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HomeMy WebLinkAboutPR 23701: RENEW ITRON MAINTENANCE AGREEMENT FOR SOFTWARE AND HARDWARE MAINTENANCE OF THE ITRON TRANSMITTERS FOR WATER UTILITIES City of orttt hur '"--- Texas INTEROFFICE MEMORANDUM Date: March 27, 2024 To: The Honorable Mayor and City Council Through: Ronald Burton, CMP, City Manager From: Calvin Matthews, P.E., Water Utilities Director RE: PR 23701 —Renew Itron Maintenance Agreement Introduction: This Agenda Item intends to seek the City Council's approval to renew the annual maintenance agreement with Itron, Inc. for the residential and commercial water meter, electronic transmitters, network software, and hardware that the City currently uses. Background: This procurement is exempt from the bid process under Texas Local Government Code Section 252.022, (a) (7) (D), captive replacement parts or components for equipment. This agreement provides for electronic support of the currently used water meter system. Budget Impact: This annual agreement will cost $55,666.32, and the fund is available in Account No. 410-40- 205-5420-00-00-000, Professional Services. Recommendation: It is recommended that the City Council approve PR 23701, authorizing the City Manager to renew the annual maintenance agreement for software and hardware support for transmitters with Itron, Inc. in the total amount of$55,666.32. "Remember,we are here to serve the Citizens of Port Arthur" PR No. 23701 3/27/24 JL Page 1 of 3 RESOLUTION NO. A RESOLUTION AUTHORIZING THE RENEWAL OF THE ANNUAL AGREEMENT WITH ITRON INC., OF LIBERTY LAKE, WASHINGTON FOR SOFTWARE AND HARDWARE MAINTENANCE OF THE ITRON TRANSMITTERS FOR THE WATER UTILITIES DEPARTMENT WITH A TOTAL PROJECTED BUDGETARY IMPACT OF $55,666.32. FUNDS ARE AVAILABLE IN WATER UTILITIES/CUSTOMER SERVICES, ACCOUNT NO. 410-40-205-5420-00-00-000, PROFESSIONAL SERVICES. WHEREAS, pursuant to Resolution No. 14-406, the City entered into a performance contracting agreement with Siemens Industries,Inc.,for automatic metering system upgrades;and, WHEREAS, in order to facilitate the use of the meter replacement and system upgrade projects, it is necessary to enter into a contract for the provision of Third Party Software (Itron Cloud Services)to perform meter reading,endpoint maintenance,and the reporting of read data to the City; and, WHEREAS, Itron Cloud Services manages and controls the underlying cloud infrastructure, including network, servers, operating systems and storage; and WHEREAS, it is in the best interest of the City to renew an agreement for the use of the software, services,and equipment from Itron, Inc., in an annual amount not to exceed $55,666.32, the quotation is attached as Exhibit"A"; and, WHEREAS, this purchase is authorized by Procurement Policies and Procedures Section 3-105 Sole Source Procurement, b) Compatibility —The product must match an existing brand of equipment for compatibility and is available from only one supplier; and, PR No. 23701 3/27/24 JL Page 2 of 3 WHEREAS, this procurement is exempt from the bid process under Texas Local Government Code Section 252.022, General Exemptions (a) (7) (D), captive replacement parts or components for equipment. NOW THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT, City Manager is hereby authorized and directed to renew the maintenance agreements with Itron. Inc., of Liberty Lake, Washington, in the total amount of not to exceed $55,666.32; and, THAT, funding for this material is to be charged to 410-40-205-5420-00-00-000, Professional Services; and, THAT,a copy of the caption of this resolution be spread upon the minutes of City Council. READ,ADOPTED,AND APPROVED THIS day of , 2024, at a Regular Meeting of City Council of City of Port Arthur, Texas,by the following vote: AYES: Mayor Councilmembers: NOES: Thurman Bill Bartle Mayor PR No. 23701 3/27/24 JL Page 3 of 3 ATTEST: APPROVED AS TO FORM: Sherri Bellard es M. Black City Secretary erim City Attorney APPROVED FOR ADMINISTRATION: Ronald Burton, CPM Calvin Matthews, P.E. City Manager Water Utilities Director APPROVED AS TO THE AVAILABILITY OF FUNDS: Lynda(Lyn) Boswell, MA, ICMA-CM Clifto E. Williams, Jr., CPPB Director of Finance Purchasing Manager EXHIBIT "A" (Maintenance Agreement Quote) N N N N N N O U7 N N Z C7 M M C9 Q) i ('n C9 C7 C9 a. f a I.- A c c o MI N O N )C Z F. M 7 3 O r el t INi0 .. O F Of O O d L 13 O a• -I ril O Z (i) C o >. A 7 o (...1 N U o c--) T.; F. c c c o a 0 o N U E a % o J ' Z N j d U C . O O 0 di U U t.) 0 0 _cc cri C �� C 0 A L I I p a EJ c a► 0 w d 0 L H I- - 0 -7- n Z kiTh rn m Li— ....,, o w x v T ti w L• fp D h.Q c a) i Q t )a ao cn o in c ' Q O N D O Q cr �,- o m C Q v .- °f t0 0 © 0uu CCaa o u. N 0 CO W E a m it . 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