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Home My WebLink AboutPR 23662: PURCHASE OF POLYMERS FOR WATER AND WASTEWATER TREATMENT PLANTS City of dJ n,•t rthur Ir_tus INTEROFFICE MEMORANDUM Date: March 28, 2024 To: The Honorable Mayor and City Council Through: Ronald Burton, City Manager From: Calvin Matthews, P.E. Water Utilities Director RE: PR 23662—Polymers for Water and Wastewater Treatment Plants Introduction: This Agenda Item intends to seek the City Council's approval to purchase polymers for water purification and wastewater treatment plants. Background: The water purification and wastewater treatment processes use polymer coagulants to remove solids from water. Each process uses a unique blend of chemicals for maximum effectiveness. These polymer blends are sole-source and proprietary in their make-up. This resolution authorizes the purchase of these products as each is needed so that our operation system to meet the most cost-effective at any given time. All water/wastewater treatment chemicals are administered by trained employees who are properly certified by the Texas Commission on Environmental Quality. Budgetary Impact: The polymer is used on an as-needed basis. The approximate estimate of coagulant polymer and polymer aid for the Water Purification Division is about $1,510,000.00 and $135,000 for Wastewater Treatment Division. Funding is available in Treatment Chemicals Account No. 410-40-210-5217-00-00-000, and Account No. 410-40-225-5217-00-00-000,respectively. Recommendation: It is recommended that City Council approve PR No. 23662, authorizing the purchase of sole source polymers by Water Utility Operations Department. "Remember, we are here to serve the Citizens of Port Arthur" PR No. 23662 03.22.2024 cs Page 1 of 3 RESOLUTION NO. A RESOLUTION AUTHORIZING THE PURCHASE OF POLYMERS AND DELINEATING PROCEDURES FOR THE PURCHASE OF OTHER CHEMICALS, WITH AN ESTIMATED COMBINED BUDGETARY IMPACT OF $1,645,000.00. FUNDING IS AVAILABLE IN THE WATER UTILITIES DEPARTMENT,$1,510,000.00 FOR ACCOUNT NO. 410-40-210-5217-00-00-000, AND $135,000.00 FOR ACCOUNT NO. 410-40-225-5217-00-00-000, TREATMENT CHEMICALS. WHEREAS, the Water Purification Plant takes raw water from the Lower Neches Valley Authority canal, clarifies, disinfects, stabilizes, and treats the water so that it can be distributed as drinking water for the public; and, WHEREAS,the Wastewater Treatment Plants receive wastewater from the City to clarify, disinfect, stabilize, and treat so that it can be safely discharged back into our nation's waterways; and, WHEREAS, most of the chemicals used for treatment are common commodities of standard chemical composition, which are sold by numerous distributors, and the City can obtain these chemicals through the renewal process; and, WHEREAS, certain other chemicals are not of standard chemical composition and are available only from one source because of patents, copyrights, secret processes, or natural monopolies; and, WHEREAS, these chemicals are polymers used at the treatment plants for various purposes, see the list in Exhibit A; and, WHEREAS,these proprietary chemicals have to be tested at the plant to determine if they can properly treat, and not create adverse conditions to the plant or to the water. PR No. 23662 03.22.2024 cs Page 2 of 3 NOW THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT,the facts and opinions in the preamble are true and correct; and, THAT, the Director of Water Utilities shall present the renewal of proprietary chemicals (polymers) that are expected to cost more than $25,000 per year without advertising for bids for approval to the City Council; and, THAT, the Director of Water Utilities shall have the discretion to choose the amount of proprietary chemicals-polymers so long as he does not exceed his yearly budget for this item, the chemicals are approved by the TCEQ and National Sanitation Foundation, are successfully tested at the plant, and that the manufacturer thereof is financially stable and has liability insurance. If through testing, the Director of Water Utilities discovers other proprietary chemicals that he desires to purchase in excess of$25,000 per year,he shall submit that chemical to City Council to add to the approved list; and, THAT, a copy of the caption of this Resolution shall be spread upon the Minutes of the Meeting of the City Council. READ, ADOPTED AND APPROVED this day of , 2024 at a Regular Meeting of the City Council of the City of Port Arthur, Texas by the following vote: AYES: Mayor Councilmembers: NOES: PR No. 23662 03.22.2024 cs Page 3 of 3 Thurman Bill Bartie Mayor ATTEST: Sherri Bellard City Secretary APPROVED AS TO FORM: ,4 lAtAL At,mayob James 1:lack Interim City Attorney APPROVED FOR ADMINISTRATION: 4,--_____ Ronald Burton, CPM Calvin Matthews, P.E. City Manager Water Utilities Director APPROVED AS TO THE AVAILABILITY OF FUNDS:4Lydia( yn) Boswell, MA, ICMA-I Clifton Williams,tCPPB ,,,..) &,e,,, 614, 1,,,ii. _ Director of Finance Purchasing Manager Exhibit A Polymer Vendors & Maximum Prices Name Bulk Price Tote Price Drum Price Advance Oxidation Services $0.83/1b. N/A N/A Product No. AOS 7050 - coagulant polymer used at WTP Advance Oxidation Services $1.79/lb. $1.89/1b. N/A Product No. AOS 7713-00 -anionic dewatering polymer used at WTP (bulk) Product No. AOS 7713-20 -anionic dewatering polymer used at WTP (tote) Freight $325.74/tote Advance Oxidation Services N/A N/A $2.99/lb. Product No. 7548-10 -coagulant polymer used at WWTP Polydyne, Inc. N/A N/A $1.72/lb. Clarifloc C-6286 -coagulant polymer used at WWTP Clarifloc C-6285 -coagulant polymer used at WWTP AOS AOS TREATMENT SOLUTIONS, LLC March 28, 2024 Mr. Jeff Wyble City of Port Arthur 1101 H.O. Mills Blvd Port Arthur, Texas 77640 SUBJECT: AOS 7050 & 7713 Sole Source Dear Jeff: This City of Port Arthur is currently purchasing two different treatment chemicals from AOS Treatment Solutions. AOS 7050 is specifically designed and expressly manufactured by AOS Treatment Solutions, LLC. This product is not available through any other commercial outlet. AOS 7713 is also exclusively sold by AOS Treatment Solutions, LLC. and is not available from any other commercial outlet or distributor. We at AOS Treatment Solutions, LLC appreciate your business and will continue to provide the very best treatment chemicals at the lowest possible price. If you have any questions, please do not hesitate to contact me. Sincerely, Auburn Higgins General Manager 14600 Cypress N.Houston • Cypress,TX 77429 • 936-539-0040 • Fax 936-539-0041 • http://www.aosts.com AOS AOS TREATMENT SOLUTIONS, LLC IW April 3, 2024 Mr. Spencer Martin City of Port Arthur 6300 Proctor Street Extension PO Box 1089 Port Arthur, Texas 77641 SUBJECT: AOS 7548 Sole Source Dear Spencer: This City of Port Arthur WWTP is currently purchasing AOS 7548 from AOS Treatment Solutions. AOS 7548 is exclusively sold by AOS Treatment Solutions, LLC. and is not available from any other commercial outlet or distributor. We at AOS Treatment Solutions, LLC appreciate your business and will continue to provide the very best treatment chemicals at the lowest possible price. If you have any questions, please do not hesitate to contact me. Sincerely, Auburn Higgins General Manager 14600 Cypress N.Houston • Cypress,TX 77429 • 936-539-0040 • Fax 936-539-0041 • http://www.aosts.com SPIF WATER SCIENCE polydyneinc.com April 3, 2024 Mr. Joseph Teslar City of Port Arthur WWTP 6300 Procter Street Extension Port Arthur,TX 77642 Subject: Polymer Price Quotation &Sole Source Letter Dear Mr.Teslar: We trust this letter will serve your needs in defining Polydyne Inc. as the sole source manufacturer and supplier of the following products supplied to the City of Port Arthur. PRODUCT UNIT PRICE PACKAGE CLARIFLOC C-6285 $1.72/LB. DELIVERED* 450 LB. DRUMS CLARIFLOC C-6286 $1.72/LB. DELIVERED* 450 LB. DRUMS *3.5% Freight/Surcharge will apply. The molecular structure, molecular weight, and particular raw material components are unique to Polydyne's ClariflocTM product line. ClariflocTM is Polydyne's trademark and no other vendor is authorized to supply these products. Quotation Period: April 1, 2024, through March 31, 2025 Payment Terms: Net 30 days—No Discounts. Thank you for your business. If you have any questions or need additional information, please feel free to contact Marcus Ortiz,Technical Sales Representative at (281) 633-6086. Orders may be placed online at: www.polydyneinc.com or through our Customer Service Department. Your Customer Service Representative is Jonathan Jones. You can reach Mr. Jones by calling (800) 848-7659, Ext. 8730, or by email to jonathanj@snf.com. 7 Best regards, Boy Sr. Vice President Polydyne Inc. • 1 Chemical Plant Road • Riceboro, GA 31323 USA •Tel 800.848.7659