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Home My WebLink AboutPR 23787: DELL PURCHASE 57 C my of www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: May 24, 2024 To: The Honorable Mayor and City Council Through: Ronald Burton, City Manager From: Fay Young, Information Technology Director RE: Proposed Resolution No. 23787—Dell Purchase Introduction: The intent of this Agenda Item is to seek the City Council's authorization for the City Manager to make a large quantity purchase of computers and related equipment from Dell Marketing L.P in an amount not to exceed$32,467.83. Background: The City routinely replaces purchases computers and related equipment that is necessary for daily operations. Such devices have been budgeted for in the Information Technology I.T. Equipment budget. Budget Impact: Th budgetary impact of this purchase is not to exceed$32,467.83. Funds are available in account 001-09-023-5241-00-10-000- Recommendation: It is recommended that City Council authorize the City Manager to approve a large quantity purchase of computers and related equipment from Dell marketing L.P. through the Texas Department of Information Resources contract number DIT-TSO-3763 for an amount not to exceed$32,467.83 "Remember,we are here to serve the Citizens of Port Arthur" P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 P.R. NO. 23787 5/24/2024 RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO PURCHASE COMPUTERS AND RELATED EQUIPMENT FROM DELL MARKETING, L. P. THROUGH THE TEXAS DEPARTMENT OF INFORMATION RESOURCES PURCHASING PROGRAM IN AN AMOUNT NOT TO EXCEED $32,467.83. FUNDING BUDGETED IN INFORMATION TECHNOLOGY ACCOUNT 001-09-023-5241-00-10- 000- WHEREAS, the City requires the use of computers and related equipment for City operations and routinely replaces computers and related equipment that has reached the end of its useful life; and WHEREAS,the City routinely purchases new computers and related equipment; and WHEREAS, the City seeks to make a large quantity purchase of computers and related equipment from Dell Marketing, L.P. in an amount not to exceed$32,467.83; and WHEREAS, Dell Marketing L.P. can provide computers and related equipment through the Texas Department of Information Resources(DIR)contract number DIR-TSO-3763, see quote attached as Exhibit"A". NOW THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1. That the facts and opinions in the preamble are true and correct. Section 2. That, the City Council hereby authorizes the City Manager to make a large quantity purchase of computers and related equipment from Dell Marketing L.P. for an amount not to exceed $32,467.83 through the Texas Department of Information Resources (DIR) contract number DIR-TSO-37639 (see quote attached hereto as Exhibit "A"). Funds available in the Information Technology Department account 001-09-023-5241-00-10-000-. Section 3. That a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ,ADOPTED AND APPROVED this the day of June,A.D.2024 at a regular meeting of the City of Port Arthur, Texas by the following vote: Ayes: P.R. NO.23787 5/24/2024 Mayor: Councilmembers: Noes: Mayor ATTEST: Sherri Bellard, City Secretary APPROVED AS TO FORM: J s Black, Interim City Attorney APPROVED FOR ADMINISTRATION: 04, 14.44, Ronald Burt , PM Clifton Williams, CPPB City M ger Purchasing Manager Fay You , GCIO, I IP Information Technology Director APPROVED AS TO AVAILABILITY OF FUNDS: Lyn a Boswell, ISMA-CM, MA Director of Finance P.R. NO. 23787 5/24/2024 EXHIBIT "A" DeLLTech nolog ies Your quote is ready for purchase. Complete the purchase of your personalized quote through our secure online checkout before the quote expires on Jun. 21, 2024. You can download a copy of this quote during checkout. Place your order Quote Name: End of FY(+DP Port) -- Sales Rep Andrea Madrid Updated Phone (800)456-3355, 80000 Quote No. 3000177087942.1 Email Andrea_Madrid@Dell.com Total $32,467.83 Billing To ACCOUNTS PAYABLE Customer# 245621 CITY OF PORT ARTHUR Quoted On May. 22, 2024 PO BOX 1089 Expires by Jun. 21, 2024 PORT ARTHUR, TX 77641 Texas Department of Contract Name Information Resources (TX DIR) Contract Code C000000006841 Customer Agreement# TX DIR-TSO-3763 Deal ID 26951314 Message from your Sales Rep All Orders are now being processed thru Self-Checkout Online. Simple, Fast and Secure. • Log into Premier Portal to place your order. If you do not have one, ask me how you can get a personalized page. • If you do not have a Premier Page set up yet, You can click&process your order at dell.com/qto choose 'Checkout as a Guest' Regards,Andrea Madrid Regards, Andrea Madrid Shipping Group Shipping To Shipping Method FAY YOUNG Standard Delivery CITY OF PORT ARTHUR 444 4TH ST 2ND FL PORT ARTHUR, TX 77640-6450 (409)983-8164 Product Unit Price Quantity Subtotal Dell Thunderbolt 4 Dock-WD22TB4 $223.49 4 $893.96 Dell UltraSharp 40 Curved WUHD Monitor-U4021QW, $1,372.49 1 $1,372.49 100.85 cm (39.7"), Spkr Page 1 Dell Marketing LP. U.S. only. Dell Marketing LP. is located at One Dell Way, Mali Stop 8129, Pound Rock, TX 78682 Dell 24 Monitor-P2422H, 60.5cm (23.8") $139.86 23 $3,216.78 Dell Latitude 5550 $1,067.27 10 $10,672.70 OptiPlex Micro Form Factor(7020) $741.45 22 $16,311.90 Subtotal: $32,467.83 Shipping: $0.00 Non-Taxable Amount: $32,467.83 Taxable Amount: $0.00 Estimated Tax: $0.00 Total: $32,467.83 License Subtotal for Commitment Term: $0.00 *Excludes Taxes Accelerate the powerit; ter -Q"` • -'`°. of Al for your data �=.' . j. Take the first step in achieving , - ~3 '�''' .- ti . Learn More Generative Al success . r , • 4 Page 2 Dell Marketing LP. U.S.only. Dell Marketing LP. is located at One Dell Way. Mail Stop 8129, Round Rock,TX 78682 Shipping Group Details Shipping To Shipping Method FAY YOUNG Standard Delivery CITY OF PORT ARTHUR 444 4TH ST 2ND FL PORT ARTHUR,TX 77640-6450 (409)983-8164 Unit Price Quantity Subtotal Dell Thunderbolt 4 Dock-WD22TB4 $223.49 4 $893.96 Estimated delivery if purchased today: May.29,2024 Contract#C000000006841 Customer Agreement#TX DIR-TSO-3763 Description SKU Unit Price Quantity Subtotal BASE,DS,WD22TB4 US 180W 210-BDQH - 4 - Advanced Exchange Service,3 Years 872-8550 - 4 - Dell Limited Hardware Warranty 872-8557 - 4 - Unit Price Quantity Subtotal Dell UltraSharp 40 Curved WUHD Monitor-U4021QW, 100.85 cm $1,372.49 1 $1,372.49 (39.7"), Spkr Estimated delivery if purchased today: May.29,2024 Contract#C000000006841 Customer Agreement#TX DIR-TSO-3763 Description SKU Unit Price Quantity Subtotal Dell UltraSharp 40 Curved WUHD Monitor-U4021QW, 100.85 cm 210-BECU 1 (39.7"),Spkr Advanced Exchange Service 3 Years 848-0106 - 1 - Dell Limited Hardware Warranty 848-0112 - 1 - Unit Price Quantity Subtotal Dell 24 Monitor-P2422H, 60.5cm (23.8") $139.86 23 $3,216.78 Estimated delivery if purchased today: May.28,2024 Contract#C000000006841 Customer Agreement#TX DIR-TSO-3763 Description SKU Unit Price Quantity Subtotal Dell 24 Monitor-P2422H,60.5cm(23.8") 210-BBCC - 23 - Dell Limited Hardware Warranty 814-5380 - 23 - Advanced Exchange Service,3 Years 814-5381 - 23 - Unit Price Quantity Subtotal Dell Latitude 5550 $1,067.27 10 $10,672.70 Estimated delivery if purchased today: May.30,2024 Contract#C000000006841 Customer Agreement#TX DIR-TSO-3763 Description SKU Unit Price Quantity Subtotal Dell Latitude 5550 BTX Base 210-BLMN - 10 - Intel Core Ultra 5 135U vPro(12 MB cache, 12 cores, 14 threads,up 379-BFPC 10 to 4.4 GHz Turbo) Page 3 Dell Marketing LP. U.S. only. Dell Marketing LP. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682 Windows 11 Pro,English, Brazilian Portuguese PT-BR,French, 619-ARSB 10 Spanish Activate Your M365 For A 30 Day Trial 658-BCSB - 10 - Assembly Base MTL 5550 338-CNRG - 10 - Integrated Intel graphics for Intel Core Ultra 5 135U vPro processor 338-CNRL - 10 - Latitude 5550 Bottom Door, MTL U15 321-BKTQ - 10 - Intel Rapid Storage Technology Driver 409-BCXY - 10 - Intel vPro Enterprise Technology Enabled 631-BBSS - 10 - 16 GB:2 x 8 GB, DDR5, 5600 MT/s(5200 MT/s with 13th Gen Intel 370-BBTL 10 Core processors) 256 GB, M.2 2230,TLC,Gen 4 PCIe NVMe,SSD 400-BRFT - 10 - 15.6", FHD 1920x1080,60Hz, IPS, Non-Touch,AG,250 nit,45% 391-BJHB 10 NTSC,FHD Cam English US backlit Al hotkey keyboard with numeric keypad,99-key 583-BLNH - 10 - Intel AX211 WLAN Driver 555-BKQC - 10 - Intel Wi-Fi 6E(6 where 6E unavailable)AX211,2x2,802.11ax, - Bluetooth 5.3 wireless card 555-BKLQ 10 - 3-cell,54 Wh, ExpressCharge Capable, ExpressCharge Boost 451-BDGX 10 Capable 65W AC adapter, USB Type-C, EcoDesign 492-BDMN - 10 - No Security 346-BKLV - 10 - CyberLink PowerDirector and PhotoDirector 2024 634-BYFS - 10 - E4 Power Cord 1 M for US 537-BBDO - 10 - Latitude 5550 Quick Start Guide 340-DMNY - 10 - SERI Guide(ENG/FR/Multi) 340-AGIK - 10 - ENERGY STAR Qualified 387-BBPC - 10 - Fixed Hardware Configuration 998-GXFS - 10 - Dell Additional Software 658-BFQB - 10 - BTS MTL 65W ADPT 340-DMLZ - 10 - Intel Core Ultra vPro Enterprise Label 389-FGSQ - 10 - POD Label 389-EDJB - 10 - FHD HDR RGB Camera,TNR,Camera Shutter, Microphone 319-BBKK - 10 - Intel Connectivity Performance Suite for Evo/vPro 640-BBTB - 10 - EPEAT 2018 Registered(Gold) 379-BDZB - 10 - Dell Limited Hardware Warranty Extended Year(s) 975-3461 - 10 - Dell Limited Hardware Warranty 997-8317 - 10 - ProSupport Plus:Next Business Day Onsite, 1 Year 997-8366 - 10 - Thank you for choosing Dell ProSupport Plus.For tech support,visit 997-8367 10 www.dell.com/contactdell or call 1-866-516-3115 ProSupport Plus:7x24 Technical Support,3 Years 997-8380 - 10 - ProSupport Plus: Next Business Day Onsite,2 Year Extended 997-8381 - 10 - ProSupport Plus: Keep Your Hard Drive,3 Years 997-8382 - 10 - ProSupport Plus:Accidental Damage Service,3 Years 997-8383 - 10 - Unit Price Quantity Subtotal Page 4 Dell Marketing LP. U.S. only. Dell Marketing LP. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682 OptiPlex Micro Form Factor(7020) $741.45 22 $16,311.90 Estimated delivery if purchased today: Jun.06,2024 Contract#C000000006841 Customer Agreement#TX DIR-TSO-3763 Description SKU Unit Price Quantity Subtotal OptiPlex Micro Form Factor 7020 210-BKXM - 22 - Intel Core i5 14500T vPro(24MB cache, 14 cores,20 threads,up to 338-CNCP 22 4.8 GHz,35W) Windows 11 Pro, English, Brazilian Portuguese PT-BR,French, 619-ARSB 22 - Spanish Activate Your M365 For A 30 Day Trial 658-BCSB - 22 - 16GB DDR5 Memory,1X16GB,5600,Non-ECC,SoDIMM 370-BBPX - 22 - M.2 2230 256GB PCIe NVMe SSD Class 35 400-BQSD - 22 - M2X3.5 Screw for SSD/DDPE 773-BBBC - 22 - OptiPlex Micro with 35W CPU 329-BJWL - 22 - US Power Cord 450-AAZN - 22 - Intel(R)AX211 Wi-Fi 6E 2x2 and Bluetooth 555-BHDU - 22 - - Internal Antenna 555-BHDV - 22 Wireless Driver Intel AX211 555-BKJP - 22 - Optional DisplayPort 382-BBKE - 22 - Dell KB216 Wired Keyboard English 580-ADJC - 22 - Dell Optical Mouse-MS116(Black) 570-ABIE - 22 - No Cover Selected 325-BCZQ - 22 - Dell Additional Software 634-CHFP - 22 - ENERGY STAR Qualified 387-BBLW - 22 - SERI Guide(ENG/FR/Multi) 340-AGIK - 22 - Watch Dog SRV 379-BFMR - 22 - Quick Start Guide,OptiPlex Micro 340-DMHG - 22 - Trusted Platform Module(Discrete TPM Enabled) 329-BBJL - 22 - Shipping Material 340-CQYN - 22 - Shipping Label 389-BBUU - 22 - Low:FSJ Reg label for 90W adaptor 389-FGFB - 22 - IRST Driver,MFF 7020 658-BFSV - 22 - Intel Core i5 Processor Label 340-CUEW - 22 - Desktop BTO Standard shipment 800-BBIO - 22 - 90 Watt A/C Adapter 450-ALFO - 22 - CyberLink PowerDirector and PhotoDirector 2024 634-BYFS - 22 - Custom Configuration 817-BBBB - 22 - EPEAT 2018 Registered(Gold) 379-BDZB - 22 - Internal Speaker, MFF 7020 520-BBFQ - 22 - No Option Included 340-ACQQ - 22 - No Out-of-Band Systems Management 631-BBQD - 22 - Dell Limited Hardware Warranty Plus Service 803-8583 - 22 - Page 5 Dell Marketing LP. U.S. only. Dell Marketing LP. is located at One Dell Way, Mail Stop 8129. Round Rock, TX 78682 ProSupport:Next Business Day Onsite,3 Years 803-8646 - 22 - ProSupport:7x24 Technical Support,3 Years 803-8702 - 22 - Thank you choosing Dell ProSupport. For tech support,visit 989-3449 22 - //support.dell.com/ProSupport Subtotal: $32,467.83 Shipping: $0.00 Estimated Tax: $0.00 Total: $32,467.83 Page 6 Dell Marketing LP. U.S. only. Dell Marketing LP. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682 Important Notes Terms of Sale This Quote will, if Customer issues a purchase order for the quoted items that is accepted by Supplier,constitute a contract between the entity issuing this Quote("Supplier")and the entity to whom this Quote was issued("Customer"). Unless otherwise stated herein,pricing is valid for thirty days from the date of this Quote.All product,pricing and other information is based on the latest information available and is subject to change.Supplier reserves the right to cancel this Quote and Customer purchase orders arising from pricing errors.Taxes and/or freight charges listed on this Quote are only estimates.The final amounts shall be stated on the relevant invoice.Additional freight charges will be applied if Customer requests expedited shipping.Please indicate any tax exemption status on your purchase order and send your tax exemption certificate to Tax_Department@dell.com or ARSalesTax@emc.com,as applicable. Governing Terms:This Quote is subject to:(a)a separate written agreement between Customer or Customer's affiliate and Supplier or a Supplier's affiliate to the extent that it expressly applies to the products and/or services in this Quote or,to the extent there is no such agreement,to the applicable set of Dell's Terms of Sale(available at www.dell.com/terms or www.dell.com/oemterms),or for cloud/as-a- Service offerings,the applicable cloud terms of service(identified on the Offer Specific Terms referenced below);and(b)the terms referenced herein(collectively,the"Governing Terms").Different Governing Terms may apply to different products and services on this Quote.The Governing Terms apply to the exclusion of all terms and conditions incorporated in or referred to in any documentation submitted by Customer to Supplier. Supplier Software Licenses and Services Descriptions:Customer's use of any Supplier software is subject to the license terms accompanying the software,or in the absence of accompanying terms,the applicable terms posted on www.Dell.com/eula.Descriptions and terms for Supplier-branded standard services are stated at www.dell.com/servicecontracts/global or for certain infrastructure products at www.dellemc.com/en-us/customer-services/product-warranty-and-service-descriptions.htm. Offer-Specific,Third Party and Program Specific Terms:Customer's use of third-party software is subject to the license terms that accompany the software.Certain Supplier-branded and third-party products and services listed on this Quote are subject to additional, specific terms stated on www.dell.com/offeringspecificterms("Offer Specific Terms"). In case of Resale only:Should Customer procure any products or services for resale,whether on standalone basis or as part of a solution, Customer shall include the applicable software license terms,services terms,and/or offer-specific terms in a written agreement with the end- user and provide written evidence of doing so upon receipt of request from Supplier. In case of Financing only: If Customer intends to enter into a financing arrangement("Financing Agreement")for the products and/or services on this Quote with Dell Financial Services LLC or other funding source pre-approved by Supplier("FS"),Customer may issue its purchase order to Supplier or to FS. If issued to FS,Supplier will fulfill and invoice FS upon confirmation that: (a)FS intends to enter into a Financing Agreement with Customer for this order;and(b)FS agrees to procure these items from Supplier.Notwithstanding the Financing Agreement,Customer's use(and Customer's resale of and the end-user's use)of these items in the order is subject to the applicable governing agreement between Customer and Supplier,except that title shall transfer from Supplier to FS instead of to Customer.If FS notifies Supplier after shipment that Customer is no longer pursuing a Financing Agreement for these items,or if Customer fails to enter into such Financing Agreement within 120 days after shipment by Supplier,Customer shall promptly pay the Supplier invoice amounts directly to Supplier. Customer represents that this transaction does not involve:(a)use of U.S.Government funds;(b)use by or resale to the U.S.Government; or(c)maintenance and support of the product(s)listed in this document within classified spaces.Customer further represents that this transaction does not require Supplier's compliance with any statute, regulation or information technology standard applicable to a U.S. Government procurement. For certain products shipped to end users in California,a State Environmental Fee will be applied to Customer's invoice.Supplier encourages customers to dispose of electronic equipment properly. Electronically linked terms and descriptions are available in hard copy upon request. Page 7 Dell Marketing LP. U.S. only. Dell Marketing LP. is located at One Dell Way, Mail Stop 8129, Round Rock, TX 78682