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INTEROFFICE MEMORANDUM
Date: February 15, 2024
To: The Honorable Mayor and City Council
Through: Ronald Burton, City Manager yQ�
From: Timothy Duriso, Chief of Polic 3 '
RE: P.R. 23641 —Purchase of Ticket Writers
Introduction:
The intent of this Agenda Item is to seek the City Council's approval for the City Manager to
allow the police department to purchase 12 ticket writers, 10 printers and accessories from Tyler
Technologies through Sourcewell Contract# 090320-TTI in the amount of$33,370.
Background:
On August 1, 2024, City Council approved Resolution 23-334 entering into an agreement to
receive grant funding from the 2023 Edward Byrne Memorial Justice Grant in the amount of
$33,097.00. Pursuant to Chapter 271, D, of the Local Government Code, a city may participate
in cooperative purchasing programs established by the State Facilities Commission for the
purchase of goods at prices established through purchase contracts of the Commission and per
Resolution No. 13-556, the city of Port Arthur is authorized to participate in cooperative
purchasing with Sourcewell Cooperative Purchasing Program.
Budget Impact:
There is no cash match for this program
Recommendation:
It is recommended that City Council authorizes the purchase of 12 ticket writers, 10 printers and
accessories from Tyler Technologies for the total of$33,370.00 through Sourcewell Contract#
110515-TTI;funds available through the 2023 Edward Byrne Memorial Justice Assistance Grant
(JAG) Funds, account number 107-17-045-5420-00-30-000, Project Code PS2023.GRE.MIN,
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
City of
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www.PortArthurTx.gov
amount of$33,097.00, as discussed and/or outlined above, and account number 001-17-045-
5420-00-30-000 for the difference of$273.00.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P.R. No. 23641
2/15/2024 srh
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE PURCHASE OF TWELVE
ZEBRA ELECTRONIC TICKET WRITERS AND TEN ZEBRA
PRINTERS WITH ACCESSORIES FROM TYLER TECHNOLOGIES
FOR A TOTAL OF $33, 370 . 00 THROUGH SOURCEWELL
COOPERATIVE PURCHASING CONTRACT #090320-TTI; FUNDS
THROUGH THE 2023 EDWARD BYRNE MEMORIAL JUSTICE
ASSISTANCE GRANT (JAG) FUNDS, ACCOUNT NO. 107-17-
045-5420-00-30-000, PROJECT NO. PS2023 .GRE.MIN ARE
CONTINGENT UPON APPROVAL OF A BUDGET AMENDMENT VIA
ADOPTION OF PROPOSED ORDINANCE NO. 7230
WHEREAS, on August 1, 2023 City Council approved
Resolution 23-334 entering into an agreement to receive grant
funding from the 2023 Edward Byrne Memorial Justice
Assistance Grant in the amount of $33, 097 . 00; and
WHEREAS, the funding is to be used for law enforcement
equipment, training and technology enhancement; and
WHEREAS, the funding is awarded as collaboration
between Jefferson County and the City of Beaumont; and
WHEREAS, pursuant to Chapter 271, of the Texas Local
Government Code, a city may participate in cooperative
purchasing programs such as Sourcewell as an alternative to
a formal bid process; and
WHEREAS, per Resolution No . 13-556, the City of Port
Arthur is authorized to participate in cooperative
purchasing with Sourcewell Cooperative Purchasing Program;
and
WHEREAS, the Port Arthur Police Department has needs
to upgrade and replace electronic ticket writers, printers
and accessories; and
WHEREAS, Tyler Technologies has provided a quote for
the purchase of 12 electronic ticket writers, 10 printers
and accessories through Sourcewell Contract #090320-TTI for
$33, 370 . 00; and
P.R. No. 23641
2/15/2024 srh
WHEREAS, funds are available through the 2023 Edward
Byrne Memorial Justice Assistance Grant account number
107-17-045-5420-00-30-000; and
WHEREAS, there will be an amount difference of $273. 00,
which will need to be paid from account number
001-17-045-5420-00-30-000 .
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
Section 1 . That the facts and opinions in the preamble
are true and correct .
Section 2 . That the City Council hereby authorizes the
purchase of twelve Zebra Electronic Ticket Writers and ten
Zebra Printers with accessories from Tyler Technologies for
a total of $33, 370 . 00 through Sourcewell Contract #090320-
TTI, funds are available through the 2023 Edward Byrne
Memorial Justice Assistance Grant (JAG) Funds, account No.
107-045-5420-00-30-000, Project No. PS2023 .GRE.MIN. and
account number 001-17-045-5420-30-000 for the remaining
$273. 00 .
Section 3. That a copy of the caption of this resolution
shall be spread upon the Minutes of the City Council.
READ, ADOPTED AND APPROVED on this day of
A. D. , 2024, at a Regular Meeting of the City Council of the
City of Port Arthur, Texas, by the following vote : AYES :
Mayor:
Councilmembers:
•
NOES: •
Thurman Bill Bartie
Mayor
P.R. No. 23641
2/15/2024 srh
ATTEST:
Sherri Bellard
City Secretary
APPROVED AS TO FORM:
(Arai, 01/celumercy
AJames Bla k
Interim City Attorney
APPROVED FOR ADMINISTRATION:
Ronald Burton, CPM Timothy W. Duriso
City Manager Chief of Police
APPROVED FOR THE AVAILABILITY OF FUNDS :
) o t /�y
Lyn a Boswell c� .� U Cli ton Williams
Director of Finance Purchasing Manager
P.R. No. 23641
2/15/2024 srh
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