Loading...
HomeMy WebLinkAboutPR 23764: CONCRETE REPAIRS AT CITY HALL „,,:\''''','%',, _____ .„ ,:__ on -I ; 4 b) ort rthu — www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: May 10, 2024 To: The Honorable Mayor and City Council Through: Ronald Burton, City Manager From: Clifton Williams, Purchasing Manager RE: P.R. No. 23764—Concrete Repairs at City Hall Introduction: The intent of this agenda item is to authorize the City Manager to enter into a contract with W & W Construction of Port Arthur, TX for Concrete Repairs at City Hall in the amount of $40,770.00. Background: Due to uneven driveway and sidewalk areas around the City Hall, the City solicited quotes to repair these issues. The City would like to prevent these tripping hazards and possible damage to vehicles. It will repair four areas around City Hall. W& W Construction was not deemed the lowest quote; however, §271.9051 of the Local Government Code allows the City to award a contract to a local bidder if the bid is within 5% of the lowest bid price for an expenditure less than$100,000.00. Budget Impact: There will be a projected budgetary impact of$40,770.00 for this purchase from the Capital Improvements Account Number 307-21-053-8517-00-00-000. Project DT0004.CON Recommendation: It is recommended that the City Council approves P.R. 23764 authorizing the City Manager to enter into a contract with W& W Construction of Port Arthur, TX for Concrete Repairs at City Hall, with the projected budgetary impact of$40,770.00. "Remember,we are here to serve the Citizens of Port Arthur” 444 41h Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294 P.R.No. 23764 5/10/2024 cew Page 1 of 3 RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A CONTRACT WITH W&W CONSTRUCTION OF PORT ARTHUR,TEXAS FOR CONCRETE REPAIRS AT CITY HALL, WITH A PROJECTED BUDGETARY IMPACT AMOUNT OF $40,770.00; FUNDING AVAILABLE IN CAPITAL IMPROVEMENT ACCOUNT NO. 307-21-053-8517- 00-000. PROJECT DT0004.CON WHEREAS, City Hall has uneven and damaged driveway and sidewalk areas that pose safety hazards and problems for vehicles; and, 'WHEREAS,three(3)quotes were received for these repairs as shown as Exhibit"A; and, WHEREAS, the W & W Construction of Port Arthur was selected as the winning bid, however, the company was not deemed the lowest bidder; and, WHEREAS,§271.9051 of the Local Government Code allows the City to award a contract to a local bidder if the bid is within 5% of the lowest bid price for an expenditure less than $100,000.00; and, WHEREAS, city staff recommends awarding the contract to the local bidder, W & W Construction for the concrete repairs for the projected budgetary impact amount of$40,770.00: and, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT,the facts and opinions in the preamble are true and correct; and, THAT, the City Manager is authorized to execute said contract between with W & W Construction of Port Arthur, TX, for the concrete repairs at City Hall, in substantially the same form, attached as Exhibit"B"; and, THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ,ADOPTED AND APPROVED this the_day of A.D. 2024 at a meeting of the City of Port Arthur, Texas by the following vote: P.R.No. 23764 5/10/2024 cew Page 2 of 3 Ayes: Mayor: Councilmembers: Noes: Thurman"Bill" Bartie Mayor ATTEST: Sherri Bellard City Secretary APPROVED AS TO FORM: I _ I rEsq.�-- . . M. , (6441------ riesm CityBlack Attorney APPROVED FO ‘M'1 T ' • ON: i iti 4 0,l'% Ronald Burton, CPM City Manager 40 ; iii/ jib • elle •'. Robe . rT, MEng, MBA, CPM Public 0 ks Di - -sr P.R. No. 23764 P.R.No. 23764 5/10/2024 cew Page 3 of 3 APPROVED AS TO THE AVAILABILITY OF FUNDS: oy, £ ILi(-39eztic/ Lynda(Lyn)Boswell, MA, ICMA-CM Finance Director Ott;'s tLIL&% Clifton E. Williams, Jr., Purchasing Manager EXHIBIT A o tTI`H A f�D C 5 R° v C 4 0 A o eD b fD Z. d a �' w et ii rY � ao o Q° - y -i CID oo � ay 0 O O C...) T - ew CD A: �] H O C n 7 k et C V) 10 b9 .., 0 NJ3 oc H O © v r A) b9 fD O 6/ ic H O rj k O cA r. EXHIBIT B Rr- CONTRACT FOR CONCRETE REPAIRS AT CITY HALL THIS AGREEMENT, made this day of , 2024, by and between the City of Port Arthur, a municipal corporation organized under the laws of the State of Texas, hereinafter called "OWNER" or "CITY" and W and W Construction hereinafter called "CONTRACTOR". WITNESSETH: That for and in consideration of the payment terms, conditions and agreements set forth herein, OWNER and CONTRACTOR agree as follows: 1. Contract shall be 30 day from the start date on Notice to Proceed. 2. During the term of this Contract, the Contractor will furnish at his own expense all of the materials, supplies, tools, equipment, labor and other services necessary to connection therewith, excepting those supplies specifically not required of Contractor in the Specifications. 3. The CONTRACTOR agrees to perform all the work described in the specifications and contract documents and to comply with the terms in the amounts stated in the bid documents. 4. The term "Contract Documents" means and includes the following: 1) Agreement 2) General Information 3) Bid 4) Notice of Award 5) Notice to Proceed 5. This Agreement shall be binding upon all parties hereto and their respective heirs, executors, administrators, successors and assigns. 6. IN WITNESS WHEREOF,the parties hereto have executed, or caused to be executed by their duly authorized officials, this Agreement in (2 copies) each of which shall be deemed an original on the date first written above. Signed on the day of 2024 r ATTEST CITY OF PORT ARTHUR BY CITY SECRETARY Signed on the day of , 2024 ATTEST W AND W CONSTRUCTION BY CITY SECRETARY PRINT NAME: TITLE: W and W Construction P. O. Box 4027 Port Arthur, Texas. 77641 o Phone 409-718-5566 — Owner 409-365-6151 - Ad m i n CPA04082024 Driveway and Sidewalk City of Port Arthur April 08, 2024 Adam Alfred 444 Fourth street Port Arthur, Texas 77640 Concrete driveway and sidewalks at city hall. See attached Description Quantity Cost Concrete 35 yd $7,422.00 Rods 80 — Y2 in rod 1 ,000.00 Sand 15 — Loads 3,500.00 Expansion joints 8 — 1x6x16 800.00 Disposal 20 — loads 2,000.00 Equipment Rental Back hole 6,000.00 Labors $15,408.00 Total $36,130.00 Attachment 1 Length Width Depth Square feet 60 20 6in 1200 18 4 4in 72 34 5 4in 175 12 5 4in 60 26 5 4in 130 1637 City of Port Arthurs W and W Construction Please note that in some cases lawn damage will occur and will take time to restore. It is not the contractor's responsibility to restore damage lawn unless included in the estimate. W and W Construction P. O. Box 4027 Port Arthur, Texas. 77641 Phone 409-718-5566 — Owner 409-365-6151 - Ad m i n CPA04082024 Sidewalk Option A City of Port Arthur April 08, 2024 Adam Alfred 444 Fourth street Port Arthur, Texas 77640 Concrete driveway and sidewalks at city hall. See attached Description Quantity Cost Concrete 5 Yards 1 ,270.00 Rods 5 — '/2 in rod 50.00 Wire 2 — Sheets 120.00 Disposal 1 — loads 100.00 Equipment Rental Back hole 600.00 Labors 2,500.00 Total 4,640.00 Option A Length Width Depth Square feet 16 8 4in 128 14 5 4in 70 29 4 4in 116 314 Please note that in some cases lawn damage will occur and will take time to restore. It is not the contractor's responsibility to restore damage lawn unless included in the estimate.