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Home My WebLink AboutPR 23757: ACCEPTANCE OF THE JERFFERSON COUNTY TOURISM GRANT www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: May 9, 2024 To: The Honorable Mayor and City Council Through: Ron Burton, City Manager From: George Davis, Director of Pleasure Island RE: P.R. No. 23757—Acceptance of Jefferson County Tourism Grant for "Beach/Park On Waterway - Pleasure Island" Introduction: The intent of this Agenda Item is to request the City Council's approval of P.R. No. 23757, authorizing the City Manager to accept a grant from the Jefferson County Tourism Committee in the amount of$21,800.00. The grant funding will be for the installation of a crushed limestone base parking area adjacent to the Bird Blind on Pleasure Island. Background: The Department of Pleasure Island was awarded the Jefferson County Tourism Grant for "Beach/Park On Waterway - Pleasure Island" in order to help with the costs of improving the beach/park area on Pleasure Island. This area attracts a lot of visitors who enjoy free and safe access to many recreational activities in one general area such as boating, sailing, fishing, and birding. Funding from this grant will be used towards establishing a parking area for those who frequent the Island for birding. Budget Impact: None Recommendation: It is recommended that the City Council approve P.R. No. 23757, authorizing the City Manager to accept the Jefferson County Tourism Grant in the amount of$21,800.00 for the installation of a crushed limestone base parking area adjacent to the Bird Blind on Pleasure Island. "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294 P. R. #23757 5/9/2024 gd RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO ACCEPT THE JEFFERSON COUNTY TOURISM GRANT IN THE AMOUNT OF $21,800.00 FOR BEACH/PARK ON WATERWAY - PLEASURE ISLAND WHEREAS, the Pleasure Island Department was awarded the Jefferson County Tourism Committee Grant for "Beach/Park On Waterway - Pleasure Island" in the amount of $21,800.00; and, WHEREAS, the grant will be used for installation of a crushed limestone base parking area adjacent to the Bird Blind on Pleasure Island; now, therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR, TEXAS: Section 1. That the facts and opinions in the preamble are true and correct. Section 2. That the City Manager is herein authorized to accept the grant from Jefferson County Tourism Committee in the amount of$21,800.00 as denoted in Exhibit"A". Section 3. That a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED THIS day of , A.D., 2024, at a Regular Meeting of the City Council of the City of Port Arthur, by the following vote: AYES:(Mayor) Councilmembers: NOES: P. R. #23757 5/9/2024 gd Thurman"Bill"Bartle Mayor ATTEST: Sherri Bellard City Secretary APPROVED AS TOFF / — • s M. Black rim City Attorney APPROVE S I RATION: Ronald , P City Ma ger George Davis Director of Pleasure Island APPROVED AS TO AVAILABILITY OF FUNDS: /V// Lynda Boswell Director of Finance Clifton Williams, CPPB Purchasing Manager P. R. # 23757 5/9/2024 gd Exhibit "A" 4 °\c° Members `£ Rodney Ames Commission Chair ." Katherine Campbell Beverly Parker Ph.D Dee Richard Chevls Dean Conwell -ri ) Christine Detgadillo- Vice Chairman Crawford Bill Bianchi Deirdre Hines Diana LaBorde '£ �, Ed Kestler j;V ' Tammy Kotzur Robert Pate Monica Roberts Ben J. Rogers Regional Visitors Center Sylvia Root Dee Hall Scott,Ed.D April 8,2024 Mr. Ron Burton City of Port Arthur 444 4th St. I Port Arthur,Tx. 77640 Tr D Burton, C Ilations! Your request to the Jefferson County Tourism Committee for grant funds has been afor specific items. These grant funds are provided by the county Hotel Occupancy Tax. F $21,800.00 have been allocated for the following specific items from your request: Beach/Park o wav—Pleasure Island. Tnds are to be utilized for the purposes specified only. L tern Amounts: $11,200—Limestone base {�3 $1,600—Landscaping timbers and anchors " $1,000—Weed fabric barriers ;. $8,000—Toward labor and fees(with the caveat it's not city labor) *All advertising material must include hotel informatidn and CVB website information. Port Arthur CVB-visitportarthurtx.com,Beaumont CVB-bpaumontcvb.com. All advertising must be utilized outside a 75-mile radius of Jefferson County. I lam` *All :dvertising material used i� ,,.— ial media must provide screenshot of ad with correct CVB information on it, and should be I ed as backup,with properly filled out follow up report. *Any funds not used for these • :c items must be returned to the JCTC—check made ou to Jefferson County.By negotiatin; .ward check you wil acknowledge that you will provide a full accounting of how the funds are spe luding receipts, copies of ads, etc on the attached "Follow-up Report" within sixty(60) , 1 f the completion of the project. /0 tt lnitlal here FA.. _ -- r t U �'!.i.J t=Lf `SI 5055 IH-10 South Beaumont,Texas•77705•(409)842-050a •FAX(409)842-0501 Ben J. Rogers Regional Visitors Center Page 2 of 2 FAILURE TO UTILI A 'i ESE FUNDS AS SPECIFIED R TO PROVIDE THE REQUIRED ACCOUNTING I RESULT IN A DEMAND FO A RETURN OF ALL FUNDS AWARDED Al ` LL JEOPARDIZE FUTURE RANT CONSIDERATION. We appreciate you being a partner in promoting convention and ti,urism business for Jefferson County. If you have any questions regard', g this grant,please contact Kat ' Hughes at 409-842-0500. Signature: C;k Date: 5/i/ 2¢ZLi I • Sincerely, , y Bill Bianchi,Vice Chairman Jefferson County Tourism Committee Initial here r 5055 IH-10 South Beaumont,Texas•77705•(409)832-050(5•FAX(409)842-0501