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Home My WebLink AboutPR 23665: PURCHASE OF POLARIS UTV City of ort rthu ^ www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: March 12, 2024 To: The Honorable Mayor and City Council Through: Ronald Burton, City Manager From: Timothy W. Duriso, Police Chief RE: PR#23665 —Purchase of Polaris UTV Introduction: The intent of this Agenda Item is to seek the City Council's approval for the City Manager to allow the police department to purchase a Polaris UTV with accessories from PATV, in the amount of$32,873.76. Background: On February 14, 2023, City Council approved Resolution#23-068, authorizing the city manager- police department to apply for the FY 23 State Homeland Security Grant Program. The funding is to be used for terrorism and/or natural disaster preparation, reaction, and response for life saving capabilities. The city was awarded $48, 523.76. The police department is wanting to use the remaining funds to purchase a 2024 Polaris UTV with accessories to be used as a specialty emergency management vehicle in the event of any natural disasters or hazards. Police solicited three quotes shown in Exhibit "A". Budget Impact: The grant is 100% funded with no grant match requirement. Recommendation: It is recommended that City Council authorize the purchase of the Polaris UTV for the total of $32,873.76; funds available through the FY23 State Homeland Security Grant Program grant in the amount of$32,873.76, Project code PS 1002.GRE.OSM; account# 107-17-045-5214- 00-30-00. "Remember,we are here to serve the Citizens of Port Arthur" P.O. Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 P.R. No. 23665 3-12-2024 srh RESOLUTION NO. A RESOLUTION AUTHORIZING THE PURCHASE OF A 2024 POLARIS UTV WITH ACCESSORIES IN THE AMOUNT OF $32 , 873 . 76 THROUGH THE FY23 STATE HOMELAND GRANT PROGRAM and LAW ENFORCEMENT TERRORISM PREVENTION ACTIVITY PROGRAM (SHSP-LETPA) , ACCOUNT NO. 107-17- 045-5214-00-30-00 . WHEREAS, on February 14, 2023, City Council passed Resolution 23-068 authorizing the City Manager to apply for the fiscal year 2023 State Homeland Security Program and Law Enforcement Terrorism Prevention Activity Program (SHSP- LETPA) which awarded the City of Port Arthur $48, 523. 76; and WHEREAS, the funding is to be used for terrorism and/or natural disaster preparation, reaction, and response for living saving capabilities; and WHEREAS, the police department is in need of a Specialized Emergency Management Utility Task Vehicle (UTV) to access areas inaccessible by a patrol vehicle to assist citizens in need; and WHEREAS, increase the efficiency and capabilities for specialized teams and the department as a whole; and WHEREAS, the police department solicited three quotes shown in Exhibit "A"; and WHEREAS, the 2024 Polaris UTV with accessories is the lowest quote in the amount of $32, 873. 76; and WHEREAS, funds are available through the FY23 State Homeland Security Program (SHSP-LETPA) Project Code 1002 .GRE.OSM, Account number 107-17-045-5214-00-30-00, to be covered in full. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: P.R. No. 23665 3-12-2024 srh Section 1 . That the facts and opinions in the preamble are true and correct . Section 2 . That the City Council hereby authorizes the purchase of the 2024 Polaris UTV with accessories in the amount of $32, 873 . 76, funds available through the FY 23 State Homeland Grant Program and Law Enforcement Terrorism Prevention Activity Program, project code PS 1002 . GRE.OSM, account number 107-17-045-5214-00-30-00, to be covered in full with no city match. Section 3 . That a copy of the Resolution shall be spread upon the Minutes of the City Council . READ, ADOPTED AND APPROVED on this day of March, A. D. , 2024, at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: Mayor: Councilmembers : NOES : Thurman Bill Bartie Mayor ATTEST: Sherri Bellard City Secretary P.R. No. 23665 3-12-2024 srh APPROVED AS TO FORM: I . -. M. Black rim City Attorney APPROVED FOR ADMINISTRATION: Ronald Burton, CPM City Manager r feSI TimothyW. Duriso Chief of Police APPRO D FOR FINANCE: C6) 1694)&01,' LyneBoswell Director of Finance P.R. No. 23665 3-12-2024 srh EXHIBIT "A" CL o0 re' 3 M o M Li EA h NtC oo a N EA} W y Cg 7 C. O O i, aoN 3 r. ct w C.) U 0 0 r V1 U CLO w � � w E ?PAW DATE: 3.4.24 STOCK#: EMAIL: 6H • lw eg *A tt fSL ' Ga CUSTOMER NAME: CAN OF 10M Pc T u POLACJE W t . CELL# 0409) !g_ `_79 CO-BUYER NAME: _ HOME# 0 332 - 5 PHYSICAL ADDRESS: `,,,.'�1"CITY: Pam **AIL STATE: t/" ZIP: COUNTY: U-'" 9s MAILING ADDRESS: CITY: STATE: ZIP: COUNTY: NEW: YEAR: 20z4 MAKE: RubIP.IS MODEL: USED: COLOR: Aft494 VIN# TRADE IN YEAR: MAKE: MODEL: LIC. PLATE#: COLOR: VIN#: MILES: SALES PRICE $ 20099.0 REG/DOC $ 1 $,00 TRADE ALLOWANCE $ TRADE DIFFERENCE $ ' k►�j !ZOO• �i , / INSTALLED ACCS. $ +�� FREIGHT $ 9 WR'1 ASSEMBLY $ 42 /•° TRADE PAYOFF �$ UNINSTALLED ACCS. $ CASH PRICE 32211 ' $ V.I.T. $ 2G.?l WARRANTY $ SALES TAX(TX) $ DOWN PAYMENT $ SALES TAX o.o.s % $ AMOUNT FINANCE $ CUSTOMER AUTHORIZATION: SALES AGENT: MANAGER: Is customer taking stock accessories? Yes No Parts are forfeited after 72 hours! ALL DEPOSITS ARE NON-REFUNDABLE ALL CREDIT CHARGES ARE SUBJECT TO A PRICE ADJUSTMENT THAT IS NO GREATER THAN OUR COST OF ACCEPTANCE PATV & POWERSPORTS, LLC Part Quote • 9590 IH-10 Sold To. Counter Sale ORANGE,TX 77532 Date: 03/06/2024 5.03 PM 409-697-1330 Sold SiO Lay Pill Part Number Sup Descnptior Ext Po.e B;+1 Av.; 1 0 0 0 2889223 PO K-ACCY,ROOF,SPOR I,CREV) $699 99 UPSTAIR 3 0 1 0 0 2889693 PO K•WINCH.6K PRO.N1'dH.RCZ 3979.99 C-ROW 2 0 I 0 0 0 2889020 PO N.-WNDSHLD,TIPOUT 51,399.99 UPSTAIR 2 S 1 0 0 0 PATV-P-RAN1K•FWD- TC PATV RANGER 21+FOWARD ARMS TO $1.195.00 UPSTAIR 5 21+POWDER INCLUDE LENGTHED TIE RODS(72+MUST S PURCHASE 414460X2) 0 4 0 0 3-0368 WP TIRE XCR35035X10R-15 $1,441.80 0 4 0 0 15FL02856 LGD FRONTLINE 15FL02856 15x7 4/156 5836.75 0 1 0 0 0 DF-54015B V./HP 12mm xl 5 4 lug black $24.99 B-ROW 3 22 0 1 0 0 TF011702 THU RANGER HALF DOOR KIT 4 DR $1,899.00 UPSTAIR 0 S 1 0 0 0 RC-70740BL RC 40-INCH CREE LED LIGHT BAR-(SINGLE ROW! $249.95 A-ROW 2 2 BLACK SERIES) 0 0 0 RC-70712BL RC 12-INCH CREE LED LIGHT BAR-(SINGLE ROW j 599.35 A-ROW 3 3 BLACK SERIES) 2 0 0 0 520980 AZ ON/OFF ROCKER SWITCH 532.60 T22 30 0 26 0 0 LABOR PA LABOR $3 250.00 -1 Subtotal 512,110.02 Sales Tax $817.43 Quote Total 512.927.45 Category Detail Percent Amount Sales Tax STATE SALES TAX 6 25% S755.87 Sales Tax LOCAL SALES TAX 0.50% $60.55 "A 3.5%CREDIT CARD FEE IS CHARGEI)C.fit ALL CREDIT CARE)TRAN!SACTI!A:S- DO NOT ACCEPT ChECKS" FOLLOW US ON FACEBOOK'. •'INVENTORY IS SUBJECT TO CHANGE AND ONLY GUARANTEED AT THE TIME QUOTED" ALL QUOTES AND ESTIMATES WILL BE HONORED FOR 15 DAYS ALL SPECIAL ORDER RETURNS ARE SUBJECT TO A 25%RESTOCKING FEE ALL RETURNS MUST BE WITHIN 15 DAYS AND IN ORIGINAL PACKAGING NO RETURNS ON ELECTRICAL PARTS! ALL SNORKEL KIT SALES ARE FINAL' ALL TIRE WARRANTIES ARE HANDLED THROUGH THE MANUFACTURER ORDERS NOT PICKED UP WITHIN 15 DAYS ARE ABANDONED AND DEPOSITS FORFEI TED (This is not an Invoice)