HomeMy WebLinkAboutPR 23745: PREQUALIFICATION OF CIVIL ENGINEERING FIRMS FOR THE PURPOSE OF PROVIDING PROFESSIONAL ENGINEERING SERVICES ,:olip ',
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INTEROFFICE MEMORANDUM
Date: May 1,2024
To: The Honorable Mayor and City Council
Through: Ron Burton, City Manager
From: John Cannatella,PE,City Engineers vow
RE: PR 23745 Prequalification of civil .. •:meering firms for the purpose of providing
professional engineering services.
Introduction:
The intent of this agenda item is to authorize the City Manager to negotiate with prequalifying civil
engineering firms for the purpose of providing professional engineering services for City of Port Arthur
projects.
Background:
The City of Port Arthur advertised for a Request for Qualifications(RFQ)seeking engineering firms for
streets, drainage, and civil services on February 28, 2024 under Bid No. P24-025. The engineering
firms that submitted qualifying documentation were reviewed and scored using the published
established criteria. Each firm received a ranking according to their qualifications and it was deemed
that all firms' services are required.
Budget Impact:
There is no budgetary impact for this measure.
Recommendation:
It is recommended that the City of Port Arthur City Council approve PR No. 23745 authorizing the City
Manager to negotiate with the prequalifying civil engineering firms for the purpose of providing professional
engineering services for the City of Port Arthur.
"Remember,we are here to serve the Citizens of Port Arthur"
444 4th Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294
I'UBLIC WORKS\RFQ\RFQ Professional Services\Agenda Memo Prequalifications Prof Svcs.docx
PR No. 23745
5/1/2024 mje
Page 1 of 4
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE PRE-QUALIFICATION OF
THIRTEEN (13) CIVIL ENGINEERING FIRMS AND
AUTHORIZING THE CITY MANAGER TO NEGOTIATE WITH
SAID FIRMS FOR THE PURPOSE OF PROVIDING
PROFESSIONAL ENGINEERING SERVICES FOR THE CITY OF
PORT ARTHUR. THIS PRE-QUALIFICATION WILL BE FOR A
TWO (2) YEAR PERIOD.
WHEREAS, the City of Port Arthur (City) issued a request for qualifications for
engineering services for the purposes of providing engineering and design services for its
upcoming projects; and,
WHEREAS, the City advertised for Requests for Qualifications (RFQ) seeking firms
that could provide professional engineering services for civil services for the City of Port
Arthur under Bid No. P24-025 on February 28, 2024; and,
WHEREAS, the City received qualifying documentation from the engineering firms
that City staff reviewed and scored each using the published evaluation criteria, as noted
in Exhibit A; and,
WHEREAS, it is was determined that each ranked engineering firm met the
established criteria; and,
WHEREAS, the Engineering Staff recommends utilizing the services of the
prequalified engineering firms listed in Exhibit A for a period of two years; and
C:\Users\gtlubodeaux\Documents\PR 23745 Piequalify Prof Svcs(003).docx
PR No.23745
5/1/2024 mje
Page 2 of 4
WHEREAS, authorizing the City Manager to negotiate with the prequalifying
engineering firms for civil services for future City of Port Arthur projects, is hereby deemed
an appropriate action; now therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
THAT, the facts and opinions in the preamble are true and correct; and,
THAT, the City of Port Arthur City Council authorizes the pre-qualification of the
thirteen (13) civil engineering firms as follows: AWC of Port Arthur, Texas; Soutex
Surveyors of Port Arthur, Texas; Sigma Engineers of Beaumont, Texas; Carolla of
Houston, Texas; Fittz & Shipman, Inc. of Port Arthur, Texas; CP & Y of Houston, Texas;
Freese & Nichols of Fort Worth, Texas; UA Engineering, Inc. of Beaumont, Texas; The
Solco Group of Port Arthur, Texas; Garver of Houston, Texas; S & R Consulting of
Beaumont, Texas; EJES, Inc. of Port Arthur, Texas, and TLC Engineering of Houston,
Texas.
THAT, the City of Port Arthur City Council authorizes the City Manager to negotiate
an agreement with said prequalified civil engineering firms to provide civil services for
future City of Port Arthur projects for a period of two years; and,
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the
City Council.
PR No. 23745
5/1/2024 mje
Page 3 of 4
READ, ADOPTED AND APPROVED this the day of , A.D.
2024 at a meeting of the City of Port Arthur, Texas by the following
vote: Ayes: Mayor:
Councilmembers:
Noes:
Thurman Bill Bartle
Mayor
ATTEST:
Sherri Bellard
City Secretary
C:\Users\gthibodeaux\Documents\PR 23745 Prequalify Prof Svcs(003).docx
PR No.23745
5/1/2024 mje
Page 3 of 3
APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION:
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J}mes M. Black Ron Burton
Interim City Attorney City Manager
APPROVED AS FOR AVAILABILITY OF
FUNDS:
0 i Pr
Lynda "Lyn" Boswell, MA, ICMA-CM
Director of Finance
John a 'atella, PE
City ineer
64-- Lt-4,61:
Clifton Williams, CPPB
Purchasing Manager
S:\Engineering\PUBLIC WORKS\RFQ\RFQ Professional Services\PR 23745 Prequalify Prof Svcs.docx
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