HomeMy WebLinkAboutPR 23688: RATIFICATION OF SEWER MAIN EMERGENCY REPAIR OF THE SINKING MANHOLE ON RUSSELL DRIVE /r//,,,
C vof i
o r i
Texas
INTEROFFICE MEMORANDUM
Date: March 25, 2024
To: The Honorable Mayor and City Council
Through: Ronald Burton, CPM, City Manager
From: Calvin Matthews,P.E., Water Utilities Director
RE: PR 23688—Ratification of Sewer Main Emergency Repair of the sinking
manhole on Russell Drive.
Introduction:
The intent of this Agenda Item is for the City Council to ratify the emergency repair of the
existing sanitary sewer manhole on Russell Drive which has sunk about 3ft from the ground.
Background:
The existing sanitary sewer manhole on Russell Drive had sunk about 3ft from the ground. The
situation caused the surrounding sewer lines to break making the sewer overflow into the ditch.
It is a serious safety and health concern and also a state violation. The emergency memo was
issued February 20,2024 to Jet Aeration of Texas LLC,with lowest bid of$34,388.30.The scope
included removal of the existing manhole,installing the new fiberglass manhole,and backfilling
it with stabilized sand.
Budget Impact:
The total budgetary impact is $34,388.30 and funding is available in Account No. 405-40-000-
8516-00-00-000, Project No. WS0016-CON.
Recommendation:
It is recommended that City Council approve Proposed Resolution No. 23688, ratifying the
emergency repair of the sinking manhole on Russell Drive as described/outlined above.
"Remember,we are here to serve the Citizens of Port Arthur"
PR No. 23688
3/25/2024 cv
Page 1 of 3
RESOLUTION NO.
A RESOLUTION RATIFYING THE CITY MANAGER'S
DECISION TO AUTHORIZE THE EMERGENCY REPAIR
TO THE SINKING MANI:1OLE LOCATED ON RUSSELL
DRIVE, FOR THE TOTAL NOT TO EXCEED AMOUNT
OF $34,388.30; FUNDING AVAILABLE FROM WATER
UTILITIES ACCOUNT NO. 405-40-000-8516-00-00-000,
PROJECT NO. WS0016-CON.
WHEREAS,the existing sanitary sewer manhole located on Russell Drive had sunk about
3 feet from the ground which led to sewer line breaks making the sewer overflow into the ditch
causing a serious safety and health concern and also a state violation; and,
WHEREAS, the emergency memo (Exhibit "A") authorized the emergency repair in the
amount of$34,388.30,to install a new manhole and fix the sinking situation; and,
WHEREAS, pursuant to Section 252.022(a)(1) this purchase is authorized because of a
public calamity that requires the immediate appropriation of money to relieve the necessity of the
municipality's residents or to preserve the property of the municipality; and,
WHEREAS, it is authorized pursuant to Section 252.022(a)(3) of the Local Government
Code because of the unforeseen damage to public machinery, equipment, or other property.
NOW THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PORT ARTHUR:
THAT,the facts and opinions in the preamble are true and correct; and,
THAT, City Council hereby ratifies the City Manager's decision to authorize the
emergency repairs for the total not to exceed amount of$34,388.30 (Invoice attached as Exhibit
"B") from Account No. 405-40-000-8516-00-00-000, Project No. WS0016-CON; and,
THAT, a copy of the caption of this Resolution shall be spread upon the Minutes of the
Meeting of the City Council.
PR No. 23688
3/25/2024 cv
Page 2 of 3
READ, ADOPTED, AND APPROVED this day of , 2024
at a Regular Meeting of the City Council of the City of Port Arthur, Texas by the following vote:
AYES: Mayor
Councilmembers:
•
NOES:
•
Thurman Bill Bartie
Mayor
ATTEST:
Sherri Bellard
City Secretary
APPROVED AS TO FORM:
04...„
s M. Black
rim City Attorney
PR No. 23688
3/25/2024 cv
Page 3 of 3
APPROVED FOR ADMINISTRATION:
Ronald Burton, CPM C vm att ews, P.E.
City Manager Water Utilities Director
APPROVED AS TO THE AVAILABILITY
OF FUNDS:
-A•.k
Ly a(Lyn) Boswell, MA, ICMA-CM Clifton ilhams, CPP$
Director of Finance Purchasing Manager
Exhibit "A"
(i^. r f1111111r
rthur �-
Trtus
INTEROFFICE MEMORANDUM
Date: February 28,2024
To: Ronald Burton, City Manager
v•
From: Calvin Matthews, P.E., Water Utilities Director 6d
RE: Emergency Repair of the sinking manhole on Russell Drive
The existing sanitary sewer manhole on Russell Drive has sunk about 3 feet from the ground.
The situation caused the surrounding sewer lines to break making the sewer overflow into the
ditch. It is a serious safety and health concern and also a state violation. City staff requested 4
vendors to submit the quote to install a new manhole and fix the sinking situation. Global
Drilling and SETX didn't submit the bids. Allco LLC submitted the quote for$122,657.00.Jet
Aeration of Texas LLC has the lowest bid of$34,388.30 to remove the existing manhole,install
the new fiberglass manhole,and backfill it with stabilized sand.
The total expenditure for the repairs is approximately to be$35,000.00.
I Ronald Burton, h-reby approve the emergency repairs by Jet Aeration of Texas.
Ron Burto
City M ager
"Remember, we are here to serve the Citizens of Port Arthur"
Exhibit "B"
Invoice
nEUT10N Of TF%A4
Date Invoice#
PO Box 458
Vidor,TX 77670 3/21/2024 48784
Bill To
City of Port Arthur
P.O.Box 1089
Port Arthur,TX 77641
P.O. No. Terms Due Date
Due on receipt 3/21/2024
Quantity Description Rate Amount
1 Re Manhole Replacement 34,388.30 34,388.30
Corner of Diamond&Russell
Mobilized all equipment&labor
811 locates were called in&verified by Jet Aeration before project
started
Trenched shoring
Well pointing to dry up the area
Removed existing manhole
Stabilized subgrade with stabilized sand(provided by city)
Installed pre-cast manhole(provided by city)&tie existing sewer
main into new manhole
Backfilled with stabilized sand(provided by city)
Make check payable to Jet Aeration of Texas,LLC P.O.Box 458,Vidor,TX 77662.If you Sales Tax (8.25%) $0.00
have any questions you can contact our office at 409-769-1500.Thanks for your business!
— Payments/Credits sumo
A late fee will be assessed if invoice is not paid in full by due date.
Balance Due $34,388.30