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HomeMy WebLinkAboutPR 23546: NORTH SEWER PLANT WATERLINE PROJECT CLOSEOUT On of ,„ r rthu _ Terns INTEROFFICE MEMORANDUM Date: March 1, 2024 To: The Honorable Mayor and City Council Through: Ronald Burton, CPM., City Manager From: Calvin Matthews, P.E., Water Utilities Director RE: PR 23546—North Sewer Plant Waterline Project Closeout Introduction: This Agenda Item intends to seek the City Council's approval to accept the closeout documents of the North Sewer Plant Waterline Project and release the final retainage of $9,662.50. Background: Resolution No. 23-320, awarded the North Sewer Plant Waterline Project to Global Drilling, Inc. of Winnie, Texas for the total construction amount of$179,000.00. Resolution No. 23-549 approved Change Order No. 1 to get the water valve out of the railroad right of way by extending 15 feet of the waterline for $14,250.00 to the new total contract amount of$193,250.00 Budget Impact: None Recommendation: It is recommended that the City Council approve Proposed Resolution No. 23546 to closes out the project, and release the retainage of$9,662.50. "Remember, we are here to serve the Citizens of Port Arthur" PR No. 23546 3/1/2024 JL Page 1 of 3 RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO ACCEPT THE PROJECT COMPLETION DOCUMENTS FOR THE NORTH SEWER PLANT WATERLINE PROJECT WITH GLOBAL DRILLING, INC., OF WINNIE, TEXAS, AND FURTHER AUTHORIZE THE EXECUTION OF THE CERTIFICATE OF COMPLETION AND RELEASE OF RETAINAGE IN THE AMOUNT OF $9,662.50; FUNDING FOR THE PROJECT IS AVAILABLE IN ACCOUNT NO. 405-00-000-2050-00-00-000, PROJECT NO. WS0017-CON. WHEREAS, per Resolution No. 23-320, the North Sewer Plant Waterline Project was awarded to Global Drilling, Inc. of Winnie, Texas with a total projected budgetary amount of $179,000.00; and, WHEREAS,per Resolution No. 23-549, the City Council ratified Change Order No. 1 to extend the 12-inch casing by 15 feet to get the water valve out of the ROW, which increased the contract amount by$14,250.00 to a new contract total of$193,250.00; and, WHEREAS, Fittz & Shipman of Port Arthur, Texas as Project Engineer submitted the closeout documents stating that to the best of their knowledge, the North Sewer Plant Waterline Project has been completed in general accordance with the City standards as delineated in the following: Engineer's Certificate of Substantial Completion(Exhibit"A"), Contractor's Affidavit of Warranty (Exhibit "B"), Contractor's Certificate and Release (Exhibit "C"), Contractor's Affidavit(Exhibit"D"), executed by Global Drilling, Inc. of Winnie, Texas; and, WHEREAS,the retainage for this project is due, as the work is completed and billed, and the project engineer, Fittz & Shipman of Port Arthur, Texas, suggests the release of the retainage to Global Drilling, Inc. of Winnie, Texas in the amount of$9,662.50 (Exhibit"E"). NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT,the facts and opinions in the preamble are true and correct; and, PR No. 23546 3/1/2024 JL Page 2 of 3 THAT,the City Manager is hereby authorized to accept the closeout documents of North Sewer Plant Waterline Project, which includes the Engineer's Certificate of Substantial Completion (Exhibit "A"), Contractor's Affidavit of Warranty (Exhibit "B"), Contractor's Certificate and Release (Exhibit "C"), Contractor's Affidavit (Exhibit "D"), and release the retainage in the amount of$9,662.50 (Exhibit"E")to Global Drilling, Inc. of Winnie, Texas; and, THAT, the City Manager is further authorized to execute the Certificate of Acceptance (Exhibit"F"), approving the completion of the North Sewer Plant Waterline Project. THAT, a copy of the caption of this Resolution be spread upon the minutes of the City Council. READ,ADOPTED,AND APPROVED THIS day of , 2024 at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: Mayor: Councilmembers: NOES: Thurman Bill Bartie, Mayor ATTEST: Sherri Bellard, City Secretary APPROVED AS TO FO ir es Black, erim City Attorney PR No. 23546 3/1/2024 JL Page 3 of 3 APPROVED FOR ADMINISTRATION: Ronald Burton, C.P.M. Calvin Matthews, P.E. City Manager Director of Water Utilities APPROVED AS FOR AVAILABILITY OF FUNDS: J4gi L , Lynda(L n) Boswell, MA, ICMA-CM Clifto E. Williams, J`r., CPPB Director of Finance Purchasing Manager EXHIBIT A CERTIFICATE OF SUBSTANTIAL COMPLETION PROJECT North Sewer Plant Waterline Project DATE OF ISSUANCE 10/16/2023 OWNER Ci of Port Arthur OWNER'S Contract No. 23-320 CONTRACTOR Global Drilling, Inc. ENGINEER Fittz&Shipman This Certificate of Substantial Completion applies to all Work under the Contract Documents or to the following specified parts thereof: TO City of Port Arthur OWNER And To Global Drilling, Inc. CONTRACTOR The Work to which this Certificate applies has been inspected by authorized representatives of OWNER, CONTRACTOR and ENGINEER,and that Work is hereby declared to be substantially complete in accordance with the Contract Documents on 12/12/2023 DATE OF SUBSTANTIAL COMPLETION A tentative list of items to be completed is attached hereto. This list may not be all-inclusive, and the failure to include an item in it does not alter the responsibility of CONTRACTOR to complete all the Work in accordance with the Contract Documents. The items in the tentative list shall be completed or corrected by CONTRACTOR within 60 days of the above date of Substantial Completion. From the date of Substantial Completion the responsibilities between OWNER and CONTRACTOR for security,operation,safety, maintenance,heat,utilities, insurance and warranties and guarantees shall be as follows: Q:\PROJECTS\22101 -North Sewer Plant Waterline\Construction Phase\Certificate of Substantial Completion.doc SC- 1 RESPONSIBILITIES: OWNER: None CONTRACTOR: See attached The following documents are attached to and made a part of this Certificate: [For items to be attached see definition of Substantial Completion as supplemented and other specifically noted conditions precedent to achieving Substantial Completion as required by Contract Documents.] This certificate does not constitute an acceptance of Work not in accordance with the Contract Documents nor is it a release of CONTRACTOR'S obligation to complete the Work in accordance with the Contract Documents. Executed by ENGINEER on_02/07 ,2024. Fittz& Shipman ENGINEER By: abitiLterC �4aM (Authorized Signature) CONTRACTOR accepts this Certificate of Substantial Completion on 02/07 , 2024 GLOBAL DRILLING, INC CONTRACTOR By: Mr. BAKER MOHAMMAD (Authorized Signature) OWNER accepts this Certificate of Substantial Completion on ,20_. OWNER By: (Authorized Signature) Q:\PROJECTS\22101 -North Sewer Plant Waterline\Construction Phase\Certificate of Substantial Completion.doc SC-2 V, e k • ''. It, CD 1 / 0 11 I \ ; * , ; ' . - GII • Ps' - . t i Ai oorim, 3. , • K , I '' ' / 1 9 — ".4t • • t z. "•,..._, .•*tt‘, I 31 El , ;III; G4 • ::...„II--,,A.', 1•_,,, -• . • I 1 ill:41p li;i i i i i i.i i ill ih /lit Ix IN lir xix , I a i i 5 i 11/E. It pigl ig F,Jal g g 1 ig "i i:.13 g III 1 A '$ t' Ihi ili r g $ CTI . ..I i I I..1%.,1_ 11,. I.A, El I IN, ,i;,;I; •,. 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Furnish and construct fence of barbed wire or a combination of woven fence fabric and barbed wire, supported on metal or wood posts. 1.2 PRODUCTS Furnish materials in accordance with details shown on the plans and with the requirements of this Article. A. Metal Posts and Braces. If steel pipe is used for posts and braces, use steel pipe in accordance with ASTM A 53. For T-posts, use steel that meets ASTM A 702. Use only new steel. Do not use rerolled or open-seam material. Use an approved anticorrosive coating for painted posts. After installation of painted posts and braces, spot-coat damaged areas with the same paint color. Use paint with at least the same anticorrosive properties as the original paint. Use the size,weight, and area of posts, braces, and anchor plates shown on the plans. B. Wood Posts and Braces. 1. Untreated Wood. Provide cedar or juniper timber. 2. Treated Wood. Provide pine or fir timber treated in accordance with TxDOT Item 492, "Timber Preservative and Treatment." Remove outer bark and all inner cambium bark on treated posts, except those occasional strips of bark may remain if not over 1/2 in.wide or over 3 in. long. Use sound timber that is free from decay, shakes, splits, or other defects that would weaken the posts or braces or otherwise make them structurally unsuitable for the purposes intended. Knots that are sound,tight, trimmed flush, and not in clusters will be allowed, provided they do not exceed 1/3 of the small diameter or the least dimension of the posts and braces. Remove spurs and splinters, cutting the ends square. C. Gates and Gateposts. Furnish materials to the dimensions shown on the plans, or as directed. D. Barbed Wire. Furnish barbed wire in accordance with ASTM A 121, Class 1. Use barbed wire consisting of 2 strands of 12-1/2 gauge wire,twisted with 2-point 14 gauge barbs spaced no more than 5 in. apart, or other barbed wire as directed. E. Wire Mesh. Furnish wire mesh fabric in accordance with ASTM A 116, Class 1 to the height and design shown on the plans. Use at least 10 gauge wire for the top and bottom wires and at least 12-1/2 gauge wire for the intermediate wires and vertical stays. F. Miscellaneous. Furnish galvanized bolts, nuts, washers, braces, straps, and suitable devices for holding barbed wire and wire mesh firmly to metal posts. Use material of good commercial quality and design. Provide galvanized staples, at least 1-1/2 in. long. 1.3 Construction Space fence posts as shown on the plans. Set fence posts plumb and firm at the intervals, depth, and grade shown on the plans. Brace corner and pull posts in 2 directions. Brace end posts and gateposts in 1 direction. Install a corner post where the alignment changes 30° or more. At alignment angles between 15 and 30°, brace the angle post to the adjacent line posts with diagonal tension wires. At grade depressions where stresses tend to pull posts out of the ground, snub or guy the fencing at the critical point with a double 9 gauge galvanized wire. Connect the wire to the top horizontal line of the barbed wire or to the top and bottom wire or wire mesh fabric, and to a deadman weighing at least 100 lb. Stretch the fence before guying and snubbing. Install corner, end, or angle post assembly before stretching the wire between posts. Connect existing cross fences to the new fences and corner posts at junctions with existing fences. While drawing barbed wire and wire fabric taut, fasten to posts using galvanized ties or staples, or as shown on the plans. Install pull post assemblies at 500-ft. intervals for steel posts and at 1,000-ft. intervals for wood posts. Metal line posts may be driven provided driving does not damage the posts. Metal corners, ends, pull posts, and braces must be set in concrete footings crowned at the top to shed water. Thoroughly tamp backfill in 4-in. layers. Notch timber posts as shown in the plans. 1.4 Basis of Payment Fencing will be measured by the foot of wire fence, excluding gates. Gates will be measured as each gate. The work performed and materials furnished in accordance with this Item and measured as provided under "Measurement" will be paid for at the unit price bid for"Barbed Wire Fence" or "Gate" of the type specified. This price is full compensation for furnishing, preparing, hauling, and installing fence and gate materials; excavation, backfilling, and disposal of surplus material; removal and trimming of brush and tree limbs; and equipment, labor, tools, and incidentals. Unless otherwise shown on the plans, removal of existing fence will not be paid for directly but will be subsidiary to pertinent Items. END OF SECTION EXHIBIT B AFFIDAVIT OF WARRANTY CONTRACTOR: Global Drilling,Inc. PROJECT: North Sewer Plant Waterline Project LOCATION: North Sewer Plant(under KCS RR) WORK PERFORMED: Build a waterline under a Railroad to North Sewer Plant FINAL CONTRACT AMOUNT: $193,250.00 CONTRACT DATE: 10-16-2023 to 12-12-2023 CONTRACTOR warrants and guarantees to the OWNER that all Work is in accordance with the Contract Documents and will not be defective. CONTRACTOR'S warranty and guarantee hereunder excludes defects or damage caused by; 1) Abuse,modification,or improper maintenance or operation by persons other than the CONTRACTOR,Sub-contractors, Suppliers,or any other individual or entity for whom the CONTRACTOR is responsible; or 2) Normal wear and tear under normal usage. The Signing Officer,as titled,of said CONTRACTOR,does hereby Guarantee and Warranty in accordance with the Requirements(Plans and Specifications),all Labor and Materials on the said Project, and all work performed under the Contract between AND OWNER and/or assign to be free from defects resulting from faulty Workmanship and/or Materials for the Guarantee Period extending from through . Upon receipt of written notice from the OWNER,the CONTRACTOR shall remedy the defects and replace any property damaged therefrom occurring within the warranty and guarantee period,as required. SIGNING OFFICER: DATE: 02/08/2024 PRINTED NAME: MR. BAKER MOHAMMAD TITLE PRESIDENT Acknowledged Ll2k. -tit l . Notary Public. Printed Name Q 11 Ue C JAMIE C. DOHERTY My Commission expires: ?Notary Public,State of Texas :.?' Comm.Expires 08-26-2026 ,,,°,,,�� Notary ID 3154721 Q:\PROJECTS\22101 -North Sewer Plant WaterlineConstruction Phase\Affidavit Warranty document blank.doc EXHIBIT C CONTRACTOR'S CERTIFICATE AND RELEASE FROM : CITY OF PORT ARTHUR TO: GLOBAL DRILLING, INC. FOR : North Sewer Plant Waterline Project REFERENCE CONTRACT NO. 23-320 ENTERED INTO THE 1St DAY OF August 2023 BETWEEN THE CITY OF PORT ARTHUR AND GLOBAL DRILLING, INC. OF WINNIE, TEXAS FOR : Build a waterline under a Railroad to North Sewer Plant • KNOW ALL MEN BY THESE PRESENTS: 1. The undersigned hereby certifies that there is due from, and payable by, the Owner to the Contractor under the contract and duly approved Change Order and modifications the balance of $ 62,511.00 2. The undersigned further certifies that in addition to the amount set forth in Paragraph 1,there are outstanding and unsettled the following items which he claims are just and due and owing by the Owner to the Contractor. (a) (b) (c) (d) 3. The undersigned further certifies that all work required under this contract, including work required under Change Order(s) numbered 1 , has been performed in accordance with the terms thereof, and that there are no unpaid claims for materials, supplies, or equipment and no claims of laborers or mechanics for unpaid wages arising out of the performance of this contract,and that the wage rates paid by the Contractor were in conformity with the contract provisions relating to said wage rates. 4. Except for the amounts state under Paragraphs 1 and 2 hereof, the undersigned has received from the Owner all sums of money payable to the undersigned under,or pursuant to,the above mentioned contract or any modifications or change thereof. 5. That in consideration of the payment of the amount stated in Paragraph 1 hereof, the • undersigned does hereby release the Owner and Operator from any and all claims arising under or by virtue of this contract, except the amount listed in Paragraph 2 hereof due from the Owner, provided, however, said deduction shall not affect the validity of this release, but the amount so deducted shall be automatically included under Paragraph 2 as an amount which the Contractor further certifies that upon the payment of the amount listed in Paragraph 2 hereof, and of any amount which may be deducted from Paragraph 1 hereof, he will release the Owner and Operator from any and all claims of any nature whatsoever arising out of said contract or modification thereof, and will execute such releases or assurances as the Owner and Operator may request. IN WITNESS WHEREOF,the undersigned has signed and sealed this instrument this 21st day of February ,202+ - (CORPORATE SEAL) GLOBAL DRILLING, INC. (Contractor) `, BY: BAKER MOHAMMAD , being first duly sworn on oath, deposes and says,first that he is the PRESIDENT second,that he has read the forgoing certificate by him subscribed as PRESIDENT of GLOBAL DRILLING, INC. Affiant further states that the matters and things stated herein are true. (Affiant) Subscribed and sworn to before me this 2Z day of Feh►' ..r , 2024— My commission expires (Date) ?i,/, ..t--,b-P)LLuLT.) JAMIE C.DOHERTY Cc _Notary Public,State of Texas Comm.Expires 08-262028 (Notary Public) � „',���� Notary ID 3164721 EXHIBIT D r ._ Contractor's Affidavit PROJECT : NORTH SEWER PLANT WATERLINE PROJECT (Contract No. : 23-320) LOCATION : 6301 Twin City Highway, Port Arthur Texas OWNER: City of Port Arthur State of Texas Country of Jefferson The undersigned hereby certifies that, except as listed below, all previous progress payments received on account of the Work have been applied on account to discharge Contractor's legitimate obligations associated with prior Applications for Payment. e /' , Signature" ' L, Print Mr BAKER MOHAMMAD Date February 21, 2024 Sworn to and subscribed before me, a Notary public,this 22_ day ofJE n.aitAl , 2024- (6.4.,,ova 0._--.. 5-P.it--e---t (Notary Public) r-- `'"`"'' JAMIE C. DOHERTY ir: ;T,'S Notary Public.Stag of Texas l' ' `�`T�. Comm.Expiraa 08-26-2026 "''?,°!„ Notary ID 3154721 My commission expires (Date) EXHIBIT E _ . . _ - a A. U. 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N NJ p S on O C >a m Z m n m ZA ° sa 0 0 c I.. 72 --I 0 4 '< 1 y n 1 w o a Z 3 a r d O m V c 7 6 0 0 a tll c C T Z w n 1 o v> O V d m Al •• C Z W ClS. m 0 c 1 2 c z -1 Z m y i z 2 fH 0 70 m d -1 f1 0 3 Z m Z o. 0 (n 0 X72 N w I N 0 O 0 1 o. a r N a V. ti o i a 90 c c N 2 o tD o v 0 0 8 70 3 O n v 7 m m m O _ A O noW o W p D Isi r C I CO CO l0 o 0 I N , O b 0 o o o A m 3 n a 7c EXHIBIT F CERTIFICATE OF ACCEPTANCE FOR NORTH SEWER PLANT WATERLINE PROJECT FOR THE CITY OF PORT ARTHUR To: Global Drilling, of Vidor Texas This document is to certify that the City of Port Arthur, Texas accepts the completion of the North Sewer Plant Waterline Project at 6301 Twin City Highway, based on City of Port Arthur, Texas Water Utilities Department and as provided in the Engineer's Certificate of Substantial Completion by Fittz & Shipman, As-Build Drawing, Affidavit of Warranty, Contractor's Certificate and Release, Contractor's Affidavit, Release of Retainage, from Global Drilling of Vidor, Texas. Ronald Burton City Manager ATTEST: Sherri Bellard City Secretary