HomeMy WebLinkAboutPR 23663: APPLY FOR THE FIREHOUSE SUBS PUBLIC SAFETY FOUNDATION GRANT 0
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www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: March 07. 2024
To: The Honorable Mayor and City Council
Through: Ronald Burton, City Manager
From: Timothy W. Duriso, Chief of Police
RE: P.R. 23663 —Apply for the Firehouse Subs Public Safety Foundation Grant
Introduction:
The intent of this Agenda Item is to seek the City Council's approval for the Police Department
to apply for the Firehouse Subs Public Safety Foundation Grant.
Background:
Firehouse Subs opens up their Firehouse Subs Public Safety Foundation Grant Application
quarterly to invite First Responder Organizations to apply. The grant has a max award amount
of$50,000 and is geared towards suppling life saving equipment. The application is due this
quarter by April 4, 2024.
Budget Impact:
There is no cash match for this program.
Recommendation:
It is recommended that City Council approve the City Manager's decision for the Police
Department to apply for the Firehouse Subs Public Safety Foundation
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P.R. No.23663
3-7-2024 srh
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO APPLY
FOR THE FIREHOUSE SUBS PUBLIC SAFETY FOUNDATION
GRANT WITH NO CASH MATCH REQUIREMENT.
WHEREAS, Firehouse Subs opens up their Firehouse Subs
Public Safety Foundation Grant Application quarterly to invite
First Responder Organizations to apply; and
WHEREAS, the application is due this quarter by April 4 ,
2024 ; and
WHEREAS, the grant has a maximum award of $50, 000 and is
geared towards suppling lifesaving equipment; and
WHEREAS, there is no cash match requirement under this
program.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
Section 1. That the facts and opinions in the preamble
are true and correct .
Section 2 . That the City Council and the City of Port
Arthur hereby authorizes the City Manager to apply for the
Firehouse Subs Public Safety Foundation Grant .
Section 3 . That a copy of the Resolution shall be spread
upon the Minutes of the City Council .
READ, ADOPTED AND APPROVED on this day of ,
A.D. , 2024 , at a Regular Meeting of the City Council of the
City of Port Arthur, Texas, by the following vote :
AYES:
Mayor:
Councilmembers :
NOES:
Thurman Bill Bartie, Mayor
ATTEST:
Sherri Bellard, City Secretary
APPROVED AS TO FORM:
AJames M. lack, Interim City Atto(AZt1 CPU e
APPROVED FOR ADMINISTRATION:
Ronald Burton, CPM, City Manager
4/12.1.,
j41LL1 3-r P ', {4. VU YD
111
Timothy k. Duriso, Chief of Police
Lynda Boswell, Director of Finance
SAMPLE- Visit FirehouseSubsFoundation.org to apply online.
[FIREHOUSE)
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Firehouse Subs Public Safety Foundation
Grant Application
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SAMPLE- Visit FirehouseSubsFoundation.org to apply online.
Congratulations! Your organization has met Firehouse Subs Public Safety
Foundation's pre-qualification criteria to be considered for a grant.
STOP HERE&PRINT THIS PAGE.
You will not be able to return to this page.
Thank you for your interest in Firehouse Subs Public Safety Foundation,where we are committed to giving
back to communities by supporting first responders and public safety organizations with lifesaving
equipment and funding resources.
PLEASE APPLY EARLY
IMPORTANT: A maximum of 600 grant applications are accepted on a quarterly basis.
Once the maximum number of applications is met, the site will close for the
remainder of the quarter.
• Applications are considered on a quarterly basis ALL approvals and denials will be emailed to
applicants within two months after the grant deadline. Please do not email our Foundation
regarding the status of your application.
• DO NOT send email inquiries to the Firehouse Subs Care Center or through the Firehouse Subs EMS
survey.
• DO NOT phone the Firehouse Subs main office or Firehouse Subs restaurants with grant inquiries.
The grant process is a partnership. We greatly appreciate your cooperation and compliance.
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SAMPLE- Visit FirehouseSubsFoundation.org to apply online.
APPLICATION GUIDELINES AND REQUIRED ATTACHMENTS
STOP HERE&PRINT THIS PAGE.
You will not be able to return to this page.
Please prepare the following attachments before you continue.We cannot consider your application if
any of the required information is missing.
• Background/History
o Brief history of your department or organization, and how this grant will benefit your
community
• Vendor Equipment Quote/Bid
You must provide an official vendor quote with the following information for your grant request to be
considered.Submitted quotes MUST meet the requirements below,please read carefully:
o Vendor sales representative first and last name must be included on quote o Vendor email
address must be included on quote
o The name&physical address of your organization must be included
o The first and last name of a contact person from your organization must be included o Only
one vendor quote can be submitted.Your application will not be considered if more than one
quote is submitted.
o Quotes must be itemized o Online quotes will not be accepted
o Must be dated within six months of the application deadline o Must contain only the item(s)
pertaining to your grant request
o The total dollar amount and equipment quantities in the vendor quote MUST MATCH the
total that your department is requesting on the application
o Include sales tax and freight charges,if applicable. Firehouse Subs Public Safety Foundation
will not be responsible for additional shipping costs or tax not included in the quote.
o Maintenance plans and extended warranties are not permissible
o Firehouse Subs Public Safety Foundation will not be responsible for restocking fees or costs
related to errors within your quote
Note:When requesting a quote/bid from a vendor,please share our quote requirements and notify them
that you are applying for a grant from our Foundation.
Most Recent Financial Information
Financials must show revenue and expenses and list the name of your organization,city or county.
One of the following options must be submitted:
o A recent-within one month-Balance Sheet which consists of Assets and Liabilities o A
recent-within one month-Profit&Loss Statement also called an Income Statement o A
current year annual budget showing projected income and expenses o A previous year audit
or 990
• Equipment Inventory
Inventory documentation must list the name of your organization.
o Equipment inventory is required for first responder organizations only.If your organization
does not have apparatus,vehicles or specialized equipment,please attach a document noting
that the organization does not have any applicable inventory.
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SAMPLE- Visit FirehouseSubsFoundation.org to apply online.
o First Responder Organizations:Please include a list of apparatus,vehicles and other
specialized equipment.The lists we receive vary in length depending on the size and type of
organization. (For example,include items such as vehicles,extrication equipment,breathing
devices,and personal protective equipment/PPE)
• Internal Revenue Service Form W-9(Rev.October 2018) o Please contact your accounting
department or treasurer to obtain a completed W-9 form. Your application will not be considered if
any of the following sections of your W-9 are missing.
• Name as shown on your income tax return
• Entity Name,if different from line 1
• Federal Tax Classification(including Other explanation if required) ■ Exempt payee
code(if any)
■ Address
■ City,State&Zip Code
■ Employer ID Number(EIN)
■ Signed by an official of the organization
■ Dated no more than one year from the submission date of this application
CLICK HERE to preview samples of completed W-9 forms.
FREQUENTLY ASKED QUESTIONS & TIPS
STOP HERE&PRINT THIS PAGE. You
will not be able to return to this page.
Please Apply Early.A maximum of 60o applications are accepted on a quarterly basis. Please
do not contact area restaurants or Firehouse Subs Care center with grants questions.
What does the Firehouse Subs Public Safety Foundation support?
Our Mission is to impact the lifesaving capabilities,and the lives of local heroes and their communities by
providing lifesaving equipment and prevention education tools to first responders,non-profits and public
safety organizations.All requests must fall within our funding guidelines via
firehousesubsfoundation.org/about-us/funding-areas.
Are there items that your Foundation does not support?
All requests must fall within our funding guidelines found on our website
via firehousesubsfoundation.org/about-us/funding-areas. Examples of items that are not supported by our
board of directors include:
• body cameras
• building exhaust removal systems
• crash data boxes
• dash cams
• drones and drone accessories
• exercise equipment
• guns/firearms/use of force equipment,riot gear,laser pointers(designators)&tasers
• inflatable bounce houses
• license plate readers
• Narcan&TruNar analyzers
• Cardiac Science Powerheart G3 AEDs&Philips FR3 AEDs
• Polar Breeze thermal rehabilitation systems
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SAMPLE- Visit FirehouseSubsFoundation.org to apply online.
• portable message signs
• power load stretchers
• promotional items including apparel,costumes&Pluggie the fire plug/Sparky the Fire Dog robots
• radar detectors
• recording devices
• refurbished equipment
• security systems&surveillance equipment
• stop sticks
• throw bots
• traffic road barriers
Who can apply for this grant?
Fire Departments,law enforcement,EMS,municipal&state organizations,public safety organizations,
nonprofits and schools are encouraged to apply for lifesaving equipment.
If my organization has received a grant award from Firehouse Subs Public Safety Foundation in
the past,when can we reapply?
We ask that grant recipients wait a minimum of two years from the date of approval before reapplying.
Does the Foundation provide reimbursements for purchased equipment?
No.If your organization has already purchased the equipment and is seeking reimbursement,please do not
apply.
What are the most common reasons a grant application is marked incomplete?
• Quote is missing the required contact information and/or is not itemized
• Financials are outdated and/or do not include both revenues and expenses
• Alternate contact information is the same contact information as the main contact information
• The name of the organization is missing on the inventory and/or financials• W9 form is missing the
required information
Can my organization submit multiple grant applications?
The Foundation does not accept more than one grant request per organization each quarter.If your
organization receives a grant,please wait a minimum of two years from the date of approval to apply again.
Is the Firehouse Subs Public Safety Foundation grant a matching grant?There
are no matching funds involved in our organization's grants program.
If my request is more or less than$2O,OOo will it be considered?
$15,000-$25,00o is a guideline.Requests exceeding$50,00o will be denied.
What financial information should we provide?
Financials must show revenue and expenses and list the name of your organization,city or county. One of
the following options must be submitted: o A recent-within one month-Balance Sheet which consists of
Assets and Liabilities o A recent-within one month-Profit&Loss Statement also called an Income
Statement o A current year annual budget showing projected income and expenses o A previous year audit
or 990
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SAMPLE- Visit FirehouseSubsFoundation.org to apply online.
What is needed for the required vendor quote/bid attachment?
You must provide an official vendor quote with the following information for your grant request to be
considered.Submitted quotes MUST meet the requirements below,please read carefully:
o Vendor sales representative first and last name must be included on quote o Vendor email
address must be included on quote
o The name&physical address of your organization must be included
o The first&last name of a contact person from your organization must be included o Only one
vendor quote can be submitted.Your application will be marked incomplete if more than one
quote is submitted.
o Quote must be itemized o Online quotes will not be accepted
o Must be dated within six months of the application deadline o Must contain only the item(s)
pertaining to your grant request
o The total dollar amount and equipment quantities in the vendor quote MUST MATCH the
total that your department is requesting on the application
o Include sales tax if applicable and freight charges,if applicable.Firehouse Subs Public Safety
Foundation will not be responsible for additional shipping costs or sales tax not included in
the submitted quote.
o The cost of maintenance plans and extended warranties are not permissible
o Firehouse Subs Public Safety Foundation will not be responsible for restocking fees or costs
related to errors within your quote
Note:When requesting a quote/bid from a vendor,please share our quote requirements and notify the
vendor that you are applying for a grant from our Foundation.
What inventory information should I provide?
Equipment inventory is required for first responder organizations only.If your organization does not have
apparatus,vehicles or specialized equipment,please attach a document noting that the organization does not
have any applicable inventory,and include the name of your organization on the document.
For first responders:The inventory documentation must list the name of your organization.Please include a
list of apparatus,vehicles and other specialized equipment,if applicable.The lists we receive vary in length
depending on the size and type of organization. (For example,include items such as vehicles,extrication
equipment,breathing devices,and personal protective equipment/PPE).
If my department is located more than 6o miles from a Firehouse Subs restaurant,should I still
apply?
Our Foundation focuses its resources in areas served by Firehouse Subs restaurants,however,we recognize
the need of rural and volunteer departments throughout the country,and will consider applications outside
of the 6o-mile guideline.
When can we expect to find out if our grant has been approved or denied?
Grant award notifications will be emailed to ALL applicants within two months after the grant deadline.
Please do not contact the Foundation,restaurants or the Firehouse Subs Care Center with questions
regarding your grant status.
Does Firehouse Subs Public Safety Foundation fund requests for"use of force"?
Firehouse Subs Public Safety Foundation does not accept grant requests for"use of force"items such as guns,
tasers,riot gear,or firearm simulators.
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ti
SAMPLE- Visit FirehouseSubsFoundation.org to apply online.
Does the Foundation only work with specific equipment vendors?
No,the Firehouse Subs Public Safety Foundation does not endorse any specific equipment vendor or brand.
Our goal is to provide the equipment that best fits the needs of our recipients,at the best possible price,to
enable us to help more organizations.
Does the Foundation fund requests for refurbished equipment?We
do not accept grant requests for refurbished or pre-owned equipment.
Does the Foundation fund requests for patent-pending equipment?We
do not accept grant requests for patent-pending products.
Does the Foundation accept requests for partial funding?
We will consider requests for partial funding,however,the balance of funds must be secured and outlined
within your grant request.Documentation of partial funding must be included as part of your
background/history attachment.
We are unable to provide any additional assistance due to the volume of applications received
daily. For technical questions,please email FoundationCa)FirehouseSubs.com.
Firehouse Subs Public Safety Foundation Scholarships Program FAQs
How can an individual apply for a Firehouse Subs Public Safety Foundation scholarship?
The scholarship program is open to community members as well as Firehouse Subs employees planning to
enroll in a part-time or full-time firefighter,law enforcement or emergency medical(paramedic or EMT)
program at an accredited two-or four-year college,university or vocational technical school for the
upcoming academic year.Click here to learn more.
How can accredited schools apply for scholarship funding?
Accredited schools can apply for scholarship funding in support of firefighter,law enforcement or emergency
medical(paramedic or EMT)programs by completing the online grant applications via
grants.firehousesubs.com.
We are unable to provide any additional assistance due to the volume of applications received
daily. For technical questions,please email Foundation(&FirehouseSubs.com.
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SAMPLE- Visit FirehouseSubsFoundation.org to apply online.
ACCOUNT REGISTRATION
Applicant First Name*
Applicant Last Name*
Applicant Title*
Email* (we prefer an official email address for your organization/department)
Applicant Cell Phone Number*
*Please note,this information cannot be edited once submitted.
APPLICANT and DEPARTMENT INFORMATION
Firehouse Subs Public Safety Foundation
Grant Application
Organization/Department: (this must be your organization's official name)..
Department Tax ID # (xx-xxxxxxx):
Mailing Address 1:
Mailing Address 2:
City, State&Zip Code:
Shipping Address:
Organization Phone Number: Organization
Phone Extension:
Applicant Cell Phone Number:
Secondary Applicant*First and Last Name: (must be different from main applicant first&last name)
Secondary Applicant*Cell Phone Number: (must be different from main applicant phone number)
Secondary Applicant*Extension:
Secondary Applicant*Email Address: (must be different from main applicant email)
* Contact information for two separate individuals must be included in order for your application to
be considered.
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SAMPLE- Visit FirehouseSubsFoundation.org to apply online.
Communities Served:
Population:
Number of Runs/Calls for Service per Year(for fire,EMS and police only):
Local Approval Pre-Qualifications(Select the option that applies to your
department/organization) o As required by our community,this request has been presented and
approved by our local government as part of our process when applying for external funding. o
Our jurisdiction requires approval from local officials once the award is granted.
o Our jurisdiction does not require pre-approval from local officials.
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SAMPLE- Visit FirehouseSubsFoundation.org to apply online.
APPLICATION REQUEST INFORMATION
Please select the type of grant you are requesting:
•
Equipment Donation/Prevention Education Items
Scholarships/Continuing Education
• Please note,our Foundation only reviews scholarship/continuing education grants connected with accredited
schools
• For all-terrain wheelchair grant applications,email foundation(&firehousesubs.com to request a paper
allterrain wheelchair grant application,and please title the email All-Terrain Wheelchair Grant Request
EQUIPMENT DONATION/PREVENTION EDUCATION ITEMS
The Foundation will determine the procurement method if your grant is approved.The
equipment purchase will be implemented in one of two ways:
i)The Foundation Team will purchase the requested equipment on your behalf, and the
vendor will ship it directly to your organization.Upon delivery,you must email a signed&dated copy of
the packing slip to the Foundation.
OR
2)You will receive a Memo of Understanding from the Foundation. Once it is signed by both
parties,you will receive funding via ACH Transfer to make your purchase according to the approved
vendor quote.After you receive your equipment,you must email signed and dated copies of all invoices
to the Foundation within one week of delivery.
What Equipment are you requesting? Please include the quantity of each item.
Vendor company name:
Sales representative first and last name:
Sales representative email address:
What is the TOTAL cost of the equipment?
Include sales tax and shipping,where applicable. Requests exceeding $50,00o will not be accepted.
I understand that in order to be considered for funding,the total dollar amount and equipment quantities
listed on the submitted quote/bid must match the total above.
Has your department applied for this specific request in the past and been denied?
Yes No
If yes,how many times,prior to this application,has this request been submitted?
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SAMPLE- Visit FirehouseSubsFoundation.org to apply online.
Briefly explain how the equipment will benefit your community and your department.
This would have a direct impact on more than children and senior citizens in our
community. (For prevention education items.)
COMMUNITY IMPACT
Have you unsuccessfully reached out to the city for funds to purchase the equipment?
Was there a particular instance where a life would have been positively impacted if you would have had
the equipment available?
What positive effects will the equipment specifically have?Please describe how the requested equipment
or funding would benefit your local community. We ask that you do not cite national statistics.
SCHOLARSHIPS/CONTINUED EDUCATION REQUESTS
Please note:
Our Foundation only reviews scholarships/continuing education grants connected with accredited
schools.
For all-terrain wheelchair grant applications,please email foundationPfirehousesubs.com to request a
paper All-Terrain Wheelchair Grant Request.
If you are requesting funds for scholarships or continued education:
How do you plan to use the funds requested?
What is the amount of funding you are requesting?
How many scholarships would the requested funding provide?
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SAMPLE- Visit FirehouseSubsFoundation.org to apply online.
Please describe the selection and distribution process for the requested scholarship funding.
Has your department applied for this specific request in the past and been denied?Yes No
If yes,how many times,prior to this application,has this request been submitted?
Please provide a detailed description of how the funding will assist your organization:
COMMUNITY IMPACT
What positive effects will the funds specifically have?Please describe how the requested funding would
benefit your local community.We ask that you do not cite national statistics.
FIREHOUSE SUBS RELATIONSHIP
Address of Firehouse Subs location nearest you:
How far is this location from your department? Miles
How did you hear about our organization?
Has your department received funding from Firehouse Subs Public Safety Foundation in the past two years?
This information will be verified,if submitted incorrectly it will result in an automatic denial. Yes No
It is strongly recommended and greatly appreciated that your organization acknowledges the donation by
displaying our Foundation logo on donated items/equipment whenever possible.Please note that the
artwork will need to be approved by our Foundation team before being displayed.
If approved for funding we may facilitate a media presentation/press event at a local Firehouse Subs
restaurant to demonstrate the equipment and acknowledge the donation.It may take up to a year depending
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SAMPLE- Visit FirehouseSubsFoundation.org to apply online.
on location and donation delivery timeframe. In the meantime,we ask that any immediate media
announcements regarding the grant award be approved by the Foundation.
By applying,you grant Firehouse Subs Public Safety Foundation(the"Foundation")permission to use your
organization's name and identifying trademarks in connection with this application and in connection with
the Foundation's solicitations for support.
Initial Acceptance
PIO(Public Information Officer)Name:
(If you do not have a PIO,please list a contact for event planning and publicity.This individual will need to be readily available by email
and phone.)
PIO e-mail: PIO phone number:
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SAMPLE- Visit FirehouseSubsFoundation.org to apply online.
FIREHOUSE SUBS PUBLIC SAFETY FOUNDATION
PRINT/VIDEO RELEASE
Applicant First and Last Name:
Applicant Organization:
Date:
The organization listed above,and its affiliates,hereby grant Firehouse Subs Public Safety Foundation,Inc.,
Firehouse Restaurant Group,Inc.(including its subsidiaries and affiliates)and its officers,directors,nominees,
designees,successors,and assigns(hereinafter called"Producer"),permission to use,assign,convey,reproduce,
copyright,and publish images or visual likenesses,names,and/or voices("Personal Information")in any video,
photograph,sound or other recording,and/or other media for commercial,informational,educational,
advertising,or promotional purposes.
The organization hereby waives any right to inspect or approve the finished product or the advertising copy which
may be used in connection therewith,or the use to which it may be applied.
The organization hereby releases,discharges,and agrees to hold harmless Producer from any liability of any
nature or description by virtue of any use whatsoever of Personal Information,whether intentional or otherwise,
including but not limited to any change that may occur or be produced in the taking of said pictures or images or
in the recording of any sound,or in any processing in connection with the completion of the finished product.
• By checking this box,the organization listed above,and its affiliates, agree to the terms of the print/video
release.
I
I
I
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SAMPLE- Visit FirehouseSubsFoundation.org to apply online.
APPLICATION CHECKLIST
Before submitting,please check that your application has been submitted completely by
reviewing the checklist below.Your application will not be considered if any of information
requested throughout the application is missing.
Applicant&Alternate Contact Information
• Main applicant contact information must differ from alternate contact
information o First and last name,email address and phone number must differ
Background/History Attachment
• Has the following documentation been submitted?
• Background/History-Brief history of your department or organization, and how this grant will
benefit your community
Vendor Equipment Quote/Bid
• Does the submitted vendor equipment quote/bid include the following information?
o Vendor sales representative first and last name o Vendor email address
o The name&physical address of your organization
o The first&last name of a contact person from your organization
o Only one vendor quote has been be submitted o The quote must be itemized o The quote
is dated within six months of the application deadline o The quote only includes item(s)
pertaining to your grant request
o The total dollar amount and equipment quantities in the vendor quote MATCH the total
that your department is requesting
o Include sales tax if applicable and freight charges,if applicable.Firehouse Subs Public
Safety Foundation will not be responsible for additional shipping costs or sales tax not
included in the submitted quote.
o Sales tax and freight charges are included,if applicable
Please note:The cost of maintenance plans and extended warranties are not permissible and should not
be included in submitted quotes.
Most Recent Financial Information
• Does the submitted financial information include the following information?
o The organization,city or county name
o Both revenue and expenses o One of
the following:
• A recent-within one month-Balance Sheet which consists of Assets and
Liabilities
• A recent-within one month-Profit&Loss Statement also called an Income
Statement
• A current year annual budget showing projected income and expenses • A
previous year audit or 990
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SAMPLE- Visit FirehouseSubsFoundation.org to apply online.
Equipment Inventory
• Does the submitted equipment inventory include the following information?
o Organization name
o A list of your organization's apparatus,vehicles and other specialized equipment
NOTE:Equipment inventory is only required for first responder organizations.If your organization
does not have apparatus,vehicles or specialized equipment,please ensure a document is attached
noting the organization does not have any applicable inventory.
Internal Revenue Service Form W-9(Rev.October 201.8) •
Does the submitted W-9 include the following requirements?
• Name as shown on your income tax return
• Entity Name,if different from line 1
• Federal Tax Classification(including Other explanation if required)
• Exempt payee code(if any)
• Address
• City,State&Zip Code
• Employer ID Number
• Signed by an official of the organization
• Dated no more than one year from the submission date of this application
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