The URL can be used to link to this page

Home My WebLink AboutPR 23614: CHANGE ORDER NO. 1 CONTRACT WITH PREFERRED GACILITIES GROUP, WAYFINDING SIGNS lkil *VA rth T,.i. www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: February 22, 2024 To: The Honorable Mayor and City Council Through: Ron Burton. City Manager From: Chandra Alpough, Director of Parks and Recreation RE: P.R. 23614—Change Order No. 1 to the Contract with Preferred Facilities Group—USA, LLC for the Construction of Wayfinding Signs for the Wayfinding and Monument Signage Program Introduction: The intent of this Agenda Item is to request the City Council's approval of P.R. No. 23614 authorizing the City Manager to execute Change Order No. 1 decreasing the cost by removing the railroad signage from the scope of work($120,559.61), extending the contract by 80 days, installing landscape edging around the City Hall sign($747.00), installing concrete turndowns on the signs on Hwy 365 and Gulfway Drive($10,569.00),and decreasing the cost by installing stone look panels instead of concrete columns ($2,447.00) decreasing the contract amount by $111,690.61 for a new projected budgetary impact of$1,125,439.79 and extending the contract time by 80 days. Background: Pursuant to Resolution 23-095, the City of Port Arthur entered into a contract with Preferred Facilities Group—USA,LLC of Port Arthur, Texas for the construction of wayfinding signs for the wayfinding and monument signage program for the City of Port Arthur. Preferred Facilities Group—USA, LLC of Port Arthur submitted Change Order No. 1 that addressed the following: • To remove the railroad signage from the scope of work and complete said signage at a later date. (decreasing the contract amount by $120,559.61) • An extension of 80 additional days to allow several species of plants to be installed during the end of the winter/early spring season to eliminate the possibility of the plants freezing. (add 80 days to the contract time) • To install black metal edging around the City Hall sign mulch beds to prevent washout onto the adjacent sidewalk. (increasing the contract amount by $747.00). "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294 • Installation of two concrete turndowns at the Hwy 365 and Gulfway location in order to help support the slab and offer a stronger foundation for the signs. (increasing the contract by$10,569.00) • Installation of stone look panels in lieu of concrete columns that were originally shown in the project documents. (decreasing the contract amount by$2,447.00). Change Order No. 1 will decrease the contract amount by $111,690.61 for a new projected budgetary impact of$1,125,439.79 and extending the contract time by 80 days. Budget Impact: Funding in the amount of$1,125,439.79 ($975,310.13 is available for this purpose in HO1014 and$150,129.66 is available in PR0009-OTH) Recommendation: It is recommended that the City Council approve P.R.No.23614 authorizing the City Manager to execute Change Order No. 1 decreasing the cost by removing the railroad signage from the scope of work ($120,559.61), extending the contract by 80 days, installing landscape edging around the City Hall sign ($747.00), installing concrete turndowns on the signs on Hwy 365 and Gulfway Drive ($10,569.00), and decreasing the cost by installing stone look panels instead of concrete columns ($2,447.00) decreasing the contract amount by $111,690.61 for a new projected budgetary impact of$1,125,439.79 and extending the contract time by 80 days. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294 m.•.T,+r oc .....,. .-.r... sari , _ P. R. #23614 02/20/2024 ca RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE CHANGE ORDER NO. 1, DECREASING THE COST BY REMOVING THE RAILROAD SIGNAGE ($120,559.61), EXTENDING THE CONTRACT BY 80 DAYS, INSTALLING LANDSCAPE EDGING AT CITY HALL ($747.00), INSTALLING CONCRETE TURNDOWNS ($10,569.00), DECREASING THE COST FOR CONCRETE COLUMNS ($2,447.00) TO THE CONTRACT BETWEEN THE CITY OF PORT ARTHUR AND PREFERRED FACILITIES GROUP — USA, LLC OF PORT ARTHUR, TEXAS FOR THE CONSTRUCTION OF WAYFINDING SIGNS FOR THE WAYFINDING AND MONUMENT SIGNAGE PROGRAM FOR THE CITY OF PORT ARTHUR DECREASING THE CONTRACT AMOUNT BY $111,690.61 AND EXTENDING THE CONTRACT TIME BY 80 DAYS FOR A NEW PROJECTED BUDGETARY IMPACT OF $1,125,439.79 ($975,310.13 AVAILABLE IN HO1014 AND $150,129.66 AVAILABLE IN PR0009-OTH) WHEREAS, pursuant to Resolution 23-095, the City of Port Arthur entered into a contract with Preferred Facilities Group — USA, LLC of Port Arthur, Texas for the construction of wayfinding signs for the wayfinding and monument signage program for the City of Port Arthur with a projected budgetary impact of$1,237,130.40; and, WHEREAS, the railroad signage has been removed from the scope of work and will be performed at a later date; and, WHEREAS, a time extension of 80 additional days has been requested to allow several species of plants to be installed during the end of the winter/early spring season; and, WHEREAS, a black metal edging needs to be installed around the City Hall sign mulch beds to prevent washout onto the adjacent sidewalks; and, WHEREAS, there was a need to install two (2) concrete turndowns at the monument signs on Hwy 365 and Gulfway to help support the slab and offer a stronger foundation for the signs; and, WHEREAS, new stone look panels were installed in lieu of the concrete columns P. R. #23614 02/20/2024 ca originally shown in the project documents; and, WHEREAS, Preferred Facilities Group — USA, LLC of Port Arthur, Texas submitted Change Order No. 1 decreasing the cost by removing the railroad signage from the scope of work ($120,559.61), extending the contract by 80 days, installing landscape edging around the City Hall sign ($747.00), installing concrete turndowns on the signs on Hwy 365 and Gulfway Drive ($10,569.00), decreasing the cost by installing stone look panels instead of concrete columns ($2,447.00) attached hereto as Exhibit "A" decreasing the contract amount by $111,690.61 for a new projected budgetary impact of$1,125,439.79 and extending the contract time by 80 days; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR, TEXAS: Section 1. That the facts and opinions in the preamble are true and correct. Section 2. That the City Manager of the City of Port Arthur is hereby authorized and directed to execute, on behalf of the City of Port Arthur, Change Order No. 1 decreasing the cost by removing the railroad signage from the scope of work ($120,559.61), extending the contract by 80 days, installing landscape edging around the City Hall sign ($747.00), installing concrete turndowns on the signs on Hwy 365 and Gulfway Drive ($10,569.00), decreasing the cost by installing stone look panels instead of concrete columns ($2,447.00) attached hereto as Exhibit "A" decreasing the contract amount by $111,690.61 for a new projected budgetary impact of$1,125,439.79 and extending the contract time by 80 days. Section 3. That a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED THIS day of , A.D., 2024, at a Regular Meeting of the City Council of the City of Port Arthur, by the following vote: P. R. #23614 02/20/2024 ca AYES:(Mayor) Councilmembers: NOES: Thurman Bill Bartie Mayor ATTEST: Sherri Bellard City Secretary APPROVED AS TO FORM: James Black Interim City Attorney APPROVED AS TO ADMINISTRATION: Ron Burton, CPM City Manager Chandra Alpough, CPM Director of Parks and Recreation P. R. #23614 02/20/2024 ca APPROVED AS TO AVAILABILITY OF FUNDS: OK -014 oi tri L. () Vele Lynda Boswell Director of Finance Clifton Williams, CPPB Purchasing Manager Exhibit "A" CHANGE ORDER NO. 1 ORIGINAL AGREEMENT DATE: May 10, 2023 PROJECT DESCRIPTION: Construction of Wayfinding Monument Signs for the City of Port Arthur CHANGE IN SCOPE: Railroad Signage Deduct Landscaping Time Extension Landscaping Edging at City Hall Concrete Turndowns Concrete Column Credit CHANGE TO CONTRACT AMOUNT: Railroad Signage Decrease $120,559.61 Landscaping Time Extension 80 days Landscaping Edging at City Hall $747.00 Concrete Turndowns $10,569.00 Concrete Column Decrease $2,447.00 Total Change Order Decrease $111,690.61 Additional Days 80 days ORIGINAL CONTRACT PRICE: $1,237,130.40 CURRENT CONTRACT PRICE(adjusted by previous CHANGE ORDER):$1,237,130.40 The Contract Amount due to this CHANGE ORDER will decrease by: $111,690.61 The new CONTRACT AMOUNT including the CHANGE ORDER will be: $1,125,439.79 ORIGINAL CONTRACT DAYS: 240 NEW CONTRACT DAYS: 320 SIGNED AND AGREED TO on the day of , 2024. PREFERRED FACILITESGROUP-USA, LLC Print Name: Title: SIGNED AND AGREED TO on the_day of , 2024. CITY OF PORT ARTHUR BY: RON BURTON CITY MANAGER °01e71 PREFERRED FACILITIES GROUP - USA February 19, 2024 Mailing Address: PO Box20658 Chandra Alpough Beaumont, TX 77720-0658 City of Port Arthur 444 4th St. O (409)842-8293 Port Arthur, TX 77640 el (409)842-2274 pfg@pfg-usa.com Project: "City of Port Arthur—Monument Signage" pfg-usa.com Subject: "Change Order No.1" Job Order Contracting Dear Ms. Alpough: Co-Op Purchasing Agreements This will serve as our Change Order— 01. Included in Change Order No. 1 are Change Proposals 1-5 which are listed below. Summary of Change Proposal Items will be shown on individual Change Proposals. Indefinite Delivery,Indefinite Quantity-IDIQ Change Order-01 Recap: • CP-01 Railroad Signage Deduct ($120,559.61) Multiple Award Construction • CP-02 Landscaping Time Extension Add (80) Days to Contract Contracts MACC • CP-03 Landscaping Edging at City Hall $747.00 • CP-04 Concrete Turndowns $10,569.00 Task Order Contracts • CP-05 Concrete Column Credit ($2,447.00) TOC Construction Management— Total Change Order-01 9 ($111,690.61) Agent or At-Risk Total Time Extension 80 Days Design Build Government This pricing is based on recommended work hours of Monday thru Friday 7:00 am to 5:00 pm. Please contact us at 409-842-8293 at your convenience to discuss this estimate. Commercial Respectfully submitted, Education Preferred Facilities Group- USA Industrial Matt Ueding Infrastructure Project Manager Communications Corporate/Retail Assembly Southeast Texas Deep East Texas Central Texas Texas Gulf Coast roP PREFERRED .01" FACILITIES GROUP - USA February 19, 2024 Mailing Address: PO Box 20658 Chandra Alpough Beaumont, TX 77720-0658 City of Port Arthur 444 4th St. O (409)842-8293 Port Arthur, TX 77640 (409)842-2274 ® pfg@pfg-usa.com Project: "City of Port Arthur—Monument Signage" pfg-usa.com Subject: "Change Proposal—01 Railroad Overpass Signage Deduct" Job Order Contracting Dear Ms. Alpough: Co Op Purchasing Agreements This will serve as our Change Proposal - 01 for the removal of the Railroad Signage Scope of Work from the Monument Signage Project. This portion of the project has been discussed by the team to be performed later and as a separate project. A deduct will be Indefinite Delivery,Indefinite given back to the City of Port Arthur for the work not performed. Quantity-IDIQ Change Proposal -01 Railroad Overpass Signs Recap: Multiple Award Construction • Site Prep & Mobilization ($5,537.23) Contracts-MACC • Traffic Control ($31,992.91) • Power Wash, Prime, Paint ($47,681.75) Task Order Contracts • Relocate Existing KCS Sign ($7,382.98) TOC • PA RR Sign @ Woodworth ($13,982.37) • PA RR Sign @ 16th St. ($13,982.37) Construction Management- Agent or At-Risk Total Deduct ($120,559.61) Design Build Government This pricing is based on recommended work hours of Monday thru Friday 7:00 am to 5:00 Commercial pm. Please contact us at 409-842-8293 at your convenience to discuss this estimate. Respectfully submitted, Education Preferred Facilities Group - USA Industrial -v Matt Ueding Infrastructure Project Manager Communications Corporate/Retail Assembly Southeast Texas Deep East Texas Central Texas Texas Gulf Coast os.".001%***" PREFERRED 0001011% FACILITIES GROUP - USA February 19, 2024 Mailing Address: PO Box20658 Chandra Alpough Beaumont, TX 77720-0658 City of Port Arthur 444 4th St. O (409)842-8293 Port Arthur, TX 77640 41 (409)842-2274 A pfg@pfg-usa.com Project: "City of Port Arthur—Monument Signage" sa pfg-usa.com Subject: "Change Proposal—02 Landscaping Time Extension" Job Order Contracting Dear Ms. Alpough: Co-Op Purchasing Agreements This will serve as our Change Proposal — 02 for our Time Extension Request for the Project. The Project Team has determined it best to wait to plant some of the temperamental species of plants in the month of March to eliminate and freezing Indefinite Delivery,Indefinite possibilities. PFG is requesting (80) additional days to complete the landscaping of the Quantity-IDIQ monument signs. The new Completion date would be March 25, 2024. Change Proposal -02 Landscaping Time Extension: Multiple Award Construction Contracts-MACC • Add (80) Days to Contract to allow several species of plants to be installed during the end of Winter/Early Spring Season. Task Order Contracts TOC • Planting these temperamental plants in late February and March will ensure these plants will not be subjected to a late freeze Construction Management— Agent orAt-Risk • 90 Day Landscaping Warranty will now start once all plants have been installed. Date TBD by confirmation of PFG-USA and the City of PA. Design Build Government Total Time Requested (80) Days Commercial Education This pricing is based on recommended work hours of Monday thru Friday 7:00 am to 5:00 pm. Please contact us at 409-842-8293 at your convenience to discuss this estimate. Industrial Respectfully submitted, Preferred Facilities Group- USA Infrastructure Communications ` Matt Ueding Corporate/Retail Project Manager Assembly Southeast Texas Deep East Texas Central Texas Texas Gulf Coast 0.00p PREFERRED 0,0% FACILITIES GROUP - USA February 19, 2024 Mailing Address: PO Box 20658 Chandra Alpough Beaumont, TX 77720-0658 City of Port Arthur 444 4th St. O (409)842-8293 Port Arthur, TX 77640 el (409)842-2274 A pfg@pfg-usa.com Project: "City of Port Arthur—Monument Signage" pfg-usa.com Subject: "Change Proposal—03 City Hall Landscaping Metal Edging" Job Order Contracting Dear Ms. Alpough: Co Op Purchasing Agreements This will serve as our Change Proposal—03 for the addition of landscape metal edging at the City Hall Secondary Sign. Costs include labor, material, equipment, & insurance. Indefinite Delivery,Indefinite Change Proposal -03 Recap: Quantity-IDIQ • Furnish and install approx. 75 LF of 14 GA black metal edging at the City Hall Secondary Sign around the mulch beds to prevent mulch bed washout onto the Multiple Award Construction adjacent sidewalks. Contracts-MACC Task Order Contracts TOC Total Price $747.00 Construction Management— Agent or At-Risk This pricing is based on recommended work hours of Monday thru Friday 7:00 am to 5:00 Design Build pm. Please contact us at 409-842-8293 at your convenience to discuss this estimate. Respectfully submitted, Government Preferred Facilities Group- USA Commercial Education Matt Ueding Project Manager Industrial Infrastructure Communications Corporate/Retail Assembly 11114111111 Southeast Texas Deep East Texas Central Texas Texas Gulf Coast 01^ '0•P PREFERRED 00 FACILITIES GROUP - USA February 19, 2024 Mailing Address: PO Box20658 Chandra Alpough Beaumont, TX 77720-0658 City of Port Arthur 444 4th St. O (409)842-8293 Port Arthur, TX 77640 II (409)842-2274 A pfg@pfg-usa.com Project: "City of Port Arthur—Monument Signage" :o. pfg-usa.com Subject: "Change Proposal—04 Concrete Turndown" Job Order Contracting Dear Ms. Alpough: Co Op Purchasing Agreements This will serve as our Change Proposal—04 for the addition of concrete turndowns at the Primary Sign locations per RFI-04. Cost includes labor, materials, equipment, & insurance. Indefinite Delivery,Indefinite Quantity-IDIQ Change Proposal -04 Recap: • Furnish and install (2) concrete turn downs per RFI-04, Multiple Award Construction Approx. 11' Wide x 4' Height' x 2' Depth, 3000 psi Concrete Contracts MACC • Furnish and install #5 Rebar @ 12" O.0 each way per RFI-04 • Continuous cleanup and final clean upon completion Task Order Contracts TOC Total Price $10,569.00 Construction Management— Agent or At-Risk Design Build This pricing is based on recommended work hours of Monday thru Friday 7:00 am to 5:00 pm. Please contact us at 409-842-8293 at your convenience to discuss this estimate. Government Respectfully submitted, Preferred Facilities Group- USA Commercial Education Matt Ueding Project Manager Industrial Infrastructure Communications Corporate/Retail Assembly Southeast Texas Deep East Texas Central Texas Texas Gulf Coast roP PREFERRED 0," FACILITIES GROUP - USA February 19, 2024 Mailing Address: Po Box 2a65s Chandra Alpough Beaumont,TX 77720-0658 City of Port Arthur 444 4th St. O (409)842-8293 Port Arthur, TX 77640 el (409)842-2274 A pfg@pfg-usa.com Project: "City of Port Arthur—Monument Signage" ,A. pfg-usa.com Subject: "Change Proposal—05 Concrete Column Deduct" Job Order Contracting Dear Ms. Alpough: Co Op Purchasing Agreements This will serve as our Change Proposal—05 for installation of stone look panels in lieu of the concrete column originally shown in the project documents. Cost includes labor, materials, equipment, and insurance. A proposal summary is shown below for the credit Indefinite Delivery,Indefinite back to the City of Port Arthur. Quantity-IDIQ Change Proposal -01 Recap: Multiple Award Construction SIGNAGE ADDITIONS Contracts-MACC • Furnish and Install New Stone Look Metal Panels (color and look approved by CoPA) $36,000.00 Task Order Contracts TOC CREDIT BACK TO CoPA FOR CONCRETE COLUMN • 8" Sch 40 - Pipe Materials ($12,847.00) • Concrete Column Materials and Labor ($23,100.00) Construction Management— • Crane Rental (1-Day) ($2,500.00) Agent or At-Risk Design Build Total Price ($2,447.00) Government Commercial This pricing is based on recommended work hours of Monday thru Friday 7:00 am to 5:00 Education pm. Please contact us at 409-842-8293 at your convenience to discuss this estimate. Respectfully submitted, Industrial Preferred Facilities Group- USA Infrastructure Communications Matt Ueding Project Manager Corporate/Retail Assembly Southeast Texas Deep East Texas Central Texas Texas Gulf Coast