HomeMy WebLinkAboutPR 23674: REJECT PROPOSALS FOR NEW BUS WASH UNIT FOR PORT ARTHUR TRANSIT City of Port Arthur
Transit Department
Memorandum
To: Ron Burton, City Manager
From: Ivan Mitchell, Transit Director OM
Cc: Clifton Williams, Procurement Manager
Date: March 12, 2024
Re: P.R. 23674 - Reject Proposals for New Bus Wash Unit for Port Arthur Transit
Nature of Request: The City's Purchasing Department advertised Port Arthur Transit's (PAT)
request for proposals for a new bus wash unit in the Port Arthur News on January 13 and January
20,2024. The City received and opened two(2)proposals. The two bidders are listed below.
Bidder
InterClean Equipment,LLC.
Rietschlin Mechanical,LLC.
After evaluating both proposals, the proposals exceeded the allocated budget set forth by PAT.
PAT will pursue more cost-effective options to retrofit the existing bus wash.
Background: PAT is recommending the City of Port Arthur's City Council approve Proposed
Resolution No. 23674 to reject the two (2) proposals received.
Recommendation: It is recommended that the City Council approve proposed P.R. 23612. This
resolution would authorize the City Manager to reject on behalf of PAT the two (2) proposal for
a new bus wash unit.
Budgetary/Fiscal Effect: Funding to pay for this capital project is budgeted in PAT's capital budget.
P.R. No. 23674
3/12/2024 IM
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO REJECT THE
TWO (2) PROPOSALS FOR A NEW BUS WASH UNIT AT PORT ARTHUR
TRANSIT'S BUS WASH FACILITY
WHEREAS, Port Arthur Transit (PAT) has allotted federal and TxDOT funding to
upgrade its bus wash facility; and,
WHEREAS, PAT issued a request for qualifications for qualified vendors to submit
proposals, wherein two (2) bids were received, and have been evaluated by Purchasing and PAT,
a copy is attached hereto as Exhibit"A"; and,
WHEREAS, the evaluation rendered that the proposals exceeded the allocated budget;
and,
WHEREAS, PAT requests the City Council to authorize the City Manager to reject both
proposals based on this fact.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
THAT,the facts and opinions in the preamble are true and correct.
THAT,the City Manager is hereby authorized to reject the two (2) proposals received.
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
READ,ADOPTED AND APPROVED this day of A.D.
2024 at a Regular Meeting of the City of Port Arthur, Texas by the following vote: AYES:
Mayor:
Councilmembers:
NOES:
P.R. No. 23674
3/12/2024 IM
Thurman Bill Bartie, Mayor
ATTEST:
Sherri Bellard, City Secretary
APPROVED AS TO FORM:
ill 04-7 r3(4%.
4$1
M. Black, Interim City Attorney
I APPROVED FOR ADMINISTRATION: APPROVED AS TO AVAILABILITY
OF FUNDS:
Li
Ron Burton, CPM Lyfida Boswell
City Manager Director of Finance
d,, I-f -•;c.
Clifton Williams Ivan Mitchell
Purchasing Manger Transit Director
P.R. No. 23674
3/12/2024 IM
Exhibit "A"
CITY OF PORT ARTHUR TEXAS
Bid Tabulation
Request for Proposals
Removal and Replacement of Existing Westmatic Gantry Wash System for The City of
Port Arthur. Transit Department
Opening: February 7,2024
Bid Location: City Hall,5th floor Council Chamber
P24-018
Firm Name Location
InterClean Equipment, LLC. Ypsilanti,MI
Rietschlin Mechanical,LLC. Crestline, OH
YOGan0la SC ygi0H-600.dea ix 2/7/2024
Yolanda Scypion- oudeaux,Purchasing Assistant Date