HomeMy WebLinkAboutPR 15452: PORT ARTHUR BUSINESS ENTERPRISE APPLICATIONMemorandum
City of Port Arthur, Texas
To: Steve Fitzgibbons, City Manager
From: Rebecca Underhill, Assistant City M~
Date: September 30, 2009 444444~~~~~~
Subject: Proposed Resolution 15452
This resolution application was tabled at the Council meeting on September 22, 2009.
The application for LBE certification is ready for distribution. The application will be posted on the City's
website, and publicized on the government channel, through the Chamber of Commerce, and through other
available media in order to encourage participation. Upon completion of the certification process, Dr.
Hutchins will be able to begin compliance evaluation.
UPDATED
P. R. NO. 15452
JJA: 09/30/09
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE DISTRH;UTION
AND COLLECTION OF THE CITY OF PORT ARTHUR
APPLICATION FOR CERTIFICATION AS A PORT
ARTHUR BUSINESS ENTERPRISE (PABE)
WHEREAS, the City of Port Arthur has various industrial district ageements which encourage
industry to support the community by purchasing goods and services from `Port Arthur Business
Enterprises' (PABE); and
WHEREAS, the City Council has engaged Dr. Janis Hutchins to develop a methodology whereby
to identify PABE and monitor industry's utilization of them; and
WHEREAS, Dr. Hutchins has prepazed the application for PABE certification, as revised afrer
Council input September 8, 2009, attached hereto as Exhibit "A".
NOW THEREFORE BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF
PORT ARTHUR:
Section 1: The facts and opinions in the preamble aze true and correct.
Section 2: The City Council hereby authorizes Dr. Hutchins to proceed with the distribution of
the application as presented.
READ, ADOPTED, AND APPROVED, this day of October, 2009 AD, at a Regular
Meeting of the City Council of the City of Port Arthur, Texas by the following vote:
AYES: Mayor:
Councilmembers:
NOES
Mayor
ATTEST:
Terri Hanks, City Secretary
APPROVED AS TO FORM:
Mark Sokolow, ty Attorney (g4.r BEHALF vF~
APPROVED FOR ADMINISTRATION:
Steve Fitzgibbons, City Manager
J~
Rebecca Underhill, Assistant City Manager
ZfinanceJlenniCerlResoWtionslLBE /Dr. Hutchins
City of Port Arthur Application for
9 CERTIFICATION AS A PORT ARTHUR BUSINESS ENTERPRISE
r "' Mail to: Ms. Rebecca Underhill, Assistant Ciry Manager, City of Port Anhu; P.O. Box 1089, Port Arthur, TX 77641-1089
The purpose of this program is to promote spending by companies that have industrial district agreements with qualified Port
Arthur Business Enterprises and to increase fhe diversity of Port Arthur businesses with which such companies procure goods and
services so that the pool of such businesses is representative of the business community at large.
1. Federal Employer's Identification number (EIN) (Do not enter your Social5ecuriry Number):
Provide the 9-digit federal EIN assigned to you far the purpose of tiling your business' federal income taz returns with the
Internal Revenue Service IIRSJ. If you do not have a federal EIN, one maybe obtained free of charge from [he IRS on-line at
htto://www.in.ROV/businesses/ Or by rolling the IRS at (800}829-4933.
2. Business Structure -Check the appropriate box [hat identifies your business structure.
^ - Sole Proprietorship ^ -Corporation ^ -Limited (Liability) Partnership
^ -Partnership ^ -Joint Venture ^ -Limited (Liability) Company
3. Business Name, Mailing Address and Physical Address -Include physical address if different from mailing address
Business Name:
Mailing Address:
City:
State: TX ZIP: County:
Physical Address:
City:
Contact's Name:
State: TX ZIP: County:
4. Internet Web Page/URL Address (if applicable)
s. E-Mail Address (if applicable)
6. Business Phone p:
7. Employees - Full-time Part-time
(Port Arthur Site)
Part-time
(All Sites, Including Port Arthur)
s. Payroll -Wages paid for previous calendar year $ (Full- and Part-time) S (Full- and Part-time)
(Port Arthur Site) (All Sites, Including POrt Arthur)
s. Check all that apply:
Minority/WOmen Owned Business (MWBE) Historically Underutilized Business (HUB)
^ -Yes ^ - No ^ -Yes ^ - No
10. Is your company a member of the Greater Port Arthur Chamber of Commerce?
Disadvantaged Business (DBE)
^ -Yes ^ - No
^ -Yes ^ - No
11. Business Category Description -Check the boxes that best identify the services provided by your business.
~ (Ol) -Heavy Construction other than Building Construction ~ (06) -Other services including Legal Services
~ (02) -Building Construction, including General Contractors & Operative Builders O (07) -Commodities Wholesaler/Reseller
ill (03)-Special Trade Construction ^ (08)-Commodities Manufacturer
O (04) -Financial and Accounting Services ^ (09) -Medical Services
O (OS) -Architectural/Engineering and Surveying
Mobile Phone Number:
_ Business Fax N:
Full-time
1z. Principal Line of Business - Provide a brief description of the products and/orservices provided by your business
13. Class and Item Codes - Please reference the NIGP Commodity Book o[
htto://www.window.state.tr.us/orocurement//cam book/index.html and provide the Class and
Item Code Numbers which represent [he specific commodities and/or services your
business can provide. To identify more than three class codes, please attach a separate
sheet using the same format.
Class # -Item # [Example: Class #450 -Item # 03, 04, 28, 25]
to. Ownership - Provide the name, title, and percentage of ownership interest of a!1 individuals and business entities
having on ownership interest in your business. Identify each individual's ethnicity and gender by using the following
Ethnic Group Codes: Asian Pacific Americans -A5; Black Americans - BL; Hispanic Americans - Hl; Native Americans -
AI; American Woman - WO; and Caucasian - CA; and the following Gender Codes: Female - F; and Male - M. If an
individual's ethnicity does not meet any of the Ethnic Group Codes, Enter "Other" as the ethnicity.
Based on a 40-hour workweek, identify the number of hours each owner is present at the business' physical address
during the regularly established business hours, actively participating in the daily activities of the business operations.
Check the appropriate boxes to indicate if each individual is currently employed elsewhere and if they have ownership
interest in any other business entity.
Name Title %af Ethnicity/ pof Other Other Business
First, MI, Last Ownership Gender Hours Employment Ownership
% ^ Y ^ N ^ Y ^ N
^ Y ^ N ^ Y ^ N
^ Y ^ N ^ Y ^ N
% ^ Y ^ N ^ Y ^ N
15. Business Responsibilities -Provide the name and title of the individuallsJ ultimately responsible Jor the Junctions identified below.
Functions
& Sign Financial Contracts
Name (First, Last)
Title
Negotiate and Sign Bids/Proposals
Hiring and Firing of Management Personnel
Supervision of Day-to-Day Operations
Affidavit of Eligibility -With my signature below, I attest that the information provided for the business entity described
in this application is correct. Additionally, I certify that Port Arthur is the principal place of business for this company. If
the business entity is approved as a Port Arthur Business Enterprise by the City of Port Arthur, I understand that this
certification is not transferrable and that if the business operations cease to qualify, the certification is subject to
revocation.
Printed Name of Eligible Applicant with Majority Ownership Interest
Subscribed and sworn to me the undersigned notary public on this
Signature of Eligible Applicant with Majority Ownership Interest
day of
Year
Notary Publids Signature and Stamp/ Seal My commission expires on
~m,° City of Port Arthur
,~.~
`~` J"'"~ Port Arthur Business Enterprise Program
What is the purpose of the Port Arthur Business Enterprise Program?
The purpose of the Port Arthur Business Enterprise Program is to create a program that promotes spending by
companies that have industrial district agreements with qualified Port Arthur local business enterprises as to increase
the diversity of Port Arthur businesses with which such companies procure goods and services so that the pool of such
businesses is representative of the business community at large.
Which Port Arthur businesses are eligible to apply for certification?
Any Port Arthur business, including, but not limited to, a Port Arthur minority and/or women owned business enterprise
(MWBE), a Port Arthur historically underutilized business (HUB), and a Port Arthur disadvantaged business enterprise
(DBE) is eligible to apply for the certification under the procedures and criteria specified in the following section.
How does a Port Arthur company earn the certification?
• A Port Arthur Business Enterprise must perform a commercially useful function including the performance of the
following functions bythe business:
- Being directly responsible for providing the materials, equipment, supplies, or services as required by
the contract solicitation;
- Performing work that is normal for its business services;
- Carrying out its obligations by actually performing, managing, or supervising the work involved;
- Maintaining its principal place of business at a fixed, established commercial address (not temporary
building, post office box, or telephone answering service, or short-term lease) within the boundaries of
the City;
- Being afor-profit business;
- Having been in operation for at least six months within the City; and
- Verifying
/ Financial viability,
/ Adequate safety record,
/ Employees who are drug tested and background checked, and
/ Compliance with local, state and federal regulations and licensing requirements.
• Complete the Application for Certification as a Port Arthur Business Enterprise, which can be found at the
City's website www.portarthur.net and submit it to the Assistant City Manager.
i
Does certification euarantee that the business automatically is placed on the approved
vendors/bidders list of all companies with current Industrial Aereements?
The Port Arthur Business Enterprise certification does not circumvent the pre-qualification process for
potential service contractors currently in place at area petrochemical plants. Each company has a unique
process that serves its needs. Listed below are the names of the companies currently participating in the Port
Arthur Business Enterprise program along with additional information concerning each company's vendor pre-
qualification process.
Company Name Vendor Pre-Qualification Process
BASF Corporation See Note 1 below
Chevron Phillips Chemical Company LP See Note 2 below
Valero See Nate 3 below
Total Petrochemicals USA Inc. See Note 4 below
Flint Hills Resources See Note 5 below
Note 1:
BASF has contracted with Pacific Industrial Contractor Screening (PIGS) to manage and maintain the Contractor's
Prequalifica[ion Form (PQF) and Current Certificate of Insurance (COI) which you will access via a Web Portal. BASF is
requiring all contractors (new and current) to successfully complete the Environmental, Health and Safety (EHS)
qualification process through PIGS. Only those contractors who successfully complete the process will be qualified to do on-
site work for BASF. PIGS registration: www.oicsauditinz.com or far more information call 800-506-PIGS (7427).
Note 2: (~ „~
Potential service contractors should download the following document: ~Lr-JI
The completed PQF and OSHA Logs should be submitted to PQF-doc
Marian Ruiz at ruizms@wchem.com
Note 3:
Note 4:
Note 5:
Supplier's interested in providing goods and services [o Valero Energy Corporation may contact the Valero Port Arthur
Refinery Procurement Department via the following contact information: Valero Part Arthur Refinery
18015outh Gulfway Drive
Port Arthur, Texas 77640
Phone: 409-985-1000
Additional information can be found at our Valero website:
http://www.valero.co m/OurBusiness/OurLOCations/Refineries/Paees/PortArthu r.asox
TOTAL has established a business relationship with ISNetworld (www.isnetworld.com or 800-976-1303).
Effective immediately, ISNetworld will begin serving as TOTAL's primary contractor information
management system. As a result of this action, contractors performing on-site services for TOTAL will be
required to become a subscriber to ISNetworld. If your company is a current subscriber to ISNetworld, there
is no additional fee; however, please ensure your company has completed TOTAL's requirements. In order to
be considered by TOTAL for contractor services, your company's subscription must be in place and all
required data must be posted as soon as possible, and accepted by TOTAL.
Statement pending