HomeMy WebLinkAboutPR 23659: CHANGE ORDER NO. 2, WAYFINDING SIGNS FOR THE WAYFINDING AND MONUMENT SIGNAGE PROGRAM www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: March 12, 2024
To: The Honorable Mayor and City Council
Through: Ron Burton, City Manager
From: Chandra Alpough, Director of Parks and Recreation
RE: P.R. 23659—Change Order No. 2 to the Contract with Preferred Facilities
Group—USA, LLC for the Construction of Wayfinding Signs for the
Wayfinding and Monument Signage Program
Introduction:
The intent of this Agenda Item is to request the City Council's approval of P.R. No. 23659
authorizing the City Manager to execute Change Order No. 2 to remove the existing City Hall
sign, enlarge the font size and add the address to the sign increasing the contract amount by
$9,730.00 and to extend the contract time by 21 days for a new projected budgetary impact of
$1,135,169.79.
Background:
Pursuant to Resolution No.23-095,the City of Port Arthur entered into a contract with Preferred
Facilities Group—USA,LLC of Port Arthur, Texas for the construction of wayfinding signs for
the wayfinding and monument signage program for the City of Port Arthur. Pursuant to
Resolution No.24-100, Change Order No. 1 was approved, decreasing the cost by removing the
railroad signage from the scope of work ($120,559.61), extending the contract by 80 days,
installing landscape edging around the City Hall sign ($747.00), installing concrete turndowns
on the signs on Hwy 365 and Gulfway Drive ($10,569.00), decreasing the cost by installing
stone look panels instead of concrete columns($2,447.00)which decreased the contract amount
by $111,690.61 for a new projected budgetary impact of $1,125,439.79 and extending the
contract time by 80 days.
Preferred Facilities Group—USA,LLC of Port Arthur submitted Change Order No. 2 to remove
the existing City Hall sign, enlarge the font size, and add the address to the sign. The Change
Order will also add 21 days to the exiting contract. Change Order No.2 will increase the contract
amount by $9,730.00 for a new projected budgetary impact of$1,135,169.79 and extend the
contract time by 21 days.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294
Budget Impact:
Funding in the amount of$1,135,169.79 ($985,040.13 is available for this purpose in H01020
and$150,129.66 is available in PR0009-OTH)
Recommendation:
It is recommended that the City Council approve P.R.No. 23659 authorizing the City Manager
to execute Change Order No. 2 to remove the existing City Hall sign, enlarge the font size and
add the address to the sign increasing the contract amount by $9,730.00 and to extend the
contract time by 21 days for a new projected budgetary impact of$1,135,169.79.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294
P. R. #23659
03/08/2024 ca
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO
EXECUTE CHANGE ORDER NO. 2, TO THE CONTRACT WITH
PREFERRED FACILITIES GROUP — USA, LLC OF PORT
ARTHUR, TEXAS FOR THE CONSTRUCTION OF WAYFINDING
SIGNS FOR THE WAYFINDING AND MONUMENT SIGNAGE
PROGRAM FOR THE CITY OF PORT ARTHUR, TO REMOVE
THE EXISTING CITY HALL SIGNAGE, ENLARGE THE FONT
SIZE AND ADD THE ADDRESS, THEREBY INCREASING THE
CONTRACT AMOUNT BY $9,730.00 TO A NEW TOTAL
PROJECTED BUDGETARY CONTRACT AMOUNT OF
$1,135,169.79; AND EXTEND THE CONTRACT TIME BY 21
ADDITIONAL DAYS. ($985,040.13 AVAILABLE IN HO1020 AND
$150,129.66 AVAILABLE IN PR0009-OTH)
WHEREAS, pursuant to Resolution 23-095, the City of Port Arthur entered into a
contract with Preferred Facilities Group —USA, LLC of Port Arthur, Texas for the construction
of wayfinding signs for the wayfinding and monument signage program for the City of Port
Arthur with a projected budgetary impact of$1,237,130.40; and,
WHEREAS, pursuant to Resolution No. 24-100, Change Order No. 1 was
approved, decreasing the cost by removing the railroad signage from the scope of work
($120,559.61), extending the contract by 80 days, installing landscape edging around the City
Hall sign ($747.00), installing concrete turndowns on the signs on Hwy 365 and Gulfway Drive
($10,569.00), decreasing the cost by installing stone look panels instead of concrete columns
($2,447.00) decreasing the contract amount by $111,690.61 for a new projected budgetary
impact of$1,125,439.79 and extending the contract time by 80 days; and,
WHEREAS, the font size of the City Hall sign needs to be increased and the
addressed needs to be added in order for visitors to be able to locate City Hall; and,
WHEREAS, Preferred Facilities Group — USA, LLC of Port Arthur, Texas
submitted Change Order No. 2 to remove the existing City Hall sign, enlarge the font size and
P. R. # 23659
03/08/2024 ca
add the address to the sign increasing the contract amount by $9,730.00 and to extend the
contract time by 21 additional days; now, therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT
ARTHUR, TEXAS:
Section 1. That the facts and opinions in the preamble are true and correct.
Section 2. That the City Manager of the City of Port Arthur is hereby
authorized and directed to execute, on behalf of the City of Port Arthur, Change Order No. 2 to
remove the existing City Hall sign, enlarge the font size, and add the address increasing the
contract amount by $9,730.00 and to extend the contract time by 21 additional days attached
hereto as Exhibit"A" for a new projected budgetary impact of$1,135,169.79.
Section 3. That a copy of the caption of this Resolution be spread upon the
Minutes of the City Council.
READ, ADOPTED AND APPROVED THIS day of , A.D., 2024, at a
Regular Meeting of the City Council of the City of Port Arthur, by the following vote:
AYES:(Mayor)
Councilmembers:
NOES:
Thurman Bill Bartie
Mayor
ATTEST:
Sherri Bellard
City Secretary
P. R. #23659
03/08/2024 ca
APPROVED AS TO FORM:
el/CtAl O
James M lack ���
,
Interim City Attorney
APPROVED AS TO ADMINISTRATION:
Ron Burton, CPM
City Manager
}laA ?d/z ,
Chandra Alpough, CPM
Director of Parks and Recreation
APPROVED AS TO AVAILABILITY OF FUNDS:
cam)
Lynda Boswell
Director of Finance
Clifton Williams, CP B
Purchasing Manager
Exhibit cc »
A
CHANGE ORDER NO. 2
ORIGINAL AGREEMENT DATE: May 10, 2023
PROJECT DESCRIPTION: Construction of Wayfinding Monument Signs for the City of Port Arthur
CHANGE IN SCOPE: Remove existing City Hall sign to increase font size and add address
CHANGE TO CONTRACT AMOUNT:
Remove existing City Hall sign to increase font size and add address $9,730.00
Additional Days 21 days
ORIGINAL CONTRACT PRICE: $1,237,130.40
CURRENT CONTRACT PRICE(adjusted by previous CHANGE ORDER):$1,125,439.79
The Contract Amount due to this CHANGE ORDER will increase by: $9,730.00
The new CONTRACT AMOUNT including the CHANGE ORDER will be: $1,135,169.79
ORIGINAL CONTRACT DAYS: 240
CURRENT CONTRACT DAYS: 320
NEW CONTRACT DAYS: 341
SIGNED AND AGREED TO on the_day of , 2024.
PREFERRED FACILITESGROUP-USA,LLC
Print Name:
Title:
SIGNED AND AGREED TO on the_day of , 2024.
CITY OF PORT ARTHUR
BY:
RON BURTON
CITY MANAGER
°,0P PREFERRED
001011.111111 FACILITIES GROUP — USA
March 4, 2024
Mailing Address:
PO Box 20658 Chandra Alpough
Beaumont,TX 77720-0658 City of Port Arthur
444 4th St.
O (409)842-8293 Port Arthur, TX 77640
Co (409)842-2274
• pfg@pfg-usa.com Project: "City of Port Arthur—Monument Signage"
es pfg-usa.com
Subject: "Change Order No. 2"
Job Order Contracting Dear Ms.Alpough:
Co-Op Purchasing Agreements This will serve as our Change Order No.2 to remove the existing City Hall sign to increase
font size and add address. The City of Port Arthur to confirm new signage shop drawings
prior to any work being done on existing sign. Cost includes labor, materials, equipment,
Indefinite Delivery,Indefinite and insurance.
Quantity-IDIQ
Change Order-02 Recap:
Multiple Award Construction
Contracts-MACC • Provide shop drawings for City of PA approval for larger letters, orientation of
address addition
Task Order Contracts • After approval of revised shop drawings, Remove existing City Hall sign cabinet
TOC and bring back to RS Industrial Arts shop in Houston for refabrication
• Install new sign faces painted to match faux concrete color
Construction Management— • Reinstall sign cabinet with (2) sets of larger 3/8"thick CNC waterjet letterforms to
Agent or At-Risk read: "CITY HALL" "444 4th Street"
• All elements are painted using the Matthews Paint System
Design Build • Site clean up after new sign with larger letters has been reinstalled
Government
Total Change Order-02 $9,730.00
Commercial Total Time Extension 21 Days
Education
This pricing is based on recommended work hours of Monday thru Friday 7:00 am to 5:00
pm. Please contact us at 409-842-8293 at your convenience to discuss this estimate.
Industrial
Respectfully submitted,
Infrastructure Preferred Facilities Group- USA
Communications
Matt Ueding
Corporate/Retail Project Manager
Assembly
Southeast Texas Deep East Texas Central Texas Texas Gulf Coast