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HomeMy WebLinkAboutPR 23714: RATIFICATION OF SEWER MAIN EMERGENCY 12" WATELINE ACROSS JEFFERSON DRIVE t t rC(4- t n c-� nrt rtltur r, . INTEROFFICE MEMORANDUM Date: April 8, 2024 To: The Honorable Mayor and City Council Through: Ronald Burton, CPM, City Manager From: Calvin Matthews, P.E., Water Utilities Director RE: PR 23714—Ratification of Sewer Main Emergency 12" Waterline Across Jefferson Drive. Introduction: The intent of this Agenda Item is for the City Council to ratify the emergency repair of the 12" waterline across Jefferson Drive to increase water pressure and flow for residents, schools and businesses. Background: A 12" waterline across Jefferson Drive must be re-established to increase water pressure and flow to the residents and industries east of Jefferson Drive, including several schools and refineries. Due to extreme weather conditions associated with the heat wave, lack of rain, and dry conditions,there was an excessive amount of water leaks. The emergency memo was issued January 29, 2024 to Global Drilling, Inc. with lowest bid of $219,000.00 with the shortest construction time. The scope included directionally drilling under Jefferson Drive at Dryden Road and installing a casing pipe and 12"waterline. Then tapping the existing 12"waterlines in Dryden Road on each side of Jefferson Drive, and connecting them to the newly installed line. Budget Impact: The total budgetary impact is$219,000.00 and funding is available in Account No. 405-40-000- 8516-00-00-000, Project No. WS0016-CON. Recommendation: It is recommended that City Council approve Proposed Resolution No. 23714, ratifying the emergency repair of the 12"Waterline across Jefferson Drive as described/outlined above. "Remember,we are here to serve the Citizens of Port Arthur" PR No. 23714 4/11/2024 cv Page 1 of 3 RESOLUTION NO. A RESOLUTION RATIFYING THE CITY MANAGER'S DECISION TO AUTHORIZE THE EMERGENCY REPAIR TO THE 12" WATERLINE REPAIR ON DRYDEN ROAD ACROSS JEFFERSON DRIVE,FOR THE TOTAL NOT TO EXCEED AMOUNT OF $219,000.00 FROM WATER UTILITIES ACCOUNT NO. 405-40-000-8516-00-00-000, PROJECT NO.WS0016-CON. WHEREAS, the 12" waterline across Jefferson Drive must be re-established to increase water pressure and flow to the residents and industries east of Jefferson Drive, including several schools and refineries; and, WHEREAS, due to extreme weather conditions associated with the heat wave, lack of rain, and dry conditions,there was an excessive amount of water leaks; and, WHEREAS, the emergency memo (Exhibit "A") authorized the emergency repair in the amount of$219,000.00, to increase water pressure and flow for residents; and, WHEREAS,pursuant to Section 252.022(a)(2) this procurement is necessary to preserve or protect the public health or safety of the municipality's residents; and, WHEREAS, it is authorized pursuant to Section 252.022(a)(3) of the Local Government Code because of the unforeseen damage to public machinery, equipment, or other property. NOW THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT,the facts and opinions in the preamble are true and correct; and, THAT, City Council hereby ratifies the City Manager's decision to authorize the emergency repairs for the total not to exceed amount of$219,000.00 (Invoice attached as Exhibit "B") from Account No. 405-40-000-8516-00-00-000, Project No. WS0016-CON; and, PR No. 23714 4/11/2024 cv Page 2 of 3 THAT, a copy of the caption of this Resolution shall be spread upon the Minutes of the Meeting of the City Council. READ, ADOPTED, AND APPROVED this day of , 2024 at a Regular Meeting of the City Council of the City of Port Arthur, Texas by the following vote: AYES: Mayor Councilmembers: NOES: Thurman Bill Bartie Mayor ATTEST: Sherri Bellard City Secretary APPROVED AS TO FORM: (1 Iti--. ,f -444----, 421(-"t14----' IVs M. Black rim City Attorney PR No. 23714 4/11/2024 cv Page 3 of 3 APPROVED FOR ADMINISTRATION: Ronald Burton, CPM alvi Matth s, .E. City Manager Water Utilities Director APPROVED AS TO THE AVAILABILITY OF FUNDS: 7)/) (39j 6.,1150J Lynda(Lyn)Boswell, MA,ICMA-CM Clifton Williams, CPPB Director of Finance Purchasing Manager Exhibit "A" • Crr, „r art rthu Terns INTEROFFICE MEMORANDUM Date: January 29, 2024 To: Ronald Burton, City Manager l✓ From: Calvin Matthews, P.E. Water Utilities Director RE: Emergency 12" Water Repair on Dryden Road cross Jefferson ive A 12" waterline across Jefferson Drive must be re-established to increase water pressure and flow to the residents and industries east of Thomas Drive, including Thomas Jefferson Middle School, William B Travis Elementary School, Wheatley School, and BASF Total. The city staff requested four (4) companies for the construction quote to dry bore the 12" waterline across the Highway. Global Drilling Inc. has the lowest price with the shortest construction time. 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Page 16 Pictures 12" Waterline Bore Across Jefferson Dr. at Dryden Road 1 r ilit; 1 _ _. _L _ s _.. "1- „� x Pictures Page 17 Exhibit "B" GLOBAL DRILLING, INC. CLB A L 44994 Interstate 10 Winnie,Texas 77665,USA T:+1 800 956 8720;F:(407)715 6150 Email:into©globaldrillingequipment.com,Website www.globaldnllingequipment.com Date: Attn: CITY OF PORT ARTHUR March 25,2024 Project Name: EMERGENCY 12"WATERLINE BORE ACROSS JEFFERSON DR.AT DRYDEN ROAD Ref:Construction Contract Agreement dated 5th of February 2024 Location : Across Jefferson Drive and Dryden Road Intersection,Port Arthur TX Item Unit Price Total Price No. Description Unit Qty (USD) (USD) CHANGE ORDER#1 -ADDITIONAL WORKS 1 Concrete Pavement Works.Use#5 rebar at 12"centers Each LS 1 14,000.00 14,000.00 Way.Dowel into existing pavement 6"each bar. 1ST-21'X 12' 2ND-56'X 15' TOTAL: $ 14,000.00 Amount in Words(US Dollars):Forteen Thousand Only For: GLOBAL DRILLING,INC. Mr.MOHAMMAD BAKER GLOBAL DRILLING,INC. GLOBAL�� 44994 Interstate 10 Winne.Texas 77665.USA �7� T.I fiao 956 6720,E--into@globalOriffingequiprnent.com. 0611LIN6.IMC... w--wew awbaxmImuecuinnemsom INVOICE Date Attn: ACCOUNTING March 27,2024 Port Arthur,TX 77641 Project Name:EMERGENCY 12"WATERLINE BORE ACROSS JEFFERSON DR.AT DRYDEN ROAD Ref.No. Ref:Construction Contract Agreement dated 5th of February 2024 PA2024-005 Location:Across Jefferson Drive and Dryden Road Intersection,Port Arthur TX Pay Appucation#1 CURRENT CONTRACT COMPLETED WORK DUE TO DATE ITEM TO DESCRIPTION • UNIT NO TOTAL - TOTAL TO UNIT PRICE TOTAL PRICE % PREVIOUS DATE OTY TOTAL AMOUNT As of March 24,2024 I._ BASE BID(OPTION 1) 1 MOBILIZATION(unit to 5%of Base Bid) LS 1 6,000.00 56,000.00 100.00% 1 1 6,000.00 2 Install 130 LF of 18"HDPE Pipe across Jefferson LS 1 144,000.00 5144,000.00 100.00% - 1 1 144.000.00 Caine at Dryden Road including pavement removal, excavation,boring,jacking,and backfill as required in accordance with TxDoT Permit for the work complete in place 3 Supply and install new 12"DR11 HOPE DIP Size LS 1 40,000.00 540,000.00 100.00% - 1 1 40,000.00 waterline in 18"HDPE pipe and connect to existing 12"Asbestos Cement waterline with tapping sleeves and valves on each side of Jeffereson Drive including • all fittings,testing,disinfection,bedding,and backfill I complete in place 4 Trench Safety Complete in Place LF 100 100.00 $10,000.00 100.00% - I 100 100 10.000.00 5 Traffic Control including signage,barricades,lighting, LS 1 5,000.00 55,000.00 100.00% - 1 1 5.000.00 and flagmen as required for duration of the work • complete in place TOTAL(BASE BID): 8205,000.00 $205,000.00 cameo/1 ITEM DESCRIPTION UNIT TOTAL CURRENT CONTRACT COMPLETED WORK DUE TO DATE NO. CITY TO TY UNIT PRICE TOTAL PRICE ��PREVIOUS DATE QTY TOTAL AMOUNT ALTERNATE BID 1 Remove existing 10'Gate Valve on existing 10'AC LS 1 20,000.00 920,000.00 - - - -Waterline at 6310 Gulfway Drive as designated by the City of Port Arthur and Replace with DR 21 C900 Pipe complete in place TOTAL(ALTERNATE BID): $20,000.00 TOTAL DUE: $225,000.00 $205,000.00 Terms and Conditions: Ref:Construction Contract Agreement dated 5m of February 2024 Amount in Words(US Dollars):Two Hundred Five Thousand Only For GLOBAL DRILLING,INC. 7 JASMIN BERSOBIO vovr 1 I2