HomeMy WebLinkAboutPR 23694: PURCHASE OF A 2024 FORD EXPLORER POLICE VEHICLE City of
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INTEROFFICE MEMORANDUM
Date: March 27, 2024
To: The Honorable Mayor and City Council
Through: Ronald Burton, City Manager
From: Timothy W. Duriso, Chief of Police
RE: PR 23694—Purchase of a 2024 Ford Explorer from Town and Country Ford- Port
Arthur, TX- funding to come from the FY24 Project Safe Neighborhood Grant, account
number 107-17-045-5112-00-30-000, Project Code PS6802.
Introduction:
The intent of this Agenda is to seek the City Council's approval for the City Manager to
purchase a 2024 Ford Explorer from Town and Country Ford, in the amount of$39,000.00.
Background:
Pursuant to Resolution number 24-097, the City Manager accepted funding for FY24 Project
Safe Neighborhood Grant Program. Funding awarded through the Project Safe Neighborhood
grant is utilized to foster and improve existing partnerships between Federal, State, and local
agencies including the US Attorney's Office in each federal judicial district. The police
department was awarded funding to conduct operations which included the purchase of an
unmarked vehicle to initiate covert operations and reduce violent crimes in the City of Port
Arthur. Three quotes were collected and Silsbee Ford had the lowest bid,however they were not able
to have the vehicle in their inventory in the time frame required by the police department. Town and
Country Ford currently had the vehicle available in their inventory on their dealership lot therefore,
they were chosen by the police department.
Budget Impact:
Funds for this purchase are available in account number 107-17-045-5112-00-30-000, Project
Code PS6802.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 7764 1-1 089 X 409.983.8101 X FAX 409.982.6743
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Recommendation:
It is recommended that the City Council approve the City Manager to authorize the purchase of
a 2024 Ford Explorer from Town and Country Ford- Port Arthur, Texas in the amount of
$39,000.00, as discussed and outlined above.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P.R. No. 23694
3-26-24 SRH
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO
PURCHASE A 2024 FORD EXPLORER POLICE VEHICLE FROM
TOWN AND COUNTRY FORD OF PORT ARTHUR, TEXAS IN THE
AMOUNT OF $39,000 . 00; FUNDING AVAILABLE THROUGH THE
FY 24 PROJECT SAFE NEIGHBORHOOD GRANT; ACCOUNT NO.
107-17-045-5112-00-30-000, PROJECT CODE PS6802 .
WHEREAS, pursuant to Resolution No. 24-097, the City
Manager accepted funding for FY24 Project Safe Neighborhood
Grant Program; and
WHEREAS, funding awarded through the Project Safe
Neighborhood Block Grant Program is utilized to foster and
improve existing partnerships between Federal, State, and
local agencies including the US Attorney' s Office in each
federal judicial district; and
WHEREAS, the Police Department was awarded funding to
conduct operations pursuant to the grant and requested the
purchase of an unmarked vehicle to initiate covert
operations and reduce violent crimes in the City of Port
Arthur; and
WHEREAS, the explorer specifically needing to be a non-
police package and a color other than white due to being
used for covert operations per grant funding; and
WHEREAS, three quotes were obtained for price
comparison, with the lowest being from Silsbee Ford but not
meeting the time frame that the police department required;
and
WHEREAS, the Police Department would like authorization
to purchase the 2024 black Ford Explorer from off of the lot
at Town and Country Ford in the amount of $39, 000 . 00; and
WHEREAS, funds are available in account number 107-17-
045-5112-00-30-000, Project Code PS6802 .
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
P.R. No. 23694
3-26-24 SRH
Section 1 . That the facts and opinions in the preamble
are true and correct .
Section 2 . That the City Council hereby authorizes the
City Manager to purchase a 2024 Ford Explorer from Town and
Country Ford, of Port Arthur, Texas in the amount of
$39, 000 . 00 .
Section 3 . That a copy of the caption of this resolution
shall be spread upon the Minutes of the City Council.
READ, ADOPTED AND APPROVED on this day of April,
A. D. , 2024, at a Regular Meeting of the City Council of the
City of Port Arthur, Texas, by the following vote: AYES:
Mayor:
Councilmembers :
NOES:
Thurman Bill Bartie
Mayor
ATTEST:
Sherri Bellard
City Secretary
P.R. No. 23694
3-26-24 SRH
APPROVED AS TO FORM:
/
A' ' 414,
J: -s M. Black
Is -erim City Attorney
APPROVED FOR ADMINISTRATION:
Ronald Burton, CPM Timothy W. Duriso
City Manager Chief of Police
APPROVED FOR FINANCE:
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61-1-1-1-41/
Lyn a Boswell
Director of Finance
(, 1 ,.
Cli ton Williams
Purchasing Manager
P.R. No. 23694
3-26-24 SRH
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3/29/24, 11:37 AM Worksheet
MOTOR VEHICLE BUYER'S ORDER Date 03/29/2024
Seller Town and Country Ford Salesperson Cody Graves Buyer/Co-Buyer PORT ARTHUR POLICE
Buyer/Co-Buyer Phone:
Res: (409)983-8638 Bus. Cell E-mail: CHRIS.SEGLER@PORTARTHURTX.GOV
Address 645 4TH ST City PORT ARTHUR State TX Zip 77640
Expected date of delivery is or as soon thereafter as possible.It is agreed that neither the Seller nor the Manufacturer/Distributor is liable
for failure to effect delivery.Buyer offers to purchase from Seller under the terms and conditions specified,the following described motor vehicle:
AT THIS DEALERSHIP which they agree.No person acquiring or assigning a retail installment Or any
• A customer may obtain their own financing. balance under a contract,has any duty to is close to any other person the terms
• The finance charge may be negotiable. on which a contract or balance under a contract is acquired,including any discount
• The dealership may assign the retail installment contract. or difference between the rates,charges,or balance under the contract and.the
• A person may acquire a retail installment contract or an outstanding balance rates,charges,or balance acquired(Finance Code§348.301).
under a contract from another person on the terms,including the price to
DESCRIPTION OF SALE UNIT:ONew❑Demo❑Executive/Official❑Used❑Certified Used(CPO) The following are negotiable&valid until _/_/_
AGATE BLACK PRICE OF UNIT $ 38,685.85
Make: Ford Color: MET Model: _Explorer Down Payment $
Stock No.: 17019 Cyl: Upholstery: Trade-In $
Body Style: XLT 4dr 4x2 License No.: Odometer Reading: 3 Rebate $
Year: 2024 VIN: 1FMSK7DH1RGA10967 Key Nos.: $
USED TRADE-IN: $
Unpaid
Year: Make: Model: License No.: Balance of Trade-In $
Sub-Total $ 38,685.85
VIN: Lienholder: Lienholder Address: $
Payoff on Trade-In $ (as of_/_/_) $
Trade-In Allowance $ (as of—/—/—) $
Net Allowance on Trade-In $ (as of / / ) "Dealer's Inventory Tax $
TITLE TO TRADE-IN: State Motor Vehicle Sales Tax $
Owner/Co-Owner: PORT ARTHUR POLICE Odometer: Other Taxes $
License and/or Registration Fee $
Remarks on: (State)Title: To State for Plate Transfer Fee $
OSalvage ORebuilt Salvage ONonrepairable OManufacturer Buy-back OFlood Damage Certificate of Title Fee $ 33.00
DISCLAIMER OF WARRANTIES Vehicle Inspection Fee $
THE ABOVE-DESCRIBED VEIDCLE SOLD BY SELLER IS SOLD AS IS,SELLER,INCLUDING Emission Inspection Fee $
WARRANTIES OF MERCHANTABILITY OR FITNESS,AND BUYER WILL BEAR THE ENTIRE EXPENSE OF Deputy Service Fee Paid to Dealer $
REPAIRING OR CORRECTING ANY DEFECTS THAT PRESENTLY EXIST OR THAT MAY OCCUR IN THE 'Documentary Fee $ 150.00
VEHICLE,UNLESS A WRITTEN WARRANTY BY,OR SERVICE CONTRACT WITH SELLER COVERING THE $
DESCRIBED VEHICLE IS DELIVERED TO BUYER IN CONJUNCTION WITH OR WITHIN 90 DAYS
FOLLOWING THE TIME OF THE SALE,BUT SUCH VEHICLE OR OF ITS COMPONENT PARTS MAY BE Unpaid Balance $ 39,000.00
SUBJECT TO WARRANTY BY THE MANUFACTURER THEREOF.
'A DOCUMENTARY FEE IS NOT AN OFFICIAL FEE.A DOCUMENTARY FEE IS NOT REQUIRED BY LAW BUT MAY BE CHARGED TO BUYERS FOR HANDLING DOCUMENTS
RELATING TO THE SALE.A DOCUMENTARY FEE MAY NOT EXCEED A REASONABLE AMOUNT AGREED TO BY THE PARTIES.THIS NOTICE IS REQUIRED BY LAW.UN
CARGO DOCUMENTAL NO ES UN CARGO OFICIAL.LA LEY NO EXIGE QUE SE/MPONGA UN CARGO DOCUMENTAL.PERO ESTE PODRIA COBRARSEA LOS COMPRADORES
POR EL MANEJO DE LA DOCUMENTAC/ON EN RELAC/ON CON LA VENTA UN CARGO DOCUMENTAL NO PUEDE EXCEDER UNA CANTIDAD RAZONABLE ACORDADA POR
LAS PARTES.ESTA NOT/F/CAC/ON SE EX/GE POR LEY.
**The Dealer's Inventory Tax charge is intended to reimburse the dealer for ad valorem taxes on its motor vehicle inventory.The charge,which is paid by the dealer to the
county tax assessor-collector,is not a tax imposed on a consumer by the government,and is not required to be charged by the dealer to the consumer.
The information you see on the window form for this vehicle is part of this Buyer agrees to deliver the original bill of sale and the title to any trade-in along with the
contract.Information on the window form overrides any contrary provisions on the delivery of the trade-in and further agrees to execute any and all documents necessary or
contract of sale.La informacion que aparece en la ventanilla de este vehiculo forma parte required to transfer legal title and ownership to Seller or its assigns.Buyer warrants the
de este contrato.La informacion contenida en el formulario de/a ventani//a anula cualquier trade-in to be Iris property and free and clear of all liens and encumbrances except as
prevision que establezca to contrario y que aparezca en el contrato de yenta. otherwise noted herein.Buyer further warrants that the trade-in has not been declared
If a credit purchase,this is an offer to purchase only.Buyer offers to purchase vehicle on rebuilt salvage,reconditioned,nonrepairable,or flood damaged and that the emission
credit on terms described herein and no contractual relationship is created.Tills order does systems have not been tampered with and are in the condition as originally manufactured,
not constitute an agreement for the extension of credit. except for ordinary wear,unless so disclosed.
Manufacturer/Distributor reserves the right to change the price of new vehicles to Seller Seller makes no representations concerning fuel economy of the sale unit and any
without notice.In the event that the price to Seller of the new vehicle ordered hereunder is information posted on the sale unit or contained in literature relating to the same reflect the
changed prior to delivery to Buyer,Buyer agrees and accepts that the cash delivered price results of tests performed,required or prescribed by government agency,upon which Seller
will be changed accordingly. has relied.
If the Buyer's used car trade-in is not delivered to the Seller until delivery of the new It is expressly agreed to and understood by Buyer and Seller that in the event of a non-
vehicle,the trade-in will be reappraised at that time and Buyer agrees that such reappraised credit transaction,Seller retains a security interest in the purchased vehicle until such time
value shall determine the allowance,if any,made for the trade-in. as Buyer has paid the Seller for the vehicle.
Buyer agrees to all the above listed charges.
ARBITRATION PROVISION while under investigation for discipline or removal,to conduct the arbitration in lieu of
ARBITRATION OF DISPUTES contacting the AAA to conduct the arbitration.
Arbitration is a method of resolving a claim,dispute,or controversy(collectively,a This Order evidences a transaction involving interstate commerce.Any arbitration under
"Claim")without filing a lawsuit in court.Either Buyer or Seller may choose at any time, this Arbitration Provision is governed by the Federal Arbitration Act(9 U.S.C.§1,et seq.).
including after a lawsuit is filed,to have any Claim related to or arising out of the Judgment the award maybe awarded in any court having jurisdiction.No punitive damages
transaction identified in this Buyer'B Order("Order")if a cash transaction and a retail may be awarded against either Buyer or Seller.
installment transaction if a credit purchase,including the interpretation,scope.or validity of The arbitration hearing will be conducted in the federal district in which Buyer resides.If
arbitration decided by arbitration and not by a court action. Buyer demands arbitration first,Buyer agrees to pay the initial arbitration filing fee or case
When&dispute is:resolved by arbitration and not in a court,each party gives up the management fee up m$125 and Seller will pay any additional initial filing fee or case
right to a trial by a court or a jury trial.Buyer gives up any right Buyer may have to bring a management fee.Seller will pay the entire filing fee or case management fee if Seller
class-action lawsuit or class arbitration or to participate in either as a claimant.Buyer gives demands arbitration first.Seller will pay the arbitration corn and fees for the first day of
up any right Buyer may have to consolidate or join Buyer?s arbitration with the arbitration of arbitration,up to a maximum of eight hours..The arbitrary shall decide who pays.any
others.The information that can be obtained in discovery from either party or from a third additional costs and fees.
person in arbitration is generally more limited than in a lawsuit.Generally,there is no right Notwithstanding this Arbitration Provision,Buyer and Seller and Seller's successors and
to appeal the decision of an arbitrator"under the Federal Arbitration Act(9 U.S.C.§1,et assignees retain the right to exercise self-help remedies and to seek provisional remedies
seq.)Other rights that Buyer or Seller would have in court may not be available in from a court pending final determination of the dispute by the arbitrator.Neither Buyer nor
arbitration. . Seller waive the right to arbitrate by exercising self-help remedies,including repossession,
Either Buyer or Seller may contact the American arbitration Association("AAA")at 1- filing suit or seeking or obtaining provisional remedies from a court.
877-495-4185 to conduct the arbitration and the other party to start an arbitration.If there is In consideration of the announced to be paid by Seller,see above,Buyer agrees
a conflict between the association's rules and this Arbitration Provision,this arbitration to this Arbitration Provision.
Provision will govern.Either Buyer or Seller may request a former or retired judge who If any portion of this Arbitration Provision is unenforceable,it is severed and the
served as a judge for at least four years and has not been removed from office or resigned remaining provisions shall be enforced.
AS BUYER OF THE ABOVE DESCRIBED VEHICLE,I UNDERSTAND AND AGREE THAT THE SELLER MAY MAKE A PROFIT ON THE SALE OF THE VEIDCLE,ANY ADD-ON
EQUIPMENT,INSURANCE PRODUCT,FINANCING,WARRANTY OR SERVICE CONTRACT,REPAIR,OR ANY OTHER PRODUCT OR SERVICE SOLD BY SELLER.
Buyer's/Co-Buyer's Signature Date 03/29/2024
Seller's Signature Date 03/29/2024
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