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Home My WebLink AboutPR 236532: 3RD YEAR (2ND AND FINAL RENEWAL) OF 1 VENDOR VALENCIA LAWN SERVICE, FOR THE MOWING OF PRIVATELY-OWNED AND CITY-OWNED VACANT AND DEVELOPED LOTS, AREA F (SABINE PASS) City of z Lorirtlrtrr- DEVELOPMENT SERVICES DEPARTMENT CODE COMPLIANCE - ENVIRONMENTAL HEALTH DIVISION INTEROFFICE MEMORANDUM Date: March 7, 2023 To: The Honorable Mayor and City Council Through: Ronald Burton,CPM,City Manager From: Darlene Thomas-Pierre,CPM,Code Compliance Manager RE: Proposed Resolution No.23653—Authorizing the Third-Ye (Second and Final Renewal) of One (1) Contract with Valencia Lawn Service, Port Arthur, Texas for the Mowing of Privately-owned and City-owned Vacant and Developed Lots in an Area of the City designated as Area F(Sabine Pass). Recommendation: Staff recommends that City Council adopt P.R. No. 23653, authorizing the third-year (second and final renewal)of the contract with Valencia Lawn Service,Port Arthur,Texas for the mowing of privately-owned and city-owned residential and commercial vacant and developed lots in Area F (Sabine Pass)@ $0.0075 per square foot. Background: One (1) contract was approved by Resolution No. 22-173 on April 26, 2022. City Council renewed the contract'on April 11,2023 pursuant to Resolution No.23-157. Valencia Lawn Service has provided quality service and has met the terms of his contract with the City. The contractor response and services has been commendable. This contract is necessary due to the abundance of high grass in Sabine Pass and the Environmental Health Division needs a vendor to maintain the area. This contract will be the third-year (second and final renewal). Budget and Revenue Impact: Acceptance of this recommendation will not require a budget amendment.Funding is available in Account No.001-13-039-5470-00-50-000(Other Contractual Service) Summary: Staff recommends that the City Council adopt P. R.No. 23653,thereby authorizing the third- year(second and final renewal)between the City of Port Arthur and Valencia Lawn Service of Port Arthur, Texas @$0.0075 per square foot. The contractor must submit proof of insurance. DTP/la CC: Pamela Langford, CPM,ACM - Operations/Director of Development Services "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 P.R. NO. 23653 03/07/2024 LA RESOLUTION NO. A RESOLUTION AUTHORIZING THE THIRD YEAR (SECOND AND FINAL RENEWAL) OF A CONTRACT PURSUANT TO RESOLUTION NO. 22-173 BETWEEN THE CITY OF PORT ARTHUR AND ONE(1)VENDOR FOR GRASS MOWING SERVICE OF PRIVATELY-OWNED AND CITY-OWNED VACANT AND DEVELOPED LOTS IN AN AREA OF THE CITY DESIGNATED AS AREA F, SABINE PASS, WITH AN ANNUAL PROJECTED BUDGETARY IMPACT OF $40,000.00; FUNDS ARE AVAILABLE IN GENERAL FUNDS ACCOUNT NUMBER 001-13-039-5470-00-50-000, (OTHER CONTRACTUAL SERVICE.) WHEREAS, there are a large amount of properties that the City maintains by mowing the grass, due to the lack of care by the owners; and WHEREAS, Area F is the Area of the City designated as Sabine Pass; and WHEREAS the City Council originally awarded one(1) contract on April 26, 2022 pursuant to Resolution No. 22-173; and WHEREAS, the City Council renewed one (1) contract on April 11, 2023 pursuant to Resolution No. 23-157; and WHEREAS, the City Council deems it in the best interest of the City to renew the existing contract;with Valencia Lawn Service of Port Arthur,Texas; and WHEREAS, this will be the third year (second and final renewal) of the contract attached hereto as Exhibit A. NOW THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1. That,the facts and opinions in the preamble are true and correct. Section 2. That the City Manager is hereby authorized to execute,on behalf of the City of Port Arthur,a contract renewal with Valencia Lawn Service of Port Arthur,Texas @$0.0075 per square P.R. NO. 23653 03/07/2024 LA foot,for mowing of vacant and developed lots located in the area designated as Area F,in substantially the same form as attached hereto, as Exhibit A. Section 3. That a copy of the caption be spread upon the Minutes of the City Council. READ,ADOPTED,AND APPROVED on this 26th day of March,A.D.,2024,at a Regular Meeting of the City Council of the City of Port Arthur,Texas by the following vote: AYES: Mayor Council Members NOES: THURMAN BILL BARTIE,MAYOR ATTEST: •1'P ' 0 VED AS TO FORM SHERRI BELLARD,TRMC J• . M. BLACK, CITY SECRETARY r' M CITY ATTORNEY APPROVED FOR ADMINISTRATION: APPROVED AS TO AVAILABILITY OF FUNDS: do, , ' : 'A►D BUT CPM4 LYND (LYN)BOSWELL,MA,ICMA-CM CITY ► •N GER FINANCE DIRECTOR ( 4....f., ' / • 40 PAMELA LANGFORD, CPM APPROVED FOR PURCHASING ACM—OPERATIONS/DIRECTOR OF D VELOPMENT SERVICES LA—- CLIF I N E.WILLIAMS JR., CPPB _� I II .' /i/1��(A /4 1 .1 '_ / / PURCHASING MANAGER D •- 'a ENE H• '� - l. , P NAGER OF CODE COMPLIANCE Ai EXHIBIT "A" THIRD-YEAR(SECOND AND FINAL RENEWAL) CONTRACT FOR MOWING OF PRIVATELY-OWNED & CITY-OWNED VACANT AND DEVELOPED LOTS IN AREA F THIS AGREEMENT,made this of ,2024,by and between the City of Port Arthur, a municipal corporation organized under the laws of the State of Texas,hereinafter called "OWNER" or "CITY" and VALENCIA LAWN CARE, herein acting individual, firm, partnership or corporation by and through Oceal Valencia, hereinafter called"CONTRACTOR" WITNESSETH: That for and in consideration of the payment terms, conditions, and agreements set forth herein, OWNER and CONTRACTOR agree as follows: 1. This contract shall be from May 11, 2024., to May 10, 2025. The City can terminate this contract at its convenience, which includes, but is not limited to, funding not being available in any budget cycle with thirty (30)days written notice. 2. Mowing assignments will be given to the contractor with the lowest contract price that is available to perform the task. 3. The Contractor will perform work as stated in the Contract Documents. 4. During the term of this Contract, the Contractor will furnish, at his own expense, all of the materials, supplies, tools, equipment, labor, and other services necessary to connection therewith, except those supplies specifically not required of Contractor in the Specifications. 5. The CONTRACTOR agrees to perform all the work described in the specifications and contract documents and to comply with the terms therein for the following cost: $0.0075 per square foot. 6. The term "Contract Documents" means and includes the following: a) Agreement b) Advertisement for Bid * c) Addenda * d) General Information * e) Specifications * f) Bid * g) Notice of Award h) Notice to Proceed *These items were attached to the original letting contract. The agreement is only included in this renewal. 7. This Agreement shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors and assigns. 8. IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their duly authorized officials, this Agreement and two (2) copies, each of which shall be deemed an original on the date first above written. CITY OF PORT ARTHUR BY • Ronald Burton, CPM, City Manager Signed on the day of 2024. VALENCIA LAWN CARE BY Oceal Valencia Signed on the day of 2024.