizing the City Manager to enter a contract with Panama Equipment,Houston,Texas
for the replacement of two damaged sections of the rear concrete driveway at Station#5 with a
cost not to exceed$45,854.55. This amount is based on obtaining quotes from multiple vendors
(Exhibit A).
Background:
Two sections of the rear concrete driveway at Station#5 are damaged due to concrete failure. A
60' x 40' section and a 25' x 25'section of the driveway have cracked and are sinking, creating
potential problems for fire apparatus entering the station. The damaged concrete driveway will
continue to fail due to the high weight of the fire apparatus. Damaged concrete can contribute to
tire and or suspension damage on PAFD vehicles.
Budget Impact:
This item has a budgetary impact of$45,854.55, which is available in Fire Department
Building Maintenance Account No. 001-19-047-5312-00-30-000.
Recommendation:
The Fire Department recommends approval of this resolution
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P.R. No. 23587
2/13/24 rlh
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO
ENTER INTO A CONTRACT WITH PANAMA EQUIPMENT,
HOUSTON, TEXAS FOR REPAIRS TO STATION #5 CONCRETE
DRIVEWAY IN THE AMOUNT NOT TO EXCEED $45,854.55
WITH FUNDING AVAILABLE IN FIRE DEPARTMENT
BUILDING MAINTENANCE ACCOUNT NO. 001-19-047-5312-00-
30-000
WHEREAS, the Port Arthur Fire Department's Station #5 (5999 Lewis Drive) requires
repairs to the concrete driveway in the rear of the station due to failure of the current concrete
driveway; and,
WHEREAS, three (3) quotes were received from three (3) companies for Station #5
concrete repairs; and,
WHEREAS, the quote tabulation is attached hereto and made part of Exhibit"A"; and,
WHEREAS, Panama Equipment, Houston, Texas has submitted the lowest quote for
Station #5 concrete repairs in an amount not to exceed $45,854.55, attached as Exhibit"B".
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PORT ARTHUR:
Section 1. That the facts and opinions in the preamble are true and correct.
Section 2. That the City Council hereby authorizes the City Manager to execute a
contract, with Panama Equipment, Houston, Texas for repairs to Fire Station #5 rear concrete
driveway in an amount not to exceed $45,854.55, in substantially the same form as attached
hereto as Exhibit"C".
Section 3. That a copy of the caption of this Resolution be spread upon the Minutes of
the City Council.
P.R. No. 23587
2/13/24 rlh
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
READ,ADOPTED AND APPROVED on this day of , 2024, at a
Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote:
AYES
Mayor:
Councilmember:
NOES:
Thurman Bill Bartie, Mayor
ATTEST:
Sherri Bellard, City Secretary
APPROVED AS TO FORM:
Val Tizeno, City Attorney
APPROVED FOR ADMINISTRATION:
Ron Burton, City Manager
P.R. No. 23587
2/13/24 rlh
Greg Benson, Fire Chief
APPROVED AS TO AVAILABILITY OF FUNDS:
Lynda oswell, Cli n Williams, CPPB
Finance Director Purchasing Manager
P.R. No. 23587
2/13/24 rlh
EXHIBIT "A"
P.R. No. 23587
2/13/24 rlh
CITY OF PORT ARTHUR TEXAS
Bid Tabulation
February 12, 2024
Concrete Repair at Fire Station #5, 5999 Lewis Drive, Port Arthur, TX
60' X 40' Section of Concrete in Rear of the Station and a
25' X 25' Section of Concrete in Rear of the Station
Name of Bidder
Hinson Contractors,
Panama Equipment, MRT Solutions LLC, Hamshire, TX
Houston, TX Orange, TX
Description Unit Cost Unit Cost Unit Cost
Replace both a 60' X
40' section and a 25'
X 25' section of
damaged concrete in
the rear of Fire $45,854.55 $51,063.50 $53,377.25
Station #5, 5999
Lewis Dr., Port
Arthur, TX
Total $45,854.55 $51,063.50 $53,377.25
P.R. No. 23587
2/13/24 rlh
EXHIBIT "B"
PANAMA QUOTE
E QUI VI M
Customer:Port Arthur Fire Dept. DATE: January 28,2024
State:Texas
SCOPE OF WORK:
• Removal of Gu'S•NI'of existing Damaged concrete driveway
• Haul off and dispose of damaged concrete
• Pour new 54'N 40'of-concrete driveway 8"thick with 5/8"rebar on 12"centers
• Optional Addition Removal of 25'X 25'of existing damaged concrete driveway
• Haul off and dispose of damaged concrete
• Pour new 25'X 25'of concrete driveway 8"thick with 5/8"rebar on 12"centers
PANAMA EQUIPMENT CUSTOMER CONTACT INFORMATION
CONTACT INFO.
Name Name -'hone
Rene Trenton Ricky Bodin 409-962-3679 Rirhstrd, bthaeQdedhVrtx.rynv
Phone Site Name:
ocation one ID Number
r81.68• • Station rti, Port Arthur Fire Department
QUANTITY DESCRIPTION UNIT PRICE LINE TOTAL
00 Pour no,60'X 40'Dave way 5 25,000.00 S :,,c00.00
1.00 Concrete removal and Disposal s u,000.00 s la,000.00
1.0o Pour new z5'X 25'Drive way s 6,400.0o s 6,400.00
1.00 Concrete removal and Disposal s 3,454.55 s 3,454.55
1.0o
Thank you for your business! TOTAL s 45,854.55
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P.R. No. 23587
2/13/24 rlh
EXHIBIT "C"
REPAIRS TO CONCRETE DRIVEWAY FOR
FIRE STATION NO. 5 LOCATED AT 5999 LEWIS DRIVE
THIS AGREEMENT, made this of , 2024, by and between the City of
Port Arthur, a municipal corporation organized under the laws of the State of Texas,
hereinafter called "OWNER" or "CITY", and Panama Equipment hereinafter called
"CONTRACTOR".
WITNESSED: That, for and in consideration of, the payment terms, conditions, and
agreements set forth herein, OWNER and CONTRACTOR agree as follows:
1. The CONTRACTOR will commence the work required by the Contract Documents
upon Receipt of a Notice to Proceed. The work to be performed under this
Contract will be completed within days of commencement. The City can
terminate this contract at its convenience which includes, but is not limited to,
funding not being available in any budget cycle within thirty (30) days written
notice.
2. The CONTRACTOR will perform the work as delineated in the Scope of Work and
Specifications attached hereto.
3. During the term of this Contract, the Contractor will furnish at this own expense
all of the materials, supplies, tools, equipment, labor and other services necessary
to connection therewith, excepting those supplies specifically not required of
Contractor in the Specifications and Scope of Work.
4. The CONTRACTOR agrees to perform all the work described in the specifications
and contract documents and to comply with the terms therein. The amount of
this contract is $45,854.55.
5. The term "Contract Documents" means and includes the following"
a. Agreement
b. Specifications
c. Addenda
d. Bid/Quote
e. Notice to Proceed
6. This Agreement shall be binding upon all parties hereto and their respective heirs,
executors, administrators, successors and assigns.
7. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be
executed by their duly authorized officials, this Agreement in (2 copies) each of
which shall be deemed an original on the date first above written.
Signed on the day of , 2024.
OWNER:
CITY OF PORT ARTHUR
BY:
Ronald Burton, City Manager
ATTEST:
Sherri Bellard, City Secretary
Signed on the day of , 2024.
CONTRACTOR:
PANAMA EQUIPMENT
BY:
Title:
WITNESS:
Print Name:
PANAMA QUOTE
EQUIPMENT
Customer:Port Arthur Fire Dept. DATE: January 28,2024
State:Texas
SCOPE OF WORK:
• Removal of 60'X4P'of existing Damaged concrete driveway
• Haul off and dispose of damaged concrete
• Pour new 54' ' 40'of concrete driveway 8"thick with 5/8"rebar on 12"centers
• Optional Addition Removal of 25'X 25'of existing damaged concrete driveway
• Flaul off and dispose of damaged concrete
• Pour neto 25'X 25'of concrete driveway 8"thick with 5/8"rebar on 12"centers
PANAMA EQUIPMENT CUSTOMER CONTACT INFORMATION
CONTACT INFO.
Name Name Phone Email:
Rene Trevino Ricky Bodin 409-962-3679 RiClkstt txxIltl(r>iPoott,(rtlwrtx.rloy
Phone Location Site ID Number Site Name'
t8a-6B1-5o45 Station#5 Port Arthur Fire Department
QUANTITY DESCRIPTION UNIT PRICE LINE TOTAL
i.00 Pour new 6o'X 4o"Drive way s 25,000.0o s 25,0oo.00
1.00 Concrete removal and Disposal s 11,000.00 $ 11,000.00
1.00 Pour new as'X as'Drive way s 6,400 0o s 6,400 00
t,00 Concrete removal and Disposal s 3,454.55 S 3,454.55
i.00 s - S
Thank you for your business! TOTAL s 45,854.55
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