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Home My WebLink AboutPR 23799: 3 MONTH SERVICE RENEWAL INTEROFFICE MEMORANDUM Date: June 5, 2024 To: The Honorable Mayor and City Council Through: Ronald Burton, City Manager From: Fay Young, Information Technology Director RE: Proposed Resolution No. 23799—three-month Service Renewal Introduction: The intent of this Agenda Item is to seek the City Council's authorization for the City Manager to approve payment in the amount of$28,214.60 to Superion, LLC for three months of access and support for Naviline ASP. Background: On October 13, 2015,per Resolution No. 15-353,the City of Port Arthur entered into a three (3) year application services provider(ASP) contract with SunGard Public Sector Inc. for the hosting of application software for reporting, online payments,payroll, accounting, budgeting, utility billing, purchasing, code enforcement and other central system functions. The contract automatically renews each year, unless terminated by either party. On April 20, 2017 SunGard Public Sector announced its new corporate name and brand, Superion, LLC ("Superion"). This procurement is exempt from bidding under Section 252.022 (a) (7) of the Texas Local Government Code as an item that is available from only one source. Funds for the total amount of$28,214.60 are budgeted in Information Technology Professional Services account 001-09- 023-5420-00-10-000-. Recommendation: The City is in the final stage of completing the migration from Naviline to Tyler systems. This renewal is to allow access to the Naviline systems until October 31, 2024. Therefore, it is recommended that the City Council authorize the City Manager to approve payment of the invoice for three months of services to Superion, LLC, in the amount of$28,214.60. P.R. NO. 23799 FY 6/4/204 RESOLUTION NO. A RESOLUTION AUTHORIZING PAYMENT OF SERVICE FEES FOR THREE-MONTHS FOR NAVILINE ASP TO SUPERION LLC IN THE AMOUNT OF $28,214.60. ACCOUNT NO. 001-09-023-5420-00-10-000-. WHEREAS, Naviline ASP is used for critical enterprise resource planning and billing; and WHEREAS, The migration from Naviline ASP to Tyler Enterprise Asset Management and Enterprise Permitting and Licensing will not be completed before the current support and access agreement expires; and WHEREAS, Superion, LLC can extend the agreement for an additional three months; and WHEREAS, this procurement is exempt from bidding under Section 252.022 (a) (7) of the Texas Local Government Code as an item that is available from only one source; and WHEREAS, the City Council deems it is in the best interest of the City to continue to receive the hosted services from Superion, LLC until October 31, 2024; and NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1. That the facts and opinions in the preamble are true and correct. Section 2. That, the City Council hereby authorizes payment in the amount of $28,214.60 to Superion, LLC, for Naviline ASP application access and support for a period of three months, invoice attached hereto as Exhibit "A". Section 3. That a copy of the caption of this Resolution be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED this the day of June, A.D. 2024 at a regular meeting of the City of Port Arthur, Texas by the following vote: AYES: Mayor: Councilmembers: P.R. NO. 23799 FY 6/4/2024 NOES: Mayor ATTEST: Sherri Bellard, City Secretary APPROVED AS TO FORM: Jam s M. Black, Interim City Attorney APPROVEDFOR ADMINISTRATION: Ronald B on, CPM Clifton . Williams, Jr., CPPB City Manager Purchasing Manager Fay Young, CGCIO, PMP Director of Information Technology APPROVED AS TO AVAILABILITY OF FUNDS: VN eL(J Pi LNndi! B0.14,GLL Lynda Boswell, MA, ICMA-CM Director of Finance • P.R. NO. 23799 FY 6/4/2024 EXHIBIT A C•� Invoice CENTRALS Q U A R E Invoice No(1 of 1) Date Page TECHNOLOGIES 412749 6/3/2024 1 of 3 Superion, LLC, a CentralSquare Company 1000 Business Center Drive Lake Mary, FL 32746 Billing Inquiries:Accounts.Receivable@centralsquare.com Bill To Ship To City of Port Arthur City of Port Arthur Fay Young Fay Young P.O.Box 1089 P.O.Box 1089 Port Arthur TX 77641 Port Arthur TX 77641 United States United States Customer No Customer Name Customer PO# Currency Due Date 2164LG City of Port Arthur USD 7/31/2024 i Description Units Rate Extended Quote No.Q-177240 1 ASP-Technical-Access Fee 1 11,975.36 11,975.36 Maintenance:Start:8/1/2024, End: 10/31/2024 2 NaviLine Work Orders/Facility Management-Access Fee 1 2,540.97 2,540.97 Maintenance:Start:8/1/2024, End: 10/31/2024 3 NaviLine Financials Imaging Interface-Access Fee 1 0.00 0.00 Maintenance:Start:8/1/2024, End:10/31/2024 4 NaviLine Accounts Receivable-Annual Access Fee-NSP-Access 1 1,247.32 1,247.32 Fee Maintenance:Start:8/1/2024, End: 10/31/2024 5 NaviLine Fixed Assets-Annual Access Fee-NSP-Access Fee 1 826.98 826.98 Maintenance:Start:8/1/2024, End: 10/31/2024 6 NaviLine Building Permits-Access Fee 1 1,564.73 1,564.73 Maintenance:Start:8/1/2024, End: 10/31/2024 7 NaviLine Cash Receipts-Annual Access Fee-NSP-Access Fee 1 802.96 802.96 Maintenance:Start:8/1/2024, End: 10/31/2024 8 NaviLine Code Enforcement-Access Fee 1 593.64 593.64 Maintenance:Start:8/1/2024, End: 10/31/2024 9 NaviLine GMBA w/Extended Reporting-Access Fee 1 3,470.89 3,470.89 Maintenance:Start:8/1/2024, End: 10/31/2024 10 NaviLine Land/Parcel Mgmt-Annual Access Fee-NSP-Access 1 1,204.43 1,204.43 Fee Maintenance:Start:8/1/2024, End: 10/31/2024 ,•. Invoice C E N T RA L S Q U A R E Invoice No(1 of 1) Date Page c 412749 6/3/2024 2 of 3 Superion, LLC, a CentralSquare Company 1000 Business Center Drive Lake Mary, FL 32746 Billing Inquiries:Accounts.Receivable@centralsquare.com Bill To Ship To City of Port Arthur City of Port Arthur Fay Young Fay Young P.O.Box 1089 P.O.Box 1089 Port Arthur TX 77641 Port Arthur TX 77641 United States United States Customer No Customer Name Customer PO# Currency Due Date 2164LG City of Port Arthur USD 7/31/2024 Description Units Rate Extended 11 NaviLine Purchasing/Inventory-Annual Access Fee-NSP-Access 1 2,074.30 2,074.30 Fee Maintenance:Start:8/1/2024, End: 10/31/2024 12 NaviLine Planning&Engineering-Access Fee 1 1,564.73 1,564.73 Maintenance:Start:8/1/2024, End:10/31/2024 I13 ACOM Annual Access Fee-Access Fee 1 0.00 0.00 Maintenance:Start:8/1/2024, End: 10/31/2024 14 ACOM Annual Access Fee-Access Fee 1 0.00 0.00 Maintenance:Start:8/1/2024, End: 10/31/2024 15 Modifications-Access Fee 33 0.00 0.00 Maintenance:Start:8/1/2024, End: 10/31/2024 16 NaviLine Document Management Services-Access Fee 1 348.29 348.29 Maintenance:Start:8/1/2024, End: 10/31/2024 17 NaviLine User Interface Annual Access Fee-Access Fee 1 0.00 0.00 Maintenance:Start:8/1/2024, End: 10/31/2024 18 NaviLine Global Financials Annual Maintenance Fee-Annual 1 0.00 0.00 Maintenance Fee Maintenance:Start:8/1/2024, End: 10/31/2024 19 Distribution Services-Annual Maintenance Fee 1 0.00 0.00 Maintenance:Start:8/1/2024, End: 10/31/2024 20 Technical Services-TS-Annual Maintenance Fee 1 0.00 0.00 Maintenance:Start:8/1/2024, End:10/31/2024 Invoice C E N T R A L S Q U A R E Invoice No(1 of 1) Date Page TECHNOLOGIES 412749 6/3/2024 3 of 3 Superion, LLC, a CentralSquare Company 1000 Business Center Drive Lake Mary, FL 32746 Billing Inquiries:Accounts.Receivable@centralsquare.com Bill To Ship To City of Port Arthur City of Port Arthur Fay Young Fay Young P.O.Box 1089 P.O.Box 1089 Port Arthur TX 77641 Port Arthur TX 77641 United States United States Customer No Customer Name Customer PO# Currency Due Date 2164LG City of Port Arthur USD 7/31/2024 Please include invoice number(s)on your remittance advice. Subtotal 28,214.60 ACH: Routing Number 121000358 Tax 0.00 Account Number 1416612641 E-mail payment details to:Accounts.Receivable@CentralSquare.com Invoice Total 28,214.60 Check: Payments Applied 0.00 12709 Collection Center Drive Chicago, IL 60693 Balance Due USD 28,214.60