HomeMy WebLinkAboutPR 23710: CONTRACT WITH SOLCO GROUP, LLC FOR DESIGN AND PROGRAM MANAGEMENT SERVICES RELATED TO TRANSIT'S FOUR (4) ZERO-EMISSION BUSES City of Port Arthur
Transit Department
Memorandum
To: Ron Burton,City Manager
From: Ivan Mitchell,Transit Director
Date: March 28,2024
Re: P.R 23710—2023 Low or No Emission Vehicle Program Design and Program
Management Services
Nature of Request:Authorizing the City Manager to execute a contract with the Solco Group,LLC.
for design and program management services related to the charging infrastructure for Port Arthur
Transit's new four(4)zero-emission buses.
Background: On June 26,2023,the Federal Transit Administration(FTA)awarded Port Arthur
Transit(PAT)funds to purchase four(4)battery electric vehicles and charging infrastructure. PAT in
its grant application to the FTA elected to utilize the Solco Group,LLC.(Solco)to provide design and
program management services for the deployment of these vehicles and charging infrastructure.
Solco's services will include design services for the installation of two(2) 150-180 kW chargers at the
depot. This includes the civil and electrical site engineering design services for all infrastructure and
site work that would be necessary to support the charger installation.
Additionally, Solco will be responsible for design services related to the installation of a 450-kW on-
route charger at the Port Arthur Public Library transit bus stop that includes the charger,mast,and
overhead pantograph. This includes the civil and electrical site engineering design services for all
infrastructure and site work that would be necessary to support the charger installation(e.g.,
foundations,trenching,sidewalk,and curbing,etc.).
Recommendation: It is recommended that the City Council approve proposed P.R.23710. This
resolution would authorize the City Manager to sign a contract with the Solco Group,LLC. at a
contract value of$79,688.00.
Budgetary/Fiscal Effect: Funding to pay for the Solco contract is available in account number 401-
70-530-8523-00-60-000.
P.R.No.23710
4/28/2024 IM
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A
CONTRACT WITH THE SOLCO GROUP,LLC. OF PORT ARTHUR, TEXAS FOR
DESIGN AND PROGRAM MANAGEMENT SERVICES RELATED TO THE
CHARGING INFRASTRUCTURE FOR THE DEPLOYMENT OF PORT ARTHUR
TRANSIT'S FOUR (4) ZERO-EMISSION BUSES IN AN AMOUNT NOT TO
EXCEED $79,688.00; FUNDS AVAILABLE IN ACCOUNT 401-70-530-8523-00-60-000.
WHEREAS, on June 26, 2023, the Federal Transit Administration (FTA)
announced a $5,001,700 FY23 Low- and No-Emission and Grants for Buses and Bus
Facilities project award for Port Arthur Transit (PAT) to purchase four (4) battery electric
vehicles and charging infrastructure; and,
WHEREAS,PAT in its application elected to utilize the Solco Group,LLC. (Solco)
of Port Arthur, Texas to provide design and program management services related to the
charging infrastructure for the Zero Emission Electric Bus Project, in an amount not to
exceed $79,688.00 as delineated in Exhibit"A".
NOW THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR, TEXAS:
THAT, the facts and opinions in the preamble are true and correct.
THAT, the City Manager is hereby authorized and directed to execute a contract with
the Solco Group, LLC. of Port Arthur, Texas, as delineated in Exhibit"A".
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
READ, ADOPTED AND APPROVED this day of April, A.D. 2024 at a Regular
Meeting of the City of Port Arthur, Texas by the following vote:
P.R.No.23710
4/28/2024 IM
AYES:
Mayor:
Councilmembers:
NOES:
Thurman Bill Bartie, Mayor
ATTEST:
Sherri Bellard, City Secretary
APPROVED AS TO FORM:
*Is
M. Black, Interim City Attorney
APPROVED FOR ADMINISTRATION: APPROVED AS TO AVAILABILITY OF
FUNDS:
401-70-530-8523-00-60-000
filA
Ronald Burton, CPM Lyn.a Boswell
City Manager Director of Finance
I AJL-
Clifton illiams, CPPB Ivan Mitchell
Purchasing Manger Transit Director
P.R.No.23710
4/28/2024 IM
0
Exhibit "A"
•
•
STATE OF TEXAS § CITY OF PORT ARTHUR,TEXAS
§ AGREEMENT FOR PROFESSIONAL SERVICES
COUNTY OF JEFFERSON §
This Agreement for Professional Services Agreement is made by and between the City of
Port Arthur, Texas, a Texas home-rule municipality located in Jefferson County, Texas and The
Solco Group, LLC Of Port Arthur, Texas acting by and through the Parties' authorized
representatives.
Recitals:
WHEREAS, City desires to engage the services of Professional as an independent
contractor and not as an employee in accordance with the terms and conditions set forth in this
Agreement; and
WHEREAS, Professional desires to render professional services in accordance with the
terms and conditions set forth in this Agreement.
WHEREAS, The Solco Group, LLC, contract Amendment is for provide design and
program management service for PAT's low or no emission vehicle implementation.
NOW, THEREFORE, in exchange for the mutual covenants set forth herein and other
valuable consideration, the sufficiency and receipt of which is hereby acknowledged, the Parties
agree as follows:
Article I
Employment of Professional
Professional will perform as an independent contractor for all services under this
Agreement to the prevailing professional standards consistent with the level of care and skill
ordinarily exercised by members of Professional's profession, both public and private, currently
practicing in the same locality under similar conditions including but not limited to the exercise of
reasonable, informed judgments and prompt, timely action. If Professional is representing that it
has special expertise in one or more areas to be utilized in the performance of this Agreement,then
Professional agrees to perform those special expertise services to the appropriate local, regional,
and national professional standards.
Article II
Term
2.1 The term of this Agreement shall begin on the date of execution by all parties and
the work will begin upon the issuance of the Notice to Proceed by the City (the "Effective Date")
and shall remain in effect for a period of One Year or until services are complete, including the
time necessary to develop the project deliverables, subject to change upon request or mutual
agreement(s).
2.2 Professional may terminate this Agreement by giving thirty (30) days prior written
notice to City. In the event of such termination by Professional, Professional shall be entitled to
compensation for services satisfactorily completed in accordance with this Agreement prior to the
date of such termination.
2.3 City may terminate this Agreement by giving ten (10) days prior written notice to
Professional. In the event of such termination by City, Professional shall be entitled to
compensation for services satisfactorily completed in accordance with this Agreement prior to the
date of such termination. Upon receipt of such notice from City, Professional shall immediately
terminate working on, placing orders or entering into contracts for supplies, assistance, facilities
or materials in connection with this Agreement and shall proceed to promptly cancel all existing
contracts insofar as they are related to this Agreement.
2.4 Upon notice of termination by Professional or City, Professional shall immediately
surrender all project documents produced by Professional and its subcontractors up to and
including the date on which termination notice was given.
Article III
Scope of Services
3.1 Professional shall perform the services specifically set forth in Exhibit A, attached
hereto and incorporated herein by reference, entitled"Scope of Services." In case of conflict with
the language of Exhibit A and the provisions of this Agreement, the provisions of this Agreement
shall control. Any additional services require the prior approval of the City Council of the City.
3.2 The Parties acknowledge and agree that any and all opinions provided by
Professional represent the best judgment of Professional.
Article IV
Schedule of Work
4.1 Professional agrees to commence services upon written direction from City and to
complete the tasks set forth in Exhibit A, Scope of Services, in accordance with a work schedule
established by City (the "Schedule"), which is attached hereto and incorporated as Exhibit A.
4.2 In the event Professional's performance of this Agreement is delayed or interfered
with by acts of City or others, Professional may request an extension of time for the performance
of same as hereinafter provided, and City shall determine whether to authorize any increase in fee
or price, or to authorize damages or additional compensation as a consequence of such delays,
within a reasonable time after receipt of Professional's request.
4.3 No allowance of any extension of time, for any cause whatsoever, shall be claimed
or made by Professional, unless Professional shall have made written request upon City for such
extension not later than five(5)business days after the occurrence of the cause serving as the basis
for such extension request, and unless City and Professional have agreed in writing upon the
allowance of such additional time.
Page 2 of 11
City of Port Arthur, Texas
Professional Services Agreement
Article V
Compensation and Method of Payment
5.1 City shall pay Professional for the services specifically as set forth in ExhibitA and
in accordance with the Rate Schedule for a new contract amount not to exceed$79,688.00 for said
services.
5.2 Each month the Professional shall submit to the City an invoice supporting the
amount for which payment is sought. Each invoice shall also state the percentage of work
completed on the Project through the end of the then submitted billing period, the total of the
current invoice amount, and a running total balance for the Project to date.
5.3 Within thirty (30) days of receipt of each such monthly invoice, City shall make
monthly payments in the amount shown by Professional's approved monthly invoice and other
documentation submitted.
5.4 Professional shall be solely responsible for the payment of all costs and expenses
related to the services provided pursuant to this Agreement including, but not limited to, travel,
copying and facsimile charges, reproduction charges, and telephone, internet, e-mail, and postage
charges, except as set forth in Exhibit A.
5.5 Nothing contained in this Agreement shall require City to pay for any services that
are unsatisfactory as determined by City or which is not performed in compliance with the terms
of this Agreement,nor shall failure to withhold payment pursuant to the provisions of this section
constitute a waiver of any right, at law or in equity, which City may have if Professional is in
default, including the right to bring legal action for damages or for specific performance of this
Agreement. Waiver of any default under this Agreement shall not be deemed a waiver of any
subsequent default.
Article VI
Devotion of Time,Personnel, and Equipment
6.1 Professional shall devote such time as reasonably necessary for the satisfactory
performance of the services under this Agreement. City reserves the right to revise or expand the
scope of services after due approval by City as City may deem necessary, but in such event City
shall pay Professional compensation for such services at mutually agreed upon charges or rates,(a
copy of the Rate Schedule is attached hereto as Exhibit A),and within the time schedule prescribed
by City, and without decreasing the effectiveness of the performance of services required under
this Agreement. In any event, when Professional is directed to revise or expand the scope of
services under this Agreement, Professional shall provide City a written proposal for the entire
costs involved in performing such additional services. Prior to Professional undertaking any
revised or expanded services as directed by City under this Agreement, City must authorize in
writing the nature and scope of the services and accept the method and amount of compensation
and the time involved in all phases of the Project.
Page 3 of 11
City of Port Arthur, Texas
Professional Services Agreement
6.2 It is expressly understood and agreed to by Professional that any compensation not
specified in this Agreement may require approval by the City Council of the City of Port Arthur
and may be subject to current budget year limitations.
6.3 To the extent reasonably necessary for Professional to perform the services under
this Agreement, Professional shall be authorized to engage the services of any agents, assistants,
persons, or corporations that Professional may deem proper to aid or assist in the performance of
the services under this Agreement. The cost of such personnel and assistance shall be borne
exclusively by Professional.
6.4 Professional shall furnish the facilities, equipment,telephones, facsimile machines,
email facilities, and personnel necessary to perform the services required under this Agreement
unless otherwise provided herein.
Article VII
Relationship of Parties
7.1 It is understood and agreed by and between the Parties that in satisfying the
conditions and requirements of this Agreement, Professional is acting as an independent
contractor, and City assumes no responsibility or liability to any third party in connection with the
services provided by Professional under this Agreement. All services to be performed by
Professional pursuant to this Agreement shall be in the capacity of an independent contractor, and
not as an agent, servant, representative, or employee of City. Professional shall supervise the
performance of its services and shall be entitled to control the manner, means and methods by
which Professional's services are to be performed, subject to the terms of this Agreement. As
such, City shall not train Professional, require Professional to complete regular oral or written
reports, require Professional to devote his full-time services to City, or dictate Professional's
sequence of work or location at which Professional performs Professional's work, except as may
be set forth in Exhibit A.
Article VIII
Insurance
8.1 Before commencing work, the Professional shall, at its own expense, procure, pay
for and maintain during the term of this Agreement the following insurance written by companies
approved by the state of Texas and acceptable to City. The professional shall furnish to the City
Manager certificates of insurance executed by the insurer or its authorized agent stating coverages,
limits, expiration dates and compliance with all applicable required provisions. Certificates shall
reference the project/contract number and be addressed as follows:
City of Port Arthur, Texas
Attention: Ron Burton, City Manager
444 4th Street
Port Arthur, Texas 77640-1089
Page 4 of 11
City of Port Arthur, Texas
Professional Services Agreement
A. Commercial General Liability insurance, including, but not limited to
Premises/Operations, Personal & Advertising Injury, Products/Completed Operations,
Independent Contractors and Contractual Liability, with minimum combined single limits
of $500,000 per occurrence, $500,000 Products/Completed Operations Aggregate, and
$500,000 general aggregate. Coverage must be written on an occurrence form. The
General Aggregate shall apply on a per project basis.
B. Workers' Compensation insurance with statutory limits; and Employers'
Liability coverage with minimum limits for bodily injury: 1) by accident, $100,000 each
accident, and 2) by disease, $100,000 per employee with a per policy aggregate of
$500,000.
C. Business Automobile Liability insurance covering owned, hired and non-
owned vehicles, with a minimum combined bodily injury and property damage limit of
$500,000 per occurrence.
D. Professional Liability Insurance to provide coverage against any claim
which the Professional and all professionals engaged or employed by the Professional
become legally obligated to pay as damages arising out of the performance of professional
services caused by error,omission or negligent act with minimum limits of$1,000,000 per
claim, $1,000,000 annual aggregate
NOTE:If the insurance is written on a claims-made form,coverage shall be continuous(by
renewal or extended reporting period) for not less than thirty-six (36) months
following completion of this Agreement and acceptance by City.
8.2 With reference to the foregoing required insurance, Professional shall endorse
applicable insurance policies as follows:
A. A waiver of subrogation in favor of City, its officials, employees, and
officers shall be contained in the Workers' Compensation insurance policy.
B. The City, its officials, employees and officers shall be named as additional
insureds on the Commercial General Liability policy, by using endorsement CG2026 or
broader.
C. All insurance policies shall be endorsed to the effect that City will receive
at least thirty (30) days notice prior to cancellation, non-renewal, termination, or material
change of the policies.
8.3 All insurance shall be purchased from an insurance company that meets a financial
rating of B+or better as assigned by A.M. Best Company or equivalent.
Page 5 of 11
City of Port Arthur, Texas
Professional Services Agreement
Article IX
Right to Inspect Records
9.1 Professional agrees that City shall have access to and the right to examine any
directly pertinent books, documents, papers and records of Professional involving transactions
relating to this Agreement. Professional agrees that City shall have access during normal working
hours to all necessary Professional facilities and shall be provided adequate and appropriate work
space in order to conduct audits in compliance with the provisions of this section. City shall give
Professional reasonable advance notice of intended audits.
9.2 Professional further agrees to include in subcontract(s), if any, a provision that any
subcontractor agrees that City shall have access to and the right to examine any directly pertinent
books, documents, papers and records of such subcontractor involving transactions related to the
subcontract, and further, that City shall have access during normal working hours to all such
subcontractor facilities and shall be provided adequate and appropriate work space, in order to
conduct audits in compliance with the provisions of this section. City shall give any such
subcontractor reasonable advance notice of intended audits.
Article X
Miscellaneous
10.1 Entire Agreement. This Agreement and any and all Exhibits attached hereto
constitutes the sole and only agreement between the Parties and supersedes any prior or
contemporaneous understandings,written agreements or oral agreements between the Parties with
respect to the subject matter of this Agreement.
10.2 Authorization. Each Party represents that it has full capacity and authority to grant
all rights and assume all obligations granted and assumed under this Agreement.
10.3 Assignment. Professional may not assign this Agreement in whole or in part
without the prior written consent of City. In the event of an assignment by Professional to which
the City has consented, the assignee shall agree in writing with the City to personally assume,
perform, and be bound by all the covenants and obligations contained in this Agreement.
10.4 Successors and Assigns. Subject to the provisions regarding assignment, this
Agreement shall be binding on and inure to the benefit of the Parties and their respective heirs,
executors, administrators, legal representatives, successors and assigns.
10.5 Governing Law and Exclusive Venue. The laws of the State of Texas shall govern
this Agreement, and exclusive venue for any legal action concerning this Agreement shall be in a
District Court with appropriate jurisdiction in Jefferson County, Texas. The Parties agree to
submit to the personal and subject matter jurisdiction of said court.
10.6 Amendments. This Agreement may be amended only by the mutual written
agreement of the Parties.
Page 6 of 11
City of Port Arthur, Texas
Professional Services Agreement
10.7 Severability. In the event any one or more of the provisions contained in this
Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect by a
court of competent jurisdiction, such invalidity, illegality or unenforceability shall not affect any
other provision in this Agreement,and this Agreement shall be construed as if such invalid,illegal,
or unenforceable provision had never been contained in this Agreement.
10.8 Survival of Covenants and Terms. Any of the representations, warranties,
covenants,and obligations of the Parties,as well as any rights and benefits of the Parties,pertaining
to a period of time following the termination of this Agreement shall survive termination,
including, but not limited to, Section 3.3,Article X, and, in particular, Sections 10.13 and 10.14.
10.9 Recitals. The recitals to this Agreement are incorporated herein.
10.10 Notice. Any notice required or permitted to be delivered hereunder may be sent by
first class mail, overnight courier or by confirmed telefax or facsimile to the address specified
below, or to such other Party or address as either Party may designate in writing, and shall be
deemed received three (3) days after delivery set forth herein:
If intended for City:
City of Port Arthur, Texas
444 4th Street
Port Arthur, Texas 77640
Attn: Ron Burton, City Manager
Copy to:
City of Port Arthur, Texas
444 4th Street
Port Arthur, Texas 77640
Attn: Val Tizeno, City Attorney
If intended for Professional:
The Solco Group, LLC
549 4TH Street Suite 209A
Port Arthur Texas 77640
10.11 Counterparts. This Agreement may be executed by the Parties hereto in separate
counterparts, each of which when so executed and delivered shall be deemed an original, but all
such counterparts shall together constitute one and the same instrument. Each counterpart may
consist of any number of copies hereof each signed by less than all, but together signed by all of,
the Parties hereto.
10.12 Exhibits. The exhibits attached hereto are incorporated herein and made a part
hereof for all purposes.
10.13 Professional's Liability. Acceptance of the Project Documents by City shall not
constitute nor be deemed a release of the responsibility and liability of Professional,its employees,
Page 7 of 11
City of Port Arthur, Texas
Professional Services Agreement
associates, agents or subcontractors for the accuracy and competency of their designs, working
drawings, specifications or other documents and work; nor shall such acceptance be deemed an
assumption of responsibility by City for any defect in the Project Documents or other documents
and work prepared by Professional, its employees, associates, agents or sub-consultants.
10.14 Indemnification. PROFESSIONAL AGREES TO INDEMNIFY AND HOLD
HARMLESS CITY FROM AND AGAINST ANY AND ALL LIABILITIES, DAMAGES,
CLAIMS,SUITS,COSTS(INCLUDING COURT COSTS,REASONABLE ATTORNEY'S
FEES AND COSTS OF INVESTIGATION)AND ACTIONS BY REASON OF INJURY TO
OR DEATH OF ANY PERSON OR DAMAGE TO OR LOSS OF PROPERTY TO THE
EXTENT CAUSED BY PROFESSIONAL'S NEGLIGENT PERFORMANCE OF
SERVICES UNDER THIS AGREEMENT OR BY REASON OF ANY ACT OR OMISSION
ON THE PART OF PROFESSIONAL, ITS OFFICERS, DIRECTORS, SERVANTS,
AGENTS, EMPLOYEES, REPRESENTATIVES, CONTRACTORS,
SUBCONTRACTORS, LICENSEES, SUCCESSORS OR PERMITTED ASSIGNS
(EXCEPT WHEN SUCH LIABILITY, CLAIMS, SUITS, COSTS, INJURIES, DEATHS
OR DAMAGES ARISE FROM OR ARE ATTRIBUTED TO THE NEGLIGENCE OF
THE CITY). IF ANY ACTION OR PROCEEDING SHALL BE BROUGHT BY OR
AGAINST CITY IN CONNECTION WITH ANY SUCH LIABILITY OR CLAIM, THE
PROFESSIONAL, ON NOTICE FROM CITY, SHALL DEFEND SUCH ACTION OR
PROCEEDINGS AT PROFESSIONAL'S EXPENSE, BY OR THROUGH ATTORNEYS
REASONABLY SATISFACTORY TO CITY. PROFESSIONAL'S OBLIGATIONS
UNDER THIS SECTION SHALL NOT BE LIMITED TO THE LIMITS OF COVERAGE
OF INSURANCE MAINTAINED OR REQUIRED TO BE MAINTAINED BY
PROFESSIONAL UNDER THIS AGREEMENT. IF THIS AGREEMENT IS A
CONTRACT FOR ENGINEERING OR ARCHITECTURAL SERVICES, THEN THIS
SECTION IS LIMITED BY, AND TO BE READ AS BEING IN COMPLIANCE WITH,
THE INDEMNITY SPECIFIED IN § 271.904 OF THE TEXAS LOCAL GOVERNMENT
CODE, AS AMENDED. THIS SECTION SHALL SURVIVE TERMINATION OF THIS
AGREEMENT
10.15 Conflicts of Interests. Professional represents that no official or employee of City
has any direct or indirect pecuniary interest in this Agreement. Any misrepresentation by
Professional under this section shall be grounds for termination of this Agreement and shall be
grounds for recovery of any loss, cost, expense or damage incurred by City as a result of such
misrepresentation.
10.16 Default. If at any time during the term of this Agreement, Professional shall fail to
commence the services in accordance with the provisions of this Agreement or fail to diligently
provide services in an efficient, timely and careful manner and in strict accordance with the
provisions of this Agreement or fail to use an adequate number or quality of personnel to complete
the services or fail to perform any of Professional's obligations under this Agreement, then City
shall have the right, if Professional shall not cure any such default after thirty (30) days written
notice thereof, to terminate this Agreement. Any such act by City shall not be deemed a waiver
of any other right or remedy of City. If after exercising any such remedy due to Professional's
nonperformance under this Agreement, the cost to City to complete the services to be performed
Page 8 of 11
City of Port Arthur, Texas
Professional Services Agreement
under this Agreement is in excess of that part of the contract sum which as not theretofore been
paid to Professional hereunder, Professional shall be liable for and shall reimburse City for such
excess costs.
10.17 Confidential Information. Professional hereby acknowledges and agrees that its
representatives may have access to or otherwise receive information during the furtherance of
Professional's obligations in accordance with this Agreement, which is of a confidential, non-
public or proprietary nature. Professional shall treat any such information received in full
confidence and will not disclose or appropriate such Confidential Information for Professional's
own use or the use of any third party at any time during or subsequent to this Agreement. As used
herein, "Confidential Information"means all oral and written information concerning the City,its
affiliates and subsidiaries, and all oral and written information concerning City or its activities,
that is of a non-public,proprietary or confidential nature including,without limitation,information
pertaining to customer lists, services,methods,processes and operating procedures,together with
all analyses,compilations,studies or other documents,whether prepared by Professional or others,
which contain or otherwise reflect such information. The term "Confidential Information" shall
not include such information that is or becomes generally available to the public other than as a
result of disclosure to Professional, or is required to be disclosed by a governmental authority
under applicable law.
10.18 Remedies. No right or remedy granted or reserved to the Parties is exclusive of
any other right or remedy herein by law or equity provided or permitted; but each right or remedy
shall be cumulative of every other right or remedy given hereunder. No covenant or condition of
this Agreement may be waived without written consent of the Parties. Forbearance or indulgence
by either Party shall not constitute a waiver of any covenant or condition to be performed pursuant
to this Agreement.
10.19 No Third-Party Beneficiary. For purposes of this Agreement, including the
intended operation and effect of this Agreement, the Parties specifically agree and contract that:
(1) this Agreement only affects matters between the Parties to this Agreement, and is in no way
intended by the Parties to benefit or otherwise affect any third person or entity notwithstanding the
fact that such third person or entity may be in contractual relationship with City or Professional or
both;and(2)the terms of this Agreement are not intended to release,either by contract or operation
of law, any third person or entity from obligations owing by them to either City or Professional.
[The Remainder of this Page Intentionally Left Blank]
Page 9 of 11
City of Port Arthur, Texas
Professional Services Agreement
EXECUTED this day of , 2024.
CITY:
CITY OF PORT ARTHUR,TEXAS,
A Texas home-rule municipality,
By:
Ron Burton, City Manager
ATTEST:
Sherri Bellard, City Secretary
APPROVED AS TO FORM:
Val Tizeno, City Attorney
EXECUTED this day of , 2024.
PROFESSIONAL:
The Solco Group,LLC
By:
Print
Title
Page 10 of 11
City of Port Arthur, Texas
Professional Services Agreement
Exhibit A
Scope of Services/ Schedule
Page 11 of 11
City of Port Arthur, Texas
Professional Services Agreement
ki•
A
NJ
PORT ARTHUR TRANSIT DEPARTMENT
Port Arthur Transit
CITY OF PORT ARTHUR
Port Arthur, TX
Proposec Scope of Work for Design
and Program Management /
Construction Management ( PM/CM )
Services for FTA 2023 Low or No
Emission Vehicle Program
Grant Application
March 6 2024
Prepared by: The Solco Group, LLC
549 4t" Street Suite 209A
Port Arthur, Texas 77640
•
• EXECUTIVE SUMMARY AND PURPOSE
The Federal Transit Administration (FTA) Low-No Emission Vehicle Program assists state and
local governmental authorities with the acquisition of zero-emission and low-emission transit
buses, and the construction, and leasing of required supporting facilities.The Solco Group, LLC
(TSG), and transportation and planning and engineering consulting firm, has prepare this
general scope of work for a Fiscal year (FY) 2023 Low or No Emission Vehicle Program (LEV)
Plan for the City of Port Arthur, Texas, Port Arthur Transit Department (PAT). The TSG team has
prepared this report and the project scope, planning, engineering design, and construction
administration oversight for the PAT LEV FY-2023 Federal Transit Administration (FTA) Low-No
Emission Vehicle Program grant application. The planning, engineering, and project
management for the FY-2023 a 100% Disadvantaged Business Enterprise design team will
accomplish PAT LEV.
GENERAL SCOPE OF WORK
Port Arthur Transit's(PAT) grant application and proposed PAT LEV project scope that
includes the following:
• SITE 1. Installation of two(2) 150-180 kW chargers at the depot with two dispensers each
including all the necessary switchgear, etc. This includes the civil and electrical site
engineering design services for all infrastructure and site work that would be necessary
to support the charger installation.
• SITE 2. Installation of a 450-kW on-route charger at the Port Arthur Public Library transit
• bus stop that includes the charger, mast, and overhead pantograph. This includes the
civil and electrical site engineering design services for all infrastructure and site work that
would be necessary to support the charger installation (e.g., foundations, trenching,
sidewalk, and curbing, etc.).
The Solco Group, LLC (TSG) has developed preliminary costs for completing the PAT LEV
design services prior to construction, and the engineering and construction administration
services during construction.The list of tasks for Site 1 and 2 sites will include the following:
• Electrical design for the charger/dispenser connectivity
• Geotech and Surveying at the Library site
• Civil design of pad foundation at the library
• Civil driveway site work at the library(pavement modifications, curbs, ADA, etc.)
• Electrical design for the charger/dispenser connectivity
• Utility coordination for both sites
• AutoCAD drawing for both sites
• RPR for the contractor(Construction Managers of Southeast Texas)
• MySmartPlans project tracking ($4000.00)
• Project management and oversight
• As built/ Record drawings for both sites
A-1 PROJECT SCOPE DEFINED. TSG will develop a brief PAT LEV project narrative or
preliminary project design report that will describe the physical limits and general scope or
II/ overview of project. TSG will distribute the preliminary report to the applicable stakeholders
TiG
„�w.:.-„. The Solco Group,LLC PG 2
. and representatives for the city of Port Arthur Transit Department and utility companies. The
preliminary project report will include the project scope, information about the existing
underground utilities, and a description of the proposed equipment and facilities that are to be
installed at each site.
COST: $2,900
A-2 IMPACT ON EXISTING UTILITIES, NEW ELECTRICAL,AND CIVIL DESIGN AT THE LIBRARY.
TSG will provide drawings for the additional (2) chargers and dispensers at the existing depot
and (1) new charger at the Port Arthur Library transit bus stop. TSG will coordinate the project
design requirements with the Construction Managers of Southeast (CMOS) Texas, LLC, and
other applicable stakeholders. TSG will provide 50%, 95%, and 100% design review meetings
with the Port Arthur Transit Department and other applicable stakeholders. The design review
meeting agendas will include project progress, design challenges, and client questions and
answers.TSG will request the representatives from the Port Arthur Transit Department, the City
of Port Arthur Engineering Department, and CMOS to attend the design review meetings. TSG
will also provide and update any information regarding potential utility conflicts, design, and
scheduling changes.
COST: $52,500
A-5 CONSTRUCTION ADMINISTRATION.TSG will provide project management and oversight
during the construction and installation process. TSG will have up to six project site visits for
both sites during construction. The final As-Built set of drawings will be developed in
collaboration with CMOS. TSG will forward the completed final As-Built drawings and all final
deliverables to PAT.
• COST: $10,500
PROJECT TRACKING. Project Tracking via MySmartPlans software COST: $4,000
GRANT DESIGN SUPPORT. TSG will provide program planning, research, and grant design
support both during and after the construction and installation process.These services include
the following:
1. On-Call Planning Services: TSG will provide on-call planning services to support the
grant administration process including planning to ensure the project is sustainable,
environmentally beneficial, and state-of-the-art.
2. On-Call Engineering Support Services: TSG will provide on-call engineering support
services including second-level quality control /quality assurance engineering drawings
and specifications reviews and Computer- Aided Design (CAD) drawings for select
projects, presentations, and briefings.
3. On-Call Cost Estimating and Independent Fee Analysis: TSG will remain available to
provide detailed cost estimates for proposed projects, and/or independent fee analysis
will guarantee fair and reasonable compensation for services rendered.
4. Program Management: TSG will oversee the grant acceptance requirements, city
department inquiries, project correspondence,cost estimates, optional offers for related
products and services, stakeholder meetings, and inquiries from interested Federal and
State agencies including FEMA, EPA, DOE, DOL,TCEQ, and TXDOT).
•
COST: $9,788
TO-sW The Solco Group,LLC PG 3
• TOTAL ESTIMATED PLANNING/DESIGN/PROJECT MANAGEMENT COST: $79,688
TSG DESIGN TEAM
Tic The Solco Group, LLC (TSG) is a professional transportation planning and
engineering consulting firm that includes a network of subject matter experts
TMSilee"Ilig (SMEs) in their respective fields.
Principal Project Manager (PM) lead TSG Kelvin L. Solco, PE, MBA. Kelvin is a native Texan,
licensed professional engineer(PE), and founder of TSG. He will use a hands-on, personalized,
and responsive approach to deliver trusted design and specialized services for Port Arthur
Transit(PAT)and the City of Port Arthur. Our diverse experience and understanding enables us
to efficiently provide services that exceed typical design and construction administration
consulting requirements. TSG offers a complete portfolio of professional planning, design,
project management, construction safety phasing, equipment coordination, onsite resident
project representation,project closeout assistance, research,government relations,stakeholder
coordination, and client representation services. Clients include small hub and non-hub airport
owners, prime A/E firms, and county and city governments. In addition,TSG is currently working
on the existing PAT EV Bus Parking Lot and Canopy Project in downtown Port Arthur. TSG is
familiar with the City of Port Arthur governance and procurement practices. TSG has a local
office near the project site.The principal, Kelvin L.Solco, PE, MBA, is a product of the Port Arthur
Independent School District.TSG is a certified DBE, HUB, SBE, and MBE certified firm.
Ferguson Consultinglnc. Ferguson Consulting, Inc. (FCI)is comprised of electrical engineers
who specialize in airfield electrical engineering,
telecommunications, and security systems. FCI excels at putting together biddable documents,
CADD packages, and full-scope specifications; and with registration as professional engineers,
can seal documents. With the added value of membership in ASIS (American Society for
Industrial Security), BISCI (Building Industry Consulting Service International, Inc.) and IES
Aviation Lighting and certification in RCDD (Registered Communications Distribution
Designer), the company can offer credentials to ensure clients receive the highest level of
service possible. Ferguson Consulting specializes in the following areas:
• Roadway Dynamic Signage Engineering
• Security and Communication Systems Engineering
• Electrical Construction Administration
• System Survey and Assessment
• Electrical Inspection Services
Ferguson Consulting is currently working with TSG on the existing PAT EV Bus Parking Lot and
Canopy Project. FCI is a certified HUB, WBE and DBE firm.
•
jW The Solco Group, LLC PG 4