HomeMy WebLinkAboutMARCH 26, 2024 REGULAR MEETING 9_30 AMTHURMAN BILL BARTIE, MAYOR RONALD BURTON, CPM TIFFANY L. HAMILTON EVERFIELD, CITY MANAGER MAYOR PRO TEM SHERRI BELLARD, TRMC COUNCIL MEMBERS: CITY SECRETARY WILLIE BAE LEWIS, JR. DONEANE BECKCOM JAMES M. BLACK HAROLD L. DOUCET, SR. INTERIM CITY ATTORNEY THOMAS KINLAW, III DONALD FRANK, SR. AGENDA
City Council
Regular Meeting
Tuesday, March 26, 2024
9:30 A.M. CT
The City Council Of The City Of Port Arthur Will Conduct The Regular Meeting
Scheduled For Tuesday, March 26, 2024 At 9:30 A.M. CT, By Telephonic And
Videoconference In Addition To Allowing In Person Attendance. A Quorum Of
The City Council Will Be Physically Present In The City Council Chamber, Fifth Floor,
City Hall, 444 Fourth Street Port Arthur, Texas. The Public May Participate In The
Meeting In Person Or By Dialing One Of The Following Toll-Free Numbers And Entering
The Meeting ID: 865 6068 4393 And Passcode: 434333
(877) 853-5247 US Toll Free
(888) 788-0099 US Toll Free In Compliance With The Americans With Disabilities Act, The City Of Port Arthur Will
Provide For Reasonable Accommodations For Persons Attending City Council Meetings. To Better Serve You, Requests Should Be Received 24 Hours Prior To The Meeting.
Please Contact The City Secretary’s Office, At (409) 983-8115.
Website: http://www.portarthurtx.gov
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City Council Regular Meeting
City Hall Council Chamber
City Of Port Arthur
March 26, 2024
9:30 AM
PLEASE TURN OFF OR MUTE ALL MOBILE DEVICES
I. INVOCATION, PLEDGE & ROLL CALL
Mayor Bartie _____
Mayor Pro Tem Hamilton Everfield _____
Councilmember Lewis, Jr. _____
Councilmember Beckcom _____
Councilmember Doucet, Sr. _____
Councilmember Kinlaw, III _____
Councilmember Frank, Sr. _____
City Manager Burton, CPM _____
City Secretary Bellard, TRMC _____
Interim City Attorney Black _____
Police Chief Duriso Or Designee _____
II. PROCLAMATIONS
Proclamations
III. PETITIONS & COMMUNICATIONS
A. Speakers
(1) Jersson A Herrera Regarding Late Night Noise
B. Presentations
(1) A Presentation By Sharon DeJohn Of Memorial High School
Regarding A Principle Of Marketing And Finance Class
(2) Dr. Pastor Keith Richard Of The New World Harvest Church
Regarding Homelessness In The City Of Port Arthur
(3) A Presentation By The Port Arthur Yacht Club Regarding PIPA Voting
Badge Day (Requested By Councilmember Beckcom)
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AGENDA
MARCH 26, 2024
III. PETITIONS & COMMUNICATIONS – CONTINUED
(4) A Presentation By Councilmember Lewis Regarding The Upcoming
Boot Camp Grant Writing For Staff
(5) A Presentation By Councilmember Lewis Regarding Grants For
Closing Railroad Crossings
C. Employee Recognition – None
D. Correspondence – None
E. Discussions
(1) A Discussion Regarding An Update On Streets Progress And Funding
As Follow-Up From Last Request (Requested By Councilmember
Doucet)
IV. PUBLIC HEARINGS – 10:00 A.M.
(1) A Public Hearing For The Purpose Of Receiving Public Comments To
Consider The Proposed Amendment Of The Following:
Proposed Change: A Zoning Map Amendment (Z24-01) Ballou
Towing, LLB Construction. To Change From "MDR" Medium-Density
Residential (Formerly Referred To As "2F" Two-Family) To "PD"
Planned Development District For An Existing Warehouse, Future
Warehouse, And Wrecker Service
Legal Description: 0.7245-Acre Of Land Being Out Of Port Arthur,
Jefferson County, Texas (1428 Austin Avenue & 501 13th Street)
The Public Will Be Able To View The Public Hearing Via The City's
Website At www.portarthurtx.gov. Any Person May Participate In
The Public Hearing And Address The City Council
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AGENDA
MARCH 26, 2024
IV. PUBLIC HEARINGS – 10:00 A.M. – CONTINUED
(2) A Public Hearing For The Purpose Of Receiving Public Comments To
Consider The Proposed Amendment Of The Following:
Proposed Change: A Zoning Map Amendment (Z24-02) Health
And Safety Council. To Consider Changing The Zoning From “HI”
Heavy Industrial To A “PD” Planned Development District For A
Health And Occupational Clinic For The Industrial Workforce
Legal Description: For 3.155-Acres Of Land Being Out Of The
Port Arthur Land Company, City Of Port Arthur, Jefferson County,
Texas. (1250 Highway 365)
The Public Will Be Able To View The Public Hearing Via The City's
Website At www.portarthurtx.gov. Any Person May Participate In
The Public Hearing And Address The City Council
V. REPORTS / ITEMS OF COMMUNITY INTEREST (LIMITED TO A TOTAL OF TWO (2) MINUTES PER
COUNCILMEMBER)
Pursuant To 551.0415 Of The Texas Government Code, The Mayor And
Council May Make Announcements Regarding Items Of Community
Interest, Which Include The Following:
(1) Expressions Of Thanks, Congratulations, Or Condolence;
(2) Information Regarding Holiday Schedules;
(3) An Honorary Or Salutary Recognition Of A Public Official, Public
Employee, Or Other Citizen, Except That A Discussion Regarding A
Change In The Status Of A Person's Public Office Or Public
Employment Is Not An Honorary Or Salutary Recognition For
Purposes Of This Subdivision;
(4) A Reminder About An Upcoming Event Organized Or Sponsored By
The Governing Body;
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AGENDA
MARCH 26, 2024
V. REPORTS / ITEMS OF COMMUNITY INTEREST
(LIMITED TO A TOTAL OF TWO (2) MINUTES PER
COUNCILMEMBER) – CONTINUED
(5) Information Regarding A Social, Ceremonial, Or Community Event
Organized Or Sponsored By An Entity Other Than The Governing
Body That Was Attended Or Is Scheduled To Be Attended By A
Member Of The Governing Body Or An Official Or Employee Of The
Political Subdivision; And
(6) Announcements Involving An Imminent Threat To The Public Health
And Safety Of People In The Political Subdivision That Has Arisen
After The Posting Of The Agenda
**Possible Action May Not Be Discussed In Conjunction With The
Information Provided In The Report
VI. UNFINISHED BUSINESS
(1) P.R. No. 23517 – A Resolution Authorizing The City Manager Or His
Designee To Negotiate An Amendment To The Professional
Engineering Services Agreement With Arceneaux, Wilson & Cole,
LLC, (AWC) Of Port Arthur, Texas For Construction Management
Services Associated With The Woodworth Streetscape Improvements
Project From Lakeshore Drive To State Highway 87 (Gulfway Drive).
Funding Is Available In The Street Capital Fund Account No. 307-21-
053-8517-00-10-000. Project No. ST4014-ENG
VII. CONSENT AGENDA
NOTICE TO THE PUBLIC: The Following Items Are Of A Routine Or
Administrative Nature. The Council Has Been Furnished With Background
And Support Material On Each Item, And/Or It Has Been Discussed At A
Previous Meeting. All Items Will Be Acted Upon By One Vote Without Being
Discussed Separately Unless Requested By A Council Member Or A Citizen,
In Which Event The Item Or Items Will Immediately Be Withdrawn For
Individual Consideration In Its Normal Sequence After The Items Not
Requiring Separate Discussion Have Been Acted Upon.
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AGENDA
MARCH 26, 2024
VII.CONSENT AGENDA – CONTINUED
A.Travel Request / Travel Expense Reports
Request For Pre-Approval Of Travel Pursuant To 78-269 (b)(8) Of The Code
Of Ordinances (ORD 18-63)
Travel Request
(A1) Mayor Thurman Bartie:
P3 The Fundamentals Of Public-Private Partnerships
Arlington, TX
April 4 - 6, 2024 $991.79
(A2) Mayor Thurman Bartie:
Texas Emergency Management
Conference 2024
Fort Worth, TX
May 27 - 31, 2024 $1,468.00
Travel Expense Reports
(A3) Mayor Thurman Bartie:
National League Of Cities (NLC)
Congressional City Conference 2024
Washington, DC
March 8 - 14, 2024 $5,415.60
(A4) Councilmember Donald Frank:
National League Of Cities (NLC)
Congressional City Conference 2024
Washington, DC
March 8 - 14, 2024 $5,331.21
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AGENDA
MARCH 26, 2024
VII. CONSENT AGENDA – CONTINUED
B. Minutes
June 6, 2023 Special Meeting (Executive Session)
August 1, 2023 Special Meeting (Executive Session)
October 24, 2023 Regular Meeting
November 7, 2023 Regular Meeting
November 13, 2023 Special Meeting
November 21, 2023 Special Meeting
November 28, 2023 Special Meeting (Executive Session)
November 28, 2023 Regular Meeting
November 30, 2023 Special Meeting
March 5, 2024 Regular Meeting
March 19, 2024 Special Meeting
C. Resolutions
(1) P.R. No. 23414 – A Resolution Ratifying The City Manager’s Decision
To Accept The Fiscal Year 2023 State Homeland Security Grant
Program (SHSP-LETPA) Funding With No Grant Match Requirement
(2) P.R. No. 23546 – A Resolution Authorizing The City Manager To
Accept The Project Completion Documents For The North Sewer
Plant Waterline Project With Global Drilling, Inc., Of Winnie, Texas,
And Further Authorize The Execution Of The Certificate Of
Completion And Release Of Retainage In The Amount Of $9,662.50;
Funding For The Project Is Available In Account No. 405-00-000-
2050-00-00-000, Project No. WS0017-CON
(3) P.R. No. 23583 – A Resolution Authorizing The City Manager To
Remit Payment To The City Of Beaumont For The Annual Recurring
Costs Of The Regional Radio System In The Amount Of $60,755.25;
Funding Available In 001-17-045-5491-00-30-000
(4) P.R. No. 23600 – A Resolution Authorizing The City Manager To
Accept Close-Out Documents Submitted By Sitek Omni Services, LLC
Of Spring, Texas, And Approve The Release Of Retainage In The
Amount Of $16,960.00. Funding Is Available In The Gates Building
Renovation Project Account, Account Number 307-00-000-2050-00-
00-000, Project No. BU0016-CON-BUM
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AGENDA
MARCH 26, 2024
VII. CONSENT AGENDA – CONTINUED
(5) P.R. No. 23613 – A Resolution Authorizing The City Manager To
Execute Contract Amendment No. 1 With The Solco Group, LLC Of
Port Arthur, Texas For Professional Planning Services For Port Arthur
Transit And Other City Departments In The Amount Of $37,825.00
For A New Total Amount Not To Exceed $116,575.00; Funding Is
Available In Account No. 401-70-530-8512-00-60-000, Project #
TR19442
(6) P.R. No. 23630 – A Resolution Authorizing The City Manager To
Execute Settlement Of A Physical Damage Claim In The Amount Of
$12,988.00 Made Against Texas Municipal League
Intergovernmental Risk Pool (TMLIRP) As A Result Of Property
Damage To Police Vehicle #2083
(7) P.R. No. 23631 – A Resolution Authorizing The City Manager To
Execute The Settlement Of A Claim In The Amount Of $82,369.31
Made Against Various Insurance Carriers Through USI Southwest,
Inc. As A Result Of The Windstorm Damage To The Babe Zaharias
Golf Course Bridge And Restroom (3500 75th Street)
(8) P.R. No. 23648 – A Resolution Authorizing The City Manager To Enter
Into A Contract With M.K. Painting, Inc. Of Wyandotte, Michigan For
The Elevated Storage Tank Rehabilitation At Procter Street
Extension, In The Total Amount Of $669,000.00; Funds Are Available
In Account No. 405-40-000-8516-00-00-000, Project No. WS0004-
CON
(9) P.R. No. 23649 – A Resolution Authorizing The City Manager To
Purchase Two Type I Pierce Fire Apparatus For The Fire Department
Via The BuyBoard Cooperative Purchasing Program From Siddons-
Martin Emergency Group Of Denton, Texas, Through BuyBoard
Number 651-21, With Offices In Port Arthur, Texas In The Amount
Of $2,512,762.00; Funding Available In Capital Improvement
Account Number 307-19-047-8523-00-10-000, Project CE0010
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AGENDA
MARCH 26, 2024
VII. CONSENT AGENDA – CONTINUED
(10) P.R. No. 23651 – A Resolution Authorizing The Third-Year (Second
And Final Renewal) Of Contracts Pursuant To Resolution No. 22-189
Between The City Of Port Arthur And Six (6) Vendors For Grass
Mowing Services Of Privately-Owned And City-Owned Vacant And
Developed Lots In An Area Of The City Designated As Area A, With
An Annual Projected Budgetary Impact Of $100,000.00. Funds Are
Available In General Fund Account Number 001-13-039-5470-00-50-
000, (Other Contractual Service)
(11) P.R. No. 23652 – A Resolution Authorizing The Third-Year (Second
And Final Renewal) Of Contracts Pursuant To Resolution No. 22-190
Between The City Of Port Arthur And Seventeen (17) Vendors For
Grass Mowing Services Of Privately-Owned And City-Owned Vacant
& Developed Lots In Areas Of The City Designated As Areas B-E,
With An Annual Projected Budgetary Impact Of $200,000.00. Funds
Are Available In General Fund Account Number 001-13-039-5470-
00-50-000
(12) P.R. No. 23653 – A Resolution Authorizing The Third Year (Second
And Final Renewal) Of A Contract Pursuant To Resolution No. 22-
173 Between The City Of Port Arthur And One (1) Vendor For Grass
Mowing Service Of Privately-Owned And City-Owned Vacant And
Developed Lots In An Area Of The City Designated As Area F, Sabine
Pass, With An Annual Projected Budgetary Impact Of $40,000.00;
Funds Are Available In General Funds Account Number 001-13-039-
5470-00-50-000, (Other Contractual Service.)
(13) P.R. No. 23654 – A Resolution Authorizing The Purchase Of Ten
Zebra Electronic Ticket Writers And Eight Zebra Printers With
Accessories From Tyler Technologies For A Total Of $30,800.00
Through Sourcewell Cooperative Purchasing Contract #090320-TTI;
Funds Are Available Through The 2022 Edward Byrne Memorial
Justice Assistance Grant (JAG) Funds, Account No. 107-17-045-
5420-00-30-000, Project No. PS2022.GRE.MIN ($30,741.00) And
Account No. 001-17-045-5420-00-30-000 ($59.00)
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AGENDA
MARCH 26, 2024
VII. CONSENT AGENDA – CONTINUED
(14) P.R. No. 23655 – A Resolution Authorizing The Third Year (Second
Renewal) Of The Contract Between The City Of Port Arthur And
Patriot Security Of Nederland, Texas, For Security Guard Services At
City Hall And The Annex With A Total Projected Impact Of
$98,000.00 Through February 24, 2025. Funding Is Available In The
Facilities Maintenance Other Contractual Service Account, Account
No. 001-21-059-5470-00-70-000
(15) P.R. No. 23656 – A Resolution Ratifying The City Manager's Decision
To Apply For The FY 2025 State Crisis Intervention Grant With No
Grant Match Requirement
(16) P.R. No. 23657 – A Resolution Authorizing The City Manager To
Execute Change Order No. 1 To The Contract With DRC Construction
LLC Of Beaumont, Texas, Extending The Contract Time By 45 Days
To A New Total Contract Term Of 120 Days For The Completion Of
The New Construction Home Located At 1942 6th Street, Port Arthur,
Texas. This Change Order Will Have No Additional Financial Impact
On The Construction Costs
(17) P.R. No. 23658 – A Resolution Approving The FY 2025 Amendment
Between The City Of Port Arthur And The Department Of State
Health Services, Immunization Branch-Locals, Extending The
Contract Term For An Additional Year With The Original Contract
Period Beginning September 1, 2023, And Ending August 31, 2025.
The Contract Is Amended To Increase Funding In The Amount Of
$162,630.00 With The Total Not-To-Exceed Amount Of $325,260.00
(Fund 101)
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AGENDA
MARCH 26, 2024
VII. CONSENT AGENDA – CONTINUED
(18) P.R. No. 23659 – A Resolution Authorizing The City Manager To
Execute Change Order No. 2, To The Contract With Preferred
Facilities Group – USA, LLC Of Port Arthur, Texas For The
Construction Of Wayfinding Signs For The Wayfinding And
Monument Signage Program For The City Of Port Arthur, To Remove
The Existing City Hall Signage, Enlarge The Font Size And Add The
Address, Thereby Increasing The Contract Amount By $9,730.00 To
A New Total Projected Budgetary Contract Amount Of
$1,135,169.79; And Extend The Contract Time By 21 Additional
Days. ($985,040.13 Available In HO1020 And $150,129.66 Available
In PR0009-OTH)
(19) P.R. No. 23663 – A Resolution Authorizing The City Manager To Apply
For The Firehouse Subs Public Safety Foundation Grant With No Cash
Match Requirement
(20) P.R. No. 23664 – A Resolution Accepting An Easement From JG
Realty And Investment, LLC For Stormwater Drainage Near The
Pinewood Reserve Apartment On FM Highway 365 Out Of Lots 14
And 15, Block 8, Hillcrest Second Addition In The City Of Port Arthur,
Jefferson County
(21) P.R. No. 23666 – A Resolution Authorizing Ratification Of The Port
Arthur Section 4A Economic Development Corporation’s Award Of
Bid And Execution Of A Construction Contract Agreement With BDS
Constructors LLC DBA MK Constructors Of Vidor, Texas For The
Emergency Rehabilitation Of The Spur 93 Business Park Lift Station
At A Cost Not To Exceed $399,624.00, Funding Available In EDC
Account No. 120-80-625-5479-00-00-000
(22) P.R. No. 23667 – A Resolution Of The City Council Of The City Of
Port Arthur Ratifying The City Of Port Arthur Section 4A Economic
Development Corporation's Engagement Of Industrial And
Commercial Maintenance (ICM) Of Beaumont, Texas To Furnish And
Install Two (2) New HVAC Condensing Coils At 549 4th Street, At A
Cost Not To Exceed $17,922.85, Funds Available 120-80-625-5318-
00-00-000
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AGENDA
MARCH 26, 2024
VII. CONSENT AGENDA – CONTINUED
(23) P.R. No. 23668 – A Resolution Authorizing The City Manager To Enter
Into A Contract With Soutex Surveyors And Engineers Of Port Arthur,
Texas, For Professional Services Rendered As Design Engineer And
Project Manager For The 3rd Avenue Lift Station Improvements
Project, With A Projected Budgetary Impact Of $172,336.00; Funds
Are Available In Account No. 405-40-000-8516-00-00-000, Project
No. WS0027-DES
(24) P.R. No. 23669 – A Resolution Authorizing The City Manager To Enter
Into A Memorandum Of Understanding (MOU) With Sabine-Neches
Chapter Of Texas Master Naturalist Of Orange, Texas, To Install A
Pollinator Garden Adjacent To The Bird Blind On Pleasure Island
(25) P.R. No. 23671 – A Resolution Appointing A Negotiating Team Under
Chapter 174 Of The Texas Local Government Code Annotated, To
Conduct Collective Bargaining With The Bargaining Agent Of The
International Association Of Firefighters (IAFF) Local 397 Of The City
Of Port Arthur Fire Department
(26) P.R. No. 23673 – A Resolution Authorizing The City Manager To Enter
Into A Deferred Loan Written Agreement Between The City Of Port
Arthur And Andrea Petry For Participation In The City Of Port Arthur’s
Owner-Occupied Housing Assistance Rehabilitation And
Reconstruction Program And Execute A Special Warranty Deed With
Vendor’s Lien
(27) P.R. No. 23674 – A Resolution Authorizing The City Manager To
Reject The Two (2) Proposals For A New Bus Wash Unit At Port
Arthur Transit's Bus Wash Facility
(28) P.R. No. 23675 – A Resolution Ratifying The City Manager’s Decision
To Execute An Interlocal Contract With The City Of Beaumont,
Jefferson County, Hardin County, Orange County And Jasper County
To Secure Grant Funding From The State Of Texas Automobile Theft
Prevention Authority For Operation Of The Southeast Texas Auto
Theft Task Force
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AGENDA
MARCH 26, 2024
VII. CONSENT AGENDA – CONTINUED
(29) P.R. No. 23678 – A Resolution Rescinding Resolution 24-094, In Its
Entirety As It Pertains To The Potential Future Change Order No. 4
To The Main Wastewater Treatment Plant Improvement For The
Approximate Funding Amount Of $5,650,000.00 And Authorize
Reallocation Of Said Funds To An Emergency Contract With Allco,
Inc.
(30) P.R. No. 23679 – A Resolution Authorizing The City Manager To Enter
Into The Southeast Texas Auto Theft Task Force Use And
Maintenance Agreement With The City Of Beaumont And The
Southeast Texas Auto Theft Task Force To Accept For $1.00 And
Other Considerations A 2023 Ford F-150 Truck Purchased Under The
Southeast Texas Auto Theft Task Force Grant
VIII. ITEMS REQUIRING INDIVIDUAL ACTION – NON-CONSENT
A. Resolutions – Non-Consent
(1) P.R. No. 23597 – A Resolution Approving A Pre-Employment
Workforce Training Agreement Between The Port Arthur Economic
Development Corporation And Lamar State College Port Arthur For
The Training Of Port Arthur Residents As Class A & B Commercial
Drivers In An Amount Not To Exceed $120,000.00 Annually; Funds
Available In EDC Acct. 120-80-625-5475-00-00-000
(2) P.R. No. 23646 – A Resolution Authorizing The City Of Port Arthur
Section 4A Economic Development Corporation To Award A Bid And
Enter Into A Contract For The Janitorial Services Of The 501 Procter
Street And 549 4th Street Buildings With Southeast Texas Building
Services, Inc. Of Nederland Texas, In An Amount Not To Exceed
$21,360.00 For 501 Procter Street, PAEDC Funding Account No. 120-
80-625-5312-00-00-000 And In An Amount Not To Exceed
$43,680.00 For 549 4th Street Funding In PAEDC Project No.
ED0002.OTH.BUM
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AGENDA
MARCH 26, 2024
VIII. ITEMS REQUIRING INDIVIDUAL ACTION – NON-CONSENT –
CONTINUED
(3) P.R. No. 23665 – A Resolution Authorizing The Purchase Of A 2024
Polaris UTV With Accessories In The Amount Of $32,873.76 Through
The FY23 State Homeland Grant Program And Law Enforcement
Terrorism Prevention Activity Program (SHSP-LETPA), Account No.
107-17-045-5214-00-30-00
(4) P.R. No. 23680 – A Resolution Authorizing The City Manager To Enter
Into A Special Road Use And Indemnity Agreement And Permit With
Kirk Thomas
(5) P.R. No. 23684 – A Resolution Authorizing The City Manager To Rent
Equipment With Operators For Dirt Work Operation For The Public
Works Landfill Division From LSJ Trucking, Inc. Of Beaumont, Texas,
For The Not-To-Exceed Amount Of $648,000.00 For 1 Year With The
Option To Renew For One Additional Year. Funds Are Available In
The American Rescue Plan Landfill Slope Stabilization Account No.
169-07-015-5486-00-40-000, ARP003.GRE.LAN
B. Ordinances – Non-Consent
(1) P.O. No. 7233 – An Ordinance Authorizing The Sale Of Public Park
Land Located At 1100 W. Gulfway Drive, More Commonly Known As
Carver Terrace Park In Accordance With The Ballot Proposition
Approved By The Qualified Voters Of Port Arthur And Further
Authorize The City Manager To Execute A Special Warranty Deed For
The Conveyance
(2) P.O. No. 7236 – An Ordinance Authorizing The City Manager To
Execute Settlement Of An Automobile Physical Damage Claim In The
Amount Of $8,153.96 Made Against Texas Municipal League
Intergovernmental Risk Pool (TMLIRP) As A Result Of The Property
Damage To Police Vehicle #2082
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AGENDA
MARCH 26, 2024
VIII. ITEMS REQUIRING INDIVIDUAL ACTION – NON-CONSENT –
CONTINUED
(3) P.O. No. 7237 – An Ordinance Of The City Of Port Arthur, Texas,
Suspending The Rates Proposed By Texas Gas Service Company’s
(“TGS” Or “Company”) Gas Reliability Infrastructure Program
(“GRIP”) Filing Made With The City On Or About February 9, 2024;
Finding That The Meeting Complies With The Open Meetings Act;
Making Other Findings And Provisions Related To The Subject, And
Declaring An Effective Date
IX. *CLOSED MEETING (EXECUTIVE SESSION)
In Order To Comply With The Requirements Of Section 551.101 Of Chapter
551 (Open Meetings Law) Of The Texas Government Code [Formerly Article
6252-17, Section 2(a)], Prior To Going Into Closed Meeting The Presiding
Officer Of The City Should Make The Following Public Announcement:
"A Closed Meeting Or Executive Session Will Now Be Held Pursuant To The
Following Sections Of Chapter 551 Texas Government Code":
Section 551.071 – Litigation And/Or Legal Advice
Section 551.072 – Land
Section 551.073 – Negotiated Contracts For Prospective Gifts To The City
Section 551.074 – Personnel
Section 551.076 – Security Personnel Or Devices
Section 551.087 – Deliberations Regarding Economic Development Incent
Closed Meeting:
(1) Section 551.071 Government Code – To Discuss And Receive Legal
Advice From The City Attorney Regarding Potential And/Or Pending
Claims, Contracts, Litigation And Other Legal Matters
*The Items In Executive Session May Be Discussed And Acted On
In Open Session
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AGENDA
MARCH 26, 2024
X. ADJOURNMENT OF MEETING
***************************************************
NOTE: If The Meeting Extends Past 11:59 PM, The City Council May Elect
To Recess The Meeting And Reconvene At 9:30 AM On March 27, 2024.
During The Recess, No Action Will Be Taken On Any Item Of Remaining
Business And No Executive Sessions Will Be Held To Discuss Any Matters,
All In Accordance With The Open Meetings Law
***************************************************
RULES OF DECORUM – PERSONS ADDRESSING COUNCIL & AUDIENCE MEMBERS
1. Recognition by Presiding Officer. No person shall address the Council without first being recognized by the
Presiding Officer.
2. Speaking Procedure; Limitation on discussion and questioning. Each person addressing the Council shall step up to the microphone provided for the use of the public and give his name and address in an audible tone of voice for the records, state that subject he wishes to discuss, state whom he is representing if he represents an organization or other person, and unless further time is granted by majority vote of the Council, shall limit his remarks to five (5) minutes. All remarks shall be addressed to the Council as a whole and not to any member thereof. No person other than members of the Council and the person having the floor shall be permitted to
enter into any discussion, whether directly or through a member of the Council, without the permission of the
Presiding Officer.
3. Improper References, Disorderly Conduct By Person Addressing The Council; Any person making, expressly or impliedly, personal, impertinent, slanderous, derogatory, discourteous, snide, or profane remarks or who willfully utters loud, threatening or abusive language, or engages, in any disorderly conduct which would impede, disrupt, or disturb the orderly conduct, the order by the Presiding Officer, and if such conduct continues, may, at the discretion of the Presiding Officer, be ordered barred from further audience before the Council during that Meeting.
4. Addresses After Motion Made or Public Hearing Closed. After a motion has been made or a public hearing has been closed, no member of the public shall address the Council from the audience on the matter under consideration without first securing permission to do so by majority vote of the City Council. 5. Campaign Speeches Prohibited. No persons will be allowed to address the City Council by making campaign speeches for or against any candidate who has announced or does announce his intention to run, or issue already ordered on a ballot for election.
6. Disorderly Conduct. No person in the audience shall engage in disorderly conduct such as hand clapping,
stamping of feet, whistling, using profane language, yelling, and similar demonstrations, which conduct
disturbs the peace and good order of the meeting. 7. Limitations on Use of Supplemental Lighting. Limitations on use of supplemental lighting for television and motion picture cameras to create the least amount of interference with or disturbance of Council proceedings and/or discomfort to the public. 8. Persons Having Complaints, Allegations, or Charges Against Individual City Employees. No person shall make any complaint, specific allegation, or charge against an individual City Employee by name in a public meeting
unless he first shows that he has pursued appropriate administrative channels.
ENFORCEMENT OF DECORUM
Warning. All persons shall at the request of the Presiding Officer, be silent.
Removal. If, after receiving a warning from the Presiding Officer, a person persists in disturbing the meeting, such Officer may order him to remove himself from the meeting. If he does not remove himself, the Presiding Officer may order the Sergeant-at-arms to remove him.
Resisting Removal. Any person who resists removal by the Sergeant-at-arms shall be charged with violating V.T.C.A,
Penal Code 42.05.
Motions To Enforce. Any Councilmember may move to require the Presiding Officer to enforce this division, and the affirmative vote of a majority of the Council shall require him to do so. RULES OF PROCEDURE
The City Secretary shall make public, in accordance with the Texas Open Meetings Law, an agenda containing all business to be discussed at a meeting of the City Council. Persons Requesting To Be Heard On Agenda Items (1) Residents. Any resident who wishes to address the Council on
any matter may do so by notifying the City Secretary in accordance with the Texas Open Meetings Law. (2)
Nonresidents. Any nonresident wishing to address the Council shall notify the City Secretary and specify his interest in the matter being considered. The City Secretary shall present such request to the Presiding Officer for approval before placing the name on the Agenda. Specific Agenda Items. After a motion, second and discussion by the City Council on any specific agenda item, and before a vote is taken, the Presiding Officer shall recognize any citizen in the audience wishing to address the council
on such item, who shall be permitted to address the Council thereon for a period of three (3) minutes. “Specific Agenda
Items” are defined as any item specified on the Notice of Meeting posted for purposes of the Texas Open Meetings Law and which becomes the subject of a motion before the Council.