HomeMy WebLinkAboutPR 23773: PURCHASE OF 3 PINTLE HITCH EQUIPMENT TRAILERS FOR WATER UTILITIES DEPT. CityJo)
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www.PortArthurTx.gov
INTEROFFICE MEMORANDUM •
Date: May 20, 2024
To: The Honorable Mayor and City Council
Through: Ronald Burton, City Manager
From: Calvin Matthews, P.E., Water Utilities Director
RE: P.R. 23773 —Purchase of Three (3) 20' Pintle Hitch Equipment Trailers for the
Water Utilities Department.
Introduction:
The intent of this Agenda Item is to seek City Council's approval for City Manager to purchase
three(3)20' Pintle Hitch Equipment Trailers from Holt Truck Centers of Houston, Texas in the
amount of$34,760.27 with BuyBoard Contract# 687-22.
Background:
The three (3) Pintle Hitch Equipment Trailers are to be purchased per the Capital Equipment
Schedule in the 2024-2025 Budget. The equipment to be purchased will be utilized by the
Utilities Department in their daily operations.
Budget Impact:
Project cost of $34,760.27 funding is available in Account 625-40-000-8522-00-00-000
Equipment.
Recommendation:
It is recommended that City Council approve the City Manager to purchase three(3)Pintle Hitch
Equipment Trailers, as discussed and/or outlined above.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
PR No. 23773
05/20/24 cv
Page 1 of 2
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO
PURCHASE THREE (3) PINTLE HITCH EQUIPMENT
TRAILERS FOR THE WATER UTILITIES DEPARTMENT
FROM HOLT TRUCK CENTERS OF HOUSTON, TEXAS,
THROUGH BUYBOARD CONTRACT # 687-22 IN THE
TOTAL AMOUNT OF $34,760.27. FUNDS ARE AVAILABLE
IN ACCOUNT NO. 625-40-000-8522-00-00-000,EQUIPMENT.
WHEREAS, the Water Utilities Department routinely uses various equipment that
requires trailering to get to the worksite for maintenance of the Water Distribution and Wastewater
Conveyance systems throughout the City; and,
WHEREAS, Chapter 271 of the Texas Government Code allows a city, by resolution of
its governing body, to participate in cooperative purchasing programs, such as BuyBoard
Cooperative Purchasing Program, as an alternative to formal bid process; and,
WHEREAS,per Resolution No. 02-341,the City entered into an interlocal agreement for
cooperative purchasing with the Buyboard Cooperative Purchasing Program ("Buyboard"); and,
WHEREAS, the Utility Operations Manager has solicited a quote for $34,760.27 Holt
Truck Centers of Houston, Texas, with BuyBoard Contract# 687-22 (Exhibit "A") as delineated
in our Purchasing Policy; and,
NOW THEREFORE,BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PORT ARTHUR:
THAT, the City Council hereby authorizes the City Manager to purchase three (3) Pintle
Hitch Equipment Trailers from Holt Truck Centers, of Houston, Texas, with BuyBoard Contract
# 687-22 in the total amount of$34,760.27; and,
THAT, a copy of the caption of this resolution be spread upon the minutes of the City
Council.
READ, ADOPTED AND APPROVED THIS day of
2024 at a Regular Meeting of the City Council of the City of Port Arthur, Texas,by the following
vote:
AYES: Mayor
Councilmembers:
PR No. 23773
05/20/24 cv
Page 2 of 2
NOES:
Thurman"Bill"Bartie
Mayor
ATTEST: APPROVED AS TO FORM:
Sherri Bellard J: -• M. Black
City Secretary I' m City Attorney
APPROVED: FOR ADMINISTRATION: APPROVED AS TO AVAILABILITY OF
FUNDS:
Ronald Burton, Lyn a(Lyn) Boswell, MA, ICMA-CM
City Mana Director of Finance
Calvin Matthews, P.E. Clifton illiams, CPPB
Water Utilities Director Purchasing Manager
PR No. 23773
05/20/24 cv
Page 3 of 3
EXHIBIT "A"
SALES AGREEMENT
I-Ic LT
TRUCK CENTERS'"
Customer Number: 0261795 Date: I 5/28/2024
Customer Name: City Of Port Arthur
Quote Valid Until: 6/27/2024
Buy Board#687-22 20'Pintle Hitch Equipment Trailer
Description:
Address: 444 4th Street Sales Representative
Coby Sweeny(713)805-0153
City,State,Zip: Port Arthur Texas Registration Class:
Contact Name: Darrell Harmon NONE- Buyer will register unit
Contact Phone#: 409-983-8555 Requested G.V.W.R.
Contact E-mail: darrell.harmon@portarthurtx.gov As per MSO or Title; no change
'Stock/ID Number '0 Make Lonestar
VIN 0 Model Model C 8
To be delivered on or about IN STOCK Year 2024
Freight on Board(F.O.B.) HoltTrunk Centers HoustonTexas
Per Unit Total
Per Unit Price $12,196.59 $36,589.76
Additional Vehicle and Accessories Description: See Notes Below See Notes Below
DLV-DELIVERY CHARGE $0.00 $0.00
Buy Board Discount 5% -$609.83 -$1,829.49
$0.00 $0.00
BODY-
$0.00 $0.00
NET Sales Price: $11,586.76 $34,760.27
TRADE IN VALUE $0.00 $0.00
Total Net Sales without Tax $11,586.76 $34,760.27
BALANCE OWED ON TRADE-IN $0.00 $0.00
DOWN PAYMENT $0.00 $0.00
FET-FEDERAL EXCISE TAX $0.00 $0.00
FET-FEDERAL EXCISE TAX-BODY $0.00 $0.00
LSC-STATE MOTOR VEHICLE SALES TAX $0.00 $0.00
PST-1%TERP TAX(1997&NEWER) $0.00 $0.00
TTL-TITLE®ISTRATION $0.00 $0.00
VIT-VEHICLE INVENTORY TAX $0.00 $0.00
ESC-Extended Service Coverage $0.00 $0.00
ESC Type-NONE
Out of State Vehicle Fee c 2.". $0.00
Sales Price: $11,586.76
Quantity:
Total Sales Price: $ 34 , 760 . 27
Printed On:5/28/2024 at 1:00 PM Holt Texas,LTD.dba HOLT TRUCK CENTER 1
-4 —. _ SALES AGREEMENT
ZHOLT
TRUCK CENTERS'
Customer Number: 0261795 Date: 5/28/2024
Customer Name: City Of Port Arthur
Quote Valid Until: 6/27/2024
Buy Board#687-22 20'Pintle Hitch Equipment Trailer
Description:
Additional Vehicle and Accessories Description:
Price includes standard warranty
Price Excludes Additional Taxes/Fees
Registration Type will effect Sales Tax
Color
0
Payment/Lienholder Notes:
Purchase Order
Physical Location:
TRADE-IN NOTES
Year:
DISCLAIMER:
VA,-,.C'..R_=:C= J EN-,LL"-CUGH HOLT MAY ADMINISTER WARRANTIES ISSUED BY THE MANUFACTURER,CUSTOMER ACKNOWLEDGES AND AGREES THAT(1)ANY EXPRESS WARRANTIES BY THE
MANUFACTURER FOR THE EQUIPMENT ARE NOT THE RESPONSIBILITY OF HOLT AND(2)THE MANUFACTURER'S WARRANTY CONTAINS LIMITATIONS AND CUSTOMER MAY INCUR CERTAIN REPAIR,TRANSPORTATION OR OTHER CHARGES
BY HOLY WHICH ARE NOT COVERED BY THE MANUFACTURER'S WARRANTY
HOLT,BY VIRTUE OF HAVING SOLD THE EQUIPMENT UNDER THIS AGREEMENT,HAS NOT MADE AND DOES NOT MAKE ANY REPRESENTATION OR WARRANTY,EXPRESS OR IMPLIED,AS TO THE CONDITION,COMPLIANCE WITH
SPECIFICATIONS OR REGULATIONS,QUALITY,DURABIUTY,SUITABILITY,MERCHANTABIUTY,FITNESS,FOR USE OR FITNESS FOR A PARTICULAR PURPOSE,OR ANY OTHER WARRANTY WHATSOEVER,EXPRESSED OR IMPUED,WITH RESPECT
TO THE EQUIPMENT.HOLT IS NOT LIABLE FOR ANY DAMAGES(WHETHER ORDINARY,SPECIAL OR PUNITIVE)ARISING FROM ANY FAILURE OF THE EQUIPMENT TO OPERATE OR THE FAULTY OPERATION OF THE EQUIPMENT,OR THE
INSTALLATION,OPERATION,REPAIR OR USE OF THE EQUIPMENT.
ADDITIONAL TERMS AND CONDITIONS SET FORTH ON THE REVERSE SIDE HEREOF OR ATTACHED HERETO(AS APPUCABLE)CONSTITUTE AN IMPORTANT PART OF THIS AGREEMENT AND ARE INCORPORATED HEREIN VERBATIM FOR ALL
PURPOSES.PLEASE REVIEW SUCH OTHER TERMS AND CONDITIONS BEFORE SIGNING THIS AGREEMENT.
THESE TERMS AND CONDITIONS SUPERCEDE ALL OTHER TERMS AND CONDITIONS PRESENTED BY OR TO CUSTOMER UNLESS PROVIDED IN A DOCUMENT SIGNED BY AN AUTHORIZED REPRESENTATIVE OF BOTH PARTIES AND
CONTAINING REFERENCE TO THIS SALES AGREEMENT.
SELLER: BUYER:
Signature Signature
Printed Name: Printed Name:
Sales Representative
Title: Title:
5/28/2024 12:59
Date: Date:
Thank you for the opportunity to earn your business. We look forward to working with you on your business needs.
Printed On:5/28/2024 at 1:00 PM Holt Texas,LTD.dba HOLT TRUCK CENTER 2
pp FNON-CODA; F.nrd:rEXTERNAL!.
Darrell Harmon <darrell.harmon@portarthurtx.gov>
Thu 5/16/2024 11.39 AM
To:Crystal Victoria<crystal.victoria@portarthurtx.gov>
CcJESS LIAO<jess.liao@portarthurtx.gov>;Calvin Matthews<calvin.matthews@portarthurtx.gov>
Outlook for iOS
From:Coby Sweeny<coby sweenyffyahoo.com>
Sent:Wednesday,May 15,2024 5:34:39 PM
To:Coby Sweeny<coby.sweenyja hoIttruckcenters.com>
Subject:[EXTERNAL]:
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