HomeMy WebLinkAboutPR 23748: EDC, ACCEPTING A QUOTE, TEAM SOLUTIONS, FOR VAV CONTROLLER REPAIRS TO THE HVAC SYSTEM AT 501 PROCTER STREET p( )Itr*ARTIII R
INTEROFFICE MEMORANDUM
Date: May 7, 2024
To: Honorable Mayor and City Council
Through: Ron Burton, CPM I City Manager
From: Terry Stokes, PAEDC Chief Executive Officer
RE: PR 23748 I Approval of the Port Arthur EDC (PAEDC) accepting a quote and
engaging the services of TEAM Solutions for VAV Controller Repairs to the
HVAC System at 501 Procter Street.
Introduction:
The intent of this Agenda Item is to seek the approval of the City of Port Arthur City Council for
the PAEDC accepting a quote and engaging the services of TEAM Solutions for Controller Repairs
to the HVAC System located at 501 Procter Street.
Background:
The EDC building located at 501 Procter utilizes TEAM Solutions, Inc. to oversee its HVAC
automated controller system. Following the April 10,2024 severe weather event,it was discovered
nine (9) controllers had failed. It is necessary to replace these controllers to control the air
temperature of 501 Procter Street to ensure tenant comfort and wellbeing.
Budgetary Impact:
The budgetary impact of this item is $6,679.36, funds available in EDC Account No. 120-80-
625-5318-00-00-000.
Recommendation:
It is recommended that the City of Port Arthur City Council approves the PAEDC Board of
Directors accepting a quote and engaging the services of TEAM Solutions for Controller Repairs
to the HVAC System located at 501 Procter Street.
P.R. No. 23748
5/7/2024 JMC
RESOLUTION NO.
A RESOLUTION APPROVING THE CITY OF PORT
ARTHUR SECTION 4A ECONOMIC DEVELOPMENT
CORPORATION ACCEPTING A QUOTE AND ENGAGING
THE SERVICES OF TEAM SOLUTIONS, INC. OF WACO,
TEXAS FOR THE REPLACEMENT OF NINE (9) VAV
CONTROLLERS THAT SERVICE THE HVAC SYSTEM AT
501 PROCTER IN AN AMOUNT NOT TO EXCEED
$6,679.36, PAEDC FUNDING ACCOUNT NO. 120-80-625-
5318-00-00-000
WHEREAS, the City of Port Arthur Section 4A Economic Development Corporation
(PAEDC) owns the property located at 501 Procter Street, Port Arthur, Texas and has the
commitment to maintain the safety and integrity of said premises; and
WHEREAS,the EDC building located at 501 Procter Street utilizes TEAM Solutions,Inc.
to oversee the HVAC automated system; and
WHEREAS, following the April 10, 2024 severe weather event, it was discovered that
nine (9)VAV controllers that service the HVAC system had failed; and
WHEREAS, it is necessary to replace the nine (9) VAV controllers to control the air
temperature of 501 Procter Street to ensure and maintain tenant comfort and wellbeing; and
WHEREAS, the PAEDC received a quote "Exhibit A" from TEAM Solutions, Inc. to
replace the nine (9) failed VAV controllers that service the HVAC system at 501 Procter Street;
and
WHEREAS, at their May 6, 2024, Board Meeting, the PAEDC Board of Directors
approved accepting the quote and engaging the services of TEAM Solutions, Inc. in an amount not
to exceed $6,679.36 for the replacement of the nine (9) VAV controllers that service the HVAC
system at 501 Procter Street.
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PORT ARTHUR:
Section 1. That the facts and opinions in the preamble are true and correct.
Section 2. That the City Council authorizes PAEDC to accept a quote and engage the
services of TEAM Solutions, Inc. for the replacement of the nine (9) VAV controllers servicing
the HVAC system located at 501 Procter, in the amount of$6,679.36.
Section 3. That a copy of the caption of this Resolution be spread upon the Minutes of the
City Council.
READ,ADOPTED AND APPROVED on this day of A.D., 2024,
at a Meeting of the City Council of the City of Port Arthur, Texas, by the following vote:
AYES:
Mayor
Councilmembers
•
NOES:
Thurman Bartie, Mayor
ATTEST:
Sherri Bellard, City Secretary
APPROVED:
1144'
Terry Stokes, PAEDC CEO
APPROVED AS TO FORM:
`'
E
Charles E. Zech, PAEDC Attorney
APPROVED AS TO FORM:
•r vw.
J• M.Black,Interim City Attorney
APPROVED AS TO AVAILABILITY OF FUNDS:
Lynd. :oswell, Finance Director
Exhibit "A"
4x QUOTE
S O L U T I O N S, I N C. Q0000520
TO City of Port Arthur
444 4th St
Port Arthur, TX 77640
QUOTE DATE VALID THRU FOR PAGE
4/26/2024 7/24/2024 PAEDC Controller Repairs 1
ITEM NO QUANTITY DESCRIPTION UNIT PRICE EXTENDED
DVC-V304AF (333047) 9 431.04 3,879.36*
VAV Controller(Siemens
w/Feedback, Single
Duct, Programmable, 3
Uls,4 BOs, MS/TP
Support Tech - Replace 16 175.00 2,800.00*
9 failed VAV controllers.
3 are no longer
communicating. 6 are
not able to save
database and need to
be reloaded after any
power related events.
Verify operation of
system after parts are
replaced.
* means item is non-taxable
TOTAL AMOUNT $6,679.36
2025 S. 12th Street Waco,TX 76706(254) 756-6900 FAX(254) 756-6901
www.teamsol.net
Texas Security License B17574