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Home My WebLink AboutPR 23721: STONEGATE DRAINAGE IMPROVEMENT PROJECT. CHANGE ORDER NO. 1 li City of url rthuur www.Po rtArt h urTx.gov INTEROFFICE MEMORANDUM Date: April 12, 2024 To: The Honorable Mayor and City Council Through: Ron Burton, City Manager From: John Cannatella,PE, City Engineer RE: PR. No. 23721 — Stonegate Drainage Improvement Project. Change Order No. 1 for Value Engineering Savings reduction and project modifications cost addition. Project No. DR1PO4. Introduction: The intent of this agenda item is to seek City Council's approval for the City Manager to execute Change Order No. 1 with Brystar Contracting, Inc. (Brystar)of Beaumont, Texas, for value engineering savings of$1,638,750.00;adding$686,859.00 for lowering the culvert boxes by one foot(1')at the golf course due to pipeline conflicts;and adding$101,201.10 for reinforced concrete liner to the bottom of the ditch because of water table issues. The original contract amount of$18,672,548.00 is reduced by the net of$850,689.90 to the new contract amount of$17,821,858.10. Project No.DR1PO4. Background: Pursuant to Resolution No. 18-231, the City of Port Arthur adopted the 2018 Disaster Recovery and Resiliency Plan(DRRP) for recovery activities following Hurricane Harvey. The City of Port Arthur, as part of the DRRP recovery activities, identified flood and drainage problems within the community of Stonegate. Pursuant to Resolution No. 20-021, Stuart Consulting Group, of Houston, Texas, was approved to provide design specifications and a final bid package for the Stonegate Drainage Improvement Project. The Stonegate Drainage Improvement Project was prepared for bidding. The Purchasing Department advertised competitively qualified bidders on September 9, 2023 and September 15, 2023 under Bid Number P23-069. Bids were opened on Wednesday, October 11,2023,with three vendors responding, Allco, LLC, of Beaumont, Texas; BDS Constructors, LLC, of Vidor, Texas; and Brystar Contracting, Inc., of Beaumont, Texas. After review by the Public Works Engineering Division staff, it was determined that Brystar Contracting, Inc., of Beaumont, Texas,provided the lowest responsible bid for $18,672,548.00. Pursuant to Resolution No. 23-561, the City of Port Arthur's City Council approved awarding the Stonegate Drainage Improvement Project to Brystar for the amount of$18,672,548.00. "Remember,we are here to serve the Citizens of Port Arthur" 444 4th Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294 Pursuant to Resolution No. 24-060, the City of Port Arthur's City Council gave approval for the City Manager to enter into a professional engineering services contract for construction management and value engineering with Chica&Associates,Inc., (Chica)of Beaumont,Texas for the Stonegate Project. City staff, Chica, and Brystar performed value engineering on the project saving a total amount of $1,638,750.00. The amount of$686,859.00 was then added for lowering the culvert boxes by one foot(1') at the golf course due to pipeline conflicts. Also, $101,201.10 was added for reinforced concrete liner at the bottom of the ditch because of water table issues. The original contract amount of$18,672,548.00 is reduced by the net of$850,689.90 to the new contract amount of$17,821,858.10 for Change Order No. 1. Budget Impact: Funds from the Hazard Mitigation Grant Account No. 154-00-000-8515-00-10-000 ($12,678,536.25) and Community Development Block Grant DR Account No. 148-00-000-8515-00-10-000($3,522,416.69)will not be impacted. Project No.DR1PO4. Recommendation: It is recommended that the City of Port Arthur's City Council approve PR No. 23721 authorizing the City Manager to accept Change Order No. 1, from Chica& Associates, Inc., of Beaumont, Texas, that reduces the original contract amount of $18,672,548.00 by the net of $850,689.90 to the new contract amount of $17,821,858.10. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 ow- PR No.23721 4/12/2024 mje Page 1 of 5 RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE CHANGE ORDER NO. 1 TO THE CONTRACT BETWEEN THE CITY OF PORT ARTHUR AND BRYSTAR CONTRACTING, INC. OF BEAUMONT, TEXAS FOR THE STONEGATE DRAINAGE IMPROVEMENT PROJECT FOR VALUE ENGINEERING SAVINGS THAT REDUCES THE CONTRACT BY $850,689.90 AND MODIFIES AREAS OF THE PROJECT ON JIMMY JOHNSON BOULEVARD. FUNDS AVAILABLE IN THE HAZARD MITIGATION GRANT ACCOUNT NO. 154-00-000-8515-00-10- 000 AND THE COMMUNITY DEVELOPMENT BLOCK GRANT DR ACCOUNT NO. 148-00-000-8515-00-10-000 ARE NOT IMPACTED. PROJECT NO. DR1PO4. WHEREAS, pursuant to Resolution No. 18-231, the City of Port Arthur adopted the 2018 Disaster Recovery and Resiliency Plan (DRRP) for recovery activities following Hurricane Harvey; and, WHEREAS, the DRRP included mitigation planning and investment in infrastructure to rebuild/repair streets, utilities, public facilities, water, sewer, and drainage in addition to identifying areas in the 100 year flood zone frequently flooded during previous storms or significant rain events; and, WHEREAS, the community of Stonegate was selected as an area that has experienced significant flooding due to rain events, flash flooding and drainage related issues; and, WHEREAS, pursuant to Resolution No. 20-021, Stuart Consulting Group of Houston, Texas, was approved to provide design specifications and a final bid package for the Stonegate area; and, PR No.23721 4/12/2024 mje Page 2 of 5 WHEREAS, the Stonegate Drainage Improvement Project was let for bidding under Bid Number P23-069 on September 9, 2023 and September 16, 2023, by the Purchasing Department; and, WHEREAS, three (3) bids were received from Allco, LLC, of Beaumont, Texas; BDS Constructors, LLC, of Vidor, Texas; and Brystar Contracting, Inc., of Beaumont, Texas; and, WHEREAS, bids were opened, and evaluated by the Purchasing Department, the Public Works staff, and Stuart Consulting Group, on Wednesday, October 11, 2023, with Brystar Contracting, Inc., of Beaumont, Texas being the lowest qualified bidder for $18,672,548.00; and, WHEREAS, pursuant to Resolution No. 23-561, the Port Arthur City Council authorized the City Manager to enter into an agreement with Brystar Contracting, Inc., (Brystar) of Beaumont, Texas, for $18,672,548.00 for the Stonegate Drainage Improvement Project; and, WHEREAS, pursuant to Resolution No. 24-060, the Port Arthur City Council authorized the City Manager to enter into a professional engineering services contract for construction management and value engineering with Chica & Associates, Inc., of Beaumont, Texas for the Stonegate Project; and, WHEREAS, City staff, Chica, and Brystar performed value engineering on the project saving a total amount of $1,638,750.00. The amount of $686,859.00 was then added for lowering the culvert boxes by one foot (1') at the golf course due to pipeline conflicts. Also, $101,201.10 was added for reinforced concrete liner at the bottom of the ditch because of water table issues, see Exhibit A; and, PR No.23721 4/12/2024 mje Page 3 of 5 WHEREAS, Change Order No. 1 reduces the original contract amount of $18,672,548.00 by the net of $850,689.90 to the new contract amount of $17,821,858.10; and, WHEREAS, approval of PR No. 23721 authorizing the City Manager to execute Change Order No. 1 with Brystar Contracting, Inc. of Beaumont, Texas, for value engineering savings of $1,638,750.00; adding $686,859.00 for lowering the culvert boxes by one foot (1') at the golf course due to pipeline conflicts; and adding $101,201.10 for reinforced concrete liner to the bottom of the ditch because of water table issues, reducing the original contract amount of $18,672,548.00 by the net of $850,689.90 to the new contract amount of $17,821,858.10, is herein deemed an appropriate action; now, therefore; BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT, the facts and opinions in the preamble are true and correct; and, THAT, the City Manager of the City of Port Arthur is hereby authorized to execute Change Order No. 1 with Brystar Contracting, Inc. of Beaumont, Texas, for value engineering savings of $1,638,750.00; adding $686,859.00 for lowering the culvert boxes by one foot (1') at the golf course due to pipeline conflicts; and adding $101,201.10 for reinforced concrete liner to the bottom of the ditch because of water table issues, reducing the original contract amount of $18,672,548.00 by the net of $850,689.90 to the new contract amount of $17,821,858.10; and, THAT, funding available in the Hazard Mitigation Grant Account No. 154-00-000-8515- 00-10-000 ($12,678,536.25) and Community Development Block Grant DR Account No. 148-00- 000-8515-00-10-000 (3,522,416.69); Project No. DR1PO4, will not be impacted; and, THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City Council. 1 PR No.23721 4/12/2024 mje Page 4 of 5 READ, ADOPTED AND APPROVED this the day of A.D., 2024, at a of the City Council of the City of Port Arthur, Texas, by the following vote: Ayes: Mayor: Councilmembers: Noes: Thurman Bill Bartle Mayor ATTEST: Sherri Bellard City Secretary APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION Y/41(2/1144-- a es Black Ron Burton, CPM erim City Attorney City Manager PR No.23721 4/12/2024 mje Page 5 of 5 APPROVED AS TO AVALIABILITY OF FUNDS: 1 die, Lynda "Lyn Boswell, M.A., ICMA-CM Director of Finance John Cannatella, PE City Engineer Clifton Williams, CPPB Purchasing Manager EXHIBIT A CITY OF PORT ARTHUR Public Works Engineering DATE: APRTP 6,2024 PROJECT: STONEGATE DRAINAGE IMPROI OWNER: CITY OF PORT ARTHUR CONTRACTOR: BRYSTAR CHANGE ORDER NO.:01 THE FOLLOWING CHANGES IN THE PLANS AND/OR SPECIFICATIONS ARE HEREBY MADE: Adjust the Estimated Quantities to reflect the Actual Quantities used in the completion of the project: Item Hem Item Description Unit Original Unit Price Original Amount New Quantity New Amount No. Code Quantity $AddRlalnl EXCAVATION 30 CHANNEL CY 5,350 $ 22.00 $ 117,700.00 5,715 $ 125,730.00 $ 8,030.00 40 PONDS CY 100,000 $ 28.00 $ 2,800,000.00 80,000 $ 2,240,000.00 $ (560,000.00) BASE MATERIAL 190 CEMENT TREAT(NEW BASE)(6") SY 20,000 $ 38.00 $ 760,000.00 0 $ - $ (760,000.00) • NEW FLEX BASE(NEW BASE)(6") 5,1 0 $ 30.00 20,000 $ 600,000.00 $ 600,000.00 350 CONC BOX CLUV)(4FT X 2FT) LF 280 $ 650.00 $ 182,000.00 336 $ 218,400.00 $ 36,400.00 380 CONC BOX CLUV)(EFT X 4FT) LF 270 $ 1,100.03 $ 297,000.00 150 $ 165,000.00 $ (132,000.00) 400 CONC BOX CLUV)(7FT X 5F1) IF 66 $ 1,500.00 $ 99,000.00 0 $ - $ (99,000.00) SEEDING 670 HYDROMULCH SEEDING AC 15 $ 2,800.00 $ 42,000.00 16.24 $ 45,472.00 $ 3,472.00 680 BLOCK SODDING SY 6,000 $ 14.00 $ 84,000.00 0 $ - $ (84,000.00) RIP RAP 720 RIP RAP(STONE COMMON)(18 IN) TON 725 $ 125.00 $ 90,625.00 695 $ 86,875.00 $ (3,750.00) NEW LOWER 442 M8C 1'(168 LF) LS $ 29,816.00 1 $ 29,816.00 $ 29,816.00 Extra Excavation Extra Rock Below Box Culverts Additional 1'of Headwall &Wingwall Height NEW LOWER 6x4 BOX CULVERT 15 $ 9,141.00 1 $ 9,141.00 $ 9,141.00 AT CART PATH 1'(15 LF) Extra Excavation Extra Rock Below Box Culvert Additional l'of Headwall &Wingwall Height NEW CONCRETE LINER PER ONSfTE LS $ 101,201.10 1 $ 101,201.10 $ 101,201.10 DISCUSSION SPRIL 3,2024 Original Bid Quantity=175 S.Y. $ (850,689.90) New Quantity 456.91 S.Y. - Additional Quntfy=481.91 @$210 SUB-TOTALS $ 4,472,325.00 $ 3,621,635.10 $ (850,611910) ORIGINAL CONTRACT DEDUCT NEW CONTRACT AMOUNT $(SAVINGS) AMOUNT $ 18,672,548.00 • $ 17,821,858.10 ORIGINAL CONTRACT AMOUNT: $ 18,672,548.00 NET FROM PREVIOUS CHANGE ORDERS: $ - TOTAL AMOUNT OF THIS CHANGE ORDER NO.1: 5 185Q6`e4.90) PERCENT OF THIS CHANGE ORDER NO.1: -4.56% TOTAL PERCENT CHANGE ORDERS NO.1: -4.56% FINAL CONTRACT AMOUNT: $ 17,821,858.10 (NO)CALENDAR DAYS HAVE BEEN ADDED TO THE CONTRACT BY CHANGE ORDER NO.1 NOTICE TO PROCEED DATE:3/14/2024 NUMBER OF CALENDAR DAYS FOR PROJECT:650 ORIGINAL CONTRACT COMPLETION DATE.12-24-2025 NUMBER OF ADDITIONAL CALENDAR DAYS REQUESTED:0 NEW CONTRACT COMPLETION DATE:(WEDNESDAY)12-24-2025 PREPARED BY: APPROVED BY: Robert K.Balfour,P.E.,Chin&Associates,Inc. John Cannatella,P.E.,City Engineer APPROVED BY: APPROVED BY: Brystar,Representative Ron Burton,City Manager