HomeMy WebLinkAboutPR 23700: NON-EXCLUSTIVE CONTRACT WITH INDUSTRIAL SAFETY TRAINING COUNCIL City of
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INTEROFFICE MEMORANDUM
Date: March 26, 2024
To: The Honorable Mayor and City Council
Through: Ronald Burton, City Manager
41.
From: Timothy W. Duriso, Chief of Polic
A"
RE: PR 23700 Resolution authorizing a non-exclusive contract between the City of
Port Arthur and the Industrial Safety Training Council.
Introduction:
The intent of this Agenda Item is to seek the City Council's approval to enter into a non-
exclusive contract with the Industrial Safety Training Council of Jefferson County, Texas to
provide services, to the City as a result of a disaster
Background:
In the case of a declared disaster, the City of Port Arthur is in need of living quarters and space
for emergency operations center(EOC), activities and other emergency response and recovery
activities during a sustained natural or manmade disaster for essential personnel and all first
responders. Therefore the city of Port Arthur requests or deems necessary the need for the
Industrial Safety Training Council to fill the aforementioned required parameters.
Budget Impact:
No budgetary impact.
Recommendation:
It is recommended that City Council approve to enter into a non-exclusive contract with the
Industrial Safety Training Council of Jefferson County, Texas as to provide services, supplies,
accommodations, or conference rooms in case of an emergency.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P. R. No. 23700
03/26/2024JLH
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER INTO
A NON-EXCLUSIVE CONTRACT BETWEEN THE CITY OF PORT
ARTHUR AND INDUSTRIAL SAFETY TRAINING COUNCIL (ISTC) OF
JEFFERSON COUNTY, TEXAS TO PROVIDE SERVICES, SUPPLIES,
ACCOMMODATIONS, OR CONFERENCE ROOMS IN THE CASE OF AN
EMERGENCY OR DISASTER WITH THE TERM BEING FROM MAY 1,
2024 TO MAY 1, 2026
WHEREAS, the City of Port Arthur desires to enter into a non-exclusive contract
with the Industrial Safety Training Council (ISTC) of Jefferson County, Texas to provide
services, supplies, accommodations, or conference rooms in case of an emergency, as
delineated in Exhibit"A", with the term of the Agreement being from May 1, 2024 to May
1, 2026, with an option to renew for two additional two-year periods; and
WHEREAS, in the event the City of Port Arthur experiences an imminent threat of
severe damage to property and the Mayor declares a local disaster pursuant to §418 and
§433 of the Texas Government Code, the City of Port Arthur may have an urgent need for
the use of a facility to conduct emergency operations; and
WHEREAS, this emergency operations facility may be used as a meeting and/or
temporary sheltering location for essential employees and officials for the provision of
service to the City during the pendency of the disaster; and
WHEREAS, the Industrial Safety Training Council has a facility located at 3749 US-
69 Beaumont, Jefferson County, Texas, which is suitable for these emergency operations
and shelter; and
WHEREAS, the City desires to enter into a non-exclusive contract with Industrial
Safety Training Council for the use of its facility for emergency operations and shelter; and
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PORT ARTHUR:
Section 1. That the facts and opinions in the preamble are true and correct.
Section 2. That the City Manager is herein authorized to enter into a non-
exclusive contract with the Industrial Safety Training Council of Jefferson County,Texas, as
to provide services, supplies, accommodations, or conference rooms in case of an
emergency, in substantially the same form as delineated in Exhibit"A", with the term being
from May 1, 2024 to May 1, 2026, with an option to renew for two additional two-year
periods.
Section 3. That a copy of the caption of this Resolution be spread upon the
Minutes of the Corporation.
READ, ADOPTED AND APPROVED on this day of May A.D., 2024, at a
Meeting of the City Council of the City of Port Arthur, by the following vote: AYES:
Mayor: ,
Councilmembers: ,
NOES:
Thurman Bill Bartie, Mayor
ATTEST:
Sherri Bellard
City Secretary
APPROVED AS TO FORM:
James M. Black
City Attorney
APPROVED FOR ADMINISTRATION:
Ronald Burton, CPM
City Manager
EXHIBIT "A"
MEMORANDUM OF UNDERSTANDING
FOR USE OF INDUSTRIAL SAFETY TRAINING COUNCIL FACILITY
AS AN EMERGENCY OPERATIONS CENTER AND SHELTER
FOR THE CITY OF PORT ARTHUR
WHEREAS, this Memorandum of Understanding is made and entered into
between the Industrial Safety Training Council of Jefferson County, Texas (hereinafter
"ISTC"), and the City of Port Arthur, Jefferson County, Texas (hereinafter "City"); and
WHEREAS, in the event the City of Port Arthur experiences an imminent threat
of severe damage to property and the Mayor declares a local disaster pursuant to §418
and §433 of the Texas Government Code, the City of Port Arthur may have an urgent
need for the use of a facility to conduct emergency operations; and
WHEREAS, this emergency operations facility may be used as a meeting and/or
temporary sheltering location for essential employees and officials for the provision of
service to the City during the pendency of the disaster; and
WHEREAS, the ISTC is the owner of a facility located at 3749 US 69, which is
suitable for these emergency sheltering operations; and
WHEREAS, the City desires to execute an agreement with ISTC for use of its
facility as an emergency operations center and shelter.
NOW THEREFORE, it is mutually agreed between the parties as follows:
1. That the City and ISTC desire to reach an understanding that will result in
making the facility available to provide shelter and other essentials to
employees, officers and officials affected by a declared disaster.
2. That the facility shall be used as a shelter and emergency operations center
for the City for use by the emergency management staff along with other
employees, officials and officers, to help prepare them to quickly respond to
the needs of the City to alleviate the suffering of the victims of the declared
disaster.
3. The City will be responsible for all expenses or damages related to its use of
the facility. The City will maintain all documentation related to the use of the
facility and seek reimbursement from the federal government for expenses
incurred by ISTC.
4. That the City will provide security and traffic control at the facility during the
time the facility is being utilized during the declared disaster. The City will also
reimburse ISTC for fuel for generators utilized during the pendency of the
disaster.
2
5. This agreement commences from May 1, 2024, through May 1, 2026.
Depending upon the nature of the disaster, the parties agree to further
negotiate additional terms if necessary based upon a mutual agreement
of the parties.
6. That the point of contact for ISTC shall be:
Bobby Tupper, President and CEO
7. That the point of contact for the City shall be:
Ronald Burton, CPM
City Manager
SIGNED ON this the day of , 2024.
CITY OF PORT ARTHUR
By:
Ronald Burton, CPM
City Manager
SIGNED ON this the /7 day of .0e /'/r , 2024.
INDUSTRIAL SAFETY TRAINING COUNCIL
By:
ob Tup er,
resident And CEO