HomeMy WebLinkAboutPR 23655: RENEWAL OF SECURITY GUARD SERVICES CONTRACT FOR CITY HALL AND THE ANNEX BUILDING HI ! rtltlrr
Texas.
www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: March 6, 2024
To: The Honorable Mayor and City Council
Through: Ronald Burton, CPM, City Manager
From: Flozelle C. Roberts, EIT, MEng, MBA, CPM, Director of Public Worksl %V
RE: P.R. No. 23655 —Renewal of Security Guard Services Contract for City Hall
and the Annex Building
Introduction:
The intent of this agenda item is to seek the City Council's authorization for the City Manager
to renew the security guard services contract with Patriot Security of Nederland, Texas.
Background:
Resolution 22-050 awarded a one-year contract for security guard services to Patriot Security of
Nederland, Texas, with the option to renew for two additional one-year periods. Resolution 23-
059 awarded the second year (first renewal) of the contract. This resolution requests the third
year(second renewal) of the contract. Two security guards will continue to receive our citizens
in City Hall's and the Annex's lobbies.
Budget Impact:
Funding for the security guard services, estimated at $57,000.00 for the fiscal year ending 2024
and $41,000.00 for the contract ending February 24, 2025, is available in the Facilities
Maintenance Other Contractual Service Account,account number 001-21-059-5470-00-70-000.
"Remember,we are here to serve the Citizens of Port Arthur"
444 46 Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294
Recommendation:
It is recommended that the City Council approve P.R. 23655 authorizing the City Manager to
renew the security guard services contract with Patriot Security of Nederland, Texas, for the
projected amount of$57,000.00 for the fiscal year ending 2024 and$41,000.00 for the contract
ending February 24, 2025, for a total of$98,000.00.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P.R.No.23655
03/06/2024 FCR
Page 1 of 3
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE THIRD YEAR (SECOND
RENEWAL) OF THE CONTRACT BETWEEN THE CITY OF PORT
ARTHUR AND PATRIOT SECURITY OF NEDERLAND, TEXAS, FOR
SECURITY GUARD SERVICES AT CITY HALL AND THE ANNEX WITH
A TOTAL PROJECTED IMPACT OF$98,000.00 THROUGH FEBRUARY 24,
2025 . FUNDING IS AVAILABLE IN THE FACILITIES MAINTENANCE
OTHER CONTRACTUAL SERVICE ACCOUNT, ACCOUNT NO. 001-21-
059-5470-00-70-000.
WHEREAS,pursuant to Resolution 22-050,the City of Port Arthur entered into a contract
with Patriot Security of Nederland,Texas,for security guard services at City Hall and the Annex for
one year with the option to renew for two additional one-year periods; and,
WHEREAS,Resolution 23-059 awarded the second year(first renewal)of the contract;and,
WHEREAS,the City desires to renew said security guard services contract for the third year
(second renewal) for the total projected amount of$98,000.00 with$57,000.00 allocated for fiscal
year ending 2024 and $41,000.00 allocated for the contract ending February 24, 2025; now,
therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
THAT,the City Council hereby authorizes the City Manager to execute on behalf of the City
of Port Arthur a contract renewal of an additional one-year period with Patriot Security ofNederland,
Texas, for security guard services as indicated in Exhibit A; and,
THAT, funding for the proposed project is available in the Facilities Maintenance Other
Contractual Service Account, account number 001-21-059-5470-00-70-000; and,
P.R.No.23655
03/06/2024 FCR
Page 2 of 3
THAT, a copy of the caption of this resolution be spread upon the minutes of the City
Council.
READ,ADOPTED,AND APPROVED,this day of ,2024
AD, at a regular meeting of the City Council of the City of Port Arthur, Texas, by the following
vote:AYES:Mayor: Councilmembers:
NOES:
Thurman Bill Bartie
Mayor
ATTEST:
Sherri Bellard, TRMC
City Secretary
APPROVED AS TO FORM:
xt k.alizfc)
James M. B ck, Esq.
Interim City Attorney
P.R.No.23655
03/06/2024 FCR
Page 3 of 3
APPROVED FOR ADMINISTRATION:
Ronald Burton, CPM
City Manager
Flozell berts, , MEng, MBA, CPM
Direct r f Publi orks
Clifton E. Williams, Jr., CPPB
Purchasing Manager
<-V nC-tdJ > dt-t -4'
Lynda Lyn Boswell, MA, ICMA-CM
Director of Finance
P. R. 23655
SECOND RENEWAL SECURITY GUARD SERVICES
CONTRACT AGREEMENT
THIS AGREEMENT,made this day of , 2024,
by and between the City of Port Arthur, a municipal corporation organized under the laws
of the State of Texas, hereinafter called "OWNER" or "CITY," and Patriot Security
hereinafter called "CONTRACTOR."
WITNESSETH: That for and in consideration of the payment terms, conditions, and
agreements set forth herein, OWNER and CONTRACTOR agree as follows:
1. The term of this Agreement shall be for one year and ending February 24, 2025. The
City can terminate this contract at its convenience, which includes, but is not limited
to, funding not being available in any budget cycle within fifteen (15) days written
notice.
2. The Contractor will provide security guard services as delineated in the accompanying
specifications.
3. During the term of this Contract,the Contractor will furnish at his own expense all of
the materials, supplies,tools, equipment, labor and other services necessary to
connection therewith, excepting those supplies specifically not required of Contractor
in the Specifications.
4. The term "Contract Documents" means and includes the following:
a) Agreement
b) Advertisement f r-Bids *
c) Addenda *
d) Genefal4nfennatien *
e) Specifications
f) Bid *
g) Notice of Award *
* These items were attached to the original letting contract.
5. This Agreement shall be binding upon all parties hereto and their respective heirs,
executors, administrators, successors and assigns.
A- 1
6. IN WITNESS WHEREOF,the parties hereto have executed, or caused to be executed
by their duly authorized officials, this Agreement in(2 copies) each of which shall be
deemed an original on the date first written above.
Signed on the day of , 2024.
OWNER:
CITY OF PORT ARTHUR
BY:
Ronald Burton
City Manager
P. O. Box 1089
Port Arthur, TX 77641-1089
Signed on the day of , 2024.
CONTRACTOR:
PATRIOT SECURITY
BY:
PRINT NAME:
TITLE:
A-2