HomeMy WebLinkAboutE. H-GAC (DALLAS DODGE) - PURCHASE THREE POLICE DEPARTMENT TRAFFIC UNITSCity of Port Arthur, Texas
Ma or and Ci Council Communication
DATE REFERENCE SUBJECT PAGE
~~~ Recommendation to authorize the purchas of 3
o9nanao9 vehicles for the Police Department Traffic f oft
Unit through HGAC
.~a.vnune~vt~.s~~yty: the nonce llepartrnent recommends the City Counci] authorize tht
purchase of thee (3) police vehicles from Dallas Dodge of Dallas, Texas through HGAC for the
total amount of $186,522.00.
BAC%GROUND:
The Police Department wishes to purchase three (3) Dodge Chazger police vehicles for the
Traffic Unit. These three units will be used exclusively for traffic enforcement. These vehicles
will be outfitted with the top of the line Radaz units, license plate reader cameras as well as new
technology L.E.D. lighting to make traffic enforcement as safe and effective as possible.
The following is the H.G.A.C. bid from Dallas Dodge:
Quantity Unit Price Total HGAC Fee New Customer Discount
3 $62,074.00 ea. $186,222.00 $600 $300
BUDGETARY/FTSG4L EFFECT.•
Funds for this purchase are available in accounts # 625-1801-521.93-00 and
001-]101-52].92-00.
STAFFING/EMPLOYEEFFFECT:
None
SUMMARY.•
The Police Department recommends the City Council authorize the purchase of three (3) police
veh' es om Dallas Dodge, Dallas, Tex~a{s~ through HGAC in//the total amount of $186,522.00.
AXi ~ .r~~ .~ ~EY~/
ark Blanton Deborah Echols
Chief of)?olice Finance Dvector
++~~6 F~~
Shawna Tubbs
Purchasing Manager
MEMORANDUM
Port Arthur Police Department
TO: W. M. Blanton, Chief of Police
FROM: S. T. Brinson, Lieutenant `
DATE: 10/01 /09
Re: Traffic Enforcement Units
In order to better understand the purchase price of the traffic unit vehicles,
I have broken down the specifications below. We will be utilizing $58,000.00
from our Police Equipment account for these vehicles for the License Plate
Reader systems. The Police Department had been authorized by council in
January of this year to purchase these systems. The equipment was installed and
was never able to work correctly. The equipment was ultimately returned and
other vendors were researched. The funds which were never paid out were held
from the 2009 budget in order to outfit these new traffic units with this
technology. The units are also coming with a laptop computer, Digital video
recording system, Stalker new technology radar and state of the art L.E.D.
lighting system.
Base Price: $18,665.00
Options: $1,281.00
Electronics and Equipment: $42,128.00
Total: $62,074.00 X 3 = $186,222.00
HGAC Fee: $600.00
Discount: -$300.00
Grand Total• $186,522.00
Account # 625-1801-521.93-00 $128,522.00 (2010 Budget)
Account # 001-1101-521.92-00 $58,000.00 (2009 Budget)