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Home My WebLink AboutPR 23801: MOTOROLA SOLUTIONS REPAIR OF THE POINT TO POINT REPLAY AT THE TOWER rt rtharr`�� INTEROFFICE MEMORANDUM Date: June 10, 2024 To: The Honorable Mayor and City Council Through: Ronald Burton, City Manager From: Timothy W. Duriso, Chief of Police RE: PR 23801 —Motorola Solutions repair of the Point to Point Replay at the tower. Introduction: The intent of this Agenda Item is to seek the City Council's approval of Proposed Resolution 23801 to allow Motorola Solutions of Houston,Texas through Buyboard Contract 696-23 to repair the point to point relay at the tower in the amount of$24,028.82. Background: The point to point relay at the tower has been damaged and needs to be replaced. With the current damage to the point to point relay all public safety officials are having problems transmitting over the radio in certain areas. This problem causes a huge safety issue as it is extremely necessary to have the ability to call for assistance, and or relay information via the radio. Budget Impact: Funding for the project will be split between the Police Department(Account No. 001-17-045- 5318-00-30-000 in the amount of$12,041.41) and the Fire Department(Account No. 001-19- 047-5318-00-30-000 in the amount of$12,041.41). All cost associated with this repair is reimbursable/deductible from our annual SETRRS annual maintenance cost. Recommendation: It is recommended that the City Council approve the City Manager to authorize Motorola Solutions of Houston, Texas through Buyboard Contract 696-23 to repair the point to point relay at the tower in the amount of$24,028.82. P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743 P.R. No. 23801 JLH 6/10/24 RESOLUTION NO. A RESOLUTION AUTHORIZING MOTOROLA SOLUTIONS OF HOUSTON, TEXAS THROUGH BUYBOARD CONTRACT 696-23 TO REPAIR THE POINT TO POINT RELAY AT THE TOWER IN THE AMOUNT OF $24 , 028 . 82 , FUNDING WILL BE SPLIT BETWEEN THE PORT ARTHUR FIRE DEPARTMENT ACCOUNT NUMBER 001- 19-047-5318-00-30-000 ($12 , 041 . 41) AND THE PORT ARTHUR POLICE DEPARTMENT ACCOUNT NUMBER 001-17-045- 5318-00-30-000 ($12 , 041 . 41) . WHEREAS, the Port Arthur Police Department and the Port Arthur Fire Department finds it necessary to repair the point to point relay at the tower; and WHEREAS, the radios that all public safety officials are utilizing are experiencing issues due to the point to point relay needing to be replaced; and WHEREAS, the issues cause safety concerns with the lack of safety official being able to communicate due to the discrepancy; and WHEREAS, the Police Department and Fire Department have agreed to split the cost associated with repairing the point to point relay; and WHEREAS, Chapter 271 of the Texas Government Code allows a city, by resolution of its governing body, to participate in cooperative purchasing programs, such as BuyBoard Cooperative Purchasing Program, as an alternative to formal bid process; and WHEREAS, pursuant to Res . 02-341, the City of Port Arthur entered into an interlocal agreement for cooperative purchasing with Buyboard Cooperative Purchasing Program; and WHEREAS, Motorola Solutions has provided a quote to repair the point to point relay utilizing Buyboard Contract 696-23 pricing; (see quotes attached hereto as Exhibit "A") ; and P.R. No. 23801 JLH 6/10/24 WHEREAS, funds for this purchase are available in account number 001-17-045-5318-00-30-000 ($12, 041. 41) for the Police Department and 001-19-047-5318-00-30-000 ($12, 041. 41) for the Fire Department. NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR: Section 1 . That the facts and opinions in the preamble are true and correct . Section 2 . That the City Council hereby authorizes Motorola Solutions of Houston, Texas, through BuyBoard Contract 696. 23, in the total amount of $24, 028 . 82 to repair the point to point relay (Exhibit "A") . Section 3 . That a copy of the caption of this resolution shall be spread upon the Minutes of the City Council. READ, ADOPTED AND APPROVED on this day of July, A. D. , 2024, at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following vote: AYES: Mayor: Councilmembers : NOES: • Thurman Bill Bartie Mayor ATTEST: Sherri Bellard City Secretary P.R. No. 23801 JLH 6/10/24 APPROVED AS TO FORM: 0 (4(4%,04_-- 10-s Black erim City Attorney APPROVED Fl • a STRATION: Ag1•47.41"" Ronald Bur on7 Timot y W. Duriso City Manage Chief of Police Robert L. avens Interim Fire Chief APPROVED AS TO AVAILABILITY OF FUNDS: Lyn a Boswell, Director of Finance P.R. No. 23801 JLH 6/10/24 EXHIBIT "A" BEd ..II.I O' Always Oti 3795 W.Cardinal Dr Ste.300 Beaumont,TX 77705 *ex unoros Proposal Prepared For: City of Port Arthur PTP Replacement Savannah Tower to Beaumont South Tower Item Qty Model Number Description Unit Price Extended Total $ - 11 01010419001 Coaxial Cable Grounding Kits for 1/4"and 3/8"Cable $ 45.00 $ 495.00 2 AR-E4PT6XX-WW PTP 670 All Risks Advance Replacement,4 additional years(per ENE $ 336.50 $ 673.00 2 C000065L007B LPU and Grounding Kit(1 kit per ODU) $ 590.21 $ 1,180.42 2 C050067H002C PTP 670 Connectorized END with AC+DC Enhanced Supply(FCC) $ 3,144.28 $ 6,288.56 2 HPD2-SWNS 2ft,4.9-6GHz,2 x N-type Connector $ 1,055.92 $ 2,111.84 2 WB3176 328 ft(100 m)Reel Outdoor Copper Clad CATSE(Recommended for $ 635.00 $ 1,270.00 1 Freight Freight $ 1,500.00 $ 1,500.00 1 Install Remove Existing PTP Hop and Install/Align New PTP Hop $ 8,000.00 $ 8,000.00 1 Technician On-site PTP Technician/Day Rate $ 1,560.00 $ 1,560.00 1 Engineering Path and Equipment $ 950.00 $ 950.00 Ground per R56 Standards $ - $ - Quote is Buy Board 696-23 Discounted $ - $ - $ - $ - $ - $ - $ - $ - $ - Subtotal $ 24,028.82 his quote is based upon BearCom's standard term of sales,rental and service located: hftps://bearcom.com/terms-of-sale Shipping TAX Grand Total $ 24,028.82 Notes: Prepared By:Mike Wise Mobile Number: Delivered to: Pricing Good For: 30 Days Phone number: Today's Date: Email: We Appreciate Your Business!