HomeMy WebLinkAboutPR 23763: CONTRACT WITH INLAND ENVIRONMENTS LTD., 4 RESIDENTIAL ASBESTOS ABATEMENT, DEMO. INTEROFFICE MEMORANDUM
HOUSING ASSISTANCE PROGRAMS
To: Ronald Burton, CPM, City Manager
From: Beverly Freeman, Housing and Neighborhood Revitalization Manager
Date: May 10, 2024
Re: P.R.No. 23763
Nature of Request:
The Housing Division recommends the City Council adopt Proposed Resolution No. 23763 authorizing
the City Manager to execute a contract between Inland Environments Ltd. of Kingwood, Texas, and the
City for the asbestos abatement, lead-based paint remediation and demolition of four (4) residential
properties in the amount not to exceed $66,060.00.
Staff Analysis/Considerations:
Four(4) dilapidated residential properties are identified as needing to be demolished.
The Housing Division received three (3) quotes on Friday, May 3, 2024, as follows:
Name of
Contractor Inland Environmental AAR Incorporated Sitek Omni
Location Kingwood,Texas Houston,Texas Humble, Texas
Days To Days To Days To
Address Cost Complete Cost Complete Cost Complete
2649 10th Street $ 18,360.00 6 $ 19,835.50 10 $ 23,800.00 25
3237 15th Street $ 15,470.00 6 $ 19,835.50 10 $ 18,900.00 25
3418 15th Street $ 13,730.00 6 $ 19,835.50 10 $ 16,200.00 25
4011 15th Street $ 18,500.00 6 $ 19,835.50 10 $ 24,000.00 25
TOTAL $ 66,060.00 24 $ 79,342.00 40 $ 82,900.00 100
Budget Consideration:
Account number 105-13-033-5470-00-40-000 project number CD22115 will provide funding
for this projects.
STAFFING/EMPLOYEE EFFECT:
Housing Administration staff will be responsible for administering the Contract.
RECOMMENDATION:
The Housing Division recommends the City Council adopt Proposed Resolution No. 23763
authorizing the City Manager to execute a contract between Inland Environments Ltd. of Kingwood,
Texas, and the City for the asbestos abatement, lead-based paint remediation and demolition of four(4)
residential properties in the amount not to exceed $66,060.00.
PR No. 23763
P.R.No. 23763
BAF/05/10/2024
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE A
CONTRACT WITH INLAND ENVIRONMENTS LTD OF KINGWOOD, TEXAS
FOR ASBESTOS ABATEMENT,LEAD REMEDIATION,AND DEMOLITION OF
FOUR (4) DILAPIDATED RESIDENTIAL PROPERTIES UNDER THE
SOUTHEAST TEXAS COOPERATIVE CONTRACT NO. 20230404,
ADMINISTERED BY THE REGION 5 EDUCATION SERVICE CENTER
(REGION 5 ESC)FOR A TOTAL AMOUNT NOT TO EXCEED$66,060.00.FUNDS
ARE AVAILABLE THROUGH THE COMMUNITY DEVELOPMENT BLOCK
GRANT PROGRAM ACCOUNT NUMBER 105-13-033-5470-00-40-000,PROJECT
NUMBER CD22115.GRE.00S.
WHEREAS,four (4) residential properties in the City are identified as dilapidated and need to be
demolished; and
WHEREAS, on May 3, 2024, the Housing Division received three (3) quotes for the asbestos
abatement, lead-based paint remediation, and demolition of the four (4) dilapidated residential
properties as delineated in the quote tabulation attached hereto as Exhibit"A"; and
WHEREAS,Inland Environments,Ltd.of Kingwood,Texas,provided the lowest quote in the total
amount of $66,060.00, attached hereto as Exhibit "A", under the Southeast Texas Purchasing
Cooperation administered by Region 5 Education Service Center (Region 5 ESC); and
WHEREAS, pursuant to Chapter 271, Subchapter D, of the Texas Local Government Code, a
city, by resolution of its governing body, may participate in cooperative purchasing programs
established by the State Facilities Commission for the purchase of goods at prices established through
purchase contracts of the Commission; and
WHEREAS, per Resolution No. 20-019. the City entered into an Interlocal Agreement for
cooperative purchasing with Southeast Texas Purchasing Cooperation administered by Education
Service Center (Region 5 ESC); and
PR No. 23763
WHEREAS, it is deemed in the best interest of the City to authorize the City Manager to
execute a contract with Inland Environments, Ltd. for the asbestos abatement, lead-based paint
remediation, and demolition of the four(4) dilapidated residential properties.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE
CITY OF PORT ARTHUR:
Section 1. That the facts and opinions in the preamble are true and correct.
Section 2. That the City Council of the City of Port Arthur hereby authorizes the City Manager
to execute a contract with Inland Environments, Ltd. for the asbestos abatement, lead-based paint
remediation, and demolition of the four (4) dilapidated residential properties. in the total amount not
to exceed Sixty-Six Thousand Sixty Dollars (66,060.00), in substantially the same form, attached
hereto as Exhibit"B".
Section 3. That the funding for this project will be available through the Community
Development Block Grant Program in Account Number 105-13-033-5470-00-40-000,Project Number
CD22115.GRE.00S.
Section 4. That a copy of the caption of this Resolution be spread upon the Minutes of the City
Council.
READ, ADOPTED, AND APPROVED THIS day of , 2024, at a
Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote:
AYES: Mayor
Councilmembers:
PR No. 23763
NOES:
THURMAN "BILL" BARTIE,
MAYOR
ATTEST:
SHERRI BELLARD,
CITY SECRETARY
APPROVED AS TO FO '� :
• 14L,
S M. BLACK,
ERIM CITY ATTORNEY
APPROVED A n INISTRATION:
RONALD BUR , CPM,
CITY MA ER
likliA"0"--
BEVERLY F AN, HOUSING AND
NEIGHBORHOOD REVITALIZATION MANAGER
APPROVED AS TO THE AVAILABILITY OF FUNDS:
BOSWLEL,
FINANCE DIRECTOR
(144- ('-`
CLIFTON WILLIAMS,
PURCHASING MANAGER
PR No. 23763
EXHIBIT I1 / /
Quote Tabulation for the Asbestos Abatement, Lead-based Paint
Remediation, & Demolition of
Four (4) Dilapidated Residential Properties
PR No. 23763
-A W W NJ
O -A NJ a1 2
I-, 1-, W -P
N 00 �l lD a)
1-- 1-1 1--1 N CD
r�-r 'fir U �O r
'� . On
0 r�-r L eNr rN+ -' '�'�. O
D (D al CD alLA 0 3
r fD fD fD fD = rr
rr r-r r+ rr
1y
n
r+
0
1
I." tn• th tn• VI-
5
crl I-1 N N N n w
C) 00 W to 00 o O Q
O U'I ----1 -A WN+ cm
O cn O O UJ O O
O O O O O O G
O O O O O 0- G.
-I O
fD
o vX (0
4N rn rn rn rn -0 v, (A .-I el
• o
A •
o
tn. o
CD O
4
D l.0 LO LD o ffl D
•A 0W0 -COW 00W COW 0 z
NJ U'1 Ui U'I Ui =
O O O O O 3 O
(D—I O
o 0 cu al
r+
- I- I� 1-1 1- 2 N Q
o O O O O "0 v'
rt rD p
th if), tn• tn• tn-
00 NJ I-, h 1 N n
NJ
CI Co W o 2
o O O O O rt c to
O O O O O 3 P
O O O O O � fD
x-
O O O O O o
fD
3
o 0
I-1 tv N
NJ NJ NJ NJ3 <
00 Ui U-1 Ui tri 13 0
fD -1
rD C
EXHIBIT " B "
CONTRACT FOR
Asbestos Abatement, Lead-based Paint Remediation and Demolition of
Four (4) Dilapidated Residential Properties
2649 loth Street — 3237 15th Street — 3418 15th Street — 4011 15th Street
PR No. 23763
DEMOLITION CONTRACT
CITY OF PORT ARTHUR
THE STATE OF TEXAS
COUNTY OF JEFFERSON
THIS AGREEMENT is made and entered into this day of , 2024 by
and between the City of Port Arthur, hereinafter called the "CITY", and Inland
Environments, LTD, of Kingwood, Texas hereinafter called the "CONTRACTOR", in
consideration of the mutual agreements contained herein and for a total sum of sixty-six
thousand and sixty dollars ($66,060.00); we do hereby agree to all terms, conditions
and specifications contained herein and attached hereto; and we do hereby declare
VALID this AGREEMENT and CONTRACT:
WITNESSETH:
SECTION I
THE CONTRACTOR SHALL:
A. Furnish all labor, materials, tools, machinery, qualified supervision and all other
items and services necessary for satisfactory completion of specifications and
agreements contained herein for demolition of structures and cleanup at the
property described as described in the attached bid sheets.
B. "Start the herein specified work on the date stated in the "Notice to Proceed", and
further diligently pursue same until satisfactorily completed on or before twenty-
four (24) calendar days, time being of the essence. It is further understood that if
the contract is not completed by the foregoing completion date, (or the said date as
extended pursuant to provisions of this contract), the CONTRACTOR shall be
assessed liquidated damages of one hundred fifty dollars ($150.00) per day for
each day the contract is not completed after said date. All Contractors are required
to have a Landfill Permit, which includes a minimum escrow account of one
thousand dollars ($1,000). If you opt not to set up an escrow account, you must
pay as you dispose by cash or cashier's check.
C. Perform all work in accordance with the terms of this AGREEMENT and the
DEMOLITION SPECIFICATIONS attached hereto.
D. Be responsible for obtaining all necessary and general and special permits and pay
any and all fees for said permits and any other fees, public or private, which may
be required by the United States, the State of Texas, Jefferson County, or the City
of Port Arthur, to satisfactorily complete the work as specified and agreed to
herein.
E. Furnish certificates of insurance to the City's Purchasing Agent evidencing that
the CONTRACTOR has obtained Workman's Compensation, General Liability
1
and Automobile Liability Insurance, which is required by the CITY for
performance of the work specified here. Minimum amounts of such insurance to
be obtained by the CONTRACTOR are as follows:
1. Statutory Texas Workman's Compensation Insurance (with waiver of
subrogation in favor of the City, its officers, employees and agents.
2. Commercial General Liability occurrence type insurance (products/
completed operations coverage must be included and the City and its
officers, employees, and agents must be named as an additional insured):
a. Bodily injury $500,000 single limit per occurrence or $500,000 each
person/$500,000 per occurrence for contracts of$100,000 or less; or
Bodily injury $1,000,000 single limit per occurrence or $500,000 each
person/$1,000,000 per occurrence for contracts in excess of$100,000; and,
b. Property Damage $100,000 per occurrence regardless of contract
amount; and,
c. Minimum aggregate policy year limit of$1,000,000 for contracts of
$100,000 or less; or, Minimum aggregate policy year limit of$2,000,000
for contracts in excess of$100,000.
3. Commercial Automobile Liability Insurance (Including owned, non-owned
and hired vehicles coverage's).
a. Minimum combined single limit of$500,000 per occurrence, for bodily
injury and property damage.
b. If individual limits are provided, minimum limits are $300,000 per
person, $500,000 per occurrence for bodily injury and $100,000 per
occurrence for property damage.
F. Furnish to the Purchasing Agent, City of Port Arthur, prior to commencing work,
certificates of insurance meeting the above listed insurance requirements for any
sub-contractors, haulers, or independent workmen used by the CONTRACTOR in
performance of the work specified herein.
G. Ensure that competent and qualified supervision is present on the job site at all
times while work is in progress and that all demolition work is pursued in such a
manner as to maximize the safety of all workmen, the general public and
surrounding property.
H. Comply with the Civil Rights Act of 1964 and Section 109 of the Housing and
Community Development Act of 1974, to wit: No person in the United States
shall, on the ground of race, color, national origin, or sex be excluded from
2
participation in, be denied the benefits of, or be subjected to discrimination under
any program or activity funded in whole or part with funds made available under
this title.
SECTION IL
THE CITY SHALL:
A. Inspect the demolition work in progress to ensure that such work is being carried
out in accordance with the terms of this AGREEMENT and the DEMOLITION
SPECIFICATIONS attached hereto.
B. Compensate the CONTRACTOR according to the following method: Except as
hereinafter provided, payment for the Demolition Contract will be made in a lump
sum after completion and acceptance of the contract work. One progress payment
may be requested when at least fifty percent (50%) of the contract work is
completed. Ten percent (10%) of the progress payment will be retained. This
retainage will be held in escrow by the City for a maximum of thirty (30) days
after satisfactory completion and acceptance of the Contract to guarantee the
completion of work. Thirty (30) days after said completion and acceptance, final
payment shall be made in a lump sum or total agreed price less the progress
payment, if made, by check issued by the City of Port Arthur and made payable to
the CONTRACTOR for the satisfactory completion of the work, described herein.
Any payments are subject to satisfactory intermediate and final inspections by the
City. Further, an applicable request for payment must be made by the
CONTRACTOR prior to each payment.
SECTION III
General Conditions:
A. If performance by the CONTRACTOR is prevented or delayed as a direct result of
acts of a public enemy, acts of the property owner, fire, epidemics, or acts of God,
such as floods, earthquakes, hurricanes, tornadoes and rain, an extension of one (1)
working day of additional time will be allowed to the CONTRACTOR for each
working day lost from such cause, provided the CONTRACTOR, within three (3)
days after the beginning of such delay, gives written notice to the City.
B. If for any reason, other than those specified above, the CONTRACTOR at any
time fails for a period of five (5) consecutive working days to supply enough
skilled workers or otherwise neglects to execute the work properly, the CITY,
after these five (5) working days may give written notice to the CON TRACTOR
terminating his contract.
C. The CONTRACTOR shall repair or replace, if necessary, to the City's
satisfaction, any damage to the work site, the adjacent areas, the access areas to
the work site and to any elements within these areas that may have suffered
3
damage as a result of the CONTRACTOR'S or any of the subcontractor's
operations. The CONTRACTOR shall leave these areas in a satisfactory and
workmanlike condition, at least equal to that existing before the CONTRACTOR
hereunder started his work.
D. The CONTRACTOR agrees to indemnify and hold harmless the City of Port
Arthur, Texas from any and all claims, and damages of any and every kind for
injury to or death of any person, and damages to property arising out of the
demolition.
E. Any amendments to this contract shall be written and must be executed by both
the CITY and the CONTRACTOR prior to the implementation of any such
change.
F. This CONTRACT and AGREEMENT embodies and represents all of the rights,
duties and obligations of the CITY and the CONTRACTOR and any oral or
written agreements prior to the date first above written, not included or embodied
herein shall be declared void and not be binding or of benefit to any of the parties
herein mentioned.
SECTION IV
Particular Requirements:
A. Other particular work requirements are contained in the DEMOLITION
SPECIFICATIONS, which are attached hereto and made a part hereof as Exhibit
"B-1".
B. ALL DEMOLITION BIDS SHALL INCLUDE REMOVAL OF CONCRETE
SLABS, PORCHES, STEPS, ETC., UNLESS OTHERWISE NOTED.
SECTION V
If the CONTRACTOR materially defaults in (a) failing to have liability insurance; (b) not
completing the CONTRACT within the time required; or (c) uses demolition procedures
that are dangerous to the health and safety of residents and/or adjoining residents, the
Director of Code Enforcement has the authority to issue a cease and desist order until this
matter can be reviewed by the City Council.
4
SIGNED AND AGREED TO this day of , A.D. 2024:
Inland Environments, LTD
WITNESSED
SIGNED AND AGREED TO this day of , A.D. 2024:
CITY OF PORT ARTHUR
CITY MANAGER
WITNESSED
5
Exhibit "A"
to Demolition Contact
6
INLAND
ENVIRONMENTS
/
LTD.
Environmental & Demolition Contractors
**Via Email **
May 6,2024 Proposal#424-156
Attn: Beverly Freeman
City of Port Arthur
PO Box 1089
Port Arthur,TX 77641
RE:Asbestos abatement,demolition and lead remediation located at 2649 10th Street,3237 15th
Street,341815th Street,&4011 15th Street in Port Arthur,TX
Dear Ms.Freeman:
Inland Environments Ltd.is pleased to submit this proposal to furnish labor,equipment,and materials for
asbestos/lead abatement and house demolition.
SCOPE OF WORK:
2649 10th Street $18,360.00 excludes demo two slabs in the rear
Removal of house and approximately 3,313 square feet of asbestos containing sheetrock/joint compound
& 143 square feet of asbestos flooring materials.No lead-based paint present.
323715ah Street $15,470.00 demo house only
Removal of house and approximately 220 square feet of asbestos containing flooring materials;252 square
feet of lead-based paint on doors& 1,920 square feet on exterior siding.
341815th Street $13,730.00 excludes garage
Removal of house and approximately 2,418 square feet of asbestos containing sheetrock/joint compound
& 1,174 square feet of asbestos transite siding;38 square feet of lead-based paint on door frames and 336
square feet on doors.
4011 15th Street $18,500.00 included house and driveway only
Removal of house and approximately 3,431 square feet of asbestos containing sheetrock/joint compound
&4 linear feet of asbestos transite pipe;588 square feet of lead-based paint on exterior overhang.
Inland will provide proper removal and disposal of asbestos containing materials and lead-based paint as
discussed in walk through with Honesty Environmental.
Inland will provide proper removal and disposal of lead paint as discussed in walk through with Honesty
Environmental.
Inland will provide demolition of the residences.
Workers will be wearing proper PPE which consist of rubber boots, gloves, Tyvek suits, and North
respirators. .
We provide Asbestos Specific Liability Insurance with$2,000,000 aggregate and$1,000,000 occurrence.
Provide only personnel licensed to perform asbestos abatement and trained in accordance with the E.P.A.
Model Accreditation Plan as either an asbestos supervisor"competent person"or an asbestos worker.
PO Box 6751,Kingwood,TX 77325• 281-354-7500• Fax 281-354-7540
Offices in the Greater Houston and Golden Triangle Areas
BID CLARIFICATIONS:
1. This proposal includes the asbestos waste delivered to an approved landfill for asbestos
material and proper lead paint disposal.
2. Water and electricity are to be provided by the owners.
3. This price does not include consultant fees and air monitoring.
4. This price does not include ARU fees that are billed directly to the owner by the Department
of State Health Services.
5. Payment is due upon completion of the project.
6. Inland is a Region 5 ESC member#20230404.
Thank you for the opportunity to bid on this project. We look forward to assisting you with future
projects. To accept this proposal,please sign and return.
Sincerely,
Stcuey HaffmaiA41,
Inland Environments Ltd. Approved By:
Stacey Hoffmann Date: