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Home My WebLink AboutPR 23778: MECHANIC STREET ROADWAY RECONSTRUCTION PROJECT Ciry of ort rthu�� (i pus www.PortArthurTx.gov INTEROFFICE MEMORANDUM Date: May 28, 2024 To: The Honorable Mayor and City Council Through: Ronald Burton, City Manager From: John Cannatella,PE, City Engineer i RE: PR 23778: Mechanic Street Roadw Reconstruction Project from Dowling Street (Highway 87)to S. 1st Avenue in Sabine Pass, Texas—Elite Contractors & Equipment, LTD, of Kirbyville, Texas, submits Change Order No. 1 to remove seven (7) concrete driveways and replace them with flex base driveways decreasing the contract by $23,171.00. Project No. ST1P9O.CON. Introduction: The intent of this Agenda Item is to seek City Council's approval for the City Manager to execute Change Order No. 1 for a cost reduction of$23,171.00 for the Sabine Pass Mechanic St. and South 1 St Avenue Reconstruction Project. Change Order No. 1 has been submitted by Elite Contractors & Equipment of Kirbyville, Texas, to remove seven (7) concrete driveways and replace them with flex base driveways which decreases the original contract amount of $2,565,230.00 by $23,171.00 to $2,542,059.00. Background: Pursuant to Resolution No. 23-421,Port Arthur City Council approved entering into an agreement with Elite Contractors & Equipment, LTD, of Kirbyville, Texas, for the Sabine Pass Mechanic Street and South 1st Ave.Reconstruction Project for the amount of$2,542,059.00. The City of Port Arthur received an infrastructure grant from Texas Department of Transportation's (TXDOT) Rider 37 Grant Program from its Maritime Division to improve access and drainage to the Port of Sabine Pass. Pursuant to Resolution No. 23-515, Port Arthur City Council approved entering into a construction management agreement with Fittz & Shipman, Inc., (F&S) of Port Arthur, Texas, to oversee the Mechanic Street Roadway Reconstruction Project. Engineering staff and F&S determined that the addition of seven (7) concrete driveways to vacant lots where there were no driveways prior was considered unnecessary. Constructing these driveways with flex base is being recommended for its cost savings and allowing future developers the ability to locate their own driveways. "Remember,we are here to serve the Citizens of Port Arthur" 444 4th Street X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294 S:1Engineedng\PUBLIC WORKS\PW-ENGINEERING\C.I.P.PROJECTS\Year 2023\MECHANIC STREET PROJECT\Change Orders\Change Order I\Agenda Memo ELITE CO I DRIVEWAYS.doe• Budget Impact: Funds are available in the Street Capital Fund Account:307-21-053-8517-00-10-000($190,604.32)and TxDOT Account No. 161-07-015-8517-00-60-000($2,374,625.68).Project No. ST1P90.CON. Recommendation: It is recommended that the City of Port Arthur City Council approve PR No. 23778 authorizing the City Manager to execute Change Order No.1, from Elite Contractors & Equipment of Kirbyville, Texas, to remove seven (7) concrete driveways and replace them with flex base driveways which decreases the original contract amount of$2,565,230.00 by $23,171.00 to $2,542,059.00. Project No. ST1P90.CON. PR No.23778 5/28/2024 mje Page 1 of 3 RESOLUTION NO. A RESOLUTION AUTHORIZING THE CITY MANAGER TO EXECUTE CHANGE ORDER NO. 1 TO THE CONTRACT BETWEEN THE CITY OF PORT ARTHUR AND ELITE CONTRACTORS AND EQUIPMENT, LTD, OF KIRBYVILLE, TEXAS, FOR THE SABINE PASS MECHANIC ST. AND SOUTH 1sT AVE RECONSTRUCTION PROJECT, TO REMOVE SEVEN CONCRETE DRIVEWAYS AND REPLACE THEM WITH FLEX BASE DRIVEWAYS DECREASING THE CONTRACT AMOUNT OF $2,565,230.00 BY $23,171.00 TO THE NEW CONTRACT AMOUNT OF $2,542,059.00. FUNDING IS AVAILABLE IN THE CAPITAL IMPROVEMENT STREET ACCOUNT NO.307-21-053- 8517-00-10-000($190,604.32)AND TXDOT ACCOUNT NO. 161-07- 015-8517-00-60-000 ($2,374,625.68) . PROJECT NO. ST1P9O.CON. WHEREAS, pursuant to Resolution No. 23-421, City Council approved entering into an agreement with Elite Contractor & Equipment, LTD, of Kirbyville, Texas, for the Sabine Pass Mechanic Street and South 1st Avenue Reconstruction Project for$2,565,230.00; and, WHEREAS, the City of Port Arthur received an infrastructure grant from Texas Department of Transportation's (TXDOT)Rider 37 Grant Program from its Maritime Division to improve access and drainage to the Port of Sabine Pass; and, WHEREAS,adding seven concrete driveways to vacant lots along Mechanic Street where there were no driveways before was deemed non cost efficient; and, WHEREAS, allowing future developers the ability to locate their own driveways and for cost savings to the City of Port Arthur, Change Order No. 1, submitted by Elite Contractor & Equipment, LTD, of Kirbyville, Texas, is recommending flex base driveways instead of concrete driveways to access the vacant lots, see Exhibit A; and, WHEREAS, it is requested that the Port Arthur City Council authorize the City Manager to approve Change Order No. 1 deducting $23,171.00 from the original contract amount of $2,565,230.00, amending it to the new contract amount of$2,542,059.00; and, S,\Engineering\PUBLIC WORKS\PW-ENGINEERING\C.I.P.PROJECTS\Ycar 2023\MECHANIC STREET PROJECT\Change Ordcrs1Change Order 1\PR 23778 MECHANIC DRIVEWAYS.docc PR No.23778 5/28/2024 mje Page 2 of 3 WHEREAS, approval of PR No. 23778 for Change Order No. 1, submitted by Elite Contractor& Equipment, LTD, of Kirbyville, Texas,is herein deemed an appropriate action;now therefore, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: THAT,the facts and opinions in the preamble are true and correct; and, THAT, Change Order No. 1 is herein approved, and the City Manager is authorized to execute Change Order No. 1 to the contract between the City of Port Arthur and Elite Contractors & Equipment, LTD, of Kirbyville, Texas, for a deduction of$23,171.00; and, THAT, Change Order No. 1 reduces the contract amount of$2,565,230.00 by $23,171.00 to a new contract amount of$2,542,059.00; and, THAT, a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED, AND APPROVED this the day of , A.D. 2024 at a meeting of the City of Port Arthur, Texas by the following vote: AYES: Mayor Councilmembers: Noes: Thurman Bill Bartie Mayor S:\Engineering\PUBLIC WORKS\PW-ENGINEERING\C.I P.PROJECTS\Year 2023\MECHANIC STREET PROJECTChange Orders\Change Order I\PR 23778 MECHANIC DRIVEW AYS.docs PR No.23778 5/28/2024 mje Page 3 of 3 ATTEST: Sherri Bellard City Secretary APPROVED AS TO FORM: APPROVED AS TO ADMINISTRATION: J e M. Black Ron Burton, CPM I to m City Attorney City Manager APPROVED AS TO AVAILABILITY OF FUNDS: 00 ine al 11'14 15°"1/1"e1). Lynda" yn' Boswell,M.A., ICMA-CM Director of Finance Jo annatella,PE City Engineer 1 ♦ vAo ifton Williams, CPPB Purchasing Manager S:\Engineering\PUBLIC WORKS\PW-ENGINEERING\C.I.P.PROJECTS\Yea,2023\MECHANIC STREET PROJECT Change Ord rs\Change Order I\PR 2377E MECHANIC DRIVEWAYS doe EXHIBIT A CHANGE ORDER No. 1 (Instructions on reverse side) PROJECT Sabine Pass Mechanic St.And South 1st Ave.Reconstruction,TxDOT CSJ 0920-38-289 DATE OF ISSUANCE 05/16/24 EFFECTIVE DATE 06/04/24 OWNER City of Port Arthur OWNER's Contract No. City of Port Arthur Res. #23-421, Project No. ST1 P90-CON CONTRACTOR Elite Contractors& Equipment ENGINEER Fittz & Shipman, Inc. You are directed to make the following changes in the Contract Documents. Description: Removal of seven 6"concrete driveways in Mechanic: Driveway 8, 9, 10, 11, 12, 13 and 14. Reason for Change Order: Concrete driveways to vacant lots is not necessary. To let developers design where to locate their driveways and for cost saving,we propose to build flex base driveways instead of concrete driveways to access the vacant lots. CHANGE IN CONTRACT PRICE CHANGE IN CONTRACT TIME Original Contract Price Original Contract Times Substantial Completion: 210 $ 2,565,230.00 (Base Bid) Ready for final payment: 210 days or dates Net changes from previous Change Orders No. 0 to No. I Net changes from previous Change Orders No. 0 to No. 1 $0.00 0 days Contract Price prior to this Change Order Contract Times prior to this Change Order Substantial Completion: 210 $ 2,565,230.00 Ready for final payment: 210 days or dates Net decrease of this Change Order Net Increase(decrease)of this Change Order $ (23,171.00) 0 days Contract Price with all approved Change Orders Contract Times with all approved Change Orders Substantial Completion: 210 $ 2,542,059.00 Ready for final payment: 210 days or dates RECOMMENDED: �Fittzet, &Shipman, Inc.w APPROVED: City of Port Arthur ACCEPTED: Elite Contractors&Equipment By: UPI:A-CJLU7 (� By: By: Engineer(Authorized Siga Owner(Authorized Signature) Contractor(Authorized Signature) 5/28/2024 Date: Date: Date: EJCDC No. 1910-8-B(1990 Edition) Prepared by the Engineers Joint Contract Documents Committee and endorsed by the Associated General Contractors of America