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HomeMy WebLinkAboutPR 23675: INTERLOCAL CONTRACT - SOUTHEAST TEXAS AUTO THEFT TASK FORCE City of nrt �rthu�— Texas www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: March 13, 2024 To: The Honorable Mayor and City Council Through: Ron Burton, City Manager From: Timothy W. Duriso, Chief of Polio RE: PR 23675- Interlocal Contract- Southeast Texas Auto Theft Task Force Introduction: The intent of this Agenda Item is to ratify the City Manager's decision to execute an Interlocal Contract with the City of Beaumont(as grant recipient), Jefferson County, Hardin County, Orange County and Jasper County to secure grant funding from the State of Texas Automobile Theft Prevention Authority for the operation of the Southeast Texas Auto Theft Task Force. Background: The Port Arthur Police Department has a long history of participation in the Southeast Texas Auto Theft Task Force. As part of the interlocal contract,the grant funds will reimburse the City of Port Arthur approximately $86,000 of our investigator's salary and will also provide a vehicle for the investigator. The City of Port Arthur, as the cash match,will provide $30,000 contributing to fringe benefits. The contract period runs from September 1, 2023 to August 31, 2024. Budget Impact: The reimbursements for partial personnel salary as a result of our participation will have a positive impact on the general fund. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 City of ort rthu�— Texas www.PortArthurTx.gov Recommendation: It is recommended to ratify the City Manager's decision to execute an Interlocal Contract with the City of Beaumont(as grant recipient),Jefferson County, Hardin County, Orange County and Jasper County to secure grant funding from the State of Texas Automobile Theft Prevention Authority for the operation of the Southeast Texas Auto Theft Task Force., as discussed and/or outline above. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 P.R. No. 23675 3-13-2024 srh RESOLUTION NO. A RESOLUTION RATIFYING THE CITY MANAGER' S DECISION TO EXECUTE AN INTERLOCAL CONTRACT WITH THE CITY OF BEAUMONT, JEFFERSON COUNTY, HARDIN COUNTY, ORANGE COUNTY AND JASPER COUNTY TO SECURE GRANT FUNDING FROM THE STATE OF TEXAS AUTOMOBILE THEFT PREVENTION AUTHORITY FOR OPERATION OF THE SOUTHEAST TEXAS AUTO THEFT TASK FORCE. WHEREAS, the City of Beaumont has received a grant for the period of September 1, 2023 to August 31, 2024 ; and WHEREAS, it is in the best interest of the City of Port Arthur to enter into an Interlocal Contract and cooperative working agreement with the City of Beaumont (as grant recipient) , Jefferson County, Hardin County, Orange County and Jasper County for the purpose of securing grant funding from the Automobile Theft Prevention Authority of the State of Texas for operation of the Southeast Texas Auto Theft Task Force for the continuation of the grant through August 31, 2024 , copy attached as Exhibit "A" ; and WHEREAS, part of the grant funds will reimburse the City of Port Arthur approximately $86 , 000 of our Auto Theft Task Force Investigator' s salary and provide the investigator a 2023 Ford F-150, as outlined in PR 23679; and WHEREAS, the city' s cash match will be $30, 000 to contribute to the investigator' s fringe benefits . NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF 'I :E CITY OF PORT ARTHUR: Section 1. That the facts and opinions in the preamble are true and correct . Section 2 . That the City Council hereby ratifies the City Manager' s decision to execute an Interlocal Contract and cooperative working agreement with the City of Beaumont (as grant recipient) , Jefferson County, Hardin County, Orange County and Jasper County for the purpose of securing grant funding from the Automobile Theft Prevention Authority of the State of Texas for operation of the Southeast Texas Auto Theft Task Force for the continuation of the grant through August 31, 2024 . Section 3 . That a copy of the Resolution shall be spread upon the Minutes of the City Council . READ, ADOPTED AND APPROVED on this day of A.D. , 2024 , at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote : AYES: Mayor: Councilmembers : NOES : Thurman Bill Bartie Mayor ATTEST: Sherri Bellard City Secretary APPROVED AS TO FORM: 411 VILf.R(..... J:lf s M. Black rim City Attorney APPROVED FOR ADMINISTRATION: Ron Burton, CPM City Managr - .3-14 .a6LIP31 Timothy . Duriso Chief of Police Southeast Texas Auto Theft Task Force Interlocal Agreement 2024 Grant Year Y1 t4Li; " 1 F b 'i+._ f I City of Beaumont, Jefferson County, 1 City of Port Arthur, Hardin County, Orange County, Jasper County y INTERLOCAL AGREEMENT SOUTHEAST TEXAS AUTO THEFT TASK FORCE STATE OF TEXAS § COUNTY OF JEFFERSON § This Interlocal Agreement is entered into by and between the City of Beaumont, a municipal corporation situated in Jefferson County, Texas("Beaumont"),the City of Port Arthur, a municipal corporation situated in Jefferson County, Texas("Port Arthur"), Jefferson County, a political subdivision of the State of Texas ("Jefferson County"), Hardin County, a political subdivision of the State of Texas ("Hardin County"), Jasper County, a political subdivision of the State of Texas ("Jasper County"), and Orange County, a political subdivision of the State of Texas ("Orange County"), pursuant to the Interlocal Cooperation Act, Texas Government Code, Chapter 791. WITNESSETH WHEREAS, Beaumont, Port Arthur, Hardin County, Jasper County, Jefferson County,and Orange County,collectively herein after referred to as"Parties", have the objective to participate in a combined task force funded by the Motor Vehicle Crime Prevention Authority (MVCPA)of the State of Texas,in the amount of$711,619.00 for the Southeast Texas Auto Theft Task Force, and, WHEREAS, the Parties has agreed to contribute the total of$177,716.00 in matching funds and$404,000.00 in in-kind matching funds if said grant application is approved; and, WHEREAS,the source of funds would not normally be used for this purpose; and, WHEREAS, the Parties believe it to be in their best interests to continue a multijurisdictional MI/CPA Task Force; and Interlocal with Southeast Texas Auto Theft Task Force -MVCPA Grant FY2024 Page J 1 WHEREAS, the Parties agree to each accept the responsibility and to adhere to all applicable federal, state, and local laws or regulations NOW THEREFORE, IT IS HEREBY AGREED AS FOLLOWS: ARTICLE I. PURPOSE 1 .01 The purpose of this Agreement is to allow Beaumont(Grantee)to file an application for a grant with the Motor Vehicle Crime Prevention Authority (Agency), which application is attached hereto as Exhibit "A" and made a part hereof for all purposes. ARTICLE II.TERM 2 .01 The term of this Agreement is to commence on September 1, 2023 and to end August 31, 2024. ARTICLE III. CONSIDERATION 3 .01 As consideration for this Agreement,the Parties agrees to contribute a total of$177,716.00 in matching funds and $404,000.00 in in-kind matching funds for the enhancement of the funded grant program in the amounts and methods as follows: Item Description Amount Method (Cash Paid/In Lieu of/In kind) Personnel; Fringe; Overtime; $117,716.00 Cash Match Expenditures paid by Beaumont Travel; Equipment; Supplies and Direct Operating Expenses — Professional and Contractual $30,000.00 Fringe paid by Port Arthur in lieu of match Services (Investigator's Benefits for Port Arthur employee) Professional and Contractual $30,000.00 Fringe paid by Jefferson County in lieu of Services (Investigator's Benefits match for Jefferson County employee) Hardin County 0 Jasper County 0 Orange County 0 Total Source of Cash Match $177,716.00 • Item Description Amount Method (Cash Paid/In Lieu of/In kind) Interlocal with Southeast Texas Auto Theft Task Force - MVCPA Grant FY2024 Page I 2 i Beaumont $404,000.00 In kind Match Expenditures paid by Beaumont (Personnel, Fringe) Port Arthur 0 Jefferson County 0 Hardin County 0 Jasper County 0 Orange County 0 Total Source of In-Kind Match $404,000.00 ARTICLE IV. ALLOCATION OF FUNDS 4 .01 The specific allocation of the Parties fund is set out in the attachment to this Agreement, marked as Exhibit "B", and made a part hereof for all purposes. ARTICLE V. EQUIPMENT 5 .01 Upon termination of this Agreement, equipment including vehicles, hardware, and other non-expendable items will revert to the applicant. The Motor Vehicle Crime Prevention Authority of the State of Texas will be notified and inventory records will be updated. ARTICLE VI.AMENDMENTS 6 .01 This Agreement may be amended by the mutual agreement of the parties hereto in writing to be attached to and incorporated into this Agreement. ARTICLE VII. LEGAL CONSTRUCTION 7 .01 In the event any one or more of the provisions contained in this Agreement shall be held to be invalid, illegal, or unenforceable in any respect such invalidity, illegality, or unenforceability shall not affect any other provision thereof and this Agreement shall be construed as if such invalid, illegal, or unenforceable provision had never been contained herein. ARTICLE VIII. UNIFORM ASSURANCES 8 .01 In accordance with §783.005 of the Texas Government Code Grantee and sub-grantee shall comply with the following uniform assurances: Interlocal with Southeast Texas Auto Theft Task Force- MVCPA Grant FY2024 Page 13 Byrd Anti-Lobbying Amendment - Grantee certifies that no federal appropriated funds have been paid or will be paid to any person or organization for influencing or attempting to influence an officer or employee of any agency, a member of Congress, an officer or employee of Congress, or an employee of a member of Congress on its behalf to obtain, extend, or modify this contract or grant. If non-federal funds are used by Grantee to conduct such lobbying activities,the prescribed disclosure form shall promptly be filed. In accordance with 31 U.S.C. § 1352(b)(5), Grantee acknowledges and agrees that it is responsible for ensuring that each sub-grantee certifies its compliance with the expenditure prohibition and the declaration requirement. Child Support Obligation - Grantee represents and warrants that it will include the following clause in the award documents for every sub-award and subcontract and will require sub-recipients and contractors to certify accordingly: Under Section 231.006 of the Family Code, the vendor or applicant certifies that the individual or business entity named in this contract, bid or application is not ineligible to receive the specified grant, loan, or payment and acknowledges that this contract may be terminated and payment may be withheld if this certification is inaccurate. A bid or an application for a contract, grant, or loan paid from state funds must include the name and social security number of the individual or sole proprietor and each partner, shareholder, or owner with an ownership interest of at least 25 percent of the business entity submitting the bid or application. Clean Air Act & Federal Water Pollution Control Act - Grantee represents and warrants that it will comply with all applicable standards,orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. 7401-7671q) and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251-1387). Interlocal with Southeast Texas Auto Theft Task Force - MVCPA Grant F'Y2024 Page 14 Compliance with Laws, Rules and Requirements - Grantee represents and warrants that it will comply,and assure the compliance of all its sub-recipients and contractors, with all applicable federal and state Jaws,rules,regulations,and policies in effect or hereafter established. In addition, Grantee represents and warrants that it will comply with all requirements imposed by the awarding agency concerning special requirements of law, program requirements, and other administrative requirements. In instances where multiple requirements apply to Grantee, the more restrictive requirement applies. Contract Oversight- Grantee represents and warrants that it will maintain oversight to ensure that contractors perform in accordance with the terms, conditions, and specifications of their contracts or purchase orders. Contract Work Hours& Safety Standards Act-Grantee represents and warrants that it will comply with the requirements of the Contract Work Hours and Safety Standards Act (40 U.S.C. 3701-3708). Cybersecurity Training Program - Grantee represents and warrants its compliance with § 2054.5191 of the Texas Government Code relating to the cybersecurity training program for local government employees who have access to a local government computer system or database. If Grantee has access to any state computer system or database, Grantee shall complete cybersecurity training and verify completion of the training program to the Agency pursuant to and in accordance with § 2054.5192 of the Government Code. Davis-Bacon Act and the Copeland Act - Grantee represents and warrants that it will comply with the requirements of the Davis-Bacon Act (40 U.S.C. 3141- 3144, and 3146-3148) as supplemented by Department of Labor regulations (29 CFR Part 5, "Labor Standards Provisions Interlocal with Southeast Texas Auto Theft Task Force- MVCPA Grant FY2024 Page 15 Applicable to Contracts Covering Federally Financed and Assisted Construction") and the Copeland Act(40 U.S.C. §276c and 18 U.S.C. §874). Debarment and Suspension - Grantee certifies that it and its principals are not suspended or debarred from doing business with the state or federal government as listed on the State of Texas Debarred Vendor List maintained by the Texas Comptroller of Public Accounts and the System for Award Management(SAM)maintained by the General Services Administration. Debts and Delinquencies - Grantee agrees that any payments due under the contract or grant shall be applied towards any debt or delinquency that is owed to the State of Texas. Disaster Recovery Plan-Upon request of Agency, Grantee shall provide copies of its most recent business continuity and disaster recovery plans. Disclosure of Violations of Federal Criminal Law - Grantee represents and warrants its compliance with 2 CFR§ 200.113 which requires the disclosure in writing of violations of federal criminal law involving fraud, bribery, and gratuity and the reporting of certain civil, criminal, or administrative proceedings to SAM. Disclosure Protections for Certain Charitable Organizations, Charitable Trusts & Private Foundations- Grantee represents and warrants that it will comply with Section 2252.906 of the Texas Government Code relating to disclosure protections for certain charitable organizations, charitable trusts, and private foundations. Dispute Resolution-The dispute resolution process provided in Chapter 2009 of the Texas Government Code is available to the parties to resolve any dispute arising under the agreement. Excluded Parties - Grantee certifies that it is not listed in the prohibited vendors list authorized by Executive Order No. 13224, `Blocking Property and Prohibiting Transactions with Interlocal with Southeast Texas Auto Theft Task Force - MVCPA Grant FY2024 Page 16 Persons Who Commit,Threaten to Commit,or Support Terrorism",published by the United States Department of the Treasury, Office of Foreign Assets Control. Executive Head of a State Agency Affirmation - Under Section 669.003 of the Texas Government Code, relating to contracting with an executive head of a state agency, Grantee represents that no person who served as an executive of Agency, in the past four (4) years, was involved with or has any interest in the contract or grant. If Grantee employs or has used the services of a former executive of Agency,then Grantee shall provide the following information in the Response: name of the former executive, the name of the state agency, the date of separation from the state agency, the position held with Grantee, and the date of employment with Grantee. Funding Limitation-Grantee understands that all obligations of Agency under the contract or grant are subject to the availability of grant funds. The contract or grant is subject to termination or cancellation, either in whole or in part, without penalty to Agency if such funds are not appropriated or become unavailable. Governing Law & Venue - This agreement shall be governed by and construed in accordance with the laws of the State of Texas, without regard to the conflicts of law provisions. The venue of any suit arising under this agreement is fixed in any court of competent jurisdiction of Travis County, Texas, unless the specific venue is otherwise identified in a statute that directly names or otherwise identifies its applicability to the contracting state agency. Indemnification - to the extent permitted by law Grantee shall defend, indemnify and hold harmless the state of Texas and agency, and/or their officers, agents, employees, representatives, contractors, assignees, and/or designees from any and all liability, actions, claims, demands, or suits, and all related costs, attorney fees, and expenses arising out of, or resulting from any acts or omissions of Grantee or its agents, employees, subcontractors, order fulfillers, or suppliers of Interlocal with Southeast Texas Auto Theft Task Force - MVCPA Grant F'Y2024 Page 17 subcontractors in the execution or performance of the contract and any purchase orders issued under the contract. The defense shall be coordinated by Grantee with the office of the Texas Attorney General when Texas state agencies are named defendants in any lawsuit and Grantee may not agree to any settlement without first obtaining the concurrence from the office of the Texas Attorney General. Grantee and agency agree to furnish timely written notice to each other of any such claim. Law Enforcement Agency Grant Restriction- Grantee on behalf of Southeast Texas Auto Theft Task Force is a law enforcement agency regulated by Chapter 1701 of the Texas Occupations Code, Grantee represents and warrants that it will not use appropriated money unless the law enforcement agency is in compliance with all rules adopted by the Texas Commission on Law Enforcement (TCOLE), or TCOLE certifies that it is in the process of achieving compliance with such rules. Legal Authority -Grantee represents that it possesses legal authority to apply for the grant. A resolution, motion or similar action has been duly adopted or passed as an official act of the Grantee's governing body,authorizing the filing of the Response,including all understandings and assurances contained therein, and directing and authorizing the person identified as the official representative, or the designee of Grantee to act in connection with the Response and to provide such additional information as may be required. Lobbying Expenditure Restriction - Grantee represents and warrants that Agency's payments to Grantee and Grantee's receipt of appropriated or other funds under the contract or grant are not prohibited by Sections 403.1067 or 556.0055 of the Texas Government Code which restrict lobbying expenditures Interlocal with Southeast Texas Auto Theft Task Force-MVCPA Grant FY2024 Page 18 No Conflicts of Interest State- Grantee represents and warrants that performance under the contract or grant will not constitute an actual or potential conflict of interest or reasonably create an appearance of impropriety. Further, Grantee represents and warrants that in the administration of the grant, it will comply with all conflict of interest prohibitions and disclosure requirements required by applicable law, rules, and policies, including Chapter 176 of the Texas Local Government Code. If circumstances change during the course of the contract or grant, Grantee shall promptly notify Agency. No Waiver of Sovereign Immunity - The Parties expressly agree that no provision of the grant or contract is in any way intended to constitute a waiver by the Agency or the State of Texas of any immunities from suit or from liability that the Agency or the State of Texas may have by operation of law. Open Meetings - Grantee represents and warrants its compliance with Chapter 551 of the Texas Government Code which requires all regular, special or called meeting of a governmental body to be open to the public, except as otherwise provided by law. Texas Public Information Act - Information, documentation, and other material in connection with this Solicitation or any resulting contract or grant may be subject to public disclosure pursuant to Chapter 552 of the Texas Government Code (the"Public Information Act"). In accordance with Section 2252.907 of the Texas Government Code, Grantee is required to make any information created or exchanged with the State pursuant to the contract or grant, and not otherwise excepted from disclosure under the Texas Public Information Act, available in a format that is accessible by the public at no additional charge to the State. Interlocal with Southeast Texas Auto Theft Task Force-MVCPA Grant FY2024 Page 19 Reporting Compliance - Grantee represents and warrants that it will submit timely, complete, and accurate reports in accordance with the grant and maintain appropriate backup documentation to support the reports. Records Retention State Grant - Grantee shall maintain and retain all records relating to the performance of the grant including supporting fiscal documents adequate to ensure that claims for grant funds are in accordance with applicable State of Texas requirements. These records will be maintained and retained by Grantee for a period of four(4)years after the grant expiration date or until all audit, claim, and litigation matters are resolved, whichever is later. Agency reserves the right to direct a Grantee to retain documents for a longer period of time or transfer certain records to Agency custody when it is determined the records possess longer term retention value. Grantee must include the substance of this clause in all subawards and subcontracts. Reporting Suspected fraud and Unlawful Conduct-Grantee represents and warrants that it will comply with Section 321.022 of the Texas Government Code, which requires that suspected fraud and unlawful conduct be reported to the State Auditor's Office. State Auditor's Right to Audit- The state auditor may conduct an audit or investigation of any entity receiving funds from the state directly under the contract or indirectly through a subcontract under the contract. The acceptance of funds directly under the contract or indirectly through a subcontract under the contract acts as acceptance of the authority of the state auditor, under the direction of the legislative audit committee, to conduct an audit or investigation in connection with those funds. Under the direction of the legislative audit committee, an entity that is the subject of an audit or investigation by the state auditor must provide the state auditor with access to any information the state auditor considers relevant to the investigation or audit. Interlocal with Southeast Texas Auto Theft Task Force -MVCPA Grant FY2024 Page 110 Sub-award Monitoring - Grantee represents and warrant that it will monitor the activities of the sub-grantee as necessary to ensure that the sub-award is used for authorized purposes, in compliance with applicable statutes, regulations, and the terms and conditions of the sub-award, and that sub-award performance goals are achieved. ARTICLE X. FINANCIAL ADMINISTRATION 10.01 In accordance with §783.006 of the Texas Government Code Standard Financial Management Conditions the prescribed are applicable to all grants and agreements executed between affected entities: Financial reporting - Accurate, current, and complete disclosure of the financial results of grant related activities must be made in accordance with the financial reporting requirements of the grant. Accounting records - Grantee will maintain records, which adequately identify the source and application of funds, provided for grant related activities. These records will contain information pertaining to grant awards and obligations, unobligated balances, assets, liabilities, outlays or expenditures, and income. Internal control -Effective control and accountability will be maintained for all grant cash, real and personal property, and other assets. Grantee will safeguard all such property and assure that it is used for authorized grant purposes. Page Budget control - Actual expenditures will be kept within budgeted amounts for each grant. Allowable cost-Applicable cost principles, agency program regulations, and the terms of grant agreements shall be followed in determining the reasonableness, allowability, and allocability of costs. InterlocaI with Southeast Texas Auto Theft Task Force-MVCPA Grant FY2024 Page l 11 Source documentation - Accounting records must be supported by such source documentation as checks, paid bills, payroll records, receipts, timesheets, travel vouchers, and other records, etc. These source documents must be retained and made available for MVCPA staff when requested. Cash management - Grantee will establish reasonable procedures to ensure the receipt of reports on cash balances and cash disbursements in sufficient time to enable them to prepare complete and accurate cash transactions reports to the awarding agency. Reimbursement Grant - All expenditures reported will be based on actual amounts paid and documented. Reporting budgeted amounts or estimated costs as expenditures are not permitted and if used may result in payment suspension and possible termination of the grant. Costs Incurred outside the Program Period - Grant funds may not be obligated prior to the effective date without written permission of the MVCPA director or subsequent to the termination date of the grant period. All obligations must be consistent with the Statement of Grant Award and used for statutorily authorized purposes. ARTICLE XI. COMPLIANCE 11 .01 Grantee and subgrantee will comply with state law, program rules and regulations and the Statement of Grant Award. In addition, Grantee and sub-grantee represents and warrants that it will comply with all requirements imposed by the awarding agency concerning special requirements of law, program requirements, and other administrative requirements. Information, guidance and program rules can be found in the Motor Vehicle Crime Prevention Authority Grant Administrative Manual and if not found in the administrative manual then grantee and subgrantee must follow the Texas Grant Management Standards maintained under the authority of the Texas Comptroller of Public Accounts. These grant management standards are used by the Motor Interlocal with Southeast Texas Auto Theft Task Force -MVCPA Grant FY2024 Page 112 Vehicle Crime Prevention Authority in the administration of the MVCPA grant program. Sub-grantee Monitoring and Management - The local government must monitor the activities of the sub-grantee as necessary to ensure that sub-award performance goals are achieved and the sub-award is used for authorized purposes, in compliance with state law, rules, and the terms and conditions of the sub-award. Monitoring of the sub-grantee must include: (1) Reviewing financial and performance reports required by the local government. (2)Following-up and ensuring that the sub-grantee takes timely and appropriate action on all deficiencies pertaining to the sub-award provided to the sub-grantee from the local government detected through audits, on-site reviews, and other means. (3) Issuing a management decision for audit findings pertaining to the sub-award provided to the sub-grantee from the local government as required. ARTICLE XII. ENTIRE AGREEMENT 12.01 This Agreement supersedes any and all other agreements,either oral or in writing,between the Parties hereto with respect to the subject matter hereof, and no other agreement, statement, or promise relating to the subject matter of this Agreement which is not contained herein shall be valid or binding upon all Parties. EXECUTED IN DUPLICATE ORIGINALS, EACH OF WHICH SHALL HAVE THE FULL FORCE AND EFFECT OF AN ORIGINAL,EFFECTIVE SEPTEMBER 1,2022. Interlocal with Southeast Texas Auto Theft Task Force-MVCPA Grant FY2024 Page 113 etAi EXECUTED by the City of Beaumont this l day of Did.1.-tiv.k,/ , 2023 CITY OF BEAUMONT, TEXAS By: thLi_ Kenneth Williamstity Manager Interlocal with Southeast Texas Auto Theft Task Force - MVCPA Grant FY2024 Page 1 14 EXECUTED by the City of Port Arthur this day of , 2023 CITY OF PORT ARTHU By; Ronald Burtoi , it alter Interlocal with Southeast Texas Auto Theft Task Fnrei- MVCnA (;rant rv)nVA v..,,., I IC EXECUTED by Jefferson County this .3ITLI day of 'c1t 1E12 , 2023 JEFFERSON COUNTY, TEXAS I By: .,,A.{ Jeff : i, •io 1 ty Judge Interlocal with Southeast Texas Auto Theft Task Force -MVCPA Grant FY2024 Page 116 • EXECUTED by Hardin County this 14 day of November , 2023 HARDIN COUNTY, TEXAS By: Digitally signed by Wayne Mc (,1+\J.Z1¢ McDaniel Date:2023.11.14 11:42:34-06'00' Wayne McDaniel, County Judge I I I Interlocal with Southeast Texas Auto Theft Task Force- MVCPA Grant FY2024 Page 117 EXECUTED by Jasper County this 27th day of October 2023 JASPER COUNTY, TEXAS By: Mark Allen, County Judge Interlocal with Southeast Texas Auto Theft Task Force-MVCPA Grant FY2024 Page 1 18 EXECUTED by Orange County this nth day of November ,2023 ORANGE COUNTY,TEXAS By: 21.,1( 7GothiCouud $) Interlocal with Southeast Texas Auto Theft Task Force-MVCPA Grant FY2024 Page 1 19 Exhibit A FY24 Final Negotiated Application 0/20/23,9:11 AM MVCPA Taskforce Grant Negotiation FY24 Final Negotiated Application City of Hominoid ia=akfr►rm(ionl Nefiutiaik fI for I'ist;4►i Yoar 202'1 Bequest for Application(BEM) Primary Agency/Grantee Legal Name: City of Beaumont Organization Type:Law Enforcement Organization ORI(if applicable): 7X1230100:BEAUMONT PD(M1P) Program Title Please enter a short description of the proposed program that can be used as the title. Southeast Texas Auto Theft Task Force Application Category(See Request for Applications [RFA]for category details and descriptions RFA Priority Funding Section): MVCPA Program Category(see RFA and TAC 43,3§57.14).Check all that apply. •Law Enforcement,Detection and Apprehension •Prevention,Anti-Theft Devices and Motor Vehicle Registration Taskforce Grant Participation and Coverage Area Provide a General Description of the Participating and Coverage Area of this Grant Application Jefferson,Hardin,Orange,and Jasper counties and all municipalities therein. Define In the tables below the grant relationships and geographic area of the taskforce: Applicant will add the participating and coverage agencies from the ORi list below.If an agency is not in the ORI list,please include the agency and role In the general description above.Make sure to follow the definitions below and select an agency In the dropdown. Use the Add as Participating Agency or Add as Coverage Agency button to populate the list. Participating Agencies are agencies that materially participate in the grant application through the exchange of funds for reimbursement and cash match.Participating agencies are defined after the grant award by interlocal/interagency agreements.Each applicant must select their own agency first,Then select agencies that will receive or provide funding and/or resources.[Note: Inleriocalfinteragency agreements do not need to be submitted with the application.Interlocal agreements will need to be executed prior to the first payment being made if selected for a grant.Letters of support with the application from the participating agencies are strongly recommended.] Coverage Agencies are agencies that provided some level of coverage,assistance or support by this grant application but will not materially exchange funds as cash match or reimbursement.The coverage is not supported by an after the award with interiocal/interagency agreements.Coverage agencies as law enforcement agencies may have Jurisdictional coverage agreements unrelated to the grant(Ex.City Y is within County X or vice versa).Agencies selected in this list include agencies that will be covered or where the agency indicates that their agency will coordinate or call upon the taskforce.Letters of support with the application from the participating agencies are strongly recommended. Participating Agencies Coverage Agencies TX1230000 JEFFERSON CO SO TX1000000 HARDIN CO SO TX1230100 BEAUMONT PD(MIP) TX1000100 KOUNTZE PD TX1230700 PORT ARTHUR PD(AE)TX1000200 SILSBEE PD TX1000300 SOUR LAKE PD TX1000900 LUMBERTON PD(IBR) TX1210000 JASPER CO SO TX1210100 JASPER PD TX1230300 GROVES PD TX1230500 NEDERLAND PD TX1230800 PORT NECHES PD TX1231000 LAMAR UNIVERSITY PD https://mvcpa.famu.edu/NagotiauonITFGPrIntApplication.asp?AppID=220&FlscalYoar=2024 1/15 8/20/23,9:11 AM MVCPATasktorco Grant Negotiation TX1810000 ORANGE CO SO TX1810100 BRIDGE CITY PD TX1810200 ORANGE PD TX1810300 PiNEHURST PD TX1810400 VIDOR PD TX1810500 WEST ORANGE PD TX1810800 ROSE CITY PD Resolution:Complete a Resolution and submit to local governing body for approval.Sample Resolution is found in the Request for Application or send a request for an electronic copy to grantsMVCPA©lxdmv.gov.The completed and executed Resolution must be attached to this on-line application. Grant Budget Form • MVCPA recommends that the applicant complete the total costs(MVCPA and Cash Match combined)for this program.The applicant can then enter the desired amount of Cash Match(not less than 20%per TAC Title 43,A§57,36).The system will then calculate the correct grant and match amounts. Budget Entry Option: Enter MVCPA and Cash Match Amounts Cash MVCPA Match Total In-Kind Budget Category Expenditures Expenditures Expenditures Match Personnel $237,250 $49,750 $287,000 $296,000 Fringe $85,971 $18,029 $104,000 $108,000 Overtime $10,335 $2,165 $12,500 $0 Professional and Contract Services $166,000 $60,000 $226,000 Travel $13,160 $3,240 $16,400 Equipment $36,000 $9,000 $45,000 Supplies and Direct Operating Expenses(DOE) $162,903 $35,532 $198,435 Total $711,619 $177,716 $889,335 $404,000 Cash Match Percentage 24.97% Pct MVCPA In-Kind Description Subcategory Time Funds Cash Match Total Match Personnel Program Director/Commander Investigator/LEO 100 $0 $0 $116,000 Program Manager/Supervisor Investigator/LEO 100 $88,452 $18,548 $107,000 Investigator 1 Investigator/LEO 100 $74,399 $15,601 $90,000 Investigator 2 Investigator/LEO 100 $74,399 $15,601 $90,000 Investigator 3 Investigator/LEO 100 $0 $0 $0 $90,000 Investigator 4 Investigator/LEO 100 $0 $0 $0 $90,000 Total Personnel 600 $237,250 $49,750 $287,000 $296,000 Fringe Program Director/Commander Investigator/LEO $0 $0 $40,000 Program Manager!Supervisor Investigator/LEO $29,759 $6,241 $36,000 Investigator 1 Investigator/LEO $28,106 $5,894 $34,000 Investigator 2 Investigator/LEO $28,106 $5,894 $34,000 Investigator 3 Investigator/LEO $0 $0 $34,000 Investigator 4 Investigator/LEO $0 $0 $34,000 Total Fringe $85,971 $18,029 $104,000 $108,000 Overtime investigator Investigator/LEO $2,067 $433 $2,500 $0 investigator Investigator/LEO $2,067 $433 $2,500 $0 Investigator Investigator/LEO $2,067 $433 $2,500 Investigator Investigator/L.EO $2,067 $433 $2,500 Program Manager/Supervisor Investigator/LEO $2,067 $433 $2,500 Total Overtime $10,335 $2,165 $12,500 $0 htips://mvcpa.tamu.edu/NegoltatlontTFGPrintApplicafon.asp?Appio=220&FIscalyear--2024 2/15 8/29/23,0:11 AM MVCPATasktorce Grant Negotiation Pet MVCPA In-Kind Description Subcategory Time Funds Cash Match Total Match Professional and Contract Services Jefferson County SO Investigator Investigator/LEO- 100 $80,000 $0 $80,000 personnel Port Arthur PD Investigator Investigator/LEO- 100 $86,000 $0 $86,000 personnel Jefferson County SO Investigator Investigator/LEO-fringe 100 $0 $30,000 $30,000 Port Arthur PD Investigator Investigator/LEO-fringe 100 $0 $30,000 $30,000 Total Professional and Contract Services 400 $166,000 $60,000 $226,000 Travel Annual TAVTI Law enforcement In- $4,400 $1,100 $5,500 State MVCPA Board Meetings Law enforcement In- $640 $160 $800 State Auto Crime Related Training Law enforcement In- $2,640 $660 $3,300 State Investigative or Administrative Law enforcement In- $1,240 $260 $1,500 State MVCPA Grant Workshop/Board Law enforcement In- $4,240 $1,060 $5,300 Meeting/Award State Total Travel $13,160 $3,240 $16,400 Equipment 1 Task Force Vehicle 1/2 ton Crew cab 4 $36,000 $9,000 $45,000 wheel drive Total Equipment $36,000 $9,000 $45,000 Supplies and Direct Operating Expenses(DOE) Office&Warehouse Lease $45,466 $9,534 $55,000 Office Utilities $5,456 $1,144 $6,600 Office Field and Operational Supplies $9,920 $2,080 $12,000 Office Phone and Data Service $5,010 $1,050 $6,060 Bait and Tracking Air Time $1,141 $239 $1,380 Cell Phone Service $2,877 $603 $3,480 Vehicle Lease 1 $6,448 $1,352 $7,800 Vehicle Lease 2 $6,448 $1,352 $7,800 Vehicle Fuel,Maintenance and Repair:BPD $40,400 $10,100 $50,500 TAVTI Registration Fees $992 $208 $1,200 Uniforms $12,499 $2,621 $15,120 Public Education and Awareness $26,246 $5,249 $31,495 (Billboards) Total Supplies and Direct Operating $162,903 $35,532 $198,435 Expenses(DOE) Budget Narrative A. Personnel Personnel:Commander:The Task Force commander will hold the rank of Lieutenant of the Beaumont Police Department and serve as the Program Director;oversee all task force personnel and associated task force operations;manage financial affairs pertaining to the grant;compile weekly payroll;direct task priorities,establish expectations and ensure accountability;work Jointly with MVCPA, Beaumont Chief of Police, Beaumont CFO Office and its grant coordinator and the program manager to sustain grant compliance and ensure positive outcomes;liaison with officials of participating and coverage agencies;attend appropriate meetings,seminars,training and webinars;administer or supervise any official task force webpage or social media presence;function as the official Task Force spokesperson and media contact;ensure that required MVCPA reports are submitted by the program manager;monitor progress and document accordingly;and delegate assignments to personnel as needed.The Commander will spend 100%of work hours on task force and grant related activities or objectives.The position will be funded as an In-Kind Match.All fringe benefits will be cash matched.Only actual figures will be submitted.Supervisor:The Task Force supervisor will hold the rank of Sergeant of the Beaumont Police Department and serve as the Program Manager;supervise task force investigators,monitor law enforcement activities in a front line basis,schedule personnel,set goals,manage after hour callouts,review and assign offense reports;analyze intelligence for trends or patterns;complete paperwork,organize special operations,including overt and covert activities as well as proactive enforcement;assess risk;assign tasks and data collection reports to Investigators;compile and draft activity summaries for periodic https://mvcpa.tamu.edu/NegotlatlonfrFGPrintApplIcation.asp?App1D=220&FiscalYear=2024 3/15 8/29/23,9:11 AM MVCPATasktorce Grant Negotiation Budget Narrative reports;complete and submit MVCPA quarterly reports;assist investigators,and perform additional duties or assignments as directed by the Program Director.Tho supervisor will dedicate 100%of work hours to task force duties or functions,The position will be shown as an in-kind match based on actual figures. Beaumont Police investigators(1-4):The BPD investigators will conduct investigations of auto-related cases as assigned,prepare and present completed cases to the District Attorney identify and develop suspects;recover stolen vehicles and property associated with auto-related crimes;write,get approved and execute appropriate search warrants;assist with other cases outside of Beaumont within the coverage area,as well as,assisting with any cases outside that area that will further investigations for the task force,or with other auto theft task forces/agencies,that further the mission of reducing motor vehicle crimes in the State of Texas.They will also make recommendations to the task force supervisor on special operations based on intelligence and trends,liaison and convey intelligence to the appropriate agencies in and out of the coverage area,complete seizure and auction paperwork,assist with special operations;Conduct 68(A)Inspections,salvage yard and repair shop inspections;and complete other duties and assignments assigned by the Program Manager or Program Director.Pursuant to Taskforce goals and MVCPA expectations,as individually assigned,investigators will also develop and present crime prevention and awareness presentations;conduct media interviews;disseminate public information on taskforce accomplishments or cases;upon approval by Commander or Supervisor,issue official press releases to media or agency public relations;email suspect BOLO reports inter- departmentally;attend relevant neighborhood association or community-led meetings;liaison with participating agencies;obtain and maintain crime statistics for coverage areas;as appropriate,malt or email case update notices to crime victims;assist other task force personnel with assigned duties including investigations,inspections,and back up;maintain all surveillance equipment and assist with its use during Investigations or covert operations;cooperate with probation and parole offices to stay informed of the statuses of known auto crime recidivists;coordinate and conduct inspections of salvage dealers and repair shops within the scope of the taskforce Jurisdiction as priorities permit;monitor local auctions where insurance-totaled vehicles are sold;in conjunction with the Supervisor, organize covert sting operations as needed to identify Illegal activities by salvage dealers or repair shops;coordinate and conduct VTR-68A Inspections;complete seizure paperwork,organize seized property inventory,prepare seized property for auction,and work closely with personnel who are associated with the process;and,complete other assignments as directed by the Supervisor or Commander.All fringe benefits will be cash-matched.All BPD investigators will devote 100%of work hours toward auto-crime and grant-related activities.Two(2)BPD salaries will be funded by MVCPA and two(2)will be an in-kind match.Only actual figures will be submitted. B. Fringe Fringe:Fringe benefits include FICA,retirement withholding,and health insurance.City of Beaumont withholds FICA-Med at rate of 1.45%(except a Sgt.who was hired before April 1,1986).TMRS Retirement withholdings including agency contributions:City of Beaumont(19.47%Rate).Total Fringe with health insurance varies per employee and may exceed the estimated amount of$36,000, which represents a maximum approximate cash match of roughly 43%per taskforce participant.Only actual figures will be submitted. C.Overtime in most circumstances,task force personnel will flex hours to accommodate events or unexpected Incidents that require an extended period of work beyond what is scheduled.There are however occasions where overtime will be required and unavoidable due to the complexity of an incident;the hour it originated;the inability to flax the time due to personnel already having met the 40-hour limitation per week;or,stipulations of a Collective Bargaining Labor Contract.During the 2022-2024 grant,task force personnel were paid $21,247.00 for overtime involving motor vehicle crime investigations,surveillance and direct grant related activities.Salaries have risen and given the average of$11,000.00 per year in overtime,it could be reasonably forecast that there would be approximately the same amount of overtime expended in the upcoming grant year.That would equate to approximately$2,500 per investigator/Program Manager/Supervisor per year. D. Professional and Contract Services Professional and Contract Services:The Investigators(PAPD,JCSO)will lead investigations of auto-related cases as assigned by each investigator's respective agency;prepare and present completed cases to the District Attorney;identify and develop suspects; recover stolen vehicles and auto-crime property;prepare and execute applicable search warrants;complete seizure paperwork;make recommendations to the Supervisor on special projects based on identifiable trends;forward information on suspects and trends to the Supervisor;assist with special projects and operations;complete any data collection reports as assigned by Supervisor;assist with 68A inspections and inspections of salvage yards and repair shops when necessary;and,complete other duties or assignments as directed.All contracted Task Force Officers will assist on auto-related cases and operations within coverage Jurisdiction.JCSO and PAPD salaries will be fully funded by MVCPA.Only actual figures will be submitted.Fringe benefits include FICA,retirement withholding,and health Insurance for all contributing agencies.Workers Compensation and TEC figures for Jefferson County and the City of Port Arthur,Workers Comp and TEC are figured together for Jefferson County at 5%whereas The City of Port Arthur is at 2% (WC)and 4%(TEC)respectively.FICA is withheld at a rate of 7.65%.Retirement withholdings including agency contributions are taken at the following rates:Jefferson County(14.9%),City of Port Arthur(13.1%).Health insurance for Jefferson County will be about $15,000 for FY24 and Port Arthur will be about$16,000 for FY24.Participating agencies are expected to submit only actual figures up to a maximum cash match up to$30,000 for PAPD and JCSO. E. Travel The Annual TAVTI Conference/Board Meeting($5500):Estimated price Is$135 per room per night($675 per week per person for 5 nights and 6 attendees;one attendee has lodging paid for by TAVTI,due to a position on the TAVTI Executive Board,but does not include per diem)for a total of$3375 for lodging.The estimate for per diem is based on the current GSA for Dallas at$70 per day per person($70 x 5 x 6=$2100).The conference attendees would include Task Force investigators,the supervisor and the commander, all of which are law enforcement personnel and are funded by the grant,cash matched or In-kind matched.MVCPA Workshops/Board Meetings($1000):Estimated price per night$150 per room.Estimating the budget for potentially three separate occasions.One room for 3 nights(3 x 150=$450).The current GSA(2023)per diem rate for Austin is estimated at$64 a day per person($64 x 3=192). Attendees would Include the program manager or the program director,who are law enforcement personnel whose salaries are completely funded by grant funds or in-kind match.Auto Theft Training($3300): Potential training for any newly assigned Investigators)or other training suitable for current task force members.Estimated price per night is$150 per room.One room for five . nights($150 x 5=750)and estimating for the possibility of three training opportunities(3 x$750=$2250).Per Diem estimated at$64 per person(64 x 5 x 3 attendees=$960).Estimated training fees of$650.Attendees would Include any task force member in need of training who is either funded directly by the grant,cash matched or an in-kind match of the grant.Only actual figures will be submitted https;//mvcpa,tamu.edu/NegotiaUonfTFGPrintApplication.asp?AppiD=2208fiscalYear--2024 4/15 8/29/23,9:11 AM MVCPATaskforce Grant Negotiation Budget Narrative if this line item is used.Unplanned Investigative or Administrative Travel ($1500):During the course of the grant year,unplanned meetings may be scheduled or investigations lead out of town and become an unfunded expense. If needed,only law enforcement personnel listed on the MVCPA grant will use these funds for purposes that have been approved prior to any travel,These purposes will be directly related to fulfilling grant objectives or purposes.These funds are being designated to prevent budget adjustments for unexpected travel.Only actual costs,if any,will be tiled for reimbursement,MVCPA Grant Workshop/Training/Board Meeting/Grant Award($5300):Attendees will be law enforcement task force members and at least one Financial Officer that oversees the grant for the City of Beaumont.Four attendees which are the Program Director,Program Manager and two task force investigators and at least one civilian financial officer from the City of Beaumont that oversees the grant.Room price is estimated at$150 per night.($150 x 5 x 5=$3750)Per diem Is estimated at$59 per person per day($59 x 5 x 5=$1,475).These are estimates,not allocations.Only actual costs will be submitted for reimbursement. F. Equipment Task Force vehicle for Port Arthur Investigator.Current vehicle is over 170,000 miles. G.Supplies and Direct Operating Expenses(DOE) Supplies and Direct Operating Expenses(DOE):Office Lease($55,000):The current lease is for two neighboring sections of the same building,owned by the same lessor.One section(Suite C)is office space for investigators and a portion Is garage space,which houses a vehicle lift used for assistance in vehicle Inspections and/or investigations.The other section(Suite D)is warehouse space for storage of seized property pending court dispositions,recovered stolen property,task force vehicles,other task force property,such as tools,equipment and other supplies.Based on the current lease, monthly payments are$4,407,with any potential increase capped at$55,000 per year.Office Utilities($6,600):Electricity,natural gas and water utilities for the two adjacent suites(C and D)average is approximately$550 per month for a total annual cost of$6,600.This is an estimate,not an allocation.Only actual costs will be submitted for reimbursement.Office,Field and Operational Supplies($12,000):These funds are utilized to procure standard office supplies such as printing paper,photo paper,digital storage media,toner,printer ink cartridges, materials for presentations,binding services,ink pens,letterhead,business cards and other essential office supplies.This is also for field and operational supplies which are needed such as paper towels,degreaser,paint stripper,paint,sandpaper,sanding blocks,acid restoration ingredients,hand cleaner,OBDII readers,computer accessories,vehicle accessories, mechanical tools,grinding wheels,disposable gloves,Task Force logo outerwear,digital graphics,website fees,signage,postage,shipping expenses,mechanical vehicle repair during travel,certified scale fees and any other non-inventory supplies needed for task force operations or duties.This line item is intended as a readily accessible fund for unexpected expenses to assist the task force without budget adjustments.These are estimates,not allocations. Only actual costs will be submitted for reimbursement.Office Phone&Data Service($6,060)This expense is for the multiple business lines(office phones and Internet service)and a designated secure data line for city and county computers.The following are estimates of average usages and are not allocations.Only actual expenses will be submitted for reimbursement.Bait and Tracking Air Time ($1,380):The Task Force bait vehicle system will require monthly GPRS communication.The Task Force also intends to operate a web-based camera system and tracker that each require purchased air time.These are estimates,not allocations.Only actual costs will be submitted for reimbursement.Cell Phone Service($3,480):Service cost based on reasonable monthly average allowance of $40 per month.There are eight task force members,which would total$3,840 annually.These are estimates,not allocations.Only actual costs will be submitted for reimbursement.Vehicle Lease 1 ($7,800)&Vehicle Lease 2:The vehicle lease is calculated at$650 per month based on a local dealer estimate for a statewide teasing program to law enforcement agencies.The Beaumont Police Department currently provides two lease vehicles for investigators as part of the Task Force fleet.Both will be submitted for reimbursement.Fuel,Maintenance,&Repair($50,500):Fuel costs are estimated based on 14,000 miles per year,14 miles per gallon @$3.06 per gallon,totaling approximately$3,000 per vehicle per year.Oil changes and other maintenance costs are estimated at $2,600 per vehicle per year to include expendables such as tires,brakes,shocks,or other necessary repairs.Combining estimates result in an average cost of$5600 per year multiplied by nine(9)vehicles totaling$50,500.Only actual costs will be submitted for reimbursement.TAVTI Conference Registration Fees($1200):Fees for up to six(6)taskforce members to attend the annual conference.Uniforms and clothing allowance provided by the City of Beaumont($12,499)in accordance with the collective bargaining agreement for 6 Beaumont officers is$2,083.00 per officer per year(6 x 2,083= 12,499).Only actual costs will be submitted for reimbursement.Public Education and Awareness Billboard Campaign($26,246)This campaign will be geared toward educating the public and increasing awareness of how to avoid becoming a victim of Motor Vehicle Crimes.The strategy is to focus on motor vehicle owners,hence the billboards,which will be in high profile areas of the freeways and roadways in the coverage area.The billboards will convey messages to citizens to remember and practice locking vehicles,taking valuable items out of vehicles,especially firearms, taking keys out of vehicles and not leaving vehicles running.The campaign will Involve rotating billboards to new locations and digital billboards. Revenue Indicate Source of Cash and In-Kind Matches for the proposed program.Click on links to go to match detail pages for entry of data. Source of Cash Match Grantee-City of Beaumont Grantee $117,716 Sub-Grantee-Jefferson County Subgrantee $30,000 Sub-Grantee-Port Arthur Subgrantee $30,000 Total Cash Match $177,716 Source of In-Kind Match Grantee-City of Beaumont Grantee $404,000.00 Total in-Kind Match $404,000,00 Statistics to Support Grant Problem Statement litlps://mvcpa.tamu.edu/Negotiation/TFGPrintAppiicalion.asp?Applo=220&FiscalYoar=2024 511 b 8/20/23,0:11 AM MVCPATaskforee Grant Negotiation Reported Cases 2021 2022 Fraud-Related Fraud-Related Motor Vehicle Burglary from Motor Vehicle Motor Vehicle Burglary from Motor Vehicle Theft Motor Vehicle Crime Theft Motor Vehicle Crime Jurisdiction (MVT) (BMV) (FRMVC) (MVT) (BMV) (FRMVC) Beaumont 381 725 0 361 761 7 Port Arthur 154 194 0 115 232 0 Jefferson County 61 40 0 44 62 0 Orange 47 59 0 46 46 0 Orange County 63 122 0 80 66 0 Hardin County 58 44 0 37 29 0 Jasper 16 32 0 12 28 0 Jasper County 28 0 0 14 14 0 Lumberton 6 11 0 9 28 0 Groves 30 26 0 22 24 0 Nederland 26 39 0 32 51 0 Silsbee 13 0 0 5 8 0 Sour Lake 2 2 0 2 1 0 Kountze 3 �✓ 0 0 6 12 0 Port Neches 16 35 0 24 29 0 Lamar University 4 0 0 1 0 0 West Orange 11 0 0 5 0 0 Vidor 29 0 0 26 27 0 Pinehurst 6 0 0 5 0 0 Bridge City 8 20 0 10 10 0 Application Narrative Grant Introduction(Executive Summary)and General Information 1,1 Briefly describe the organization and program operation.Provide a high level summary to the application and how it will affect the local community.(500 words or less) The Southeast Texas Auto Theft Task Force has provided a multi-agency,multi jurisdictional effort to reduce motor vehicle crimes within Jefferson, Orange, Hardin,and Jasper Counties since 1993. The Task Force Is staffed by sworn personnel from Beaumont Police Department,Port Arthur Police Department and the Jefferson County Sheriff's Office. The Southeast Auto Theft Task Force has and will continue to combat the incidence of motor vehicle crimes and make an impact on the communities in the project area by, developing suspects through the use of Intelligence gathering from case intake and law enforcement,information received and for solicited from the community, analyzing crime patterns and trends and acting on the intelligence gathered. The actions include,but are not limited to,surveillance,covert operations,Internet sources,other law enforcement agencies, Crime Stoppers program,use of the media,salvage and repair business inspections and VTR88(A)inspections. The goal as always is to reduce the occurrence of motor vehicle crimes in the project area by Identifying and arresting the actors in these crimes,as well as recovering stolen property. The Task Force will also work with the Judicial system to see that the cases presented, are thoroughly investigated and offenders are prosecuted to the fullest extent possible.Crime prevention awareness and education presentations and Involvement In the community through other law enforcement events and programs,will be utilized in order to promote the message of preventing and reducing motor vehicle crimes to the citizens of our communities. The task force will also use a billboard advertising campaign to bring attention to Motor Vehicle Crimes. This campaign will address Motor Vehicle Theft and Burglary of a Motor Vehicle crime prevention tips. These efforts have and will continue to have an impact on the citizens and businesses In the project area, by reducing the incidence , of motor vehicle crimes,ensuring thorough investigation and prosecution of offenders,educating the citizens on how to reduce the chances of being a victim and continuing relationships with the law enforcement agencies in and out of the coverage area,allowing our communities to have a safe and more secure quality of life. 1.2 Describe the taskforce governing,organization and command structures,include a description of the nature of support and agreements that will be in place if the grant is awarded.Provide any details unique to the taskforce organization or geographical target area.Describe whether any part of this grant will be directed to serve a specific target population(or subset of the community)? The Southeast Texas Auto Theft Task Force Is a part of the Beaumont Police Department Criminal Investigations Division. There is a Captain of the Division, with Lieutenants over the units in the Division. The Auto Theft Task Force has a Lieutenant over the unit,that Is also designated as the Commander/Program Director. The Lieutenant is responsible for oversight of all aspects of the Auto Theft Task Force and the grant. The Task Force Commander has a Sergeant that Is designated as the Supervisor/Program Manager. The Sergeant is responsible for case assignments,monthly reports,quarterly progress reports and all other daily/weekly/monthly supervisory duties pertaining to case Investigations,proposed activities or operations which further the grant goals and ensure that Mips:llmvcpa.tamu.edulNegotlationfrFGPrintApplication.asp?AppID=220&FiscalYear--2024 6/15 8/29/23,9:11 AM MVCPATasktorce Grant Negotiation they are met.Investigators are responsible for case investigations and all other duties that are assigned. There are four investigators from the Beaumont Police Department, one investigator from the Jefferson County Sheriff's Department and one Investigator from the Port Arthur Police Department. There will be lnterlocal agreements In place with each of the four counties Included in the coverage area, as well as the participating sub-grantee Departments,Jefferson County Sheriffs Department and Port Arthur Police Department. There will also be letters of agreement with the District Attorney's of each county In the coverage area. The four-county project area is comprised of numerous communities and according to the most recent US Census estimate(2020)the counties have a combined population of approximately 430,000,with nearly 60%residing in Jefferson County. The four-county project area is located In the southeast corner of the state, with a combined area of 2,361 square miles. There are 20 law enforcement agencies in the coverage area. The major roadways which bisect the coverage area are es follows:Interstate 10 goes directly through Orange and Jefferson Counties, and is the major southern coast to coast interstate highway In the United States.Highway 90 Is also a major highway which cuts through the center of the City of Beaumont east to west.State Highway 105 also comes through Beaumont from the northwest.Highway 69/96/287 is the major north south highway coming directly through Jasper and Hardin counties into Beaumont and Port Arthur. There Is also Highway 73,which runs south closer to the coast of the Gulf of Mexico. The Port of Beaumont, the port of Port Arthur and the Port of Orange are also in the coverage area. The Coverage area Is bounded by the Gulf of Mexico to the south and the Neches and Sabine Rivers to the East and abuts the Louisiana state line In Orange County. Beaumont is the largest city along Interstate 10 between Houston and Baton Rouge,LA. There are over 100,000 vehicles per day that pass through the city limits of Beaumont on Interstate 10.(TXDOT TTP Web ViewerAADT) TXDOT reported there were over 390,000 vehicles registered within our four-county coverage area In 2021.More than half of these vehicles are in Jefferson County,which Is primarily urban and suburban areas. There were 962 auto thefts reported in the four-county project area for 2021 and 856 auto thefts reported for 2022. (Numbers obtained from Texas DPS Crime in Texas On-Line) The entire population of the coverage area will be served by the task force. The amount of service will be dictated by the need for assistance from agencies in the coverage area,Investigations that lead to different specific areas and on the rise or fall in the frequency of motor vehicle crimes In that specific community or geographic area. Grant Problem Statement 2.1 Provide an assessment of the burglary from a motor vehicle(including theft of parts)problem in the coverage area of this application, . Include loss data consistent with the reported incident numbers above. There were more than 3900 auto burglaries and thefts from vehicles reported In the coverage area during 2021-2022. This coupled with the tremendous increase in catalytic converter thefts over the same time period,equates to a huge financial loss for the citizens of the coverage area.Just in the City Limits of Beaumont,there were 255 reports of theft of Motor Vehicle Parts,which Included the theft of catalytic converters from 289 vehicles in 2021. There wore 365 reports of Theft of Motor Vehicle Parts in the City of Beaumont and over 350 vehicles involved In reports of Catalytic Converter thefts In 2022, averaging out to just under one theft per day for everyday of the calendar year. There was a slight reduction In auto burglaries for the entire project area in 2022,however,catalytic converter thefts showed a substantial increase for the same time period.Numbers for theft of parts from motor vehicles has proven to be very difficult to obtain from the agencies,as some are reported as theft of precious metal and some are reported as theft (Larceny). The NIBRS system has been down for over a month and not accessible. The auto burglary trends that have been noted in the past still remain the same. Unlocked car doors are the vast majority of the auto burglaries reported and firearms, cash, electronics,purses,backpacks and credit cards are all higher priority targets.Between January 1st and April 25th,Just in the City of Beaumont,there were 271 auto burglaries reported and 58 firearms were reported stolen from those incidents. That means more than twenty percent of the auto burglaries reported thus far in 2023,involved the theft of a firearm. Only 10 of the auto burglaries reported, where firearms were taken,involved forced entry. That means more than 85%of ail firearms taken In auto burglaries were taken from unlocked vehicles. Predatory theft from vehicles has remained steady,though it is down somewhat from years past. There was an evolution here from only targeting victims leaving banks or financial institutions. Offenders began targeting victims using outdoor exercise venues,by sitting in the parking lots of these facilities such as parks,Hike end Bike trails and gym parking lots, during the Covld-19 pandemic. These incidents targeted mainly,purses, wallets,and cash,as well as other valuables. The offenders use the same method, watching potential victims park,then wailing to see if a wallet or purse was hidden while they observed. The offenders would then either walk over and look in the vehicle,or drive over and park next to the victims vehicle and use the vehicles as concealment. Once the vehicle was entered,generally by breaking the glass, the actors would take the property and leave the area.If there were credit cards, the actors would go to nearby stores and make fraudulent purchases.Many times the victim would receive notifications on their phones of the transactions, while they were still exercising. Task Force investigators collaborate with the Beaumont Police Department Fraud Unit In these Investigations in an effort to identify these actors. This type of predatory theft has continued, though it has dropped off somewhat,during the past year. Juveniles continue to be a pervasive problem, working in groups and"Car-Hopping"through parking lots and neighborhoods. These juvenile offenders are responsible fora large amount of the firearm thefts and as stated In the past,difficult to Identify and very rarely serve any time in a correctional facility. These stolen firearms have been and are being used in drive-by shootings and other juvenile gang violence. The Southeast Texas Auto Theft Task Force works diligently with the Juvenile Division of the Beaumont Police Department and has had good success by collaborating on the juvenile crime issue,pertaining to the motor vehicle crime problem in the area. This, however,is an on-going issue which is perpetuated every year with new offenders and repeat offenders as they become adults. Mips://mvcpa.tamu.edu/Negotiation/TFGPrinlApplIcation.asp?AppID=220&FlscalYeat=2024 7t15 8/29/23,9:11 AM MVCPATaskforce Grant Negotiation 2.2 Provide an assessment of the motor vehicle theft problem in the coverage area of this application.include loss data consistent with the reported incident numbers above. The Southeast Texas Auto Theft Task Force coverage area did experience a slight reduction In Motor Vehicle Theft between 2021 end 2022. There were 937 Motor Vehicle Thefts reported in the coverage area In 2021 and 858 were reported in 2022. This is approximately an 11%reduction in reported Motor Vehicle Thefts. The reduction in part,can be attributed to a large scale investigation that the task force conducted,targeting a prolific criminal organization. This included the theft of over 50 heavy duty trucks and involved a white supremacy criminal gang.Most of these thefts ware older model trucks and the steering column was broken to facilitate the theft. This Investigation resulted in a Federal case being filed and the US Attorneys Office and the FBI are still pursuing the case in an investigatory capacity.Some Jurisdictions in the coverage area did see a slight increase,mostly in the smaller jurisdictions,Involving juvenile gangs that were stealing vehicles and going to the smaller cities in the coverage area. The offenders would then steal other vehicles and use them to commit mass/serial auto burglaries,auto thefts and other crimes.Many of these juvenile actors were identified and apprehended with the assistance of the task force and collaboration with the other agencies in the coverage area. Kia and Hyundai thefts also figure in to some of the motor vehicle theft increases. This also is a crime committed almost exclusively by juvenile offenders. These types of Motor Vehicle Thefts are usually committed and successful without the vehicle key. The majority of the other thefts reported are with keys,or proximity key FOB's left in the vehicle,Juveniles and juvenile gangs are still a factor and have required task force personnel to maintain a constant Intelligence exchange with the Juvenile division of the Beaumont Police Department,in order to target end identify these juvenile actors. The Southeast Texas Auto Theft Task force has worked extensively with the Jefferson County DA's Office as well as the other Counties DA's Offices and has made headway in getting cases that have been presented,accepted by the DA's in the coverage area. The real issue is getting sentencing commensurate with the crimes. Convictions on good cases are occurring,the length of the terms of confinement are not increasing overall,creating the"In-and Out"for offenders of Motor Vehicle Crimes. The same holds true in the Juvenile system.Motor Vehicle Thefts disrupt everyday life for the working men and women In the communities that the Southeast Texas Auto Theft Task Force serves. The citizens not only feel less secure,they also are forced into circumstances that cause them to miss work, the ability to get their children to school,even being able to get food for their families. Businesses also suffer from the inability to continue providing the services that they would normally supply,thereby affecting other businesses as well,causing a domino effect and In some Instances crippling a business or Independent businessman,whose sole means of providing the service is the vehicle that was stolen. This equates to an enormous economic impact on the citizens and businesses in the coverage area. 2.3 Provide an assessment of the fraud-related motor vehicle crime problem in the coverage area of this application.Include loss data consistent with the reported incident numbers above. The Southeast Texas Auto Theft Task Force has not noticed an uptick in Fraud Related Motor Vehicle Crimes over the past years. There were some title frauds,some insurance frauds and VIN frauds(Clones from out of the area). The 2022 grant year showed only seven fraud cases investigated by the task force. This number has already been surpassed in the 2023 grant year. The most recent cases involved Cloned"vehicles from outside the coverage area. These types of cases seem to be on the rise and involve vehicles from the Houston area as well. The dealerships in the coverage area have mainly dealt with "Key FOB Swaps",and rarely have any fraudulent purchases, though a few have occurred. With the increase ofInternet sales from dealerships,remarkably, this area has seen very few cases arise from these sales. Title frauds have been minimal and almost all of the cases in the past have been vehicles purchased in Houston and brought to the Beaumont area to be registered,where it was discovered that the title was In fact fraudulent. 2.4 Provide an assessment of motor vehicle crime not covered above like Insurance fraud,preventing stolen vehicles from entering Mexico,bridge/port stolen vehicle export crime,disruption of cartels and organized criminal enterprises related to motor vehicle crime, etc... The Port of Beaumont has its own Police Department as well as the Jefferson County Marine Unit and the U.S. Coast Guard, which patrols the Port of Beaumont and the Neches and Sabine Rivers. These rivers are the inlets from the Gulf of Mexico which actually puts the Port of Beaumont, 42 miles inland end is still a deep water Port. The Port of Beaumont Is also served by three rail carriers, BNSF, Kansas City Southern and Union Pacific. The Port of Beaumont is primarily a bulk cargo port,meaning very few if any vehicles go through the port for transport. The vehicles that do go through the port are almost exclusively U.S.Military vehicles. The Port of Beaumont Is one of the main ports in the nation used for Military equipment transportation due to its location on the Gulf of Mexico and it is the Headquarters for the U.S.Army's 842nd Transportation Battalion, which specializes In port logistics. The Southeast Texas Auto Theft task Force has a working relationship with the Port Police and am rarely,if ever,called upon by them in regard to a vehicle of interest. This is due to the type of cargo that enters and exits the port. Grant Goals and Activities There are two parts to this section:1)Functions of Proposed Program and 2)Goals Strategies and Activities(GSA). In the following boxes,describe the functions of the proposed program and then complete a fitlable form called GSA. MVCPA programs must completely describe the actions,methods and tactics that law enforcement and civilian staff will perform for each of the categories below.Describe the reliance on technology or other program elements to solve the problem statement above and goats below,Functions must be detailed and consistent with the requested budget.If a grant is awarded,funds expended towards activities not described In this section will result in the reimbursement being dented. Part 1 3.1 Functions of the proposed program related to burglary from a motor vehicle(Including theft of parts) The Southeast Texas Auto Theft Task Force will utilize multiple Strategies, Goals and Activities to reduce the incidence of Burglary of a Motor Vehicle and Theft From a Motor Vehicle in a comprehensive program to confront and reduce the problem. Strategy:Reduce the Incidence of Burglary of a Motor Vehicle and Theft From a Vehicle/Catalytic Converter Theft hops://mvcpa.tamu.edu/NegotiatfonaF'GPrintApplicatlon.asp?AppiD420&FiscalYear2024 8/15 0/29/23,9:11 AM MVCPATaskforce Grant Negotiation Goals:-Identify and Target Offenders and Prolific Offenders-Collect intelligence-Collaborate with Law Enforcement Agencies and other Organizations-Community Crime Prevention Campaign Activities:Identify and target Offenders and Prolific Offenders:Offenders In motor vehicle burglary and theft from a motor vehicle will be identified through offense reports,intelligence gained from arrests,informants,other law enforcement agencies,surveillance observations,bait vehicle operations,repair shop inspections,salvage yard inspections,metal recycler inspections,as well as parts resale location inspections. The Beaumont Police Department Crime Analyst is also used to a degree to determine patterns or trends in these offenses. The offenders will be the target of investigations based on the method of the crime,types of vehicles burglarized, property taken,geographical location of the crimes and any intonation or evidence pointing to or linking them to the crime(s). Covert operations will be used to target burglary of a motor vehicle offenders,such as,buys of stolen property from auto burglaries and predatory theft("jugger')bait operations,to identify and determine If there is an organized criminal enterprise involved. Catalytic Converter Theft presents a more Involved and difficult plan In addressing this crime. There are numerous Individuals working alone and organized criminal rings, committing these thefts. There are no real patterns to follow,such as general time frames,as they occur at all times of the day;geographical areas are unlimited and random;when the crime Is committed,the actors are generally not visible,as they are under a vehicle. The property taken is not traceable and may be sold in other states. Therefore,Intelligence collection and collaboration with other law enforcement agencies,In and out of the coverage area will be essential.Developing relationships with privately owned businesses,in and out of the coverage area,that deal in catalytic converter sales or purchases,will be needed In order to obtain information or intelligence on potential or confirmed actors in these thefts. That type of networking Is already in place and work Is being done to expand those contacts. Collaboration with other law enforcement agencies and other organizations:Collaboration with law enforcement agencies In and out of the project area and other MVCPA State Task Forces to determine crime trends,patterns,suspected offenders and recover stolen property,through Intelligence sharing. This includes information or intelligence involving Juvenile offenders.Assist other agencies with auto crime cases, which involve Burglary of a Motor Vehicle or Theft of Property or Parts from a Motor Vehicle. This collaboration will be necessary in determining if the crimes are being committed by an organized ring,if it Is one individual or a crime of opportunity. The collaboration would include the District Attorney's Offices in the jurisdictions affected, to help them understand the scope and importance of the crime(s)and provide any additional information that might be needed to properly prosecute the offender(s)for maximum result. Community Crime Prevention end Awareness is a component of the overall program.Information and instruction for the public is important to aid in the prevention of even one auto related crime. The Task Force will continue the efforts to educate the public in as many forums as are available;Neighborhood Association Meetings, Civic Organizations, Citizens Police Academy,Media interviews, Police/Community Events,and Public Service Announcements through the Beaumont Police Department, along with Social Media and a Billboard advertising Motor Crimes Prevention campaign. The billboard advertising campaign will be as high profile as possible, focusing on Prevention tips to reduce burglary of a motor vehicle and presenting constant reminder via the billboards. The goal will be educating the public on locking vehicles,removing items of value,especially firearms,as well as personal identification,taking the keys out of the vehicle and learning how to reduce the chances of becoming a victim of a Motor Vehicle Crime. This strategy will be to give constant reminders of Motor Vehicle Crime Prevention by a saturation of messages via billboards which specifically target motor vehicle owners in high profile areas along major freeways,and roadways in the coverage area,concentrating on the highest populated areas where exposure will reach the biggest audience. 3.2 Functions of the proposed program related to motor vehicle theft, The Southeast Texas Auto Theft Task Force will employ multiple Strategies, Goals and Activities to reduce the incidence of Motor Vehicle Theft in a comprehensive program to confront and reduce the problem. Strategy:Reduce the incidence of Motor Vehicle Theft Goals:-identify and Target Offenders and Prolific Offenders-Collect Intelligence-Collaborate with Law Enforcement Agencies and other Organizations-Community Crime Prevention Campaign Activities:Identify and target Offenders and Prolific Offenders:Offenders involved in motor vehicle theft will be identified through intelligence gained from offense reports,arrests,Informants,other law enforcement agencies,surveillance observations,bait vehicle operations,use of the LPR system,repair shop inspections,used car dealership inspections,salvage yard inspections, metal recycler inspections,as well as parts resale location inspections. The Beaumont Police Department Crime Analyst Is also used to a degree to determine patterns or trends In these offenses. The offenders would be the target of investigations based on the method of the crime, types of vehicles stolen,other property taken,geographical location of the crimes and any information or evidence pointing to or linking them to the crime(s). The utilization of covert operations,such as surveillance of offenders and buys of stolen vehicles and/or parts to determine the origin and assist in the identification of other offenders or chop shops. Collaborate with other law enforcement agencies and other organizations:Collaborate with law enforcement agencies in and out of the project area, to determine crime trends,patterns,suspected offenders and recover stolen vehicles and other property, through Intelligence sharing,Including Juvenile offenders.Assist other agencies with auto crime cases,which involve Theft of a Motor Vehicle, or Theft of Component Parts from a Motor Vehicle. This collaboration will be necessary in determining if the crimes are being committed by an organized ring,if it is one Individual,or a crime of opportunity. The collaboration would include the District Attorney's Offices in the jurisdictions affected,In order to help them understand the scope and importance of the crime(s), and provide any additional Information that might be needed to properly prosecute the offender(s)for maximum result. The collaboration would also Include working with other MVCPA State Task forces, NICB and insurance companies on insurance fraud cases,cargo thefts, and cloned or altered vehicles. It would also entail working with the Texas Department of Motor Vehicles and local tax offices on fraudulent titles,and conducting 68A inspections,to determine if vehicles are stolen. htips://mvcpa.tamu.edu/Negotiation/TFGPrtntApplicalion.asp?AppID=220&FiscalYear=2024 9/16 8/29/23,9:11 AM MVCPATasktorco Grant Negotiation Community Crime Prevention and Awareness is a component of the overall program.Information and instruction for the public is Important to aid in the prevention of even one auto related crime. The Task Force will continue the efforts to educate the public In as many forums as are available;Neighborhood Association Meetings, Civic Organizations, Citizens Police Academy,Media Interviews, Police/Community Events,and Public Service Announcements through the Beaumont Police Department,along with Social Media and a billboard advertising campaign. The billboard advertising campaign will be as high profile as possible,focusing on Prevention tips to reduce Motor Vehicle Theft,presenting constant reminders via the billboards. The goal will be educating the public on locking vehicles,removing items of value, especially firearms,as well as personal identification,taking the keys out of the vehicle and learning how to reduce the chances of becoming a victim of a Motor Vehicle Crime. This strategy will be to give constant reminders of Motor Vehicle Crime Prevention by a saturation of messages vie billboards,which specifically target motor vehicle owners,In high profile areas along major freeways,and roadways In the coverage area,concentrating on the highest populated areas where exposure will reach the biggest audience.Messages that inform citizens and citizens will hopefully practice,taking the keys out of their vehicles,not leaving their vehicles running unattended,locking their vehicles and not leaving important personal identification and/or vehicle titles in the vehicle. This would include not buying vehicles without a title. 3.3 Functions of the proposed program related to fraud-related motor vehicle crime(such as title and registration fraud) The Southeast Texas Auto Theft Task Force will identify and Target Offenders and Prolific Offenders involved in Fraud Related Motor Vehicle Crimes. These actors will be identified through Intelligence gained from arrests,Informants,other Law Enforcement Agencies and Anonymous Tips with corroboration of the information received. The Task Force will utilize LPR's and data-mining to Develop and Identify Offenders, as well as, 68(A)inspections and NICB. The Offenders will be Targets of investigations based on the Method of the crime,types of Vehicles stolen,where the vehicle is recovered and any information pointing to or linking the offender(s)to the crime(s). The Task Force will utilize covert operations to • target offenders of these crimes, to include buying stolen vehicles using the Internet,using undercover operatives to target Fraud- Related Motor Vehicle Theft offenders. The objective of these Investigations will be to Identify,arrest and charge the actors,as well as determining if there is a criminal nexus to any organized criminal enterprises,which would broaden the investigations to reveal as many offenders as possible. The use of legally obtained search warrants for places,things,phones,phone records and other data bases will be employed to thoroughly investigate the cases, as well as tracking orders and other surveillance techniques as needed. The Southeast Texas Auto Theft Task Force will Collaborate with Law Enforcement Agencies both in and out of the Project area, Other MVCPA State Task Forces, Tax Offices, TXDMV,, NICE and insurance Companies to ascertain crime trends,patterns, suspected offenders,recover stolen vehicles,property and share intelligence. The collaboration will include assisting other law enforcement agencies with Motor Vehicle Thefts.By doing so, essential intelligence and information can be used to determine if the crimes ere being committed by individual or an Organized Criminal Network. The Task Force will also collaborate with District Attorney's Offices in the affected Jurisdictions to help them understand the scope and importance of the crime(s)and provide additional information or expertise that would aid In the effective prosecution of the offender to provide a positive outcome for the victims,the community,the State of Texas and insurance companies as well. The Southeast Texas Auto Theft Task Force will also conduct Law Enforcement and Community Education Awareness Presentations/• Classes. The purpose of the presentations for Law Enforcement would be to Increase their knowledge and awareness of Fraud- Related motor vehicle crime information,pertaining to trends in fraudulent titles,Registration Fraud, Insurance Fraud, Odometer Fraud, VIn Fraud and Identity Fraud Sales. The Information presented to Law Enforcement officers will deal directly with detection and prevention of Fraud-Related Motor Vehicle Crimes. This would also allow officers to relay information to citizens personally and further educate the community about methods to avoid becoming a victim of a Fraud-Related Motor Vehicle Crime. The Southeast Texas Auto Theft Task force has established a good working relationship and rapport with the community that we have served over that last 30 years. The Community Presentations would be used to strengthen that relationship and establish new contacts. Updated,relevant information pertaining to steps citizens can take to avoid becoming a victim of a fraud-related motor vehicle crime,would be presented In an effort to educate the community. This education would help reduce incidences of this type of crime. Things such as,always get a title and look closely at the title when purchasing vehicles from individuals and even dealerships. Also,it the deal looks too good to be true,it usually Is. Other things would pertain to how the purchase,such as an Internet sale, should be handled to avoid not just fraud,but bodily harm.Driving to pick-up an Internet purchase with a large quantity of cash at a location of the sellers choosing is always a very bad Idea. Tha task force would strive to stress the Importance of safety and legality to avoid becoming a victim. 3.4 Functions of the proposed program related to preventing motor vehicle crime(motor vehicle theft,burglary from a motor vehicle and fraud-related motor vehicle crime) The Southeast Texas Auto Theft Task Force will continue to reach out to the communities In the project area In an effort to Increase the awareness and educate the public on the various types of motor vehicle crimes. The focus will remain, es it has been in the past, to instruct citizens In ways to avoid becoming a victim. Motor Vehicle Theft The public will be educated In the manners In which a vehicle can be stolen,without giving away Instructions on how to steal a vehicle.Leaving keys or FOB'S in vehicles,leaving a vehicle running and unattended,loaning a vehicle and owning a vehicle that is prone to, or easily stolen,are all methods for theft of a vehicle.Keys left In vehicles are the highest percentage of Motor Vehicle Thefts and reiterating this point to the public Is a priority.Making sure all keys are accounted for and not leaving a spare in the vehicle. Taking the keys out of the vehicle every time it is left and making sure It is locked.Leaving a vehicle running to warm II up,or cool it off, unattended;Leaving a vehicle running at the store unattended,or leaving the keys laying around in a public place where others have access to them will also be stressed. Vehicles that are prone to being stolen,such as older model trucks, where the steering column can be broken and the vehicle will start.Ideas for steering wheel immobilizing bars could be used,such as the old school"Club"Newer model vehicles such as Kia and Hyundai's can also use a "Club",but more Importantly,there are now updates for these vehicles that will prevent easy thefts,which many In the public are not aware of.Presentations to citizens will be con,ducted https://mvcpa.tamu.edu/NegotiationfTFGPrintApplication.asp?Appio=220RFJsca,Yoar=2024 10/15 8/29/23,9:11 AM MVGPA Taskforce Grant Negotiation in numerous forums,such as using the local media interviews, social media,Neighborhood Association Meetings, Civic group meetings, Church group meetings, Cops and Kids events and Public Service Announcements and a billboard advertising campaign stressing the Importance of locking your vehicle,taking valuables from the vehicle,especially firearms and never leaving the keys in the vehicle or leaving the vehicle running unattended. Burglary of a Motor Vehicle The public will educated on the importance of taking valuables,especially firearms,out of the vehicle, leaving nothing in view from the outside of the vehicle,locking the vehicle and taking the keys. The public will receive instruction on personal safety as well. When parking a vehicle,paying attention to the surroundings,parking in well lit or visible areas.Ensuring that when they arrive, they thought ahead and hid or removed any items of value that are not going with them.Predators will wall in parking lots at the mall,gym,grocery store, hike and bike trails,parks,soccer fields,gas pumps or any other place to watch for a victim to hide their purse, laptop,or other items of value after arriving and walk away. The Predator now knows exactly what was hidden and where. When leaving a financial institution victims often walk out with envelopes In their hand. These predators are watching and will follow these victims to their first stop and as soon as the victim walks away,the offenders will strike and take the money that the victim just received.Paying attention to the surroundings, especially when leaving or arriving to a destination will be stressed.Presentations to citizens will be conducted in numerous forums,such as using the local media interviews,social media, Neighborhood Association Meetings, Civic group meetings, Church group meetings,Cops and Kids events and Public Service Announcements and a billboard Motor Vehicle Crimes Prevention advertising campaign, focusing on locking vehicles,taking valuables out of the vehicle,especially firearms;never leaving the keys in the vehicle or leaving the vehicle running unattended. The billboards, which will be in high profile areas along freeways and roadways in the coverage area,will target motor vehicle owners and users as they are driving the roadways of the coverage area. The billboards will be rotated and digital billboards will also be employed. Fraud Related Motor Vehicle Crimes Updated,relevant information pertaining to steps citizens can lake to avoid becoming a victim of a fraud-related motor vehicle crime, would be presented in an effort to educate the community. This education would help reduce incidences of this type of crime. Things such as,always gat a title and look closely at the title when purchasing vehicles from individuals and even dealerships.Also,if the deal looks too good to be true,it usually is.Other things would pertain to how the purchase,such as an Internet sale,should be handled to avoid not just fraud,but bodily harm.Driving to pick-up an Internet purchase with a large quantity of cash at a location of the sellers choosing is always a very bad idea. The task force would strive to stress the importance of safety and legality to avoid becoming a victim.Presentations to citizens will be conducted in numerous forums,such as using the local media for televised/radio interviews,social media,Neighborhood Association Meetings, Civic group meetings, Church group meetings, Cops and Kids events and Public Service Announcements. 3.5 Functions of the proposed program for other motor vehicle crimes investigations and activities consistent with the statutory requirements(preventing stolen vehicles from entering Mexico,stopping Illegal export of stolen vehicle from bridge/outbound port operations,disruption of cartel or organized criminal enterprises using stolen motor vehicles or fraud related motor vehicle crime, insurance fraud,etc...) The Port of Beaumont has its own Police Department as well as the Jefferson County Marine Unit and the U.S. Coast Guard, which patrols the Port of Beaumont and the Neches and Sabine Rivers. These rivers are the inlets from the Gulf of Mexico which actually puts the Port of Beaumont,42 miles inland and is still a deep water Port. The Pori of Beaumont is also served by three rail carriers, BNSF,Kansas City Southern and Union Pacific. The Port of Beaumont is primarily a bulk cargo port, meaning very few if any vehicles go through the port for transport. The vehicles that do go through the port are almost exclusively U.S.Military vehicles. The Port of Beaumont is one of the main ports In the nation used for Military equipment transportation due to Its location on the Gulf of Mexico and it Is the Headquarters for the U.S.Army's 842nd Transportation Battalion, which specializes in port logistics. The Southeast Texas Auto Theft task Force has a working relationship with the Port Police and are rarely,if ever,called upon by them In regard to a vehicle of interest. This Is due to the type of cargo that enters and exits the port. 3.6 Collaboration Effort--Describe the taskforce method to collaborate,and not duplicate existing activities.Describe the cross boundaries regional approach to grant activity implementation.Describe how the applicant staff and Jurisdiction will coordinate with other taskforces and law enforcement agencies to implement this program. The Southeast Texas Auto Theft Task Force, for the last 30 years,has established long-running working relationships with all of the law enforcement agencies in the coverage area,as well as taskforces and multiple other law enforcement agencies in the State of Texas,as well as the Federal Justice system. The reputation of the Southeast Texas Auto Theft Task Force is one of dedication, expertise and willingness to help throughout the region,state and even other states.Intelligence sharing and assistance to outside agencies,both in and out of the Project area has created and strengthened these relationships and friendships. The Southeast Texas Auto Theft Task Force has always set the bar high and prioritized the relationships, which are reciprocal. The task force continues to strive to be the best and most reliable task force for assistance and expertise in any type of motor vehicle crime,by constantly striving to be Informed of the latest and most accurate motor vehicle crime trends. This expertise extends beyond law enforcement to-Judicial agencies as well. The relationships with the four county coverage area District Attorney's Offices are good and cooperation is the "norm"on both sides. These collaborations have involved numerous cases of organized criminal activity as well as Individuals and these relationships continue and grow stronger. The Task Force will also collaborate with numerous other state agencies,such as TXDMV,DPS,tax offices and other task forces throughout the state. These collaborations will include 68(A)inspections, title frauds at tax offices, TXDMV field offices and registration Issues and crimes that will arise from those agencies.Communication and intelligence sharing with law enforcement and multiple points of contact within the task force,enable the task force to work with other task forces other law enforcement and civilian services related to working on motor vehicle crimes. This communication ensures that duplication of tasks is kept to a minimum. 3.7 If the proposed application requests any exceptions or deviation from any general grant rules,RFA conditions or grant administrative policy,please indicate In the section below.Indicate the section of the specific issue and citation that you are asking the MVCPA to consider and the rational for the request. N/A https:l/mvcpa.tamu.edulNegotiationfrFGPrintAppltcation.asp?ApplD=220&FlscalYoar-2024 11115 8/29/23,9:11 AM MVCPATaskforce Grant Negotiation Part II Goals,Strategies,and Activities Select Goals,Strategies,and Activity Targets for the proposed program. Click on the link above and select the method by which statutory measures will be collected.Law Enforcement programs must also estimate targets for the MVCPA predetermined activities.The MVCPA board has determined that grants programs must document specific activities that are appropriate under each of the three goals.Applicants are allowed to write a limited number of user defined activities. ID Activity Measure Target Statutory Motor Vehicle Theft Measures Required for all Grantees. 1.1.15 Increase the recovery rate of stolen motor Report the number of vehicles recovered by taskforce vehicles 1.1.16 Increase the clearance rate of MVTs Report the number of MVT cases cleared 1.1.17 Increase the number of persons arrested Report the number of persons arrested for motor vehicle theft by taskforce for motor vehicle theft Statutory Burglary of a Motor Vehicle Measures Required for all Grantees 2.1.12 Increase the clearance rate of motor Report the number of BMV including parts cases cleared vehicle burglaries 2.1.13 Increase the number of persons arrested Report the number of persons arrested for burglary by taskforce for motor vehicle burglary Statutory Fraud-Related Motor Vehicle Crime Measures Required for all Grantees 8.1.1 Increase the clearance rate of fraud-related Report the number of fraud-related motor vehicle cases cleared motor vehicle crime cases. 6.1,2 Increase the number of persons arrested Report the number of persons arrested for fraud-related motor vehicle crimes for fraud-related motor vehicle crimes. Measures for Grantees.Add Target values for those that you will measure. 1 Goal 1: Reduce the Incidence of Motor Vehicle Theft through Enforcement Strategies 1.1 Strategy 1:Conduct Activities that Result in the Arrest,Clearance,and Recoveries of Motor Vehicle Theft 1.1.1 Identify groups of auto theft offenders Number of MVT groups identified. Include gangs,cartels or other criminal 15 through Intelligence gathering,crime enterprise with two or more members analysis and the use of informants . 1.1.2 Identify and document/record prolific MVT Number identified/documented offenders 15 offenders(Prolific is defined as"linked to MVT offenses three or more times"J 1.1.5 Conduct inspections of local businesses Number of businesses inspected 40 related to vehicle enterprise(transportation code or occupation code authorized companies such as salvage yard,repair shop,parts recycling center,used car dealership,salvage rebuiider,title service company,other).(see 1.3.3 to report the number of vehicles inspected in these businesses) 1.1.6 Conduct bait vehicle operations that target Number of bait vehicle deployments.Include BMV bait operations here. 12 MVT offenders 1.1.8 Deploy license plate readers(LPR) Number of times LPR deployed.Deploy:If stationary unit then total number of days or partial days unit was operable and on. Mobile unit number of days the unit was on and operable. 1.1.9 Respond to taskforce license plate reader Number of times investigators responded to taskforce LPR alert notifications (LPR)alert notifications regardless of whether vehicle was located 1.1.12 Conduct covert operations targeting MVT Number of covert operations 2 offenders 1.1.13 Conduct warrant"round-up"operations Number of warrant round-up operations performed for MVT,BMV and targeting motor vehicle crime offenders, FRMVC. Including people wanted for MVTs,motor vehicle burglaries,theft of vehicle parts and motor vehicle fraud related crime. 1.1.20 Number of Altered Vehicles Recovered Report the total number of vehicles recovered with altered Vehicle identification Number. Note:Please remember that a vehicle recovered must be reported in 1.1.15 1.2 Strategy 2: Conduct Collaborative Efforts that Result In Reduction of Incidents of Motor Vehicle Theft 1.2.1 Provide Agency Assists for MVT and motor Number of agency assists related to MVT.Assist means responding or111 100 vehicle related fraud answering questions via phone,a-mall,or In person.Providing https://mvcpa.tamu.edu/Negotiauonit'FGPrintApplicaiion.asp?ApplD=2208FiscalYoar-2024 12/15 8/29/23,9:11 AM MVCPATask(orco Grant Negotiation ID Activity Measure Target recommendation, guidance,strategy,support or information that other LEOs will use to resolve their cases.The assist generally does not have the direct responsibility for an investigation nor uses LEO authority.The assist helps another LEO or agency investigate cases.Analysts and civilian employees will record their assists to outside LEOs and agencies met here along with officers. 1.2.2 Collaborate with other units or divisions Number of times collaborated within departments or SOs participating in 100 (i.e.homicide,vice,narcotics,etc.)within taskforce related to MVT.Collaboration means physically using law the taskforce department(s)where a enforcement resources,tactics and authority to perform activity on cases that motor vehicle was used in the commission draw upon or aid in the investigation intended to further the resolution of any of the crime(includes identification of case,identify parties to crime,identify vehicles,interview witnesses/suspects vehicles).Include all participating and apprehend suspects.Collaboration will include any help, jurisdiction departments here. recommendation,contribution or support requested from or provided to another unit or offered by the taskforce that aids in the furtherance of motor vehicle theft investigations. 1.2.3 Collaborate with all other outside LE Number of times collaborated with coverage area agencies or other law 100 agencies and other organizations that enforcement agencies and organizations that assist in the reduction of MVT. assist in the reduction of MVTs.Include all Collaboration means physically using law enforcement resources,tactics and coverage jurisdictions here. authority to perform activity on cases that draw upon or aid in the investigation intended to further the resolution of any case,identify parties to crime,identify vehicles,Interview witnesses/suspects and apprehend suspects.Collaboration will include any help,recommendation,contribution or support requested from or provided to another unit or offered by the taskforce that aids in the furtherance of MVTtheft investigations. 1.2.5 Conduct intelligence information-sharing Number of intelligence meetings attended(Include attending as presenter, 30 (Personal attendance) participant or attendee) 1.2.6 Conduct intelligence information-sharing Crime analysis bulletins disseminated(include Information distributed to 30 (Written information) law enforcement agencies via text,e-mail,or intra-net communications) 1.2.7 Collaborate with other MVCPA taskforces Number of times collaborated with other MVCPA taskforces that assist in the 10 reduction in MVT,BMV and FRMVC. 1.3 Strategy 3: Prevent and Reduce the Incidence of Fraud-Related Motor Vehicle Activities 1.3.1 Collaborate with agencies relating to Number of collaborations 10 investigation and enforcement of vehicle insurance fraud and FRMVC 1.3.2 Conduct confidential 68(A)inspections(for Number of vehicles inspected to complete a TxDMV 68A inspection form per 500 TxDMV assignment or reassignment of VIN TxDMV(VIN assignment,reassignment,bonded title) required by Tx Trans.Code§501.032) 1.3.3 Conduct VIN verification inspections. (Ail Number of vehicles inspected by taskforce to Identify the vehicles not 50 other reasons except bridge or port) reported In confidential(68A)or bridge and port sections. 1.3.4 Coordinate with TxDMVITax Offices relating Number of collaborations with TxDMV HQ,TxDMV Regional Service Centers 15 to investigation and enforcement of or County Tax Assessor Collector offices. fraudulent titles and registration of stolen vehicles 2 Goal 2: Reduce the Incidence of Theft from Motor Vehicles through Enforcement Strategies 2.1 Strategy 1: Conduct Activities that Result In the Arrest,Clearance,and Recoveries of Burglary of Motor Vehicles and Theft of Vehicle Parts and Accessories 2.1.1 Conduct bait vehicle operations that target Number of bait vehicle burglary deployments 12 vehicle burglary offenders 2.1.2 Identify"prolific BMV offenders"through Number of offenders identified 20 Informants and intelligence[Prolific Is defined as"linked to BMV and theft of vehicle parts and accessories offenses three or more times") 2.2 Strategy 2: Conduct Collaborative Efforts that Result In the Reduction of Incidents of Theft From a Motor Vehicle 2.2.1 Provide AgencyAssists BMV. Number of agency assists related to BMV or stolen parts.Assist means 75 responding or answering questions via phone,a-mall,or In person. Providing recommendation, guidance,strategy,support or Information that other LEOs will use to resolve their cases.The assist generally does not have the direct responsibility for an Investigation nor uses LEO authority.The assist helps another LEO or agency investigate cases.Analysts and civilian employees will record their assists to outside LEOs and agencies met here along with officers. 2.2.2 Collaborate with other units or divisions Number of times collaborated within departments or SOs participating in 50 within the taskforce department(s)(i.e. taskforce related to BMV or stolen parts.Collaboration means physically homicide,vice,narcotics,etc.)where theft using law enforcement resources,tactics and authority to perform activity on of parts occurred in the commission of the cases that draw upon or aid in the Investigation Intended to further the crime(includes Identification of vehicle). resolution of any case,identify parties to crime,identify vehicles,interview blips://mvcpa.tamu.edu/NegotiaUon/rFGPr(ntApplicallon.asp?AppiQ=220&FiscalYear=2024 13/15 8/29/23,9:11 AM MVCPATaskforce Grant Negotiation fD Activity Measure Target include all participating Jurisdiction witnesses/suspects and apprehend suspects.Collaboration will include any departments here. help,recommendation,contribution or support requested from or provided to another unit or offered by the taskforce that aids in the furtherance of BMV theft investigations. 2.2.3 Collaborate with all other outside LE Number of times collaborated with coverage area agencies or other law 100 agencies and other organizations where enforcement agencies and organizations that assist in the reduction of BMV theft of parts occurred in the commission of or stolen parts.Collaboration means physically using law enforcement the crime(includes identification of resources,tactics and authority to perform activity on cases that draw upon or vehicle). include all coverage jurisdictions aid in the investigation intended to further the resolution of any case, identify here. parties to crime,identify vehicles,interview witnesses/suspects and apprehend suspects.Collaboration will include any help,recommendation, contribution or support requested from or provided to another unit or offered by the taskforce that aids in the furtherance of motor vehicle theft investigations. 3 Goal 3:EducatelTrain Citizens and Qualified Personnel In Detection and Prevention of Motor Vehicle Theft,Burglary of Motor Vehicles and Theft of Vehicle Parts and Accessories 3.1 Strategy 1:Conduct Public Awareness Related Activities Used to Educate Citizens 3.1.1 Conduct educational outreach events Number of outreaches 2 (include trade show,exhibits,booths at community events,vehicle displays, brochures,etc.) 3.1.2 Conduct educational presentations to the Number of presentations.Presentation means in person,on-line,original 10 public written document,article,or webpage. 3.1 A Conduct vehicle identification Number of etching events.Include windows,component parts,VIN stamps initiative/event and catalytic converters. 3.1.4.1 Conduct vehicle identification Number of Participants/Attendees(Vehicles Marked) initiative/event 3.1,5 Purchase advertisements In local outlets Number of advertisements purchased or provided complimentary for taskforce,include all types of media purchased or provided free(social,tv, utility inserts,billboards,transportation,etc.).Describe in 6.1.1. 3.1.6 Conduct vehicle report card initiatives. Number report cards issued 100 3.1.7 Utilize social media outlets(Facebook, Number of postings in social media outlets 30 Twitter,Instagram,etc.) 3.1.8 Deploy outdoor public notification signage Number of deployments per month(if sign remains several months,count as 12 I deployment per month) 3.1.10 Conduct media outreach,including,public Number of outreaches 10 service announcements,press releases, and interviews 3.2 Strategy 2: Conduct Law Enforcement Training Activities to Educate Officers on Recognition and Apprehension of Stolen Vehicles and Property 3.2.1 Conduct law enforcement training(TCOLE) Number of classes provided for TCOLE credit 3.2.3 Conduct vehicle crimes presentations to Number of classes or presentations.Presentations may include electronic roll 10 law enforcement agencies(non TCOLE) call documents,shift BOLOs and other written or presented materials based on local practices. Grant Evaluation 4.1 Describe the local method and/or practice used to collect the data for reporting Goals,Strategies,and Activities and to evaluate the grant program effectiveness.Describe management and staff participation.Include descriptions of systems(forms and software)that will be used to ensure reliable and accurate data is collected and reported.Describe any other evaluation methods used in the applicant agency to determine effectiveness or cost efficiency of the program. The local evaluation process establishes accountability and measurement of progress through collection of data and Information throughout the chain of command. Investigators are required to keep activity logs and submit monthly reports to the Program Manager. The Task Force Supervisor reviews cases and monitors the activities of Investigators. The Program Director oversees the entire operation,including the field supervisor,and maintains records of activity and spending. The Program Director works closely with the Beaumont CFO's grant coordinator and reports as necessary to the department heads of the participating agencies to discuss progress and/or problems. NIBRS data for all agencies within the project area will be closely monitored to determine the overall impact of Task Force efforts. Personal activity logs and specific reports will be maintained to log progress on stated objectives. These include information detailing such things as the number of bait operations,inspections and public awareness initiatives performed They will also record other items like arrests made,cases filed,vehicles recovered,properties seized NADA and other values of the property,as well as the dispositions of the property upon completion of the cases. Progress of the program will be evaluated monthly.Each investigator will complete a monthly report based on MVCPA reporting categories end the specific strategies,activities and goals of this grant. Each report will be accompanied by documentation supporting https://mvcpa.tamu.edu/Negoilation/TFGPrintApplication.asp?AppIDT--22o&FiscalYear-2o24 14/15 0/29/23,9:11 AM MVCPATaskforco Grant Negotiation the Information given. The Project Manager will then compile that Information into the quarterly Progress Reports that are forwarded to MVCPA.All,other MVCPA required reporting will be completed by the Program Manager,such as the year end progress report. 4.2 Provide any other suggested measures that would better reflect the law enforcement or prevention work that the proposed program will perform.if the suggested measure fits into one of the stated goals above please indicate. N/A TxGMS Standard Assurances by Local Governments 0 We acknowledge reviewing the TxGMS Standard Assurances by Local Governments as promulgated by the Texas Comptroller of Public Accounts and agree to abide by the terms stated therein. Current Documents in folder Resoiution.psif(5/11/2023 8:33:09 AM) Certifications The certifying official is the authorized official,Kenneth Williams,City Manager. By submitting this application I certify that I have been designated by my jurisdiction as the authorized official to accept the terms and conditions of the grant.The statements herein are true,complete,and accurate to the best of my knowledge.I am aware that any false, fictitious,or fraudulent statements or claims may subject me to criminal,civil,or administrative penalties. By submitting this application I certify that my jurisdiction agrees to comply with all terms and conditions if the grant Is awarded and accepted.I further certify that my Jurisdiction will comply with all applicable state and federal laws,rules and regulations in the application, acceptance,administration and operation of this grant. TxtatriV-ivlVCl'A, ppri.taniu.i.c;do 0 2017 https:I/mvcpa.tarn.edu/NegotiationrTFGPrintApplication.asp?Appl0=220&FlscalYear=2024 15/15 Exhibit B FY24 Resolution and Statement of Grant Award and Acceptance RESOLUTION NO, 23.259 BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF BEAUMONT: THAT the City Manager be and he is hereby authorized to execute all documents necessary to accept new funding for the Southeast Texas Auto Theft Task Force In the amount of $889,335,00. The meeting at which this resolution was approved was in all things conducted in strict compliance with the Texas Open Meetings Act, Texas Government Code, Chapter 551. PASSED BY THE CITY COUNCIL of the City of Beaumont this the 19th day of September, 2023. ®''a‘‘ te, /0 gVi4d - Mayor Roy West 0401(0R1VE1 FY24 Motor Vehicle Crime Prevention Authority Statement of Taskforce Grant Award and Grantee Acceptance Notice Grant Number: 608-24-1230100 Grantee: City of Beaumont Program Title: Southeast Texas Auto Theft Task Force Grant Award Amount: $711,619 Total Cash Match Amount: $177,716 In-Kind Match Amount: $404,000 Reimbursement Percent*: 80,02% Grant Term: September 1,2023 to August 31,2024 Grant Budget Summary:City of Beaumont(App ID:220) MVCPA Cash Total In-Kind Budget Category Expenditures Match Expenditures Match Expenditures Personnel $237,250 $49,750 $287,000 $296,000 Fringe $85,971 $18,029 $104,000 $108,000 Overtime $10,335 $2,165 $12,500 $0 Professional and Contract Services $166,000 $60,000 $226,000 Travel $13,160 $3,240 $16,400 Equipment $36,000 $9,000 $45,000 Supplies and Direct Operating Expenses $162,903 $35,532 $198,435 (DOE) Totals $711,619 $177,716 $889,335 $404,000 *Reimbursement Percent:80.02%-$711,619-MVCPA Amt/($889,335-MVCPA Amt, plus$177,716-Cash Match) That whereas, City of Beaumont(hereinafter referred to as Grantee), has heretofore submitted a grant application in response to the Request for Application issued on March 13,2023,to the Motor Vehicle Crime Prevention Authority,State of Texas, entitled Southeast Texas Auto Theft Task Force and further identified by grant number 608-24-1230100 and Whereas,the Motor Vehicle Crime Prevention Authority has approved the grant application as evidenced by this FY24 Statement of Grant Award and certain special requirements from the Motor Vehicle Crime Prevention Authority dated 08/29/2023 and Whereas,the Grantee desires to accept the FY24grant award and use all funds for purposes and in compliance with the following requirements that are adopted in their entirety by reference: • Texas Transportation Code Chapter 1006; • Texas Administrative Code:Title 43; Part 3; Chapter 57; • Texas Grant Management Standards (TxGMS)as promulgated by the Texas Comptroller of Public Accounts including TxGMS Standard Assurances by Local Governments and Standards for Financial and Program Management; • The Request for Applications issued on March 13, 2023; FY24 MVCPA Statement of Grant Award and Grantee Acceptance Page 1 of 3 • The current Motor Vehicle Crime Prevention Authority Grant Administrative Manual and forms and subsequently adopted grantee instruction manuals and forms; • The Final Adopted Application attached to this Statement of Grant Award;and • The Approved Grant Budget Summary Now,therefore,the Grantee accepts the FY24Statement of Grant Award under the conditions above including the special requirements in the grant application and the Statement of Grant Award as evidenced by this agreement,executed bythe official authorized to sign the original grant application,or the official's designated successor,as presiding officer of and on behalf of the governing body of this grantee; and The Motor Vehicle Crime Prevention Authority has awarded the above-referenced grant subject to the availability of state funds.The approved budget is reflected in the above Approved Grant Budget Summary.This grant is subject to and conditioned upon the acceptance of the MVCPA Grant Administrative Guide promulgated for this specific program fund (referenced above) by the Motor Vehicle Crime Prevention Authority. Applicable special conditions are listed below. Special Conditions and Requirements (MVCPA will only apply special conditions to applicable jurisdictions): X Border Security Report Requirement—This Grantee is designated as a MVCPA Border Security Grant which is located along the United States of America border with the United States of Mexico and those that are adjacent to the Gulf Intracoastal Waterway.This designation requires grantee to provide additional report information required by the General Appropriations Act of the 87th Texas Legislature, Regular Session.The Governor or Legislative Budget Board may request additional information regarding the report data during the term of the grant. x Non-Supplanting-The grantee agrees that funds will be used to supplement, not supplant,funds that would otherwise be available for the activities under this grant.This includes demonstrating that new funded positions will be added to the department and not replacing local funds with state funds. X intelligence Sharing-The grantee is required to ensure that Law Enforcement personnel funded in whole or in part by this grant actively participate In Law Enforcement intelligence sharing webinars and Motor Vehicle Crime Investigator Virtual Command Centers organized and promoted on behalf of the MVCPA program operation and statewide collaboration. • X Multi-agency grant-The grantee is required to complete and maintain interlocal agreement with all participating subgrantees as required by law and TxGMS.The grantee must complete a process to monitor and ensure grant compliance of subgrantees.The grantee must maintain the process locally and document compliance with that plan. X Multi-agency Grant Operational Plan—The grantee is required to provide an operational plan describing the communication process with participating and coverage jurisdictions. The operational plan must include how meetings are held, how often, and whether meetings are held in person or remotely. The grantee must report meetings in quarterly progress reports. FY24 MVCPA Statement of Grant Award and Grantee Acceptance Page 2 of 3 APPROVED AND ACCEPTED BY: Authorized Official 4-4"vtr't ' (It(0'9 — C:3) } (, rice5°` ) Printed Name and Title '9-C9 23 Date Signed FY24 MVCPA Statement of Grant Award and Grantee Acceptance Page 3 of 3