HomeMy WebLinkAboutPR 23660: CONTRACT RENEWALS FOR VARIOUS TREATMENT CHEMICALS FOR THE WATER PURIFICATION & WASTEWATER TREATMENT PLANTS City of
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Texas
INTEROFFICE MEMORANDUM
Date: March 15, 2024
To: The Honorable Mayor and City Council
Through: Ronald Burton, City Manager
From: Calvin Matthews, Water Utilities Director
RE: PR 23660—Contract Renewal for Various Treatment Chemicals for the Water
Purification& Wastewater Treatment Plants
Introduction:
The intent of this Agenda Item is to seek City Council's approval for City Manager to enter into
contracts for various treatment chemicals for the Water Purification and Wastewater Treatment
Plants.
Background:
The Purchasing Department is renewing the six treatment chemical contracts used in water
purification and wastewater treatment. The proposed renewals are attached as Exhibits A
through F.
Budget Impact:
The projected budgetary impact for these chemicals is $1,227,340.00. Funding for Treatment
Chemicals is available in Water Utilities Account Nos. 410-40-210-5217-00-00-000
(Purification) and 410-40-225-5217-00-00-000 (Wastewater Treatment). $350,000.00 is
allocated for FY24 and 350,000.00 is allocated for FY25 for a total of$700,000.00 in the Water
Purification Account No. 410-40-210-5217-00-00-000. $263,670.00 is allocated for FY24 and
263,670.00 is allocated for FY25 for a total of $527,340.00 in the Wastewater Treatment
Account No. 410-40-225-5217-00-00-000.
Recommendation:
It is recommended that City Council adopt proposed resolution No. 23660, which authorizes
City Manager to renew the contracts for various treatment chemicals for the Water Purification
and Wastewater Treatment Plants.
"Remember,we are here to serve the Citizens of Port Arthur"
PR No.23660
3/7/24 cs
Page 1 of 3
RESOLUTION NO.
A RESOLUTION AUTHORIZING CONTRACT RENEWALS FOR THE
PURCHASE OF WATER AND WASTEWATER TREATMENT
CHEMICALS FOR THE WATER UTILITIES DEPARTMENT WITH
PREMIER CHEMICALS & SERVICES, BRENNTAG SOUTHWEST,
INC., DXI INDUSTRIES, INC., TANNER INDUSTRIES, INC., UNIVAR
SOLUTIONS USA,INC.AND SIMPLY AQUATICS,INC.WITH A TOTAL
PROJECTED BUDGETARY IMPACT OF $1,227,340.00. $350,000.00 IS
ALLOCATED FOR FY24 AND 350,000.00 IS ALLOCATED FOR FY25
FOR A TOTAL OF $700,000.00 IN THE WATER PURIFICATION
ACCOUNT NO. 410-40-210-5217-00-00-000; AND $263,670.00 IS
ALLOCATED FOR FY24 AND 263,670.00 IS ALLOCATED FOR FY25
FOR A TOTAL OF $527,340.00 IN THE WASTEWATER TREATMENT
ACCOUNT NO. 410-40-225-5217-00-00-000.
WHEREAS, Water Utilities Department routinely utilizes various water and wastewater
treatment chemicals to treat drinking water and wastewater at various treatment facilities
throughout the City; and
WHEREAS, City Council Resolution No. 23-092 awarded the purchase of water and
wastewater treatment chemicals to various chemical companies for one-year period, with the
option to renew for an additional year; and
WHEREAS, Water Utilities Operation would like to exercise the option to renew for one
additional year with the various chemical companies.
NOW THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PORT ARTHUR:
THAT,the facts and opinions in the preamble are true and correct:
THAT, the City Manager of City of Port Arthur is hereby authorized and directed to
execute, in substantially the same forms, one year renewals with Premier Chemicals & Services,
Brenntag Southwest,Inc.,PVS DX(formally DXI Industries,Inc.),Tanner Industries,Inc.,Univar
Solutions USA, Inc. and Simply Aquatics, Inc., for the same prices as shown in the individual
contracts attached as Exhibit(s)"A", "B", "C", "D", "E", and"F"; and,
PR No. 23660
3/7/24 cs
Page 2 of 3
THAT,City of Port Arthur can terminate any of these contracts at its convenience with 30
day's written notice; and,
THAT, projected budgetary impact for these chemicals is $1,227,340.00, $350,000.00 is
allocated for FY'24 and 350,000.00 is allocated for FY'25 for a total of$700,000.00 in the Water
Purification Account No. 410-40-210-5217-00-00-000; and $263,670.00 is allocated for FY'24
and 263,670.00 is allocated for FY'25 for a total of$527,340.00 in the Wastewater 'Treatment
Account No. 410-40-225-5217-00-00-000.
THAT, a copy of the caption of this resolution be spread upon the minutes of the City
Council.
READ, ADOPTED, AND APPROVED THIS day of
2024 at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following
vote: AYES: Mayor
Councilmembers:
NOES:
Thurman Bill Bartie
Mayor
ATTEST: APPROVED AS TO FORM:
Sherri Bellard, City Secretary s M. Black, Interim City Attorney
PR No. 23660
3/7/24 es
Page 3 of 3
APPROVED FOR ADMINISTRATION:
Ronald Burton, CPM
City Manager
Calvin Matthews, PE
Water Utilities Director
APPROVED AS TO AVAILABILITY OF FUNDS:
a.
Lyn a(Lyn) Boswell, MA, ICMA-CM
Director of Finance
LA thx4.
Clifton Williams, CPPB
Purchasing Manager
Exhibit "A"
CONTRACT RENEWAL
Premier Chemicals & Services
PURCHASING CONTRACT
RENEWAL
THIS AGREEMENT is made this the of , 2024,
by and between an individual, firm partnership or corporation, Premier Chemicals &
Services, of Baton Rouge, Louisiana, hereinafter called "Vendor", and the City of Port
Arthur, a municipal corporation organized under the laws of the State of Texas,
hereinafter called the "Owner" or "City".
WITNESSETH: That for and in consideration of the payments, terms,
conditions and agreements set forth herein, Owner and Vendor agree as follows:
1. The term of this Contract shall be renewed for a one-year period from
, 2024 through , 2025.
2. The Vendor will provide 50% Sodium Hydroxide as delineated and submitted
under the original Contract 23-092.
3. During the term of this Contract, the Vendor will furnish all of the materials and
supplies, as stated in the advertised bid specifications, described as:
Water Treatment Chemicals
4. The Vendor agrees to deliver all materials on an as-needed basis during the
term of this contract, in the amount of$955.00/ton for 50% Sodium Hydroxide as shown
in the original Bid schedule.
5. The term "Contract Documents" means and includes the following:
(A)Agreement
(B) Specifications*
(C) General Information*
(D) Bid*
(E) Addendum*
(F) Notice to Proceed*
*These items were attached to the original contract. This agreement is only included in the
renewal.
6. This Agreement shall be binding upon all parties hereto and their respective
heirs, executors, administrators, successors and assigns.
IN WITNESS WHEREOF, the parties hereto have executed, or caused to be
executed by their duly authorized officials, this Agreement in two (2) copies each of which
shall be deemed an original on the date first above written.
SIGNED AND AGREED to on the day of , 2024.
WITNESS: VENDOR:
Premier Chemicals & Services
SIGNED AND AGREED to on the day of , 2024.
WITNESS: CITY OF PORT ARTHUR:
City Secretary City Manager
Exhibit "B"
CONTRACT RENEWAL
Brenntaa Southwest, Inc.
PURCHASING CONTRACT
RENEWAL
THIS AGREEMENT is made this the of , 2024, by
and between an individual, firm partnership or corporation, Brenntaq Southwest, Inc.,
of Lancaster, Texas, hereinafter called "Vendor", and the City of Port Arthur, a municipal
corporation organized under the laws of the State of Texas, hereinafter called the "Owner"
or "City".
WITNESSETH: That for and in consideration of the payments, terms, conditions
and agreements set forth herein, Owner and Vendor agree as follows:
1. The term of this Contract shall be renewed for a one-year period from
, 2024 through , 2025.
2. The Vendor will provide 25% Sodium Hydroxide, as delineated and submitted
under the original Contract 23-092.
3. During the term of this Contract, the Vendor will furnish all of the materials and
supplies, as stated in the advertised bid specifications, described as:
Water Treatment Chemicals
4. The Vendor agrees to deliver all materials on an as-needed basis during the term
of this contract, in a not-to-exceed maximum amount of $1,160/ton) per Dry Ton as
shown in the original bid schedule.
5. The term "Contract Documents" means and includes the following:
(A)Agreement
(B) Specifications*
(C) General Information*
{D) Bid*
(E) Addendum*
(F) Notice try Proceed*
*These items were attached to the original contract. This agreement is only included in the
renewal.
6. This Agreement shall be binding upon all parties hereto and their respective heirs,
executors, administrators, successors and assigns.
IN WITNESS WHEREOF, the parties hereto have executed, or caused to be
executed by their duly authorized officials, this Agreement in two (2) copies each of which
shall be deemed an original on the date first above written.
SIGNED AND AGREED to on the day of , 2024.
WITNESS: VENDOR:
Brenntag Southwest, Inc.
SIGNED AND AGREED to on the day of , 2024.
WITNESS: CITY OF PORT ARTHUR:
City Secretary City Manager
Exhibit "C"
CONTRACT RENEWAL
PVS DX, INC (formally DXI Industries,Inc.)
PURCHASING CONTRACT
RENEWAL
THIS AGREEMENT is made this the of , 2024, by
and between an individual, firm partnership or corporation, PVS DX, INC (formally DXI
Industries, Inc.) of Houston, Texas, hereinafter called "Vendor", and the City of Port
Arthur, a municipal corporation organized under the laws of the State of Texas,
hereinafter called the "Owner" or "City".
WITNESSETH: That for and in consideration of the payments, terms, conditions
and agreements set forth herein, Owner and Vendor agree as follows:
1. The term of this Contract shall be renewed for a one-year period from
, 2024 through , 2025.
2. The Vendor will provide Liquid Chlorine (1ton cylinders & 150 lb. cylinders), as
delineated and submitted under the original Contract 23-092.
3. During the term of this Contract, the Vendor will furnish all of the materials and
supplies, as stated in the advertised bid specifications, described as:
Water Treatment Chemicals
4. The Vendor agrees to deliver all materials on an as-needed basis during the term
of this contract, in the amount of$2,144/1 ton for Liquid Chlorine 1 Ton Cylinders and
$1.446 per lb for 150 lb Chlorine Cylinders as shown in the original bid schedule.
5. The term "Contract Documents" means and includes the following:
(A)Agreement
{B) Specifications*
(C) General Information*
(D) Bid*
(E) Addendum*
(F) Notice to Proceed*
*These items were attached to the original contract. This agreement is only included in the
renewal.
6. This Agreement shall be binding upon all parties hereto and their respective heirs,
executors, administrators, successors and assigns.
IN WITNESS WHEREOF, the parties hereto have executed, or caused to be
executed by their duly authorized officials, this Agreement in two (2) copies each of which
shall be deemed an original on the date first above written.
SIGNED AND AGREED to on the day of , 2024.
WITNESS: VENDOR:
PVS DX, INC
(formally DXI Industries, Inc.)
SIGNED AND AGREED to on the day of , 2024.
WITNESS: CITY OF PORT ARTHUR:
City Secretary City Manager
Exhibit "D"
CONTRACT RENEWAL
Tanner Industries,Inc.
PURCHASING CONTRACT
RENEWAL
THIS AGREEMENT is made this the of , 2024, by
and between an individual, firm partnership or corporation, Tanner Industries, Inc., of
Southampton, Pennsylvania, hereinafter called "Vendor", and the City of Port Arthur, a
municipal corporation organized under the laws of the State of Texas, hereinafter called
the "Owner" or "City".
WITNESSETH: That for and in consideration of the payments, terms, conditions
and agreements set forth herein, Owner and Vendor agree as follows:
1. The term of this Contract shall be renewed for a one-year period from
, 2024 through , 2025.
2. The Vendor will provide Anhydrous Ammonia, as delineated and submitted
under the original Contract 23-092.
3. During the term of this Contract, the Vendor will furnish all of the materials and
supplies, as stated in the advertised bid specifications, described as:
Water Treatment Chemicals
4. The Vendor agrees to deliver all materials on an as-needed basis during the term
of this contract, in the amount of $1.145/Ibs for Anhydrous Ammonia as shown in the
Bid schedule.
5. The term "Contract Documents" means and includes the following:
(A)Agreement
(B) Specificatien*
(C) General Information*
(D) Bid*
(E) Addendum*
(F) Notice to Proceed*
*These items were attached to the original contract. This agreement is only included in the
renewal.
6. This Agreement shall be binding upon all parties hereto and their respective heirs,
executors, administrators, successors and assigns.
IN WITNESS WHEREOF, the parties hereto have executed, or caused to be
executed by their duly authorized officials, this Agreement in two (2) copies each of which
shall be deemed an original on the date first above written.
SIGNED AND AGREED to on the day of , 2024.
WITNESS: VENDOR:
Tanner Industries, Inc.
SIGNED AND AGREED to on the day of , 2024.
WITNESS: CITY OF PORT ARTHUR:
City Secretary City Manager
Exhibit "E"
CONTRACT RENEWAL
Univar Solutions USA. Inc.
PURCHASING CONTRACT
RENEWAL
THIS AGREEMENT is made this the of , 2024, by
and between an individual, firm partnership or corporation, Univar Solutions USA, Inc.,
of Kent, Washington, hereinafter called "Vendor", and the City of Port Arthur, a municipal
corporation organized under the laws of the State of Texas, hereinafter called the "Owner"
or "City".
WITNESSETH: That for and in consideration of the payments, terms, conditions
and agreements set forth herein, Owner and Vendor agree as follows:
1. The term of this Contract shall be renewed for a one-year period from
, 2024 through , 2025.
2. The Vendor will be the primary provider of Hydrofluosilicic Acid, as delineated
and submitted under the original Contract 23-092.
3. During the term of this Contract, the Vendor will furnish all of the materials and
supplies, as stated in the advertised bid specifications, described as:
Water Treatment Chemicals
4. The Vendor agrees to deliver all materials on an as-needed basis during the term
of this contract, in the amount of $.30/Ibs for Hydrofluosilicic Acid as shown in the
original bid schedule.
5. The term "Contract Documents" means and includes the following:
(A)Agreement
(B) Specifications*
(C) General Information*
(D) Bid*
(E) Addendum*
(F) Notice to Proceed*
*These items were attached to the original contract. This agreement is only included in the
renewal.
6. This Agreement shall be binding upon all parties hereto and their respective heirs,
executors, administrators, successors and assigns.
IN WITNESS WHEREOF, the parties hereto have executed, or caused to be
executed by their duly authorized officials, this Agreement in two (2) copies each of which
shall be deemed an original on the date first above written.
SIGNED AND AGREED to on the day of , 2024.
WITNESS: VENDOR:
Univar Solutions, Inc.
SIGNED AND AGREED to on the day of , 2024.
WITNESS: CITY OF PORT ARTHUR:
City Secretary City Manager
Exhibit "F"
CONTRACT RENEWAL
Simply Aquatics
PURCHASING CONTRACT
RENEWAL
THIS AGREEMENT is made this the of , 2024, by
and between an individual, firm partnership or corporation, Simply Aquatics, of
Kirbyville, Texas, hereinafter called "Vendor", and the City of Port Arthur, a municipal
corporation organized under the laws of the State of Texas, hereinafter called the "Owner"
or "City".
WITNESSETH: That for and in consideration of the payments, terms, conditions
and agreements set forth herein, Owner and Vendor agree as follows:
1. The term of this Contract shall be renewed for a one-year period from
, 2024 through , 2025.
2. The Vendor will be the primary provider of Phosphate, as delineated and
submitted under the original Contract 23-092.
3. During the term of this Contract, the Vendor will furnish all of the materials and
supplies, as stated in the advertised bid specifications, described as:
Water Treatment Chemicals
4. The Vendor agrees to deliver all materials on an as-needed basis during the term
of this contract, in the amount of $0.873/1b for Phosphate as shown in the original bid
schedule.
5. The term "Contract Documents" means and includes the following:
(A)Agreement
(B) Specifications*
(C) General information*
(D) Bid*
(E) Addendum*
(F) Notice to Proceed*
*These items were attached to the original contract. This agreement is only included in the
renewal.
6. This Agreement shall be binding upon all parties hereto and their respective heirs,
executors, administrators, successors and assigns.
IN WITNESS WHEREOF, the parties hereto have executed, or caused to be
executed by their duly authorized officials, this Agreement in two (2) copies each of which
shall be deemed an original on the date first above written.
SIGNED AND AGREED to on the day of , 2024.
WITNESS: VENDOR:
Simply Aquatics, Inc.
SIGNED AND AGREED to on the day of , 2024.
WITNESS: CITY OF PORT ARTHUR:
City Secretary City Manager