HomeMy WebLinkAboutPR 23749: CONTRACT WITH SCS ENGINEERS, TO INSTALL 9 GAS PROBES, PLUG AND ABANDON AN EXISTING GAS PROBE, AND COMPLETE A PERMIT MODIFICATION C[ri'of
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INTEROFFICE MEMORANDUM
Date: May 24,2024
To: The Honorable Mayor and City Council
Through: Ronald Burton, CPM,City Manager
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From: Flozelle C. Roberts,EIT, MEng, MBA,CPM, Public Works Director
RE: P.R.No.23749: Authorizing the City Manager to enter into a contract with SCS
Engineers of Houston,Texas,to Install Nine Gas Probes,Plug and Abandon an Existing
Gas Probe, and Complete a Permit Modification
Introduction:
The intent of this agenda item is to seek the City Council's authorization for the City Manager to enter into
a contract with SCS Engineers of Houston, Texas, to install nine (9) gas probes, plug and abandon an
existing gas probe,and prepare a permit modification for$89,880.00.
Background:
Contract 23-390 awarded the plugging, abandoning, and relocating of gas probe #6, which was damaged
during the earthwork project, to SCS Engineers (SCS) of Houston, Texas. This contract also installed
replacement gas probe#6(GP-6R),which recorded elevated methane levels and prompted verification and
notification procedures and the submittal of a remediation plan.
Following the submission of the remediation plan and a meeting with the Texas Commission on
Environmental Quality(TCEQ),the City agreed to install additional gas probes along the former landfill's
north, south, and east perimeters. GP-6R will be decommissioned when the newly installed gas probes are
operational. SCS will submit a permit modification and implement a remediation plan in accordance with
the Landfill's Gas Management Plan on file with TCEQ.
Budget Impact:
Funds are available in the Landfill's Professional Services Account,403-50-320-5420-00-00-000.
"Remember,we are here to serve the Citizens of Port Arthur"
444 4th Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294
Recommendation:
It is recommended that the City of Port Arthur's City Council approve PR 23749 authorizing the City
Manager to enter into a contract with SCS Engineers of Houston,Texas,to install nine(9)gas probes,plug
and abandon an existing gas probe, and prepare a permit modification for$89,880.00
"Remember,we are here to serve the Citizens of Port Arthur"
444 4th Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294
PR 23749
05/24/2024 JAM
Page 1 of 4
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER TO ENTER
INTO A CONTRACT WITH SCS ENGINEERS OF HOUSTON, TEXAS,
TO INSTALL NINE (9) GAS PROBES AND PLUG AND ABANDON AN
EXISTING GAS PROBE AT THE CITY OF PORT ARTHUR LANDFILL
AND PREPARE A PERMIT MODIFICATION FOR THE NOT-TO-
EXCEED AMOUNT OF $89,880.00. FUNDS ARE AVAILABLE IN
PUBLIC WORKS DEPARTMENT LANDFILL DIVISION —
PROFESSIONAL SERVICES ACCOUNT NUMBER 403-50-320-5420-
-00-00-000-.
WHEREAS, The City of Port Arthur Landfill is required to monitor the landfill gas
quarterly in accordance with the Texas Commission on Environmental Quality's (TCEQ)
regulations; and,
WHEREAS, Contract 23-390 awarded the plugging, abandoning, and relocating
of gas probe #6 (GP-6R), which was damaged during the earthwork project, to SCS
Engineers; and,
WHEREAS, elevated levels of methane were detected in the most recent quarterly
monitoring event at GP-6R, which prompted verification and notification procedures and
the submittal of a remediation plan; and,
WHEREAS, SCS Engineers and City representatives met with TCEQ staff and
determined that the City must install nine (9) additional gas probes along the north,
south, and east perimeters; plug and abandon GP-6R; and prepare a permit modification
and implement a remediation plan per the Landfill's Gas Management Plan on file with
TCEQ; and,
PR 23749
05/24/2024 JAM
Page 2 of 4
WHEREAS, SCS Engineers of Houston, Texas, submitted a proposal to provide
the necessary services for the installation and decommissioning of the gas probes, the
preparation of a permit modification, and the implementation of a remediation plan as
delineated in Exhibit A; and,
WHEREAS, SCS Engineers has been selected as the professional of choice
because of their demonstrated competence and qualifications in the field and with the
Landfill's operations as mandated by Texas Government Code Sections 2254.003 and
2254.004 and having provided similar services to other entities; and,
WHEREAS, the City of Port Arthur desires to enter into a professional services
contract with SCS Engineers of Houston, Texas, for the installation and decommissioning
of the gas probes, the preparation of a permit modification, and the implementation of a
remediation plan for the Landfill for the not-to-exceed amount of $89,880.00; now,
therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR:
THAT, the facts and opinions in the preamble are true and correct; and,
THAT, the contract is attached hereto as Exhibit A with SCS Engineers of Houston,
Texas, for the installation and decommissioning of the gas probes, the preparation of a
permit modification, and the implementation of a remediation plan; and,
THAT, SCS Engineers of Houston, Texas, will receive a notice to proceed on this
project; and,
THAT, funding is available in Public Works Landfill's Professional Services Account
403-50-320-5420-00-00-000; and,
PR 23749
05/24/2024 JAM
Page 3 of 4
THAT, the City Manager of the City of Port Arthur is hereby authorized and
directed to execute, on behalf of the City of Port Arthur, a professional services contract
in substantially the same form as Exhibit A between the City of Port Arthur and SCS
Engineers of Houston, Texas; and,
THAT, the City of Port Arthur can terminate this contract at its convenience with
thirty days' written notice; and,
THAT, a copy of the caption of this Resolution be spread upon the Minutes of the
City Council.
READ, ADOPTED, AND APPROVED this the day of
, A.D. 2024, at a meeting of the City of Port Arthur,
Texas, by the following vote:
Ayes: Mayor:
Councilmembers:
Noes:
Thurman Bill Bartie
Mayor
Attest:
Sherri Bellard, TRMC
City Secretary
aF'
PR 23749
05/24/2024 JAM
Page 4 of 4
APPROVED AS TO FORM:
ar'r-4
a s M. Black, Esq.
Iv erim City Attorney
APPROVED FOR ADMINISTRATION:
Ronald Burton,
City Manag
Flozelle . Roberts, IT, MEng, MBA, CPM
Direcr)of Public Works
APPROVED FOR AVAILABILITY OF FUNDS:
e j 7('(?,
Lynda Boswell, ICMA-CM, MA
Director of Finance
//// 64C144„
Clifton E. Williams, Jr., CPPB
Purchasing Manager
PR 23749
Exhibit
A
CITY OF PORT ARTHUR,TEXAS
STATE OF TEXAS §
§ AGREEMENT FOR PROFESSIONAL SERVICES
COUNTY OF JEFFERSON §
This Agreement for Professional Services("Agreement")is made by and between the City
of Port Arthur,Texas,a Texas home-rule municipality located in Jefferson County,Texas("City"),
and SCS Engineers ("Professional") (individually, each a "Party" and collectively, "Parties"),
acting by and through the Parties' authorized representatives.
Recitals:
WHEREAS, City desires to engage the services of Professional as an independent
contractor and not as an employee in accordance with the terms and conditions set forth in this
Agreement; and
WHEREAS, Professional desires to render professional services in accordance with the
terms and conditions set forth in this Agreement.
NOW, THEREFORE, in exchange for the mutual covenants set forth herein and other
valuable consideration, the sufficiency and receipt of which is hereby acknowledged, the Parties
agree as follows:
Article I
Employment of Professional
Professional will perform as an independent contractor for all services under this
Agreement to the prevailing professional standards consistent with the level of care and skill
ordinarily exercised by members of Professional's profession, both public and private, currently
practicing in the same locality under similar conditions including but not limited to the exercise of
reasonable, informed judgments and prompt, timely action. If Professional is representing this it
has special expertise in one or more areas to be utilized in the performance of this Agreement,then
Professional agrees to perform those special expertise services to the appropriate local, regional
and national professional standards.
Article II
Term
2.1 The term of this Agreement shall begin on the last date of execution hereof by all
parties hereto (the "Effective Date") and shall remain in effect for an estimated (12) months or
until services are complete, including the time necessary to develop the project deliverables,
subject to change upon request or mutual agreement(s).
2.2 Professional may terminate this Agreement by giving thirty(30) days prior written
notice to City. In the event of such termination by Professional, Professional shall be entitled to
compensation for services satisfactorily completed in accordance with this Agreement prior to the
date of such termination.
2.3 City may terminate this Agreement by giving ten (10) days prior written notice to
Professional. In the event of such termination by City, Professional shall be entitled to
compensation for services satisfactorily completed in accordance with this Agreement prior to the
date of such termination. Upon receipt of such notice from City, Professional shall immediately
terminate working on, placing orders or entering into contracts for supplies, assistance, facilities
or materials in connection with this Agreement and shall proceed to promptly cancel all existing
contracts insofar as they are related to this Agreement.
2.4 Upon notice of termination by Professional or City, Professional shall immediately
surrender all project documents produced by Professional and its subcontractors up to and
including the date on which termination notice was given.
Article III
Scope of Services
3.1 Professional shall perform the services specifically set forth in Exhibit A, attached
hereto and incorporated herein by reference,entitled"Scope of Services." In case of conflict with
the language of ExhibitA and the provisions of this Agreement,the provisions of this Agreement
shall control. Any additional services require the prior approval of the City Council of the City.
3.2 The Parties acknowledge and agree that any and all opinions provided by
Professional represent the best judgment of Professional.
Article IV
Schedule of Work
4.1 Professional agrees to commence services upon written direction from City and to
complete the tasks set forth in Exhibit A, Scope of Services, in accordance with a work schedule
established by City(the "Schedule"), which is attached hereto and incorporated as Exhibit A.
4.2 In the event Professional's performance of this Agreement is delayed or interfered
with by acts of City or others, Professional may request an extension of time for the performance
of same as hereinafter provided, and City shall determine whether to authorize any increase in fee
or price, or to authorize damages or additional compensation as a consequence of such delays,
within a reasonable time after receipt of Professional's request.
4.3 No allowance of any extension of time, for any cause whatsoever, shall be claimed
or made by Professional, unless Professional shall have made written request upon City for such
extension not later than five(5)business days after the occurrence of the cause serving as the basis
for such extension request, and unless City and Professional have agreed in writing upon the
allowance of such additional time.
Page 2 of 11
City of Port Arthur, Texas
Professional Services Agreement
r
Article V
Compensation and Method of Payment
5.1 City shall pay Professional for the services specifically as set forth in ExhibitA and
in accordance with the Rate Schedule in an amount not to exceed $89,880.00 for said services.
5.2 Each month Professional shall submit to City an invoice supporting the amount for
which payment is sought. Each invoice shall also state the percentage of work completed on the
Project through the end of the then submitted billing period,the total of the current invoice amount,
and a running total balance for the Project to date.
5.3 Within thirty (30) days of receipt of each such monthly invoice, City shall make
monthly payments in the amount shown by Professional's approved monthly invoice and other
documentation submitted.
5.4 Professional shall be solely responsible for the payment of all costs and expenses
related to the services provided pursuant to this Agreement including, but not limited to, travel,
copying and facsimile charges, reproduction charges, and telephone, internet, e-mail, and postage
charges, except as set forth in Exhibit A.
5.5 Nothing contained in this Agreement shall require City to pay for any services that
are unsatisfactory as determined by City or which is not performed in compliance with the terms
of this Agreement,nor shall failure to withhold payment pursuant to the provisions of this section
constitute a waiver of any right, at law or in equity, which City may have if Professional is in
default, including the right to bring legal action for damages or for specific performance of this
Agreement. Waiver of any default under this Agreement shall not be deemed a waiver of any
subsequent default.
Article VI
Devotion of Time, Personnel, and Equipment
6.1 Professional shall devote such time as reasonably necessary for the satisfactory
performance of the services under this Agreement. City reserves the right to revise or expand the
scope of services after due approval by City as City may deem necessary, but in such event City
shall pay Professional compensation for such services at mutually agreed upon charges or rates, a
copy of the Rate Schedule is attached hereto as Exhibit A,and within the time schedule prescribed
by City, and without decreasing the effectiveness of the performance of services required under
this Agreement. In any event, when Professional is directed to revise or expand the scope of
services under this Agreement, Professional shall provide City a written proposal for the entire
costs involved in performing such additional services. Prior to Professional undertaking any
revised or expanded services as directed by City under this Agreement, City must authorize in
writing the nature and scope of the services and accept the method and amount of compensation
and the time involved in all phases of the Project.
Page 3 of 11
City of Port Arthur, Texas
Professional Services Agreement
6.2 It is expressly understood and agreed to by Professional that any compensation not
specified in this Agreement may require approval by the City Council of the City of Port Arthur
and may be subject to current budget year limitations.
6.3 To the extent reasonably necessary for Professional to perform the services under
this Agreement, Professional shall be authorized to engage the services of any agents, assistants,
persons, or corporations that Professional may deem proper to aid or assist in the performance of
the services under this Agreement. The cost of such personnel and assistance shall be borne
exclusively by Professional.
6.4 Professional shall furnish the facilities,equipment,telephones,facsimile machines,
email facilities, and personnel necessary to perform the services required under this Agreement
unless otherwise provided herein.
Article VII
Relationship of Parties
7.1 It is understood and agreed by and between the Parties that in satisfying the
conditions and requirements of this Agreement, Professional is acting as an independent
contractor, and City assumes no responsibility or liability to any third party in connection with the
services provided by Professional under this Agreement. All services to be performed by
Professional pursuant to this Agreement shall be in the capacity of an independent contractor, and
not as an agent, servant, representative, or employee of City. Professional shall supervise the
performance of its services and shall be entitled to control the manner, means and methods by
which Professional's services are to be performed, subject to the terms of this Agreement. As
such, City shall not train Professional, require Professional to complete regular oral or written
reports, require Professional to devote his full-time services to City, or dictate Professional's
sequence of work or location at which Professional performs Professional's work, except as may
be set forth in Exhibit A.
Article VIII
Insurance
8.1 Before commencing work, Professional shall, at its own expense, procure, pay for
and maintain during the term of this Agreement the following insurance written by companies
approved by the state of Texas and acceptable to City. Professional shall furnish to the City
Manager certificates of insurance executed by the insurer or its authorized agent stating coverages,
limits, expiration dates and compliance with all applicable required provisions. Certificates shall
reference the project/contract number and be addressed as follows:
City of Port Arthur, Texas
Attention: Ronald Burton, CPM, City Manager
444 4th Street
Port Arthur, Texas 77640-1089
Page 4 of 11
City of Port Arthur, Texas
Professional Services Agreement
A. Commercial General Liability insurance, including, but not limited to
Premises/Operations, Personal & Advertising Injury, Products/Completed Operations,
Independent Contractors and Contractual Liability, with minimum combined single limits
- of$-500,000 per occurrence, $500-,000 Products/Completed Operations Aggregate, and
$500,000 general aggregate. Coverage must be written on an occurrence form. The
General Aggregate shall apply on a per project basis.
B. Workers' Compensation insurance with statutory limits; and Employers'
Liability coverage with minimum limits for bodily injury: 1) by accident, $100,000 each
accident, and 2) by disease, $100,000 per employee with a per policy aggregate of
$500,000.
C. Business Automobile Liability insurance covering owned, hired and non-
owned vehicles, with a minimum combined bodily injury and property damage limit of
$500,000 per occurrence.
D. Professional Liability Insurance to provide coverage against any claim
which the Professional and all professionals engaged or employed by the Professional
become legally obligated to pay as damages arising out of the performance of professional
services caused by error, omission or negligent act with minimum limits of$1,000,000 per
claim, $1,000,000 annual aggregate
NOTE:If the insurance is written on a claims-made form,coverage shall be continuous(by
renewal or extended reporting period) for not less than thirty-six (36) months
following completion of this Agreement and acceptance by City.
8.2 With reference to the foregoing required insurance, Professional shall endorse
applicable insurance policies as follows:
A. A waiver of subrogation in favor of City, its officials, employees, and
officers shall be contained in the Workers' Compensation insurance policy.
B. The City, its officials, employees and officers shall be named as additional
insureds on the Commercial General Liability policy, by using endorsement CG2026 or
broader.
C. All insurance policies shall be endorsed to the effect that City will receive
at least thirty (30) days notice prior to cancellation, non-renewal, termination, or material
change of the policies.
8.3 All insurance shall be purchased from an insurance company that meets a financial
rating of B+VI or better as assigned by A.M. Best Company or equivalent.
Page 5 of 11
City of Port Arthur, Texas
Professional Services Agreement
Article IX
Right to Inspect Records
-9.1 Professional-agrees that City shall have-access to and the right to examine any
directly pertinent books, documents, papers and records of Professional involving transactions
relating to this Agreement. Professional agrees that City shall have access during normal working
hours to all necessary Professional facilities and shall be provided adequate and appropriate work
space in order to conduct audits in compliance with the provisions of this section. City shall give
Professional reasonable advance notice of intended audits.
9.2 Professional further agrees to include in subcontract(s), if any, a provision that any
subcontractor agrees that City shall have access to and the right to examine any directly pertinent
books, documents, papers and records of such subcontractor involving transactions related to the
subcontract, and further, that City shall have access during normal working hours to all such
subcontractor facilities and shall be provided adequate and appropriate work space, in order to
conduct audits in compliance with the provisions of this section. City shall give any such
subcontractor reasonable advance notice of intended audits.
Article X
Miscellaneous
10.1 Entire Agreement. This Agreement and any and all Exhibits attached hereto
constitutes the sole and only agreement between the Parties and supersedes any prior or
contemporaneous understandings,written agreements or oral agreements between the Parties with
respect to the subject matter of this Agreement.
10.2 Authorization. Each Party represents that it has full capacity and authority to grant
all rights and assume all obligations granted and assumed under this Agreement.
10.3 Assignment. Professional may not assign this Agreement in whole or in part
without the prior written consent of City. In the event of an assignment by Professional to which
the City has consented, the assignee shall agree in writing with the City to personally assume,
perform, and be bound by all the covenants and obligations contained in this Agreement.
10.4 Successors and Assigns. Subject to the provisions regarding assignment, this
Agreement shall be binding on and inure to the benefit of the Parties and their respective heirs,
executors, administrators, legal representatives, successors and assigns.
10.5 Governing Law and Exclusive Venue. The laws of the State of Texas shall govern
this Agreement, and exclusive venue for any legal action concerning this Agreement shall be in a
District Court with appropriate jurisdiction in Jefferson County, Texas. The Parties agree to
submit to the personal and subject matter jurisdiction of said court.
10.6 Amendments. This Agreement may be amended only by the mutual written
agreement of the Parties.
Page 6 of 11
City of Port Arthur, Texas
Professional Services Agreement
10.7 Severability. In the event any one or more of the provisions contained in this
Agreement shall for any reason be held to be invalid, illegal, or unenforceable in any respect by a
court of competent jurisdiction, such invalidity, illegality or unenforceability shall not affect any
other provision in this Agreement,and this Agreement shall be construed as if such invalid,illegal,
or unenforceable provision had never been contained in this Agreement.
10.8 Survival of Covenants and Terms. Any of the representations, warranties,
covenants,and obligations of the Parties,as well as any rights and benefits of the Parties,pertaining
to a period of time following the termination of this Agreement shall survive termination,
including, but not limited to, Section 3.3, Article X, and, in particular, Sections 10.13 and 10.14.
10.9 Recitals. The recitals to this Agreement are incorporated herein.
10.10 Notice. Any notice required or permitted to be delivered hereunder may be sent by
first class mail, overnight courier or by confirmed telefax or facsimile to the address specified
below, or to such other Party or address as either Party may designate in writing, and shall be
deemed received three (3) days after delivery set forth herein:
If intended for City:
City of Port Arthur, Texas
444 4th Street
Port Arthur, Texas 77640
Attn: Ronald Burton, CPM, City Manager
Copy to:
City of Port Arthur, Texas
444 4th Street
Port Arthur, Texas 77640
Attn: James M. Black, Esq., City Attorney
If intended for Professional:
SCS Engineers
12651 Briar Forest, Suite 205
Houston, Texas 77077
(281) 293-8494
Attn: J. Roy Murray, PE
10.11 Counterparts. This Agreement may be executed by the Parties hereto in separate
counterparts, each of which when so executed and delivered shall be deemed an original, but all
such counterparts shall together constitute one and the same instrument. Each counterpart may
consist of any number of copies hereof each signed by less than all, but together signed by all of,
the Parties hereto.
10.12 Exhibits. The exhibits attached hereto are incorporated herein and made a part
hereof for all purposes.
Page 7 of 11
City of Port Arthur, Texas
Professional Services Agreement
10.13 Professional's Liability. Acceptance of the Project Documents by City shall not
constitute nor be deemed a release of the responsibility and liability of Professional,its employees,
associates, agents or subcontractors for the accuracy and competency of their designs, working
drawings-, specifications or other documents and work; nor shall such acceptance be deemed an
assumption of responsibility by City for any defect in the Project Documents or other documents
and work prepared by Professional, its employees, associates, agents or sub-consultants.
10.14 Indemnification. PROFESSIONAL AGREES TO INDEMNIFY AND HOLD
HARMLESS CITY FROM AND AGAINST ANY AND ALL LIABILITIES, DAMAGES,
CLAIMS,SUITS,COSTS(INCLUDING COURT COSTS,REASONABLE ATTORNEY'S
FEES AND COSTS OF INVESTIGATION)AND ACTIONS BY REASON OF INJURY TO
OR DEATH OF ANY PERSON OR DAMAGE TO OR LOSS OF PROPERTY TO THE
EXTENT CAUSED BY PROFESSIONAL'S NEGLIGENT PERFORMANCE OF
SERVICES UNDER THIS AGREEMENT OR BY REASON OF ANY ACT OR OMISSION
ON THE PART OF PROFESSIONAL, ITS OFFICERS, DIRECTORS, SERVANTS,
AGENTS, EMPLOYEES, REPRESENTATIVES, CONTRACTORS,
SUBCONTRACTORS, LICENSEES, SUCCESSORS OR PERMITTED ASSIGNS
(EXCEPT WHEN SUCH LIABILITY, CLAIMS, SUITS, COSTS, INJURIES, DEATHS
OR DAMAGES ARISE FROM OR ARE ATTRIBUTED TO THE NEGLIGENCE OF
THE CITY). IF ANY ACTION OR PROCEEDING SHALL BE BROUGHT BY OR
AGAINST CITY IN CONNECTION WITH ANY SUCH LIABILITY OR CLAIM, THE
PROFESSIONAL, ON NOTICE FROM CITY, SHALL DEFEND SUCH ACTION OR
PROCEEDINGS AT PROFESSIONAL'S EXPENSE, BY OR THROUGH ATTORNEYS
REASONABLY SATISFACTORY TO CITY. PROFESSIONAL'S OBLIGATIONS
UNDER THIS SECTION SHALL NOT BE LIMITED TO THE LIMITS OF COVERAGE
OF INSURANCE MAINTAINED OR REQUIRED TO BE MAINTAINED BY
PROFESSIONAL UNDER THIS AGREEMENT. IF THIS AGREEMENT IS A
CONTRACT FOR ENGINEERING OR ARCHITECTURAL SERVICES, THEN THIS
SECTION IS LIMITED BY, AND TO BE READ AS BEING IN COMPLIANCE WITH,
THE INDEMNITY SPECIFIED IN § 271.904 OF THE TEXAS LOCAL GOVERNMENT
CODE, AS AMENDED. THIS SECTION SHALL SURVIVE TERMINATION OF THIS
AGREEMENT
10.15 Conflicts of Interests. Professional represents that no official or employee of City
has any direct or indirect pecuniary interest in this Agreement. Any misrepresentation by
Professional under this section shall be grounds for termination of this Agreement and shall be
grounds for recovery of any loss, cost, expense or damage incurred by City as a result of such
misrepresentation.
10.16 Default. If at any time during the term of this Agreement, Professional shall fail to
commence the services in accordance with the provisions of this Agreement or fail to diligently
provide services in an efficient, timely and careful manner and in strict accordance with the
provisions of this Agreement or fail to use an adequate number or quality of personnel to complete
the services or fail to perform any of Professional's obligations under this Agreement, then City
shall have the right, if Professional shall not cure any such default after thirty (30) days written
notice thereof, to terminate this Agreement. Any such act by City shall not be deemed a waiver
Page 8 of 11
City of Port Arthur, Texas
Professional Services Agreement
of any other right or remedy of City. If after exercising any such remedy due to Professional's
nonperformance under this Agreement, the cost to City to complete the services to be performed
under this Agreement is in excess of that part of the contract sum which as not theretofore been
paid to Professional hereunder, Professional shall be liable for and shall reimburse City for such
excess costs.
10.17 Confidential Information. Professional hereby acknowledges and agrees that its
representatives may have access to or otherwise receive information during the furtherance of
Professional's obligations in accordance with this Agreement, which is of a confidential, non-
public or proprietary nature. Professional shall treat any such information received in full
confidence and will not disclose or appropriate such Confidential Information for Professional's
own use or the use of any third party at any time during or subsequent to this Agreement. As used
herein, "Confidential Information"means all oral and written information concerning the City, its
affiliates and subsidiaries, and all oral and written information concerning City or its activities,
that is of a non-public,proprietary or confidential nature including,without limitation,information
pertaining to customer lists, services, methods, processes and operating procedures, together with
all analyses,compilations,studies or other documents,whether prepared by Professional or others,
which contain or otherwise reflect such information. The term "Confidential Information" shall
not include such information that is or becomes generally available to the public other than as a
result of disclosure to Professional, or is required to be disclosed by a governmental authority
under applicable law.
10.18 Remedies. No right or remedy granted or reserved to the Parties is exclusive of
any other right or remedy herein by law or equity provided or permitted; but each right or remedy
shall be cumulative of every other right or remedy given hereunder. No covenant or condition of
this Agreement may be waived without written consent of the Parties. Forbearance or indulgence
by either Party shall not constitute a waiver of any covenant or condition to be performed pursuant
to this Agreement.
10.19 No Third Party Beneficiary. For purposes of this Agreement, including the
intended operation and effect of this Agreement, the Parties specifically agree and contract that:
(1) this Agreement only affects matters between the Parties to this Agreement, and is in no way
intended by the Parties to benefit or otherwise affect any third person or entity notwithstanding the
fact that such third person or entity may be in contractual relationship with City or Professional or
both;and(2)the terms of this Agreement are not intended to release,either by contract or operation
of law, any third person or entity from obligations owing by them to either City or Professional.
[The Remainder of this Page Intentionally Left Blank]
Page 9 of 11
City of Port Arthur, Texas
Professional Services Agreement
EXECUTED this day of , 2024.
CITY:
CITY OF PORT ARTHUR,TEXAS,
A Texas home-rule municipality,
By:
Ronald Burton,City Manager
ATTEST:
Sherri Bellard,City Secretary
APPROVED AS TO FORM:
James M. Black, City Attorney
EXECUTED this day of , 2024.
PROFESSIONAL:
SCS Engineers
By:
, Owner/Consultant
Page 10 of 11
City of Port Arthur, Texas
Professional Services Agreement
Exhibit A
Scope of Services/ Schedule
Page 11of11
City of Port Arthur, Texas
Professional Services Agreement
SCS ENGINEERS Environmental Consultants & Contractors
May 1, 2024
Mr.Jorge Morales Sent via email
Environmental Operations Manager
City of Port Arthur Landfill
4732 Texas 73
Port Arthur,Texas 77705
Subject: Proposal to Install Nine Gas Probes and Plug and Abandon Gas Probe GP-6R
City of Port Arthur Landfill
Dear Jorge:
SCS Engineers (SCS) is presenting this scope of services for installing nine gas probes and plugging
and abandoning existing gas probe GP-6R located at the City of Port Arthur Landfill. On January 29,
2024 SCS completed a quarterly landfill gas monitoring event at the landfill. A methane level of 63%
by volume was recorded in probe GP-6R. As a result of the elevated reading SCS implemented Section
4, Action Plan of Part III, Attachment 14, Landfill Gas Management Plan which outlined verification
and notification procedures and submittal of a remediation plan.
On March 29, 2024 SCS submitted a Remediation Plan and Notification of Implementation of
Remediation Plan to the Texas Commission on Environmental Quality (TCEQ) in accordance with
Section 5, Remediation Plan of Part III, Attachment 14, Landfill Gas Management Plan. On April 10,
2024 SCS received a response from the TCEQ to our submittal. In the response, Mr. Henok Tewelde,
the TCEQ project manager for the site, requested additional information.
On April 18, 2024 SCS, along with City of Port Arthur Landfill personnel including you, Ms. Flozelle
Roberts, Justin Thomas and Dr. Hani Tohme had a TEAMS meeting with Mr. Tewelde and Burgess
Stengl, an MSW Permits Team Leader of TCEQ, to discuss the remediation plan. During the
conversation,the TCEQ agreed with our initial proposal to install several gas probes along the permit
boundary to the north,south,and east of the former landfill site 009. The City of Port Arthur personnel
also committed to monitor GP-6R on monthly basis until the probes could be installed. On April 25,
2024 SCS submitted a revision to the Remediation Plan and Notification of Implementation of
Remediation Plan to address TCEQ's comments. On April 30, 2024 SCS received an approval from
the TCEQ to our revised submittal.
The scope of work is outlined below.
SCOPE OF WORK
Task 1 - Gas Probe Plug and Abandonment, Installation and Monitoring
SCS will install additional gas probes, plug and abandon an existing gas probe, perform additional
monthly monitoring, perform a monitoring event for the newly installed gas probes, and include
additional monitoring for the 3RD quarter 2024 monitoring event.
12651 Briar Forest Drive, Ste. 205, Houston, TX 77077 817-358-6162 1 Fax 281-293-7878
Mr. Jorge Morales
May 1, 2024
Page 2
As part of the remediation plan for GP-6R,SCS will install GP-8,9, 10, 11, 12, 13,and 14. Additionally,
SCS will install GP-15 and 16. These two gas probes should have been installed earlier with the
construction and waste filling of the adjacent landfill disposal cells.
SCS proposes to conduct the following gas probe activities:
Monitor Well or Activity
Gas Probe ID
GP-6R Plug and abandon gas probe GP-6R. A plug and abandonment form will be
submitted to the State of Texas and the information included in the probe
installation report. The probe will be monitored monthly until the new probes
are installed. GP-6R will monitored monthly until the probe is plugged and
abandoned.
GP-8, GP-9, GP- The installation of these probes includes the protective casing, necessary
10,GP-11,GP-12, surface completions including bollards, well development (if required), and
GP-13, GP-14, the installation report to the TCEQ and State of Texas. After installation the
GP-15 and GP-16 probes will be surveyed by an accredited surveyor. One month after
installation,these probes will be monitored for methane.The probes will also
be monitored during the 3rd quarter Landfill Gas monitoring event.
SCS will arrange for the proposed gas probe locations to be surveyed in order to confirm the proposed
locations of the probes. SCS is requesting that City of Port Arthur landfill personnel confirm the
proposed locations are accessible prior to installation, and if not, complete any grading activities to
provided access ahead of installation activities. The materials generated during the plug and
abandonment of GP-6R will be disposed of at the Port Arthur Landfill.
SCS will conduct monthly monitoring of GP-6R until it is replaced. For the purposes of this proposal,
SCS has included costs for monitoring GP-6R in April, June, and July 2024. Should TCEQ approval of
the currently pending permit modification to move GP-12, 13, and 14 delay past June 2024, SCS will
prepare a change order for the costs for additional monitoring events.
Within 30 days of the replacement of GP-6R,SCS will conduct a monitoring event of gas probes GP-8,
9, 10, 11, 12, 13, and 14.
Task 2 — Permit Modification
SCS will prepare a permit modification request for submittal to the TCEQ. This permit modification will
revise the text in Part Ill, Attachment 14, Landfill Gas Management Plan to incorporate the gas probe
construction details and revise the figures to show the additional gas probes as installed and remove
GP-6R. This permit modification will be prepared in accordance with §305.70(j)(21) as a non-notice
modification. This submittal will consist of a permit modification submittal letter, a TCEQ
Correspondence Cover Sheet, a TCEQ Permit/Registration Modification form, a TCEQ Fee Submittal
Letter, a check to the TCEQ for$150.
SCS has budgeted for minor TCEQ comments on the above requests. Since it is difficult to determine
the extent of TCEQ comments, SCS wits and if additional budget is required, will contact the City prior
to addressing the comments for approval of additional funds.
Mr. Jorge Morales
May 1, 2024
Page 3
SCHEDULE
SCS proposes to initiate work immediately upon receipt of notice to proceed from the City and
proposes to submit the permit modification request within 180 days of the completion of the probe
installations.
FEES
SCS proposes to conduct the Task 1, Gas Probe Plug and Abandonment, Installation and Monitoring
on a lump sum basis for$75,880 and Task 2, Permit Modification for$14,000 for a total of$89,880.
As with other recent projects for the City, receipt of a Purchase Order will suffice for our notice to
proceed. Any additional Services that the City may request with regards to this project or other tasks,
will constitute a change order for additional services, or prepared as additional task orders.
CLOSING
We appreciate the opportunity to assist the City with this very important project and look forward to
working with the City Staff to assure the project's success. If you have any questions related to this
proposal, please feel free to contact J. Roy Murray at (817) 358-6156 or Gil Gabaldon at (817) 358-
6162.
Sincerely,
t t1'ti��lt7Cll LSO l C n -- t>,rt..,
Gil Gabaldon, P.G. J. Rod Murray, P.E.
Sr. Project Professional Vice President/Houston Office Director
SCS ENGINEERS SCS ENGINEERS
TBPE Registration No. F-3407