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HomeMy WebLinkAbout(A4) DONALD FRANK - $5,331.21 City of Port Arthur k4) Council - Travel Expense and Reimbursement Repor, Page_1_of_1_Pages Name: Donald Frank Date of Report: 3/18/2024 Department/Division: Council Date(s) of Trip: 3/8-14/24 Destination and Purpose of Trip: NLC Conference in Washington, DC Expense Type Date Date Date Date Date Totals 3/8/2024 3/9/2024 3/10/2024 3/11/2024 3/12/2024 3/13/2024 3/14/2024 Registration $ 1,565.00 Lodging $ / 2,330.60 Air Fare $ ./ 740.96 Mileage $ ✓ 104.99 Parking $ 57.65 *' Per Diem $ 59.25 $ 79.00 $ 79.00 $ 'c1 .00 $ 79.00 $ 79.00 59.25 $ ' _ 4q5bO g\\0 Uber 36.51 $ 36.51 Shuttle $ - Total Trip Cost $ 5,331,21 Receipts are required for all expenses except per diem. Only actual expenses may be reported. Rounding and estimating are not allowed. Calculation of Mileage Reimbursement: Subtract: Prepaid Registration $ 1,565.00 Odometer Beg: Prepaid Lodging $ 2,330.60 Odometer End: Air Fare $ 740.96 Total Miles x Rate Subtract: Advanced Amount (mileage, per diem) $ 601.49 �b Mileage Reimbursement: $104.99 Equals: Amount Due Councilmember $ / 93.16 0\ I hereby certify that the above expenditures if positive �Q h represent cash spent for ligitimate city business Amount Due City �h only, pursuant to ordinance 08-13, and do not if negative include items c, a.personal nature. Signature: ' , . ' ,_✓! /c_ . Approved by Council Notes and Explanation: $1 was deducted because$18 should have been deducted for breakfast, not $17. CITY OF PORT 1.RTMUR FINANCE C:\Users\mayorsec\Documents\Donald Frank\ERNLCWash24 Christe Whitley From: NLC Congressional City Conference <email_confirm@confmail.experient-inc.com> Sent: Wednesday, March 6, 2024 8:58 AM To: donald.frank@porarthurtx.gov Cc: Christe Whitley Subject: [NON-CoPA] NLC Registration Detail Reminder {NLC241:4391} N LC NATIONAL CONGRESSIONAL March LEAGUE 11-13 OF CITIES CITY CONFERENCE 2024 EXECUTIVE EDUCATION AND PRE-CONFERENCE ACTIVITES MARCH 9-10.2024 *** Please do not reply to this e-mail. It was sent from an automated system. *** We're excited to see you soon for this year's conference. For ease at registration check-in, please find your registration details below. Click here to access your registration Profile Confirmation ID: 4391 Donald R Frank Port Arthur City Council Port Arthur City Council 549 W. Gulfway Drive Port Arthur, TX 77640 CIScan this QR code at any self-service registration counter y � to print your badge. Valid photo ID will be required. 1:3 J. 4391 Registration Details Donald R Frank Registration Type: NLC Member, Early Bird (Nov 18th - Feb 19th) 1 Description Item Total NLCU Learning Package (Qty: 1) $600.00 Hill Day (Qty: 1)Q : $0.00 Racial Equity for Municipal Leaders (Qty: 1) $0.00 MAR 9 2024 8:45AM Municipal Leadership to Reengage Opportunity Youth and Young Adults (Qty: 1) $0.00 MAR 9 2024 10:15AM Communicating Effectively About Race (Qty: 1) MAR 9 2024 11:45AM $0.00 Retail as Catalyst for Economic Development (Qty: 1) MAR 9 2024 2:15PM $0.00 Municipal Finance (Qty: 1) MAR 9 2024 3:45PM $0.00 Registration (Qty: 1) $680.00 National Black Caucus of Local Elected Officials (NBC-LEO) (Qty: 1) $225.00 MAR 10 2024 8:00PM Celebrate Diversity Breakfast (Qty: 1) $60.00 MAR 11 2024 8:00AM Luncheon and General Session (Qty: 1) MAR 12 2024 12:15PM $0.00 NLC 100th Anniversary Spring Celebration! (Qty: 1) $0.00 MAR 12 2024 8:00PM Total Registration Fees: $1,565.00 Total Registration Paid: ($1,565.00) Current Balance: $0.00 Housing Details WESTIN WASHINGTON DC HOTEL (FORMERLY RENAISSANCE) 999 9th St., N.W. Phone: 202-898-9000 Washington, DC 20001-4427 Fax: 202-682-3419 Your confirmation number from the hotel for this reservation is: 85863223 Status Category Occupancy CONFIRM RUN OF HOUSE Adults: 1 Arrival Departure Guests in Room 8 March 2024 14 March 2024 Donald Frank 2 Daily Rate Room Tax Deposit $335.00 15.95% Credit Card Guarantee Christe Ned ************4185 Resort Fee Occupancy Tax $0.00 $0.00 Note: Taxes and fees are subject to change without notice Estimated Reservation Charges $2,330.60 Hotel Cancellation Policy A credit card with an expiration date of March 2024 or later is required in order to secure your hotel reservation. Your confirmed hotel may charge a deposit to your credit card equal to one night's room and tax for each reservation. This deposit will be charged on or after March 1, 2024. Cancellation within 72 hours of your scheduled arrival will result in forfeiture of your entire deposit as a late cancellation penalty. Failure to check-in on your scheduled arrival date will result in this same cancellation charge and cancellation of any remaining nights of your reservation. Total Charges Paid Balance Due $0.00 $0.00 $0.00 Financial Summary Total Housing Fees: $0.00 Total Amount Applied to Housing: $0.00 Housing Balance: $0.00 Total of All Fees: $1,565.00 Total Amount Applied to All Fees: ($1,565.00) Total Balance Due: $0.00 Payment History 3 Payment#1 02/14/2024—$1,565.00 [ Payment] Christe Ned / MasterCard /************4185 Payment Allocation 02/14/2024—Applied: Donald Frank's Hotel Reservation $0.00 02/14/2024—Applied: Donald Frank's Registration $1,565.00 Total Amount Applied: $1,565.00 Payment Totals Total Payments: $1,565.00 Total Refunds: $0.00 Total Net Paid: $1,565.00 Cancellation Policy All requests must be sent in writing to NLC( maritz.com by February 16th, 2024, and are subject to a $100 cancellation fee. No partial refunds will be made if you decide not to attend particular functions. No registrations nor cancellations will be accepted by telephone. No cancellations will be accepted after February 16th, 2024. Substitutions are permitted and can be made at any time. Group Registration Policy Groups of five or more will receive a complimentary sixth registration, provided the registrations are paid in full. To receive the group incentive, all individuals must register at the same time. After Group Registration is completed, each team member will receive a confirmation. Group Cancellation Policy No refunds will be given to those who previously registered as individuals. Group registrations do not apply to these registration categories: spouse, student, youth chaperone or youth delegates. Substitutions are welcome. All changes and cancellation requests must be made in writing to NLC(a�maritz.com. Questions? For registration or housing information corrections, please contact: NLC Registration and Housing Center Information do Maritz Global Events Phone: (864) 208-2901 Email: NLCCa�maritz.com 4 The WestinWashington ton DC Downtown s g 999 9th Street NW WESTIN � Washington,DC 20001 Tel:202-898-9000 Fax:202-289-0947 HOTELS & RESORTS DONALD FRANK Page Number 1 PLEASE COMPLETE Guest Number : 76498 PORT ARTHUR,TX,77642 Folio ID : A United States Of America Arrive Date 08-MAR-24 16:10 NA1659-NATIONAL LEAGUE OF CITIES Depart Date 14-MAR-24 10:22 No.Of Guest : 1 Room Number : 368 Marriott Bonvoy Number: 0045 Copy Tax Invoice Westin Washington DC MAR-14-2024 10:30 TNICH290 Date Reference Description Charges(USD) Credits(USD) 08-MAR-24 DEPOSIT Deposit-MC-4185 -2330.60 08-MAR-24 RT368 Room Chrg-GRP Association 335.00 08-MAR-24 RT368 Room Tax-15.95% 53.43 09-MAR-24 RT368 Room Chrg-GRP Association 335.00 09-MAR-24 RT368 Room Tax-15.95% 53.43 10-MAR-24 RT368 Room Chrg-GRP Association 335.00 10-MAR-24 RT368 Room Tax-15.95% 53.43 11-MAR-24 RT368 Room Chrg-GRP Association 335.00 11-MAR-24 RT368 Room Tax-15.95% 53.43 12-MAR-24 RT368 Room Chrg-GRP Association 335.00 12-MAR-24 RT368 Room Tax-15.95% 53.43 13-MAR-24 RT368 Room Chrg-GRP Association 335.00 13-MAR-24 RT368 Room Tax-15.95% 53.43 14-MAR-24 AX American Express-1004 0.02 ***For Authorization Purpose Only*** xxxxxx1004 Date Code Authorized 14-MAR-24 10:22 -0.02 Approve EMV Receipt for AX-1004:Signature Captured Application Label:AMERICAN EXPRESS AID:A000000025010801 ARC:00 IAD:06640103602002 TSI:F800 TVR:0000008000 **Total 2330.60 -2330.60 Continued on the next page The Westin Washington DC Downtown 999 9th Street NW wEsTIN v Washington,DC 20001 Tel:202-898-9000 Fax:202-289-0947 HOTELS & RESORTS DONALD FRANK Page Number 2 PLEASE COMPLETE Guest Number 76498 PORT ARTHUR,TX,77642 Folio ID A United States Of America Arrive Date 08-MAR-24 16 10 NA1659-NATIONAL LEAGUE OF CITIES Depart Date 14-MAR-24 10:22 No.Of Guest 1 Room Number 368 Marriott Bonvoy Number: 0045 ***Balance 0.00 I agreed to pay all room&incidental charges. See our"Privacy&Cookie Statement"on Marriott.com EXPENSE SUMMARY REPORT Currency:USD Date a -,,: Room F&B Misc A. Room Tax i3Other Total Payment 03-08-2024 335.00 0.00 0.00 53.43 -2330.60 -1942.17 0.00 03-09-2024 335.00 0.00 0.00 53.43 0.00 388.43 0.00 03-10-2024 335.00 0.00 0.00 53.43 0.00 388.43 0.00 03-11-2024 335.00 0.00 0.00 53.43 0.00 388.43 0.00 03-12-2024 335.00 0.00 0.00 53.43 0.00 388.43 0.00 03-13-2024 335.00 0.00 0.00 53.43 0.00 388.43 0.00 03-14-2024 0.00 0.00 0.00 0.00 0.00 0.00 0.02 Total 2010.00 0.00 0.00 320.58 -2330.60 -0.02 0.02 Signature Bring the Westin experience home.Shop WestinStore.com. Christe Whitley From: Southwest Airlines <southwestairlines@ifly.southwest.com> Sent: Thursday, February 15, 2024 11:02 AM To: Christe Whitley Subject: [NON-CoPA] You're going to Wash. D.C. (Reagan) on 03/08 (42TFQZ)! Here's your itinerary&receipt.See ya soon View our mobile site I View in browser Southwest* Manage Flight i Flight Status i My Account ?1( Hello friends, We're looking forward to flying together! It can't come soon enough. Below you'll find your itinerary, important travel information, and trip receipt. See you onboard soon! MARCH 8 - MARCH 14 HOU DCA Houston (Hobby) to Wash. D.C. (Reagan) Confirmation # 42TFQZ Confirmation date: 02/15/2024 PASSENGER Thurman Bartle RAPID REWARDS# Join or Log in TICKET# 5262257232652 EST. POINTS EARNED 3,968 PASSENGER Donald Frank RAPID REWARDS# Join or Log in TICKET# 5262257232650 EST. POINTS EARNED 3,968 Rapid Rewards®points are only estimations. Your itinerary Flight 1: Friday, 03/08/2024 Est. Travel Time: 2h 50m Wanna Get Away® FLIGHT DEPARTS ARRIVES 1 # 0705 HOU 10:40AM DCA 02:30PM Houston (Hobby) Wash. D.C. (Reagan) Flight 2: Thursday, 03/14/2024 Est. Travel Time: 3h 35m Wanna Get Away® DEPARTS ARRIVES FLIGHT# 0139 DCA 01 :15PM HOU 03:50PM Wash. D.C. (Reagan) Houston (Hobby) Payment information Total cost Payment Air-42TFQZ Mastercard ending in 4185 Base Fare $ 1,322.34 Date: February 15, 2024 U.S. Transportation Tax $ 99.18 Payment Amount: $740.96 U.S. 9/11 Security Fee $ 22.40 U.S. Flight Segment Tax $ 20.00 Mastercard ending in 4185 U.S. Passenger Facility Chg $ 18.00 Date: February 15, 2024 Payment Amount: $740.96 Total $ 1,481.92 Fare rules:If you decide to make a change to your current itinerary it may result in a fare increase Your ticket numbers.5262257232652.5262257232650 All your perks, all in one place. (Plus a few reminders.) XWanna Get Away®fare: Your two bags fly free®, no change or cancel fees, and 6X Rapid Rewards® points. NEW— Free same-day standby (taxes and fees may apply). Learn more. Make sure you know when to arrive at your airport. Times vary by city. 0 49 If your plans change, cancel your reservation at least 10 minutes before the original scheduled departure time of your flight to receive a flight credit. If you don't cancel your reservation in time, your funds will be forfeited. Prepare for takeoff Use our app to make changes to e , your trip, get a boarding pass, & 5;:51 more. N. 1 2 IDownload app now s. Download app now Don't miss out on automatic check-in %Aim,. When available, EarlyBird Check-In®reserves your boarding position at 36 a iiima hours before your flight, earlier than regular check-in. Get it now> Earn up to 1,800 Rapid Budget ARewards'''' points. Plus save up to 30% off base rates with Budget. Book car > E-iii. 1111 ...... Earn up to 10,000 Rapid Have questions about your Rewards® points per night upcoming trip? Choose a hotel in Washington D.C.. Get all the answers before you leave for the airport. Book hotel > Prepare now> 5262257232652:NONREF/NONTRANSFERABLE-8G WN HOU WN WAS419.42;NN HOU241.75USD661.17END ZP HOU5.00DCA5.00 XF HOU4.5DCA4.5 5262257232650:NONREF/NONTRANSFERABLE-BG WN HOU WN WAS419.42WN HOU241.75USD661.17END ZP HOU5.00DCA5.00 XF HOU4.5DCA4.5 QLNOP2H QLNOP2H MLNUP2H MLNUP2H if you do not plan to travel on your flight: In accordance with Southwest's No-Show Policy,if you are not planning to travel on any portion of this itinerary,please cancel your reservation at least 10 minutes prior to the scheduled departure time of your flight.Any Customer who fails to cancel reservations for a Wanna Get Away®or Wanna Get Away Plus TM fare segment at least ten(10)minutes prior to the scheduled departure time and who does not board the flight will be considered a no-show,and all remaining unused Wanna Get Away or Wanna Get Away Plus funds will be forfeited.All remaining unused Business Select®or Anytime funds will be converted to a flight credit.If you no-show for your reward travel reservation,the points will be redeposited to the purchaser's Rapid Rewards® account.Any taxes and fees associated with your reward travel reservation will be held for future use in the form of a flight credit. Starting July 1,2023(12:00 a.m.CT),for Wanna Get Away®or Wanna Get Away Plus reward travel reservations(booked with points):If you do not cancel your reservation at least 10 minutes before the flight's original scheduled departure time,any points used for booking will be forfeited,along with any taxes and fees associated with your reward travel reservation.For Anytime or Business Select®reward travel reservations:the points used for booking will be redeposited to the purchaser's Rapid Rewards®account,and any taxes and fees associated with the reward travel reservation will be converted into a Transferable Flight Credit m for future use. Prohibition on Multiple/Conflicting Reservations:to promote seat availability for our Customers,Southwest®prohibits multiple reservations for the same Passenger departing from the same city on the same date,or any multiple reservations containing conflicting or overlapping itineraries(such as departures for the same Customer from multiple cities at the same time).Furthermore,without advance notice to the Passenger or purchaser,Southwest may cancel such reservations,or any other reservations that it believes.in its sole discretion,were made without intent to travel.With the exception of Southwest gift cards.funds from proactively canceled 3 reservations by Southwest will be returned to the original form of payment.Reservations paid for with a Southwest gift card will have the amount applied from the gift card held as a flight credit for use by the Customer on a future Southwest Airlines®flight. Need help? Connect with us Contact us 00000 Customer service I FAQs Get the mobile app If you have purchased a refundable fare and choose not to travel,you must request your refund to the original payment for within 1 year of ticket issuance. This is a post-only mailing from Southwest Airlines®.Please do not attempt to respond to this message.Your privacy is important to us. Please read our privacy policy. See Southwest Airlines Co.Notice of Incorporation Cuaiquier informacion publicitaria.promocional o de mercadotecnia contenida en este correo electronico solo sera efectiva y unicamente sera aplicable en los Estados Unidos de America. Southwest Airlines 2702 Love Field Drive Dallas,TX 75235 1-800-I-FLY-SWA(1-800-435-9792) ©Copyright 2024 Southwest Airlines Co.All Rights Reserved. 4 1/31/24,9:55 AM Privately owned vehicle(POV)mileage reimbursement rates I GSA Privately owned vehicle (POV) mileage reimbursement rates GSA has adjusted all POV mileage reimbursement rates effective January 1, 2024. Modes of transportation EffectivelApplicability Rate per date mile Airplane* January 1, 2024 $1 .76 If use of privately owned automobile is authorized or January 1, 2024 $0.67 if no Government-furnished automobile is available If Government-furnished automobile is available January 1, 2024 $0.21 Motorcycle January 1, 2024 $0.65 Relocation Effective/Applicability date Rate per mile Standard mileage rates for moving purposes January 1, 2024 $0.21 co\ I IZT 04 Crl hftns'//www nga nnv/nlan-hnnk/trancnnrtatinn_airfarc_nnv_afr/nrivataly_nuinnrl_vchirlc_nnv_mllmno_rof..a,.ircomnnVJ4nnnn..-1rn....i 1/1 444 4th St William P Hobby Airport 1 hr 25 rain IRS reimbursement: $60.34 92.1 miles Head toward 4th St. Go for 39 ft. Then 0.01 miles Turn right onto 4th St. Go for 240 ft. Then 0.05 miles Turn right onto Fort Worth Ave. Go for 364 ft. Then 0.07 miles Turn left onto Proctor St. Go for 0.2 mi. Then 0.2 miles Turn right onto Houston Ave. Go for 0.9 mi. Then 0.9 miles Turn left onto W 16th St (TX-87). Go for 1.1 mi. Then 1.1 miles Turn right onto TX-82. Go for 2.2 mi. Then 2.2 miles T Continue on Henry 0 Mills Hwy (TX-73 W). Go for 24.8 mi. Then 24.8 miles Take ramp onto 1-10 W. Go for 52.9 mi. Then 52.9 miles EXIT Take exit 775A onto 1-610 S. Go for 6.3 mi. Then 6.3 miles EXIT Take exit 32A toward Galveston onto 1-45 S (Gulf Fwy). Go for 1.1 mi. Then 1.1 miles EXIT Take exit 39 toward Park Place Blvd/Broadway Blvd/Hobby Airport onto Gulf Fwy. Go for 0.3 mi. Then 0.3 miles Turn slightly right onto Broadway St. Go for 1.9 mi. Then 1.9 miles Turn right onto Airport Blvd. Go for 0.1 mi. Then 0.1 miles NCI Make a U-Turn at Dover St onto Airport Blvd. Go for 0.1 mi. Then 0.1 miles Turn right. Go for 0.2 mi. Then 0.2 miles William P Hobby Airport 'EEC airport Blvd, Houston, TX 77061 3/18/24,2:03 PM FY 2024 Per Diem Rates for District of Columbia GSA U.S. General Services Administration FY 2024 Per Diem Rates for District of Columbia Meals& Incidentals (M&IE) rates and breakdown First& M&IE Continental Incidental LastDay Primary Destination County Total Breakfast/Breakfast Lunch Dinner Expenses of Travel Washington DC(also the cities of Alexandria, Falls Church and Fairfax, and the counties of District of Columbia Arlington $79 $18 $20 $36 $5 $59.25 and Fairfax, in Virginia; and the counties of Montgomery and Prince George's in Maryland) ST(': 5 C j.- or_ - O D _ `t C Ct 1 t. _ q. o C) ---4q5 about:blank 1/1 11:48 .e Alt O C'o ' .fi • 0 19 Sign off Transaction cetails UBR* PENDING.UBER.COM S36.51 Transaction: 03/14/2024 Posted:03/14/2024 Merchant info SAN FRANCISCO,CA 941050000 Additional info Method Card # Entered by Customer/Merchant Category Taxi Transaction description PURCHASE AUTHORIZED ON 03/13 UBER TRIP HELP.UBER.COM CA S464073776428672 CARD 7719 31 R.-) •©—D-,flea • iu <• Equity Analysis a... Although I met the require... Transportation - Parking Charges THE PARKING SPOT $ 57 .65 Mar 14, 2024 174 Hilton Honors Points 0 Split It Pay It Transaction Details 4t. Googl 4'Port Blvd THE PARKING SPOT 8707 AIRPORT BLVD HOUSTON TX To Hotel from Plane, and to the Capital for Meeting with Congressman Weber.