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Home My WebLink AboutPR 23692: PURCHASE OF A BUS WASH UNIT FOR PORT ARTHUR TRANSIT City of Port Arthur Transit Department Memorandum To: Ron Burton, City Manager From: Ivan Mitchell, Transit Director KDate: March 27, 2024 Re: P.R. 23692—Authorize the City Manager to Purchase a Bus Wash Unit for Port Arthur Transit Nature of Request: Authorize the City Manager to purchase a bus wash unit for Port Arthur Transit(PAT)from Awash System Corporation Background: The City's Purchasing Department advertised PAT's request for proposals for a new bus wash unit in the Port Arthur News on January 13 and January 20, 2024. The City received and opened two (2) proposals. The two bidders were InterClean Equipment, LLC. and Rietschlin Mechanical, LLC. After evaluating both proposals, they exceeded the allocated budget set forth by PAT therefore per Resolution Number 24-141 both were rejected, and PAT pursued more cost-effective options to retrofit the existing bus wash. Subsequently, PAT requested quotes from vendors for a modular bus wash unit. The vendors' prices,warranty,and serviceability are listed below. Requested Quotes Price Warranty Serviceability Awash Systems $48,675.00* 2 years Lake Charles, Corporation LA Mclean Industries,Inc. $70,900.00 2 years Pasadena,TX Rietschlin Mechanical, Unable to Quote Unable to Quote Unable to Quote LLC. InterClean Equipment, $89,664.58 2 years limited Dallas, TX LLC. *The Awash quote will provide 2 modular units which effectively makes it $24,337.50 per unit. After assessing quotes for price, warranty, and serviceability PAT selected Awash System Corporation. Awash will retrofit the existing bus wash with 2 modular units. Recommendation: It is recommended that the City Council approve proposed P.R. 23692. This resolution would authorize the City Manager to purchase a new bus wash unit from Awash Systems Corporation in an amount not to exceed $48,675.00. Budgetary/Fiscal Effect: Funding to pay for this capital project is budgeted in PAT's capital budget in account 401-70-530-8512-00-60-000 Project TR2305B P.R. No. 23692 3/26/2024 IM RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO PURCHASE A BUS WASH UNIT FOR PORT ARTHUR TRANSIT (PAT) FROM AWASH SYSTEMS CORPORATION OF SANBORN, NEW YORK IN THE AMOUNT NOT TO EXCEED $48,675.00; FUNDS AVAILABLE IN ACCOUNT 401-70-530-8512-00-60-000 PROJECT TR2305B WHEREAS, Port Arthur Transit (PAT) has allotted federal and TxDOT funding to upgrade its bus wash facility; and, WHEREAS, PAT issued a request for qualifications for qualified vendors to submit proposals, wherein two (2)bids were received, and were evaluated by Purchasing and PAT; and, WHEREAS, the evaluation rendered that the proposals exceeded the allocated budget and per Resolution Number 24-141 the City Council authorized the City Manager to reject both proposals; and, WHEREAS, PAT subsequently requested quotes from vendors for a modular bus wash unit and wherein four(4) quotes were received, a copy is attached hereto as Exhibit"A"; and, WHEREAS, PAT selected Awash System Corporation based on price, warranty, and serviceability; and, WHEREAS, PAT is recommending that the City Council by its City Manager approve proposed P.R. 23692, to purchase a bus wash unit from Awash Systems Corporation for an amount not to exceed $48,675.00. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT, the facts and opinions in the preamble are true and correct. THAT, the City Manager is hereby authorized to purchase a bus wash unit for PAT from Awash Systems Corporation of Sanborn, New York in the amount not to exceed $48,675.00, in substantially the same for as attached hereto as Exhibit"B". THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City Council. P.R. No. 23692 3/26/2024 IM • Mayor: Councilmembers: • NOES: Thurman Bill Bartie, Mayor ATTEST: Sherri Bellard, City Secretary APPROVED AS TO FORM: i 4‘ /44,. egm,L M. Black, Interim City Attorney APPROVED FOR ADMINISTRATION: APPROVED AS TO AVAILABILITY OF FUNDS: Ron Burton, CPM Lynda Boswell City Manager Director of Finance tv - Clifton Williams Ivan Mitchell Purchasing Manger Transit Director P.R. No. 23692 3/26/2024 IM • Exhibit "A" • r CD 1 E S. 0 C 0 et CD d SID : n x N CA Ci7 C z c y cr o *11 y 0 Crq CD P Cr OW AD n ct � o n -46 ►01 Z y r AD c: CA 0. a o 0 g rt p m 69 0. a Y y P o H oo : H Z CD y 69 A `rT a.: Z o . r n ril db 3 4 A H �X Cr~ n P.R. No. 23692 3/26/2024 IM Exhibit "B" A awash Awash(Ecowash)Systems Corp. Main Office:800.265.7405 6405 Inducon Drive Parts&Svc:877.646.0119 41111 eco wash systems Sanborn,NY 14132 www.awashsystems.com SALES QUOTATION To:City of Port Arthur Ship To: City of Port Arthur Quotation Number: Texas Texas AWA-702536 Attn:Almira Martin Almira Martin Date: March 25th,2024 Tel:480.529.2588 Tel:480.529.2588 Fax: Cell: Prepared by: Email:almiraMthesolcogrouP.com Email:almira(othesoicogroup.com lack Jackson Reference#: Direct Line: 716.804.8701 Onsite Contact: packsonraawashsystems.com Tel: Cell: Qty Code Description Unit Price Ext.Price 2 PBR350 Tower Wash REFORM complete with lightweight,aluminum frame for ease of use $ 17,900.00 $ 35,800.00 -low voltage,automatic controls with directional switching of brush direction and water supply -water actuated tilting system,with polythylene brushes(15,000 washes),shield and brass nozzles maintaining correct distance to wash surface to avoid overspray and provide adequate lubrication -maintenance free design,top quality components,sealed bearings -direct drive 2.0 hp motor,with optimal brush rotation of 120 rpm. -1 year inclusive warranty on motor,shaft and brushes as well as hose and cords -sealed caster wheels requiring no maintenance(or greasing) -set of safety distance wheels to avoid accidental contact with bus -11'6"feet,height to ensure 100%water coverage,Small Base(32"X42"),Single or 3 Phase Electrical 2 Custom Overhead Installation INSIDE Wash Bay-Cable/Tradc(50') $ 3,250.00 $ 6,500.00 -overhead festoon system to suspend water,soap and electrical supplies above the vehicle -custom designed by factory trained technician with telephone support -complete including festoon material,installation hardware and special hose and cord set. -130 ft/40 m of heavy duty 1/2"water hose complete with couplings -130 ft/40 m of Electrical 3 Phase or Single phase Cord -100ft/30 m of Heavy Duty Cable/Track 2 Metered Shampoo System-Direct Injector to Towerwash Machine $ 1,850.00 $ 3,700.00 -complete with hoses,backflow protectors,pressure regulator, -non-electric metering pump,uses water flow to pump shampoo directly from source,mix internally,dispensed to designated spray bar. -accurate,consistent metering helps control and reduce expensive shampoo usage/cost -130 ft of water hose WITH HOSE HANGERS 2 Delivery via Transport Truck(both machines one truck) $ 1,175.00 $ 2,350.00 1 Installation by Awash Technician including travel(both machines setup same visit) $ 4,900.00 Total with options $ 53,250.00 i - Multiple Order Discount $ (5,360.00) i , �� • Scissor Lift Rental $ 785.00 1� . -.i . Grand total $ 48,675.00 4' 1 t. ,. Terms:50%Deposit/50%Delivery "No Tax Charged Terms&Conditions It is understood that: 1 Quotation valid for 30 days 2 The Purchaser shall be responsible for electrical connections to the building source,installation of water supply and providing a scissor lift at 7am on installation date. 3 Changes to an order are subject to the authorization of the manufacturer.Changes to an order may affect the acknowledged shipping date and may be subject to additional charges.Cancelled orders are subject to cancellation charges and/or restocking charges by the manufacturer.Special or custom products cannot be cancelled or restocked.All sales are final. 4 All applicable federal sales tax are additional and payable by the purchaser. 5 All applicable freight and shipping charges are extra and are payable by the Purchaser. 6 Delivery and installation services are provided during normal business hours.Additional costs will be added for after business hours delivery and installation of the Goods.The Purchaser shall be responsible for ensuring that the delivery and installation site is clean, clear and free of debris prior to the installation and ready for receipt of the Goods.The Purchaser is to provide electrical,heat and water supply for installation purposes without charge to Awash Systems Corp.The Purchaser shall ensure that all construction renovations and improvements at the installation site are coordinated so that the delivery and installation of the Goods are not delayed.Awash Systems Corp.shall be entitled to charge storage costs to the Purchaser if storage of the Goods is required because the Purchasers'premise does not conform to the above site conditions. 7 Title of Goods shall not pass from Awash(Ecowash)Systems Corp.to the Purchaser until full payment for the Goods has been received by Awash (Ecowash)Systems Corp.The Purchaser agrees to release to Awash Systems Corp.on demand,any such goods as remain unpaid and overdue under the terms of this agreement.Overdue amounts are subject to interest at 1.5%per month.Risk and responsibility for the Goods and the obligation to insure the goods shall pass to the Purchaser immediately upon delivery of the Goods to the premises of the Purchaser. 8 The Goods shall be delivered and installed in a good and workmanlike manner in accordance with the Specifications as defined. This is the only representation or warranty made by Awash(ecowash)Systems Corp.in connection with the Goods.Warranty of all Goods shall be the responsibility of the Manufacturer as outlined in their published warranty program. 9 Upon receipt of the Goods,the Purchaser shall inspect all goods and make Awash(Ecowash)Systems Corp.aware,in writing of any damage or non-conformance to the approved specifications.A signed packing slip or bill of lading shall indicate acceptance of the Goods by the Purchaser. 10 If any of the Goods are rejected on good faith grounds because of damage or a failure to conform to the Specifications,Awash(Ecowash)Systems Corp.shall replace or repair those items and this shall be the exclusive remedy in respect of damaged or non-conforming Goods. 11 All orders and purchase orders between Awash(Ecowash)Systems Corp.and the Purchaser are subject to these terms and conditions.Errors and omissions excepted. 12 Payment by credit will increase invoiced amount by 2%administration and service fee Approved by: Dote: Title: Total(not including options): 48,675.00 Required Deposit: 24,337.50 t S V }il . 4.411 s E fs' (11 (n 03 I._, ,...., V (5 O U I U . ANN L._ a y_ a° V C 0 v) CU C) C d' O N •.... O �' Nicu i 4) ca v) = 4) C