HomeMy WebLinkAboutPR 23517: AMENDMENT (AWC) STREETSCAPE IMPROVEMENTS PROJECTMP'
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INTEROFFICE MEMORANDUM
Date: February 29, 2024
To: The Honorable Mayor and City Council
Through: Ron Burton, City Manager
From: John Cannatella, PE, Capital Project Engineer
RE: PR No. 23517: Authorizing the City Manager or his designee to negotiate an amendment to the
professional services agreement with Arceneaux, Wilson& Cole,LLC, (AWC) of Port Arthur,
Texas, for construction management of the Woodworth Boulevard Streetscape Improvements
Project from Lakeshore Drive to State Highway 87 (Gulfway Drive). Funding is available from
Capital Account No. 307-21-053-8517-00-10-000. Project No. ST4014-ENG.
Introduction:
The intent of this agenda item is to seek the Port Arthur City Council's approval for the City Manager or his designee to
negotiate an amendment to the professional services agreement with Arceneaux, Wilson& Cole, LLC, of Port Arthur,
Texas,for the construction management of the Woodworth Streetscape Improvements Project from Lakeshore Drive to
State Highway 87 (Gulfway Drive). Project No. ST4014-ENG.
Background:
Woodworth Boulevard has been nominated for roadway and drainage improvements and beautification for its primary
entryway from Memorial Boulevard into downtown Port Arthur. Pursuant to Resolution No. 21-542, approved by the
Port Arthur City Council on December 20,2021,$3,000,000.00 was allocated for the engineering,design and construction
associated with improvements to Woodworth Boulevard from Lakeshore Drive to State Highway 87(Gulfway Drive).
Pursuant to Resolution 22-284,approved by the City Council on June 21,2022,the City Manager was authorized to enter
into an agreement with Arceneaux, Wilson & Cole, LLC (AWC) of Port Arthur, Texas, to provide professional
engineering services associated with the reconstruction of Woodworth Boulevard from Lakeshore Drive to Gulfway Drive
(Highway 87)for$383,410.00. Subsequentially,AWC provided construction budgets and renderings of the Woodworth
Boulevard Project,and it was determined that the original $3,000,000.00 allocated under Resolution No. 21- 542 would
only be sufficient to repair and rehabilitate the project successfully from Lakeshore Drive to 7th Street. Resolution No.
23-149, approved by City Council,requested that the City Manager amend Resolution No.21-542 to reflect the addition
of$4,200,000.00 to the Woodworth Boulevard Streetscapes Improvements Project for the total budgeted project amount
of$7,200,000.00.
The current funding allocation was still not sufficient to cover the total bid cost of the project, creating a deficit of
$6,700,000.00.Resolution No. 23-149 needed to be amended to reflect the addition of$7,000,000.00 to the Woodworth
Boulevard Project for the total budgeted amount of$14,200,000.00 contingent upon a budget amendment to allocate
"Remember,we are here to serve the Citizens of Port Arthur"
444 4th Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294
S:\Engineering\PUBLIC WORKS\PW-ENGINEERING\C.I.P.PROJECTS\Year 2024\WOODWORTH BLVD PROJECT\Professional Services\Agenda Memo AWC Woodwc
funding. Pursuant to Ordinance No. 24-05, approved by City Council, $14,200.000.00 was allocated for the project to
the Capital Fund.
Pursuant to Resolution No.22-284,Port Arthur's City Council authorized the City Manager to enter into an engineering
services agreement with Arceneaux, Wilson, & Cole, LLC (AWC) of Port Arthur, Texas, to provide professional
engineering,planning,design services,and drawings for the Woodworth Boulevard Project.
Pursuant to Resolution No. 24-050, Port Arthur's City Council authorized a construction agreement with MK
Constructors,LLC,of Vidor,Texas for the amount of$13,426,347.62.
Budget Impact:
Funds are available in the Street Capital Fund Account No.: 307-21-053-8517-00-10-000. Project No. ST4014-ENG.
Recommendation:
It is recommended that the City of Port Arthur's City Council approve PR No. 23517, authorizing the City Manager or
his designee to negotiate an amendment to the professional services agreement with Arceneaux,Wilson&Cole,LLC,of
Port Arthur, Texas, for the construction management of the Woodworth Streetscape Improvements Project from
Lakeshore Drive to State Highway 87 (Gulfway Drive). Project No. ST4014-ENG.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
MEMORANDUM
To: Mayor and City Council
From: Val Tizeno, City Attorney Val Alt—
Date: February 29, 2024
Subject: P.R. No. 23517
Proposed Resolution No. 23517 is requesting the City Council to authorize the City Manager
or his designee to negotiate an Amendment to the Professional Engineering Services
Agreement with Arceneaux Wilson and Cole (AWC) for Construction Phase Management
Services associated with the Woodworth Streetscape Improvements.
Staff is relying upon a Request for Qualifications (RFQ) for Engineering Service for Street&
Drainage Projects (Bid No. P22-013), wherein AWC was selected as one of the engineering
firms pursuant to Resolution 22-087.
Please be aware after review of the RFQ, we are unable to locate any reference to
construction phase management services. The Legal Department recommends that the
City strictly follow the purchasing policy and state law with regard to the selection of a
vendor.
PR No. 23517
2/27/2024 mje
Page 1 of 4
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER OR HIS
DESIGNEE TO NEGOTIATE AN AMENDMENT TO THE
PROFESSIONAL ENGINEERING SERVICES AGREEMENT WITH
ARCENEAUX, WILSON & COLE, LLC, (AWC) OF PORT ARTHUR,
TEXAS FOR CONSTRUCTION MANAGEMENT SERVICES
ASSOCIATED WITH THE WOODWORTH STREETSCAPE
IMPROVEMENTS PROJECT FROM LAKESHORE DRIVE TO STATE
HIGHWAY 87 (GULFWAY DRIVE). FUNDING IS AVAILABLE IN
THE STREET CAPITAL FUND ACCOUNT NO. 307-21-053-8517-00-
10-000. PROJECT NO. ST4014-ENG.
WHEREAS, Woodworth Boulevard has been nominated for roadway and drainage
improvements and beautification for its primary entryway from Memorial Boulevard into
downtown Port Arthur; and,
WHEREAS, pursuant to Resolution No. 21-542, approved by the Port Arthur City
Council on December 20, 2021, $3,000,000.00 was allocated for the design and
engineering associated with improvements to Woodworth Boulevard from Lakeshore
Drive to State Highway 87 (Gulfway Drive); and,
WHEREAS, pursuant to Resolution No. 22-284, approved by the Port Arthur City
Council on June 21, 2022, the City Manager was authorized to enter into an agreement
with Arceneaux, Wilson & Cole, LLC (AWC) of Port Arthur, Texas, to provide professional
engineering services associated with the reconstruction of Woodworth Boulevard from
Lakeshore Drive to Gulfway Drive (Highway 87) for $383,410.00; and,
WHEREAS, AWC provided construction budgets and renderings of the Woodworth
Boulevard Project, and it was determined that the original $3,000,000.00 allocated under
PR No. 23517
2/27/2024 mje
Page 2 of 4
Resolution No. 21-542 would only be sufficient to repair and rehabilitate the project
successfully from Lakeshore Drive to 7th Street; and,
WHEREAS, pursuant to Resolution No. 23-149, approved by City Council,
requested that the City Manager amend Resolution No. 21-542 to reflect the addition of
$4,200,000.00 to the Woodworth Boulevard Streetscapes Improvements Project for the
total budgeted project amount of $7,200,000.00; and,
WHEREAS, the current funding allocation was still not sufficient to cover the total
bid cost of the project, so, Resolution No. 23-149 needed to be amended to reflect the
addition of $7,000,000.00 to the Woodworth Boulevard Project for the total budgeted
amount of $14,200,000.00 contingent upon a budget amendment to allocate funding;
and,
WHEREAS, pursuant to Ordinance No. 24-05, approved on January 30, 2024, the
City Council allocated $14,200.000.00 to the Capital Fund for this project; and,
WHEREAS, pursuant to Resolution No. 24-050, Port Arthur's City Council
authorized the City Manager to enter into a construction agreement with MK Constructors,
LLC, of Vidor, Texas for the amount of $13,426,347.92; and,
WHEREAS, approval to allow the City Manager to negotiate an amendment to the
professional engineering services agreement with Arceneaux, Wilson & Cole, LLC, (AWC)
of Port Arthur, Texas, is hereby, deemed an appropriate action; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
THAT, the facts and opinions in the preamble are true and correct; and,
PR No. 23517
2/27/2024 mje
Page 3 of 4
THAT, pursuant to Ordinance No. 24-05, approved on January 30, 2024, the City
Council allocated $14,200.000.00 to the Capital Fund for this project; and,
THAT, pursuant to Resolution No. 24-050, Port Arthur's City Council authorized
the City Manager to enter into a construction agreement with MK Constructors, LLC, of
Vidor, Texas for the amount of $13,426,347.92; and,
THAT, the City Council hereby approves allowing the City Manager to negotiate
an amendment to the professional engineering services agreement for construction
management with Arceneaux, Wilson & Cole, LLC, (AWC) of Port Arthur, Texas, for the
Woodworth Boulevard Streetscape Improvements Project; and,
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the
City Council.
READ,ADOPTED AND APPROVED this the day of , A.D.
2024 at a meeting of the City of Port Arthur, Texas, by the following
vote: Ayes: Mayor:
Councilmembers:
Noes:
Thurman Bill Bartie
Mayor
PR No. 23602
2/23/2024 mje
Page 4 of 4
ATTEST:
Sherri Bellard, TRMC
City Secretary
APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION:
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James Black Ronald Burton, CPM
Interim City Attorney City Manager
APPROVED AS FOR AVAILABILITY OF FUNDS:
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Lynda "Lyn" Boswell, M.A., ICMA-CM
Director of Finance
John C tella, PE
City En ' eer
(IL,
Clifto "Williams, CPPB
Purchasing Manager
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