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Home My WebLink AboutPR 23702: APPROVAL OF EDC ENGAGING THE SERVICES OF EYEON (CAMERAS) FOR SECURITY PORT*ARTHUR . „ INTEROFFICE MEMORANDUM Date: April 23, 2024 To: Honorable Mayor and City Council Through: Ron Burton, CPM I City Manager From: Terry Stokes, PAEDC Chief Executive Officer RE: PR 23702 I Approval of the Port Arthur EDC (PAEDC) accepting a quote and engaging the services of EyeOn(Cameras) for the replacement of the security camera system at 501 Procter Street. The intent of this Agenda Item is to seek the City of Port Arthur City's Council approval of the PAEDC accepting a quote and engaging the services of EyeOn(Cameras)for the replacement of the security camera system at 501 Procter Street. Background: The PAEDC owns the property located at 501 Procter Street and must ensure the safety of the premises and their tenants. The current Security Camera system is obsolete and no longer in working order. PAEDC sought out three (3) quotes to secure a new security camera system for the premises. • EyeOn(Cameras), Bridge City, Texas I $5,369.25 • Maverick Communications, Beaumont, Texas I $7,783.35 • Texas Fire & Communications Inc., Beaumont, Texas I $13,525.00 Budgetary Impact: The budgetary impact of this item is$5,369.25, funds available in EDC Account No. 120-80-625- 8522-00-00-000. Recommendation: It is recommended the City of Port Arthur's City Council approves the PAEDC accepting a quote and engaging the services of EyeOn(Cameras)for the replacement of the security camera system at 501 Procter Street. P.R. No. 23702 4/23/2024 JMC RESOLUTION NO. A RESOLUTION APPROVING THE CITY OF PORT ARTHUR SECTION 4A ECONOMIC DEVELOPMENT CORPORATION ACCEPTING A QUOTE AND ENGAGING THE SERVICES OF EYEON (CAMERAS) OF ORANGE, TEXAS FOR THE REPLACEMENT OF THE SECURITY CAMERA SYSTEM AT 501 PROCTER IN AN AMOUNT NOT TO EXCEED $5,369.25, PAEDC FUNDING ACCOUNT NO. 120-80-625-8522-00-00-000 WHEREAS, the City of Port Arthur Section 4A Economic Development Corporation (PAEDC) owns the property located at 501 Procter street, Port Arthur, Texas and has the commitment to maintain the safety and integrity of said premises; and WHEREAS, a security camera system assists a business in reducing the risk of theft, vandalism, break-ins and other security breaches, while enhancing tenants safety; and WHEREAS, the current security camera system is obsolete and no longer in working order; and WHEREAS,the PAEDC sought out three(3)quotes"Exhibit A"to secure a new security camera system for the premises, bids were received from EyeOn (Cameras), Maverick Communications, Inc., and Texas Fire & Communications, Inc.; and WHEREAS, at their April 22, 2024, Board Meeting, the PAEDC Board of Directors approved accepting a quote and engaging the services of EyeOn (Cameras) in an amount not to exceed $5,369.25 for the replacement of the Security Camera System at 501 Procter Street; and NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1. That the facts and opinions in the preamble are true and correct. Section 2. That the City Council authorizes PAEDC to accept a quote and engage the services of EyeOn (cameras), for the replacement of the Security Camera System located at 501 Procter, in the amount of$5,369.25. Section 3. That a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ,ADOPTED AND APPROVED on this day of A.D., 2024, at a Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: Mayor Councilmembers • NOES: Thurman Bartie,Mayor ATTEST: Sherri Bellard, City Secretary APPROVED: Terry Stokes, PAEDC CEO APPROVED AS TO FORM: Charles E. Zech, PAEDC Attorney APPROVED AS TO FORM: 4,1. 1 /4, ..--.1-..- J M.Black,Interim City Attorney APPROVED AS TO AVAILABILITY OF FUNDS: Lyn a Boswell, Finance Director Exhibit "A" P.O. Box 598 Date ; Estimate# 1 Orange, TX 77631 L a 3/8/2024 , 58002 L 1 J EyeOn (Cameras) Estimate Port Arthur EDC Office: (409) 792-9212 501 Proctor Street Email: christina.s@pinpointsecurity.us Port Arthur, TX 77640 r ' 1 r T r -1 ' P.O. No. ' ' Contact: ' 'Phone: 1 409-282-1010 ' r r 1 - 'Description ' Rate ' Qty ' Total ' I 1 1 1 ir Alibi NR Type 16CH NVR, 16 port PoE : 1,324.90r 1 1,324.90T1 Alibi 4MP IP Turret Starlight 2.8mm w/built in mic camera 139.71 : 15 2,095.65T :Alibi Dome & Turret Junction 28.58: 15 ; 428.70T 'Box Labor 1,520.00: 1 1,520.00T y ;Acceptance of Estimate-The above prices, specifications, conditions, and attachments 'are satisfactory and are hereby accepted. EyeOn is authorized to do the work as 1 Subtotal $5,369.25 1 specified and is not responsible for any expenses, damages, or losses arising from a ; ' !transaction or activity during completion of work. ' Plus Local Sales Tax Rate 1 1 a J Signature Date Pricing is good for 30 days from date of estimate WialleriCk Firm Quote *9111/11t - Date: Estimate Number: ° C® u''Cation Co 2/26/2024 14202 PO Box 2233 Beaumont TX 77704 Office:(409)840-5223 Fax(409)840-5205 Maverick Job No: maverickinc.com Submitted To: Customer PO No: City of Port Arthur Attn: Accounts Payable P.O.Box 1089 Port Arthur,TX 777641 File Name: Customer Contact: Cam Syst.-Replacement LI Krystle Job Description: Quantity: This proposal is based upon Maverick Communications,Inc.replacing the existing older camera system with a new IP camera system. The following will be performed: -Installation of a new 16 channel NVR with a 6TB hard drive. The new NVR will be installed, programmed and connected to the network if the customer desires. Maverick will setup the customer for remote viewing if they want this feature for specified personnel to be setup. -Installation of fifteen(15)IP cameras(6-outside,9-inside)to replace the existing older(15)cameras. ***NOTES*** -Pricing based upon reusing the existing cabling for the current cameras. If during the installation/ camera replacement Maverick finds any cabling to be damaged or not in working condition we will notify the customer and determine a path forward. -Maverick will setup the customers main personnel that will need access to the cameras remotely and show the customer how to add others if needed in the future. Hanwha 16 channel NVK with a 6TB hard drive for video storage 1 I Ianwha 4MP outdoor vandal resistant dome camera with a vari-focal lens 5 Hanwha dome wall mount bracket 5 Hanwha dome pendant cap for wall mount bracket 5 Subtotal: * Material pricing is good for 30 days from date of estimate. Sales Tax: (8.25%) Without regard to any other provision of this Agreement,Owner shall be liable to Contractor for additional costs incurred by Contractor as the result of any increase in Total: the rate of an applicable state or local sales,excise or use tax that occurs after the effective date of this Agreement. -----• Customer Signature: Date of Acceptance: Page 1 Mavericku Firm Quote isillil . - Date: Estimate Number: Communications, Inc 2/26/2024 14202 1 PO Box 2233 Beaumont TX 77704 — -- — - Office:(409)840-5223 Fax(409)840-5205 Maverick Job No: maverickinc.com — — Submitted To: Customer PO No: City of Port Arthur Attn: Accounts Payable P.O.Box 1089 Port Arthur,TX 777641 File Name: ! Customer Contact: Cam Syst.-Replacement Krystle Job Description: Quantity: Hanwha 4MP outdoor vandal resistant dome camera with a fixed lens(coverage of front door) 1 Hanwha dome fixed back box 1 Hanwha 4MP flateye camera with fixed lens(indoor cameras) 9 Hanwha back box for 5 of the flateye cameras above 5 Shipping Charge 1 Miscellaneous Small Parts I Travel Charge-Camera Tech*(1 Tech x 1-way at S/T Rate)* 1.5 Labor Charge-Camera Tech*(S/T Rate)* 28 Acceptance of Estimate-The above prices,specifications,conditions and attachments are _ Y satisfactory and are hereby accepted.Maverick is authorized to do the work as specified. Subtotal: $7,783.35 *Material pricing is good for 30 days from date of estimate. Sales Tax: (8.25%) $o.00 Without regard to any other provision of this Agreement,Owner shall be liable to Contractor for additional costs incurred by Contractor as the result of any increase in Total: the rate of an applicable state or local sales,excise or use tax that occurs after the $7,783.35 effective date of this Agreement. Customer Signature: Date of Acceptance: Page 2 8030 Eastex Freeway Teas Fir Phone: (409)892-4200 Beaumont, TX 77708 & Fax: Communications, (409)892-4202 "When Quality Counts°° InC www.txfireinc.com Security License#B-11071 Fire License#ACR-1839 QUOTE Fire Alarm Security Sound Intercommunications CCTV Access Monitoring DATE: 3/6/24 JOB: Port Arthur EDC ATTN: Khanh Ha SCOPE OF WORK Replace existing cameras and connect to existing Acti NVR. Quantity Description 6 Alibi Vigilant 5MP Varifocal Dome Cameras for Exterior 9 Alibi Vigilant 4MP Varifocal Dome Cameras for Interior 15 Acti IP Camera Licenses 1 Lot New RJ Connections 1 Patch Panel 1 Lot Labor Total (Tax Excluded) $ 13,525.00 Notes & Clarifications 1.All conduit and 120vac is to be provided by others. 2. Down Payment of$9,025.50 is due upon acceptance. Remaining balance will be due upon completion. 3. If existing NVR Server/Recorder fails or cameras will not work, a new quote will be made to replace the recorder and sent for approval. Quote is Good For 30 Days. Thank you for your time and consideration, we will follow up shortly as to the status of this quote. (aNaG/ ®® 2e, Adam McIntyre Quote Accepted By: General Manager Date: