HomeMy WebLinkAboutPR 23583: PAYMENT TO THE CITY OF BEAUMONT FRO RECURRING COST OF MAINTENANCE AND REPAIRS, REGIONAL RADIO SYSTEM (in raj
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www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: March 14, 2024
To: The Honorable Mayor and City Council
Through: Ronald Burton, City Manager AM;
From: Timothy W. Duriso, Chief of Police U0
RE: PR 23583 —Payment to the City of Beaumont for recurring cost of maintenance
and repairs to the Regional Radio System in the amount of $60,755.25, funds
available in account number 001-17-045-5491-00-30-000.
Introduction:
The intent of this Agenda Item is to seek the City Council's approval for the City Manager to
remit payment of the City of Beaumont for the annual recurring costs of the Regional Radio
System in the amount of$60,755.25.
Background:
The City of Port Arthur entered into an interlocal agreement for recurring costs of maintenance
and repairs to the Regional 800 MGZ Radio System with the cities of Nederland, Groves, and
Port Neches under Resolution 10-531 in 2010. The City of Port Arthur entered into an updated
interlocal agreement under Resolution 22-127. Annually, City of Beaumont invoices the City
of Port Arthur for the maintenance and repairs to the Regional Radio System. Payment is made
to the City of Beaumont. The payment was established in this way to meet funding
requirements under DHS Port Security Grant Program which issued to cover 75%of the
maintenance and repair costs of the Regional Radio System.
"Remember, we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
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City of
nrt rthur
www.PartArthurTx.gov
Budget Impact:
Funds are budgeted in 001-17-045-5491-00-30-000
Recommendation:
It is recommended that City Council authorize the City Manager to remit payment to the City
of Beaumont for the annual recurring costs of the Regional Radio System in the amount of
$60,755.25.
"Remember, we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P.R. No. 23583
3/14/2024 TWD
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO REMIT
PAYMENT TO THE CITY OF BEAUMONT FOR THE ANNUAL
RECURRING COSTS OF THE REGIONAL RADIO SYSTEM IN THE
AMOUNT OF $60, 755 .25; FUNDING AVAILABLE IN 001-17-
045-5491-00-30-000
WHEREAS, the City of Port Arthur entered into an
interlocal agreement for the recurring costs of the Regional
800 MGZ Radio System with the cities of Nederland, Groves,
and Port Neches under Resolution 10-531; and
WHEREAS, the City of Port Arthur entered into an updated
interlocal agreement under Resolution 22-127 for the
recurring costs of the Regional 800 MGZ Radio System; and
WHEREAS, pursuant to Resolution 22-127, the City of
Beaumont' s Communications Systems Manager will serve as the
"System Manager" who will provide a detailed inventory of
subscriber units and listing of expenses incurred; and
WHEREAS, the recurring costs associated with operating
the Regional Radio System and calculated from year to year;
and
WHEREAS, said recurring costs include annual Motorola
maintenance fees, T-1 phone lines, and subscriber unit fees;
and
WHEREAS, per the updated agreement, the City of
Beaumont is responsible for the receiving the annual invoice
from Jefferson County for the fees and invoices the
participating jurisdictions; and
WHEREAS, the City of Port Arthur has received the
annual invoice from the City of Beaumont for payment
(attached as Exhibit "A") .
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
Section 1 . That the facts and opinions in the preamble
are true and correct.
P.R. No. 23583
3/14/2024 TWD
Section 2 . That the City Council authorizes the City
Manager to remit payment to the City of Beaumont for recurring
costs of the Regional Radio System in the amount of
$60, 755 . 25 .
Section 3 . That a copy of the caption of this resolution
shall be spread upon the minutes of the City Council .
READ, ADOPTED AND APPROVED on this day of March,
A. D. , 2023, at a Regular Meeting of the City Council of the
City of Port Arthur, Texas, by the following vote : AYES :
Mayor:
Councilmembers :
•
NOES:
Thurman Bill Bartie
Mayor
ATTEST:
Sherri Bellard
City Secretary
APPROVED AS TO FORM:
411
-s M. Black,
In erim City Attorney
P.R. No. 23583
3/14/2024 TWD
APPROVED FOR ADMINISTRATION:
•
Ronald Burton, CPM Timothy . Duriso
City Manager Chief o Police
-e��
Lyn a Boswell
Director of Finance
P.R. No. 23583
3/14/2024 TWD
EXHIBIT "A"
BEAUMONT Invoice
TEXAS
Customer No: 158667/916465 e ' _ 4 Type : PD
FEB - 1 2024
To: CITY OF PORT ARTHUR Date: 01/19/24
PO BOX 1089 Due Date: 02/05/24
PORT ARTHUR,TX 77641 Invoice No: 108702
Quantity Description I Unit Price Extended Price
1.00 RADIO SYSTEM 60,755.25 60,755.25
2023-2024
Payment by check may result in a one time
electronic funds transfer.
PLEASE DETACH AND SEND THIS COPY WITH REMITTANCE
Name: CITY OF PORT ARTHUR Remit and Make Check Payable To:
Customer No: 158667/916465 City of Beaumont-Central Collections
Type: PD PO Box 3827/801 Main St Rrr 1'0
Payment Due:02/05/24 Beaumont, TX 77704
Total due:$60,755.25 (409) 880-3772
0001586670009164656075525
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