HomeMy WebLinkAboutPR 23761: PORT ACRES WASTEWATER TREATMENT PLANT CLARIFIER 402 INLET SLUIC GATE REPLACEMENT to<rcv
City of 77-7
INTEROFFICE MEMORANDUM
Date: May 24, 2024
To: The Honorable Mayor and City Council
Through: Ronald Burton, CPM City Manager
From: Calvin Matthews, P.E., Water Utilities Director
RE: P.R.No. 23761 —Port Acres Wastewater Treatment Plant Clarifier 402 Inlet
Sluice Gate Replacement
Introduction:
This Agenda Item intends to seek the City Council's approval for the replacement of Clarifier
402 Inlet Sluice Gate at the Port Acres Wastewater Treatment Plant by IPS PUMP SERVICES
of Houston, Texas with a total projected budgetary impact amount of$26,667.00.
Background:
Clarifier 402 Inlet Sluice Gate was closed in January 2019 to remove the clarifier from service
due to the failure of the sludge collection mechanism. The sluice gate could not be exercised
without flooding the clarifier. When the sludge collection mechanism was replaced in April
2024, the operators attempted to open the sluice gate to return the unit to service and the gate
had seized and could not be opened. The gate must be replaced. Three vendors were solicitated
for quotes on the project of which 2 provided quotes and 1 submitted a no quote. IPS PUMP
SERVICES submitted the lowest quotes in the amount of$26,667.00. The final price of the
project requires Council approval.
Budget Impact:
The project has a projected budgetary impact of$26,667.00. Funding is available in Account
No. 410-40-225-5318-00-00-000, Equipment Maintenance.
Recommendation:
It is recommended that City Council approve P.R. No. 23761, authorizing payment for the
replacement of the Port Acres Wastewater Treatment Plant Clarifier 402 Inlet Sluice Gate, as
discussed/outlined above.
"Remember,we are here to serve the Citizens of Port Arthur"
P.R. No. 23761
5/10/24 CV
Page 1 of 2
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO
REPLACE THE PORT ACRES WASTEWATER TREATMENT
PLANT CLARIFIER 402 INLET SLUICE GATE BY IPS PUMP
SERVICES OF HOUSTON,TEXAS,WITH A TOTAL PROJECTED
BUDGETARY IMPACT OF $26,667.00; FUNDING IS AVAILABLE
IN WATER UTILITY ACCOUNT NO. 410-40-225-5318-00-00-000,
EQUIPMENT MAINTENANCE.
WHEREAS,Clarifier 402 Inlet Sluice Gate was closed in January 2019 to remove the unit
from service due to the failure of the sludge collection mechanism in the clarifier. The sludge
collection mechanism was replaced in April 2024 and the operators attempted to open the sluice
gate to return the unit to service, but the gate had seized and could not be opened; and,
WHEREAS,Clarifier 402 Inlet Sluice Gate at the Port Acres Wastewater Treatment Plant
needs replacement in order to return the clarifier back into service; and,
WHEREAS,three companies were contacted for quotes to replace the sluice gate with two
companies submitting quotes and the third company submitted a "no quote" for the project as
detailed in Exhibit"A"; and,
WHEREAS, IPS PUMP SERVICES of Houston, Texas provided the lowest quote as
described in the attached Exhibit"B" for$26,667.00; and,
NOW,THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PORT ARTHUR:
THAT, the City Council hereby authorizes the City Manager to replace the Port Acres
Wastewater Treatment Plant Clarifier 402 Inlet Sluice Gate by IPS Pump Services of Houston,
Texas,with a total projected budgetary impact of$26,667.00 as delineated in Exhibit"B';attached
hereto; and,
THAT, funding is available in Account No. 410-40-225-5318-00-00-000, Equipment
Maintenance; and,
P.R. No. 23761
5/10/24 CV
Page 2 of 2
THAT, a copy of the caption of the Resolution be spread upon the Minutes of the City
Council.
READ, ADOPTED AND APPROVED this the day of , A.D. 2024 at
a meeting of the City of Port Arthur, Texas by the following vote: AYES:
Mayor:
Councilmembers:
NOES:
Thurman Bill Bartie
Mayor
ATTEST:
Sherri Bellard
City Secretary
APPROVED AS TO FORM: APPROVED FOR ADMINISTRATION:
i
ees M. Black Ronald Burt ,
erim City Attorney City M,anager
yin Matthews, P. .
Water Utilities Director
APPROVED AS TO AVAILABILITY OF
FUNDS:
an be tut a� LyhGl4,,
boswett
Lynda(Lyn) Boswell, MA, ICM-CM Offfton Williams, C PB UY I
Interim Finance Director Purchasing Manager
EXHIBIT "A"
Bid Tabulation
_ Contractor Price
1 IPS Pump Services $26,667.00
2 ALLCO LLC $28,692.00
3 RPM Services Inc. No Bid
EXHIBIT "B"
/P
IPS Pump Services .0 t t On
DATE May 8, 2024
P.O. Box 890102 Quotation # BD240019
Houston, TX 77289 Customer ID
(346) 571 8186
Bill To: Quotation valid until: June 7, 2024
City of Port Arthur Prepared by: Bobby Dillard
Joseph Teslar Sales Person: BD
Comments:
Port Acres WWTP
Delivery 14 to 16 Weeks
Item# Qty Description Price Each Total
1 Removal & Installation of 20" Sluice Gate Valve $26,667.00
Complete Turn Key Installation
Freight Included to jobsite
TOTAL $26,667.00
If you have any questions concerning this quotation, contact Bobby Dillard, 832-867-9266, bobby.dillard@ipsincusa.com
www.ipspumpservice.com
THANK YOU FOR YOUR BUSINESS!