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HomeMy WebLinkAboutMARCH 19, 2024 SPECIAL MEETING 12_00 PMTHURMAN BILL BARTIE, MAYOR RONALD BURTON, CPM TIFFANY L. HAMILTON EVERFIELD, CITY MANAGER MAYOR PRO TEM SHERRI BELLARD, TRMC COUNCIL MEMBERS: CITY SECRETARY WILLIE BAE LEWIS, JR. DONEANE BECKCOM JAMES M. BLACK HAROLD L. DOUCET, SR. INTERIM CITY ATTORNEY THOMAS KINLAW, III DONALD FRANK, SR. AGENDA City Council Special Meeting Tuesday, March 19, 2024 12:00 PM CT The City Council Of The City Of Port Arthur Will Conduct The Special Meeting Scheduled For Tuesday, March 19, 2024 At 12:00 PM CT, By Telephonic And Videoconference In Addition To Allowing In Person Attendance. A Quorum Of The City Council Will Be Physically Present In The City Council Chamber, Fifth Floor, City Hall, 444 Fourth Street Port Arthur, Texas. The Public May Participate In The Meeting In Person Or By Dialing One Of The Following Toll-Free Numbers And Entering The Meeting ID: 856 2953 6302 And Passcode: 504516 (877) 853-5247 US Toll Free (888) 788-0099 US Toll Free In Compliance With The Americans With Disabilities Act, The City Of Port Arthur Will Provide For Reasonable Accommodations For Persons Attending City Council Meetings. To Better Serve You, Requests Should Be Received 24 Hours Prior To The Meeting. Please Contact The City Secretary’s Office, At (409) 983-8115. Website: http://www.portarthurtx.gov 1 City Council Special Meeting City Hall Council Chamber City Of Port Arthur March 19, 2024 12:00 P.M. PLEASE TURN OFF OR MUTE ALL MOBILE DEVICES I.INVOCATION, PLEDGE & ROLL CALL Mayor Bartie _____ Mayor Pro Tem Hamilton Everfield _____ Councilmember Lewis Jr._____ Councilmember Beckcom _____ Councilmember Doucet, Sr._____ Councilmember Kinlaw, III _____ Councilmember Frank, Sr._____ City Manager Burton, CPM _____ City Secretary Bellard, TRMC _____ Interim City Attorney Black _____ Police Chief Duriso Or Designee _____ II.WORKSHOP A Workshop By The Ardurra Group, LLC III.ITEMS REQUIRING INDIVIDUAL ACTION (1)P.R. No. 23607 – A Resolution Authorizing The City Manager To Enter Into A Contract With Ardurra Group, LLC, For TX-GLO 2019 HUD Infrastructure Competition Project Management And Reporting Services For The City's Manhole Replacement Project In An Amount Not To Exceed $50,000.00. Funding Available In Account No. 148- 21-055-5492-00-70-000, Project No. GM2402.GRE.ADM And Are 100% Reimbursable Under The TX-GLO Contract #24-067-034-E222 2 SPECIAL MEETING AGENDA MARCH 19, 2024 III.ITEMS REQUIRING INDIVIDUAL ACTION – CONTINUED (2)P.R. No. 23609 – A Resolution Authorizing The City Manager To Enter Into A Contract With Ardurra Group, LLC Of Houston, Texas, To Provide Project Management And Reporting Services Related To TheUS Department Of Transportation And Federal Highway Administration Safe Streets For All (SS4A) Grant In An Amount Not To Exceed $350,000.00. Funding Available In Account No. 148-00- 000-4510-00-00-000, Project No. GM2401.GRA.CDB And Are 100% Reimbursable Under The USDOT SS4A Program (3)P.R. No. 23636 – A Resolution Authorizing The City Manager To Enter Into The Fourth Year (Third Renewal) Contract With Ardurra Of Houston, Texas, For Assistance With The American Rescue Plan Act Program/Grant Management Services In An Amount Not To Exceed $180,000.00 Per Annum. Fund Is Available From American Rescue Plan Account #169-07-015-5470-00-40-000, Project No. ARP0007 IV.ADJOURNMENT OF MEETING *************************************************** NOTE: If The Meeting Extends Past 11:59 PM, The City Council May Elect To Recess The Meeting And Reconvene At 9:30 AM On March 20, 2024. During The Recess, No Action Will Be Taken On Any Item Of Remaining Business And No Executive Sessions Will Be Held To Discuss Any Matters, All In Accordance With The Open Meetings Law*************************************************** RULES OF DECORUM – PERSONS ADDRESSING COUNCIL & AUDIENCE MEMBERS 1.Recognition by Presiding Officer. No person shall address the Council without first being recognized by the Presiding Officer. 2.Speaking Procedure; Limitation on discussion and questioning. Each person addressing the Council shall stepup to the microphone provided for the use of the public and give his name and address in an audible tone ofvoice for the records, state that subject he wishes to discuss, state whom he is representing if he represents anorganization or other person, and unless further time is granted by majority vote of the Council, shall limit hisremarks to five (5) minutes. All remarks shall be addressed to the Council as a whole and not to any memberthereof. No person other than members of the Council and the person having the floor shall be permitted to enter into any discussion, whether directly or through a member of the Council, without the permission of the Presiding Officer. 3.Improper References, Disorderly Conduct By Person Addressing The Council; Any person making, expressly orimpliedly, personal, impertinent, slanderous, derogatory, discourteous, snide, or profane remarks or whowillfully utters loud, threatening or abusive language, or engages, in any disorderly conduct which wouldimpede, disrupt, or disturb the orderly conduct, the order by the Presiding Officer, and if such conductcontinues, may, at the discretion of the Presiding Officer, be ordered barred from further audience before theCouncil during that Meeting. 4.Addresses After Motion Made or Public Hearing Closed. After a motion has been made or a public hearing hasbeen closed, no member of the public shall address the Council from the audience on the matter underconsideration without first securing permission to do so by majority vote of the City Council.5.Campaign Speeches Prohibited. No persons will be allowed to address the City Council by making campaignspeeches for or against any candidate who has announced or does announce his intention to run, or issuealready ordered on a ballot for election. 6.Disorderly Conduct. No person in the audience shall engage in disorderly conduct such as hand clapping, stamping of feet, whistling, using profane language, yelling, and similar demonstrations, which conduct disturbs the peace and good order of the meeting.7.Limitations on Use of Supplemental Lighting. Limitations on use of supplemental lighting for television andmotion picture cameras to create the least amount of interference with or disturbance of Council proceedingsand/or discomfort to the public.8.Persons Having Complaints, Allegations, or Charges Against Individual City Employees. No person shall makeany complaint, specific allegation, or charge against an individual City Employee by name in a public meeting unless he first shows that he has pursued appropriate administrative channels. ENFORCEMENT OF DECORUM Warning. All persons shall at the request of the Presiding Officer, be silent. Removal. If, after receiving a warning from the Presiding Officer, a person persists in disturbing the meeting, such Officer may order him to remove himself from the meeting. If he does not remove himself, the Presiding Officer may order the Sergeant-at-arms to remove him. Resisting Removal. Any person who resists removal by the Sergeant-at-arms shall be charged with violating V.T.C.A, Penal Code 42.05. Motions To Enforce. Any Councilmember may move to require the Presiding Officer to enforce this division, and the affirmative vote of a majority of the Council shall require him to do so. RULES OF PROCEDURE The City Secretary shall make public, in accordance with the Texas Open Meetings Law, an agenda containing all business to be discussed at a meeting of the City Council. Persons Requesting To Be Heard On Agenda Items (1) Residents. Any resident who wishes to address the Council on any matter may do so by notifying the City Secretary in accordance with the Texas Open Meetings Law. (2) Nonresidents. Any nonresident wishing to address the Council shall notify the City Secretary and specify his interest in the matter being considered. The City Secretary shall present such request to the Presiding Officer for approval before placing the name on the Agenda. Specific Agenda Items. After a motion, second and discussion by the City Council on any specific agenda item, and before a vote is taken, the Presiding Officer shall recognize any citizen in the audience wishing to address the council on such item, who shall be permitted to address the Council thereon for a period of three (3) minutes. “Specific Agenda Items” are defined as any item specified on the Notice of Meeting posted for purposes of the Texas Open Meetings Law and which becomes the subject of a motion before the Council.