HomeMy WebLinkAboutPR 23679: MAINTENANCE AGREEMENT - SOUTHEAST TEXAS AUTO THEFT TASK FORCE nr1 rilr« _
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INTEROFFICE MEMORANDUM
Date: March 13, 2024
To: The Honorable Mayor and City Council
Through: Ron Burton, City Manager
From: Timothy W. Duriso, Chief of Police
RE: PR 23679—Maintenance Agreement - Southeast Texas Auto Theft Task Force
Truck
Introduction:
The intent of this Agenda Item is to seek the City Council's approval for the City Manager to
accept for $1.00 a 2023 Ford F-150 from the City of Beaumont which was acquired through
grant funds through the Southeast Texas Auto Task Force Interlocal Contract with the City of
Beaumont (as grant recipient), Jefferson County, Hardin County, Orange County and Jasper
County,to be used solely by the Port Arthur Police Department's Auto Task Force Investigator.
Background:
The Port Arthur Police Department has a long history of participation in the Southeast Texas
Auto Theft Task Force. As part of the interlocal contract,the grant funds will reimburse the City
of Port Arthur approximately $86,000 of our detective's salary and will also provide the new
vehicle for the investigator. Per PR# 23675, vehicle agreement, The City of Port Arthur will
keep up maintenance on the truck, including damage and repairs, and maintaining financial
responsibility (insurance).
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
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www.PortArthurTx.gov
Budget Impact:
The granted title to a new 2023 Ford F-150, VIN 1FTFW1E53PKG01775, in the payment of
$1.00 and transferring title to the other Auto Task Force vehicle, 2014 Ford VIN
1FTFW1CF8EKD33511 with 187,000 miles back to the City of Beaumont, that was accepted
under Res 13-387.
Recommendation:
It is recommended that City Council approve the transfer back of the 2014 Ford F-150 and to
receive a 2023 Ford 150 from the City of Beaumont, which was acquired through grant funds
through the Southeast Texas Auto Task Force Interlocal Contract with the City of Beaumont.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P.R. No . 23679
3-13-2024 srh
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER
INTO THE SOUTHEAST TEXAS AUTO THEFT TASK FORCE USE
AND MAINTENANCE AGREEMENT WITH THE CITY OF BEAUMONT
AND THE SOUTHEAST TEXAS AUTO THEFT TASK FORCE TO
ACCEPT FOR $1 . 00 AND OTHER CONSIDERATIONS A 2023
FORD F-150 TRUCK PURCHASED UNDER THE SOUTHEAST TEXAS
AUTO THEFT TASK FORCE GRANT .
WHEREAS, the City of Beaumont has received the Southeast
Texas Auto Theft Task Force grant for the period of September
1, 2023 to August 31, 2024 ; and
WHEREAS, the City of Beaumont purchased, with grant
funds, a 2023 Ford F-150 truck, VIN#1FTFW1E53PKG01775, to be
used solely by a task force investigator; and
WHEREAS, the City of Beaumont has signed a Resolution to
enter into a maintenance agreement with the City of Port
Arthur, attached hereto as Exhibit "A"; and
WHEREAS, for $1 . 00 and listed consideration on the
agreement, the City of Beaumont will transfer the title of the
2023 Ford F-150 truck to the City of Port Arthur; and
WHEREAS, the City of Port Arthur agrees to transfer the
title back to the City of Beaumont for the 2014 Ford F-150
truck, VIN# 1FTFW1CF8EKD33511, with 187 , 000 miles, granted to
the City of Port Arthur under Res 13-387; and
WHEREAS, the City of Port Arthur agrees to the Southeast
Texas Auto Theft Task Force Use and Maintenance agreement that
entails the City of Port Arthur cover any damages, repairs,
and maintain financial responsibility on the vehicle .
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
Section 1 . That the facts and opinions in the preamble
are true and correct .
Section 2 . That the City Council hereby authorizes the
City Manager to enter into the Southeast Texas Auto Theft Task
Force Use And Maintenance Agreement with the City of Beaumont,
attached hereto as Exhibit "B", to accept for $1 . 00 and other
considerations a 2023 Ford F-150 truck, purchased under the
Southeast Texas Auto Task Force grant by the City of Beaumont .
Section 3 . That a copy of the Resolution shall be spread
upon the Minutes of the City Council .
READ, ADOPTED AND APPROVED on this day of
A. D. , 2024 , at a Regular Meeting of the City Council of the
City of Port Arthur, Texas, by the following vote : AYES :
Mayor:
Councilmembers :
•
NOES :
Thurman Bill Bartie
Mayor
ATTEST:
Sherri Eellard
City Secretary
APPROVED AS TO FORM:
am s M. Black
Brim City Attorney
APPROVED FOR ADMINISTRATION:
Ron Burton, CPM
City Manager
� 3-i -� 3s.
Timoth W. Duriso
Chief f Police
APPROVED FOR FINANCE:
, vyt }.;,
Lynda `Poswell
Director of Finance
EXHIBIT "A"
F
RICH WITH OPPORTUNITY
BEAUMONT
T•E•X•A•S City Council Agenda Item
TO: City Council
FROM: Kenneth Williams, City Manager
PREPARED BY: James P. Singletary, Chief of Police
MEETING DATE: February 25, 2014
REQUESTED ACTION: Consider a Resolution authorizing the City Manager to
execute all documents necessary,specifically including a
contract,in order for the Southeast Texas Auto Theft Task
Force(City of Beaumont) to transfer a vehicle title to the
City of Port Arthur Police Department.
BACKGROUND
The Texas Gov't. Code Ann. Sec. 791.001 allows local governments to contract with one another to
provide a governmental function that each local government is authorized to perform individually. Each
year,the City of Beaumont,City of Port Arthur,Jefferson County, Hardin County, Jasper County and
Orange County enter into an Interlocal contract with each other, forming a joint cooperative agency
which is known as the Southeast Texas Auto Theft Task Force.
Using grant funding,the Southeast Texas Auto Theft Task Force purchased a 2023 Ford F150 truck to be
used by investigators in furtherance of the Task Force's objectives. This vehicle will be used to replace a
2014 truck with approximately 1 85,000 miles that has been assigned to the Port Arthur Investigator with
the task force. In 2014 the City of Beaumont and the Southeast Texas Auto Theft Task Force entered in
to an agreement with the City of Port Arthur to transfer the title of the vehicle to allow the City of Port
Arthur to maintain the vehicle and provide insurance. This agreement worked to the advantage of all
parties and the Southeast Texas Auto Theft Task Force is requesting that a similar agreement be entered
into, allowing the 2023 vehicle to be transferred to the City of Port Arthur Police Department in
accordance with past practice. The 2014 vehicle will be returned to the City of Beaumont to be sold at
auction and the funds from auction will be returned to the MVCPA, in accordance with Texas Grant
Management Standards (Tx GMS).
FUNDING SOURCE
Not Applicable.
RECOMMENDATION
Approval of Resolution.
SOUTHEAST TEXAS AUTO THEFT TASK FORCE USE AND
MAINTENANCE AGREEMENT
For one dollar($1.00) and other consideration, consideration of which is herein acknowledged, the
Southeast Texas Auto Theft Task Force(hereinafter referred to as "Task Force") agrees, via its Project
Director,to transfer title of the vehicle identified as a 2023 Ford F150, VIN 1 FTFW 1 E53PKG01775,
(which vehicle was acquired with Task Force grant funds for use by the Task Force and is currently
titled to the City of Beaumont) to the City of Port Arthur under the following terms and conditions:
1)The vehicle identified above(hereinafter referred to as the"vehicle")shall be maintained
by the City of Port Arthur in accordance with the maintenance standards established by the
manufacturer. All maintenance records on the vehicle shall promptly be provided to the
Task Force and shall be available upon request to the Task Force.
2)The vehicle shall be used for Task Force purposes and is to be driven solely by the one or
more designated peace officers of the City of Port Arthur who is/are assigned to the Task Force.
3) By assuming title to the vehicle, the City of Port Arthur agrees to be responsible for all
damages to the vehicle, and all maintenance and repairs to the vehicle, in accordance with
manufacturer's standards for the period of time that the City of Port Arthur retains title.
Specifically,if the vehicle is damaged while in the possession of the City of Port Arthur,the Task
Force will be reimbursed by the City of Port Arthur for either the reasonable replacement(in
accordance with NADA values & standards) or reasonable repair(in accordance with
manufacturer's standards). Further, the City of Port Arthur, by assuming title to the vehicle,
agrees not to sell or transfer title of the vehicle without approval in writing from the Task Force
via its Project Director.Further,the City of Port Arthur also hereby agrees that all proceeds from
any such sale or transfer of the vehicle shall be payable to the Task Force and will be so paid to
the Task Force.
4)Further, if at any time the vehicle ceases to be used in accordance the terms and conditions
of the Interlocal Agency Agreement governing the Task Force and/or this agreement,then the
City of Port Arthur agrees to transfer title of the vehicle to the Task Force. Specifically,upon
written request from the Task Force Project Director for return of the vehicle,the City of Port
Arthur hereby agrees that it will transfer title of the above identified vehicle to the
MVCPA/Southeast Texas Auto Theft Task Force within 30 (thirty)days.
5) If the vehicle is damaged while titled to the City of Port Arthur, the City of Port Arthur
hereby agrees to make all necessary repairs to the vehicle, within 60 (sixty) days, in
accordance with manufacturer's standards,so as to maintain reasonable replacement value
of the vehicle.
6)If the vehicle is damaged beyond reasonable repair(i.e. totaled) the City of Port Arthur
will promptly pay the Task Force the NADA replacement value of the vehicle within 90
(ninety) days.
7) This agreement will continue in effect for 60(sixty) days after the expiration of the
Interlocal Agency Agreement establishing the Southeast Texas Auto Theft Task Force,
as long as efforts are being made to renew the Interlocal Agency Agreement establishing
the Southeast Texas Auto Theft Task Force.
8) It is understood and agreed that the Task Force will have no responsibility for the
operation or maintenance of the vehicle while it is titled to the City of Port Arthur. The
City of Port Arthur will be responsible for the vehicle, while it retains title, in accordance
with the provisions of the Texas Tort Claims Act and Texas law. The City of Port Arthur
agrees and understands that it will be solely responsible for any negligent operation of the
vehicle resulting in property damage and/or personal injuries.
9)Title to the vehicle will be transferred promptly after execution of this agreement by all
signatories, and not later than 30 (thirty) days after execution of this agreement.
10)This document constitutes the entire agreement among the parties concerning the
vehicle identified in this agreement and any changes or amendments shall be in writing
and signed by all parties or their duly appointed representatives.
Kenneth Williams
City Manager
City of Beaumont
Ronald Burton
City Manager
City of Port Arthur
Lt. John Cross
Project Director
Southeast Texas Auto Theft Task Force
RESOLUTION NO. 24-047
BE IT RESOLVED BY THE CPTY COUNCIL
OF THE CITY OF BEAUMONT:
THAT the City Manager be and he is hereby authorized to execute all documents
necessary, specifically including a contract with the Southeast Texas Auto Theft Task Force
("Task Force") and City of Port Arthur, Texas, to transfer title of a 2023 Ford P150 pickup truck,
purchased in the name of the City of Beaumont, to the City of Port Arthur for maintenance and
insurance purposes.
The meeting at which this resolution was approved was in all things conducted in strict
compliance with the Texas Open Meetings Act,Texas Government Code, Chapter 551.
PASSED BY THE CITY COUNCIL of the City of B aumont this the 20th day of
February,2024 \
eAUMG S
Jai
ayor Roy West-
m Aulr.otir„rrknS
EXHIBIT "B"
III SOUTHEAST TEXAS AUTO THEFT TASK FORCE USE AND
MAINTENANCE AGREEMENT
For one dollar($1.00) and other consideration, consideration of which is herein acknowledged, the
Southeast Texas Auto Theft Task Force(hereinafter referred to as "Task Force") agrees, via its Project
Director,to transfer title of the vehicle identified as a 2023 Ford F150, VIN 1FTFW1E53PKG01775,
(which vehicle was acquired with Task Force grant funds for use by the Task Force and is currently
titled to the City of Beaumont) to the City of Port Arthur under the following terms and conditions:
1)The vehicle identified above(hereinafter referred to as the "vehicle")shall be maintained
by the City of Port Arthur in accordance with the maintenance standards established by the
manufacturer. All maintenance records on the vehicle shall promptly be provided to the
Task Force and shall be available upon request to the Task Force.
2)The vehicle shall be used for Task Force purposes and is to be driven solely by the one or
more designated peace officers of the City of Port Arthur who is/are assigned to the Task Force.
3) By assuming title to the vehicle, the City of Port Arthur agrees to be responsible for all
damages to the vehicle, and all maintenance and repairs to the vehicle, in accordance with
manufacturer's standards for the period of time that the City of Port Arthur retains title.
Specifically,if the vehicle is damaged while in the possession of the City of Port Arthur,the Task
Force will be reimbursed by the City of Port Arthur for either the reasonable replacement(in
accordance with NADA values & standards) or reasonable repair(in accordance with
manufacturer's standards). Further, the City of Port Arthur, by assuming title to the vehicle,
agrees not to sell or transfer title of the vehicle without approval in writing from the Task Force
via its Project Director. Further,the City of Port Arthur also hereby agrees that all proceeds from
any such sale or transfer of the vehicle shall be payable to the Task Force and will be so paid to
the Task Force.
4)Further, if at any time the vehicle ceases to be used in accordance the terms and conditions
of the Interlocal Agency Agreement governing the Task Force and/or this agreement,then the
City of Port Arthur agrees to transfer title of the vehicle to the Task Force. Specifically,upon
written request from the Task Force Project Director for return of the vehicle,the City of Port
Arthur hereby agrees that it will transfer title of the above identified vehicle to the
MVCPA/Southeast Texas Auto Theft Task Force within 30 (thirty)days.
5) If the vehicle is damaged while titled to the City of Port Arthur, the City of Port Arthur
hereby agrees to make all necessary repairs to the vehicle, within 60 (sixty) days, in
accordance with manufacturer's standards,so as to maintain reasonable replacement value
of the vehicle.
6) If the vehicle is damaged beyond reasonable repair(i.e. totaled) the City of Port Arthur
will promptly pay the Task Force the NADA replacement value of the vehicle within 90
(ninety) days.
7) This agreement will continue in effect for 60(sixty) days after the expiration of the
Interlocal Agency Agreement establishing the Southeast Texas Auto Theft Task Force,
as long as efforts are being made to renew the Interlocal Agency Agreement establishing
the Southeast Texas Auto Theft Task Force.
8) It is understood and agreed that the Task Force will have no responsibility for the
operation or maintenance of the vehicle while it is titled to the City of Port Arthur. The
City of Port Arthur will be responsible for the vehicle, while it retains title, in accordance
with the provisions of the Texas Tort Claims Act and Texas law. The City of Port Arthur
agrees and understands that it will be solely responsible for any negligent operation of the
vehicle resulting in property damage and/or personal injuries.
9) Title to the vehicle will be transferred promptly after execution of this agreement by all
signatories, and not later than 30 (thirty) days after execution of this agreement.
10)This document constitutes the entire agreement among the parties concerning the
vehicle identified in this agreement and any changes or amendments shall be in writing
and signed by all parties or their duly appointed representatives.
Kenneth Williams
City Manager
City of Beaumont
Ronald Burton
City Manager
City of Port Arthur
Lt. John Cross
Project Director
Southeast Texas Auto Theft Task Force