Loading...
HomeMy WebLinkAbout(A2) WILLIE LEWIS - $4,032.63 (P'V City of Port Arthur Travel Expense and Reimbursement Repor Page_1_of_1_Pages Name: Willie Lewis Date of Report: 4/9/2024 Department/Division: Mayor/ Council Date(s) of Trip: 3/10-15/2024 Destination and Purpose of Trip: Washington, DC for the NLC Expense Type Date Date Date Date Date Totals 3/10/2024 3/11/2024 3/12/2024 3/13/2024 3/14/2024 3/15/2024 Registration $ ' 680.00 Lodging $11,553.73 Air Fare $✓1,158.19 La Quinta $ 92.66 Uber $ 28.30 Per Diem $ 59.25 $ 79.00 $ 79.00 $ 79.00 $ 59.25 $ "59.25 $ 414.75 Taxi $ 45.00 $ 45.00 Luggage $ 30.00 $ 30.00 $ 60.00 Total Trip Cost $ 4,032.63 Receipts are required for all expenses except per diem. Only actual expenses may be reported. Rounding and estimating are not allowed. Mileage Record Subtract: Prepaid Registration $ 680.00 Odometer Beg. / End Prepaid Lodging $ 1,553.73 Total Miles X Prepaid Airfare $ 1,158.19 Rate 0.535 Mileage Reimbursement: Prepaid Credit Card I hereby certify that the above expenditures Subtract: Advanced Amount $ 515.50 represent cash spent for ligitimate city business Amount Due Councilmember $ ✓225.21 only and don include ite s of a per nal nature. Equals: if positive Signature: :.1, Amount Due City Approved by Department Head_ if negative Approved by City Manager Notes and Explanation: Advanced amount included $355.50 per diem and $60 for luggage. Cm Lewis had to stay an additional day because of a plane delay. He is owed an additional $59.25 per diem, uber cost and the cost of an hotel stay. C:\Users\mayorsec\Documents\Willie Lewis\ERNLC24 • Christe Whitley From: NLC Congressional City Conference <email_confirm@confmail.experient-inc.com> Sent: Wednesday, February 14, 2024 12:07 PM To: Willie Lewis Cc: Christe Whitley Subject: [NON-CoPA] NLC Congressional City Conference Registration Confirmation {NLC241:35 18} i NATIONAL CONGRESSIONAL March LEAGUE 11-13 OF CITIES CITY CONFERENCE 2024 EXECUTIVE EDUCATION AND PPE-CONFERENr =- A ***Please do not reply 1t1 antat f sass sett from an aulornated system.aw Thank you for registering for 2024 Congressional City Conference. We are excited to see you in March! Remember that httpsa/ccc.nlc.orqu is your online resource for conference schedule, speakers and special events. This is your official confirmation for conference payment as well as your hotel reservation. Please print this receipt and retain it for your records. Changes and additions can be made by clicking the link below. Click here to access your registration Profile Confirmation ID: 3518 Willie Bae Lewis City of Port Arthur City of Port Arthur 444 4Th St Port Arthur, TX 77640-6450 0t~1 Scan this QR code at any self-service registration counter to print your badge. Valid photo ID will be required. Lin 3518 1 Registration Details Wile Bae Lewis Registration Type: NLC Member, Early Bird (Nov 18th - Feb 19th) Description Item Total Hill Day (Qty. 1) $0 00 Registration (Qty: 1) $680.00 Total Registration Fees. $680.00 Total Registration Paid. ($680.00) Current Balance: $0.00 Housing Details VVES T IN WASHINGTON DC HOTEL (FORMERLY RENAISSANCE) 999 9th St.. N.W. Phone: 202-898-9000 Washington. DC 20001-4427 Fax. 202-682-3419 Status Category Occupancy CONFIRM RUN OF HOUSE Adults. 1 Arrival Departure Guests in Room 10 March 2024 14 March 2024 Willie Bae Lewis Daily Rate Room Tax Deposit $335.00 15.95% Credit Card Guarantee Christe Ned ************4185 Resort Fee Occupancy Tax $0.00 $0.00 Note: Taxes and fees are subject to change without notice Estimated Reservation Charges $1,553 73 Hotel Cancellation Policy A credit card with an expiration date of March 2024 or later is required in order to secure your hotel reservation Your confirmed hotel may charge a deposit to your credit card equal to one 2 • nights room and tax for each reservation. This deposit will be charged on or after March 1, 2024. Cancellation within 72 hours of your scheduled arrival will result in forfeiture of your entire deposit as a late cancellation penalty. Failure to check-in on your scheduled arrival date will result in this same cancellation charge and cancellation of any remaining nights of your reservation. Total Charges Paid Balance Due $0.00 $0.00 $0.00 Financial Summary Total Housing Fees: $0.00 Total Amount Applied to Housing: $0.00 Housing Balance: $0.00 Total of All Fees: $680.00 Total Amount Applied to All Fees: ($680.00) Total Balance Due: $0.00 Payment History Payment#1 02/14/2024—$680.00[Payment I Christe Ned/MasterCard/..""""'•4185 Payment Allocation 02/14/2024—Applied: Willie Bae Lewis's Hotel Reservation $0.00 02/14/2024—Applied: Willie Bae Lewis's Registration $680.00 Total Amount Applied: $680.00 Payment Totals Total Payments: $680.00 Total Refunds: $0.00 Total Net Paid: $680.00 Cancellation Policy 3 All requests must be sent in writing to NLC( maritz.com by February 16th. 2024. and are subject to a $100 cancellation fee No partial refunds will be made if you decide not to attend particular functions. No registrations nor cancellations will be accepted by telephone. No cancellations will be accepted after February 16th. 2024 Substitutions are permitted and can be made at any time Group Registration Policy Groups of five or more will receive a complimentary sixth registration. provided the registrations are paid in full. To receive the group incentive. all individuals must register at the same time After Group Registration is completed, each team member will receive a confirmation. Group Cancellation Policy No refunds will be given to those who previously registered as individuals Group registrations do not apply to these registration categories: spouse. student, youth chaperone or youth delegates. Substitutions are welcome. All changes and cancellation requests must be made in writing to NLCCamantz.com. Questions? For registration or housing information corrections, please contact: NLC Registration and Housing Center Information c!o Maritz Global Events Phone: (864) 208-2901 Email: NLCamaritz.com Maritz Privacy Policy I Moritz Terms of Use 4 The Westin Washington DC Downtown 0 999 Street NW Washington,DC 20001 WESTIN Tel:202-898-9000 Fax:202-289-0947 HOTELS & RESORTS WILLIE BAE LEWIS Page Number : 1 444 4TH ST Guest Number 76426 NLC2413468 Folio ID A PORT ARTHUR,TX,776406450 Arrive Date : 10-MAR-24 21:34 United States Of America Depart Date 14-MAR-24 09:48 NA1659-NATIONAL LEAGUE OF CITIES No.Of Guest 1 Room Number 1549 Marriott Bonvoy Number: Tax Invoice Westin Washington DC MAR-14-2024 09:50 SSYUS124 Date Reference Description Charges(USD) Credits(USD) 10-MAR-24 DEPOSIT Deposit-MC-4185 -1553.73 10-MAR-24 RT1549 Room Chrg-GRP Association 335.00 10-MAR-24 RT1549 Room Tax-15.95% 53.43 11-MAR-24 RT1549 Room Chrg-GRP Association 335.00 11-MAR-24 RT1549 Room Tax-15.95% 53.43 12-MAR-24 RT1549 Room Chrg-GRP Association 335.00 12-MAR-24 RT1549 Room Tax-15.95% 53.43 13-MAR-24 RT1549 Room Chrg-GRP Association 335.00 13-MAR-24 RT1549 Room Tax-15.95% 53.43 14-MAR-24 MC MasterCard/Diners Intl-3831 0.01 ***For Authorization Purpose Only*** xxxxxx3831 Date Code Authorized 14-MAR-24 09:48 -0.01 Approve EMV Receipt for MC-3831:PIN Verified Application Label: Mastercard Debit AID:A0000000041010 ARC:00 IAD:011060700122000071DD00000000000000FF TSI:E800 TVR:0000048000 **Total 1553.73 -1553.73 ***Balance 0.00 Continued on the next page The Westin Washington DC Downtown 999 9th Street NW wEsTIN0 Washington,DC 20001 Tel:202-898-9000 Fax:202-289-0947 HOTELS & RESORTS WILLIE BAE LEWIS Page Number 2 444 4TH ST Guest Number 76426 NLC2413468 Folio ID A PORT ARTHUR,TX,776406450 Arrive Date 10-MAR-24 21:34 United States Of America Depart Date 14-MAR-24 09:48 NA1659-NATIONAL LEAGUE OF CITIES No.Of Guest 1 Room Number 1549 Marriott Bonvoy Number: See our"Privacy&Cookie Statement"on Marriott.com EXPENSE SUMMARY REPORT Currency:USD Date Room P&B Misc Room Tax Other Total Payment 03-10-2024 335.00 0.00 0.00 53.43 -1553.73 -1165.30 0.00 03-11-2024 335.00 0.00 0.00 53.43 0.00 388.43 0.00 03-12-2024 335.00 0.00 0.00 53.43 0.00 388.43 0.00 03-13-2024 335.00 0.00 0.00 53.43 0.00 388.43 0.00 03-14-2024 0.00 0.00 0.00 0.00 0.00 0.00 0.01 Total 1340.00 0.00 0.00 213.72 -1553.73 -0.01 0.01 Signature Bring the Westin experience home. Shop WestinStore.com. Christe Whitley From: American Airlines <no-reply@info.email.aa.com> Sent: Wednesday, February 14, 2024 3:14 PM To: Christe Whitley Subject: [NON-CoPA] Your trip confirmation (BPT - DCA) American Issued: February 14, 2024 Your trip confirmation and receipt We charged $1,158.19 to your card ending in 4185 for your ticket purchase. You can check in via the American app 24 hours before your flight and get your mobile boarding pass. Confirmation code: DDFWNE Sunday, March 10, 2024 '—' BPT AA 3547 Beaumont Operated by Envoy Air as 2:27 PM American Eagle o DFW Seat: 16D Dallas/Fort Worth Class: Economy(K) 3:52 PM Meals: DFW AA 472 Ilk Dallas/Fort Worth 5:04 PM 0 1 DCA Seat: 23D Washington Reagan Class: Economy(K) Meals:Refreshment 8:54 PM Thursday, March 14, 2024 '—' DCA AA 5512 Washington Reagan Operated by PSA Airlines as 1:59 PM American Eagle o SDF Seat: 19D Louisville Class: Economy(V) 3:59 PM Meals: S D F AA 3003 Louisville 6:23 PM o DFW Seat: 22D Dallas/Fort Worth Class: Economy(G) 7:59 PM Meals: DFW AA3632 Dallas/Fort Worth Operated by Envoy Air as 8:53 PM American Eagle o BPT Seat: 16D Beaumont Class: Economy(G) 10:14 PM Meals: Manage your trip 2 Earn 15,000 bonus miles AAdvantage - Plus no annual fee. Terms Apply. a w at, Learn more Your purchase Willie Lewis Join the AAdvantage® Program New ticket (0012116261354) $1,158.19 [$1,036.27 +Taxes &carrier-imposed fees $121.92] Total cost $1,158.19 Your payment MasterCard (ending 4185) $1,158.19 Total paid $1,158.19 Bag information Checked Bag (Airport) Checked Bag (Online*) BPT - DCA BPT- DCA 1st bag $30.00 1st bag $30.00 2nd bag $40.00 2nd bag $40.00 BPT- DCA Maximum dimensions: 62 inches or 158 centimeters calculated as (length + width + height) Maximum weight: 50 pounds or 23 kilograms For information regarding American Airlines checked baggage policies, please visit: Bag and optional fees 3 31 PM Mail-Akilah Lewis-Outlook [External] :Fw: El Thanks! Your booking is confirmed at La Quinta by Wyndham DFW Airport South / Irving akilah lewis <akilahlewis@yahoo.com> Tue 3/26/2024 4:27 PM To:Akilah Lewis <akilah.lewis@ipaper.com> 8 attachments (8 KB) Untitled; Untitled; Untitled; Untitled; Untitled; Untitled; Untitled; Untitled; Yahoo Mail: Search, Organize, Conquer Forwarded Message From: "noreply@booking.com" <noreply@booking.com> To: "akilahlewis@yahoo.com" <akilahlewis@yahoo.com> Sent: Thu, Mar 14, 2024 at 10:16 PM Subject: AA Thanks! Your booking is confirmed at La Quinta by Wyndham DFW Airport South / Irvine Confirmation: 4136317189 PIN: 8123 (Confidential) Thanks, Willie! Your booking in Irving is confirmed. La Quinta by Wyndham DFW Airport South / Irving is expecting you on March 14 Use the link below to easily modify or cancel your booking Keep your PIN confidential as it can be used to modify or cancel your booking. La Quinta by Wyndham DFW Airport South / Irving Reservation details Check-in Thursday, March 14, 2024 (from 3:00 PM) Check-out Friday, March 15, 2024 (until 11:00 AM) Your reservation 1 night, 1 room hops://outlook.of>:Ice.com/mail/inbox/id/AAQkADMxZDM20Tg2LWExOGEtNDY2My05MzJILWQzMWQSYTkOZDIIZgAQANOLS%2B9bvbRFkBkDhBZs... 1/4 3/26/24,4:31 PM Mail-Akilah Lewis-Outlook You booked for 2 adults Location 4105 West Airport Freeway, Irving, TX 75062, United States of America Phone +1 972-252-6546 Contact Email property Cancellation policy If you cancel, modify the booking, or don't show up, the fee will be the total price of the reservation. Cancellation cost • from March 14, 2024 10:16 PM: $92.66 • This booking is non-refundable. Changing the dates of your stay isn't possible. Times shown are in the property's time zone. Price details Deluxe King Room $80.10 15.68 % TAX is included. $12.56 Total Price $92.66 Payment details You've paid $92.66 for this booking. Mar 14, 2024 •••• 9885 Paid $92.66 https://outlook.office.com/mail/inbox/id/AAQkADMxZDM2OTg2LWExOGEtN DY2My05MzJILWQzMWQ5YTkOZDIIZgAQANOLS%2B9bvbRFk8kDhBZS... 2/4 3/26/24,4:31 PM Mail-Akilah Lewis-Outlook Deluxe King Room Guest name Willie Lewis Stay safe online Protect your security by never sharing your personal or credit card information over the phone, by email, or chat. Learn more Make changes to your booking Make your trip easy with the app Change or cancel bookings on the go, chat directly with your property, and much more. Get the app To get the app, scan this code with your phone's camera Important details • You must show a valid photo ID and credit card upon check-in. Please note that all special requests cannot be guaranteed and are subject to availability upon check-in. Additional charges may apply. Service Animals - ADA-defined service animals are welcome free of charge. Pets Allowed - 2 pets max. Cats and dogs only. 751bs or less per pet. Fees - Nonrefundable 25 USD nightly for up to 2 pets. Max 75 USD per stay. Other Information - Contact hotel for additional details and availability. • In response to the coronavirus (COVID-19), additional safety and sanitation measures are in effect at this property. https://outlook.office.com/mail/inbox/id/AAQkADMxZDM20Tg2LWExOGEtNDY2My05MzJILWQzMWQSYTkOZDIIZgAQANOLS%2B9bvbRFkBkDhBZS... 3/4 3/26/24,4:31 PM Mail-Akilah Lewis-Outlook • Guests are required to show a photo ID and credit card upon check-in. Please note that all Special Requests are subject to availability and additional charges may apply. Booking.com Oosterdokskade 163 1011 DL Amsterdam The Netherlands Don't want to receive any more marketing offers in your confirmation emails? Set your preferences. Copyright © 1996-2024 Booking.com.All rights reserved. When communicating with your booked accommodations through Booking.com, you're agreeing to the processing of the communications as set out in our Privacy Policy. https://outlook.office.com/mail/inbox/id/AAQkADMxZDM2OTg2LWExOGEtNDY2My05MzJILWQzMWQ5YTkOZDIIZgAQANOLS%2B9bvbRFk8kDhBZS... 4/4 Uber March 14,2024 Thanks for tipping, Akilah Here's your updated Thursday evening ride receipt. Total $32.54 Trip fare $29.20 Subtotal $29.20 Dallas Fort Worth Airport Terminal Toll $2.00 Booking Fee $2.10 DFW Airport Surcharge $4.00 Tip $4.24 Promotion -$9.33 Texas Regulatory Recovery Fee $0.33 Payments a Google Pay $28.30 3/14/24 10:55 PM (c'r'''/) Google Pay $4.24 3/14/24 11:24 PM Visit the trip page for more information,including invoices(where available) You rode with Ahmed UberX 7.12 miles 110 min I 10:44 PM I DFW Terminal B Gate 29,Grapevine,TX 75261,US 10:54 PM 14105 W Airport Fwy,Irving,TX 75062,US Fare does not include fees that may be charged by your bank.Please contact your bank directly for inquiries. CITY OF PORT ARTHUR / 17 � TRAVEL REQUEST Name of Employee Willie Lewis Department/Divison Mayor/City Council Date: 2/14/2024 This is a request approval to travel to: Washington, DC For the purpose of: NLC Congressional Conference Sponsoring agency, if applicable. Departure Date 03/10/24 Return Date: 03/14/24 Total working hours away from duty station. Mode of Transportation: Private Vehicle: City Vehicle: Air: X Other: Will be staying at this location: Westin Washington DC Tele. No: 202-898-9000 Estimated Cost 1) Transportation $1,158.19 2) Lodging $1,553.73 [(' 3) Meals $ 355.50 ✓ q E�‘ 1— 4) Registration Fee $ 680.00 \/ lL 5) Mileage to airport totin 0 4 tall Shuttle i�u Luggage $ 60.00 v✓ 'TING Total estimated cost of Trip. $3,807.42 p,CCOVN I - Are budgeted funds available for this trip? X Yes No If no indicate source of funds: Are advance funds requested: Yes X No "jef:LIf yes, state amount '15.50 / Date Check Needed: 03/06/24 Applicable Account Number: oot-oi-001-5440-00-10-0o I certify that this trip is of an essential nature and is required for the proper functioning of this department/office. Signed: See attached Date: 2/19/2024 Signed: Date (Employee) (Department Head) ACTION BY CITY MANAGER: APPROVED: NOT APPROVED: Comment:Amount dispersed-$355.50. for meals and$60 luggage. Signed: Date: (City Manager) NOTE This form is to be executed for any overnight trip on City Business. A detailed expense account is to be promptly submitted after the trip has been completed. Routing: Original to City Manager for approval. Duplicate will remain in Department files. If advance is requested,original will be forwarded to Accounting by Manager's office, if approved. '3-r24 9 49 AM FY 2024 Per Diem Rates for astnct of Columbia U.S.General Services Administration FY 2024 Per Diem Rates for District of Columbia Meals&Incidentals(M&IE) rates and breakdown First& M&IE Continental Incidental LastDay Primary Destination County Total Breakfast/Breakfast Lunch Dinner Expenses of Travel Washington DC(also the cities of Alexandria.. Falls Church and Fairfax, and the counties of District of Columbia Arlington $79 $18 $20 $36 $5 559.25 and Fairfax, in Virginia; and the counties of Montgomery and Prince George's in Maryland) I I C 1 - 19. 00 '311 about bank J R.. TAXICAB RECEIPT � ...__ Time: --- Date: /0 ..Z Origin of trip: • . Destina ion: l iP Fare Sig