HomeMy WebLinkAboutPR 23836: DEBRIS MONITORING SERVICES leimpair
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www.PortArthurTx.gov
INTEROFFICE MEMORANDUM
Date: July 2, 2024
To: The Honorable Mayor and City Council
Through: Ron Burton, CPM, City Manager
From: Clifton Williams, Purchasing Manager
RE: P. R#23836—Debris Monitoring Services
Introduction:
The intent of this Agenda Item is to seek the City Council's approval for the City Manager to
authorize the contract with Goodwyn Mills Cawood, LLC, herein referred to as "GMC", of New
Orleans, Louisiana for debris monitoring services in the event of an emergency or a disaster.
Background:
This service will monitor the Debris Removal Contractor to ensure the actual amount of debris
that is picked up. Purchasing advertised for bids on April 24, 2024 and May 1, 2024 and opened
on May 15, 2024. Committee members evaluated the proposals and GMC was the highest ranked
proposal. The contract will be until December 31, 2025 and have renewals for two additional one-
year periods.
Budget Impact:
Funds will be provided for in the appropriate disaster/emergency recovery project accounts.
Recommendation:
It is recommended that City Council approve the City Manager to authorize a contract with GMC
of New Orleans,Louisiana for debris monitoring services in the event of an emergency or a disaster
in an amount not to exceed $2,000,000.00.
"Remember,we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8101 X FAX 409.982.6743
P.R. No. 23836
7/02/2024 cew
Page 1 of 3
RESOLUTION NO.
A RESOLUTION AUTHORIZING A NON-EXCLUSIVE
AGREEMENT WITH GOODWYN MILLS CAWOOD, LLC OF
NEW ORLEANS, LOUISIANA, FOR DEBRIS MONITORING
SERVICES IN THE EVENT OF AN EMERGENCY OR
DISASTER IN AN AMOUNT NOT TO EXCEED
$2 ,000,000 .00
WHEREAS, it is deemed in the best interest of the City of
Port Arthur to have a service in place for Debris Monitoring
Service as required by FEMA in the event of an emergency or a
disaster; and,
WHEREAS, pursuant to Chapter 252 of the Texas Local Government
Code and the federal procurement standards of Title 2 of the Code
of Federal Regulations Part 200, the City solicited requests for
proposals to provide debris monitoring services in the event of an
emergency or disaster; and,
WHEREAS, eight (8 ) companies provided proposals as delineated
in Exhibit "A"; and,
WHEREAS, a committee made up of City staff evaluated all of
the proposals and Goodwyn Mills Cawood, LLC, herein referred to as
"GMC", of New Orleans, Louisiana was ranked as the most reasonably
qualified company (see evaluation matrix attached hereto as
Exhibit "A"; and,
WHEREAS, the City desires to enter into a non-exclusive
agreement with GMC until December 31, 2025 with the option to renew
for two (2) additional one-year periods, as delineated in Exhibit
"B"; and,
P.R. No. 23836
7/02/2024 cew
Page 2 of 3
WHEREAS, this agreement is non-exclusive and the City
maintains the authority to retain other companies to perform
similar
work.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF PORT ARTHUR, TEXAS :
Section 1 . That the facts and opinions in the preamble
are true and correct .
Section 2 . That the City Manager is hereby authorized to
enter into a non-exclusive agreement with GMC of New Orleans,
Louisiana, in substantially the same form as attached as Exhibit
Section 3 . That a copy of the caption of this Resolution
be spread upon the Minutes of the City Council.
READ, ADOPTED AND APPROVED on this day of July, A. D. ,
2024, at a Meeting of the City Council of the City of Port Arthur,
Texas, by the following vote : AYES :
Mayor :
Councilmembers
NOES :
THURMAN BILL BARTIE
MAYOR
P. R. No. 23836
7/02/2024 cew
Page 3 of 3
ATTEST:
SHERRI BELLARD
CITY SECRETARY
APPROVED AS TO FORM:
J M S M. BLACK
I RIM CITY ATTORNEY
APPROVED 10- NISTRATION:
RONALD BURTO►. '— PM
CITY MANA -'
II.
CLIFT4N WILLIAMS
PURCHASING MANAGER
APPROVED AS TO AVAILABILITY OF FUNDS :
1\1
LYN A BOSWELL
DIRECTOR OF FINANCE
EXHIBIT "A"
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EXHIBIT "B"
CONTRACT TO PROVIDE
DEBRIS MONITORING AND EMERGENCY SERVICES
THIS AGREEMENT,made this day of , 2024,by and between the
City of Port Arthur, a municipal corporation organized under the laws of the State of Texas,
hereinafter called "OWNER" or "CITY" and Goodwyn Mills Cawood (GMC), LLC, a(n)
Corporation herein after called "COMPANY".
WHEREAS, the City of Port Arthur desires to obtain services in connection with post
disaster debris removal and emergency services; and
WHEREAS, this Agreement between the Parties consists of the terms and conditions set
forth herein, and the documents attached are incorporated for all purposes for the following
services:
DEBRIS MONITORING AND EMERGENCY SERVICES
WITNESSETH: That for and in consideration of the payment terms, conditions and
agreements set forth herein, CITY and COMPANY agree as follows:
1. SCOPE OF SERVICES: COMPANY will provide supplies and services (the "Work") to
the CITY in Connection with the Project. Such Work is more specifically described in
the scope of work details listed below.
a. During the term of this Contract,the COMPANY will furnish at its own expense all
of the materials, supplies,tools, equipment, labor and other services necessary to
connection therewith, excepting those supplies specifically not required of
COMPANY in the Specifications.
b. COMPANY agrees to perform all the work described in the specifications and contract
documents and to comply with the terms in the amounts stated in its response to the
Request for Proposals.
c. The term "Contract Documents" means and includes this document along with the
following:
• Request for Proposals
• General Information
• Scope of Work Details
• Cost Proposal Form
• References
• Letter of Interest
• Affidavit
• Conflict of Interest Questionnaire
• Proposer Warranties
• Non Collusion Affidavit
• House Bill 89 Verification
• SB 252 Chapter 2252 Certification
• Federal Clauses
• Notice of Award
• Notice to Proceed
2. TERM: The term of this Contract shall be from date awarded by Council to December 31,
2025.This contract has the option for two additional one(1)year periods,upon execution
by the CITY unless sooner terminated under the terms set forth herein. It is agreed that
the CITY will have the option to extend the contract for up to two additional one (1)year
periods. To exercise this option,the CITY shall serve notice a minimum 30 days prior to
contract termination.The Option to Extend will not be considered if funding is unavailable
or if the COMPANY's past performance is not within the industry standard or acceptable
to the CITY. It is agreed that, due to the nature of the work to be performed, the
COMPANY does not begin work unless the CITY has issued a Notice to Proceed to the
COMPANY. After a Notice to Proceed is issued the COMPANY agrees to perform the
work according to the timeline in Exhibit A.
3. COMPLIANCE WITH LOCAL, STATE AND FEDERAL LAWS — COMPANY shall
comply with all applicable laws, ordinances, and codes of the federal, state and local
governments.
4. COMPENSATION: The CITY shall compensate COMPANY for the Work at the agreed
upon pricing in Exhibit A. COMPANY will furnish an invoice to the CITY detailing
activities performed and reflecting actual time and expenses incurred during the preceding
month. All invoices are due under Government Code Sec. 2251.021, and are payable to
COMPANY at 900 Camp Street #438 New Orleans, Louisiana, 70130. The CITY shall
not be responsible for any payment to COMPANY for any additional services or expenses
not specifically included in Exhibit A, except upon execution of an amendment to this
Contract in writing by both parties. Parties shall attempt to resolve any payment disputes
within thirty(30)days after the invoice date.
5. INSURANCE REQUIREMENTS: All insurance must be written by an insurer licensed
to conduct business in the State of Texas. The COMPANY shall provide all required City
of Port Arthur certificates of coverage and all renewals throughout the duration of the
Project. For each policy except Workers' Compensation protection, COMPANY shall
name the CITY as an additional insured and shall provide that the policy require the
insurance carrier to notify the CITY a minimum of thirty days (30) in advance of
cancellation of all or part of the policy. All insurance policies are to be issued by an
insurance company authorized to do business in the State of Texas and using an insurance
company with an A.M. Best rating of B+ or better. All subcontractors utilized must also
comply with these specifications as if they were the winning proposer. Specific details of
coverage limits and conditions are listed below:
a. Commercial general liability insurance, naming the City of Port Arthur as an
additional insured and as certificate holder, and waiving subrogation per the
contractual requirements of this project. Limits are to be equal to or greater
than: $2,000,000 general liability(includes products and personal, etc.)
$1,000,000 bodily injury single limit per occurrence or$1,000,000 each person
$1,000,000 per occurrence
$1,000,000 fire damage
$1,000,000 property damage per occurrence regardless of contract amount
$1,000,000 automobile damage
$1,000,000 professional liability
$500,000 standard workers compensation employers' liability insurance
Statutory limits for workers compensation
Insurance coverage shall be on an "occurrence basis"
6. INDEMNIFICATION: COMPANY shall comply with the requirements of all applicable
laws, rules, and regulations in connection with the services of COMPANY and shall
exonerate, indemnify and hold harmless the CITY, its officers, agents and all employees
from any and all liability, loss or damage arising out of noncompliance with such laws,
rules and regulations; without limitation, COMPANY shall assume full responsibility for
payments of Federal, State and Local taxes or contributions imposed or required under the
Social Security, Worker's Compensation, and Income Tax Laws with respect to
COMPANY's employees. Further, COMPANY shall exonerate, indemnify and hold
harmless the CITY, its officers, agents and all employees from any and all liability, loss,
damages,expenses or claims arising out of negligence of COMPANY, its officers, agents
and employees in connection with any of the work performed or to be performed under
this Contract by COMPANY or as a result of COMPANY's failure to use and employ
reasonable skill and care. Further, COMPANY shall exonerate, indemnify and hold
harmless the CITY, its officers, agents, and all employees from any and all liability, loss,
damages, expenses or claims for infringement of any copyright or patents arising out of
the use of any plans, design, drawings, or specifications furnished by COMPANY in the
performance of this Contract.
The foregoing indemnification provision shall apply to COMPANY regardless of whether
or not said liability,'loss, damages, expenses, or claims is caused in part by a party
indemnified hereunder.
7. SUCCESSORS AND ASSIGNMENTS: The CITY and the COMPANY each binds itself
and its successors,executors,administrators,and assigns to the other party of this Contract
and to the successors, executors, administrators and assigns of such other party, in respect
to all covenants of this Contract. Except as above, neither the CITY nor the COMPANY
shall assign, sublet, or transfer his interest in this Contract without the written consent of
the other. Nothing herein shall be construed as creating any personal liability on the part
of any officer or agent of any public body which may be a party hereto.
8. TERMINATION: This Contract shall terminate automatically upon completion of the
Work by COMPANY. This Contract may be terminated prior to completion of the Work
by either party upon 30 days' written notice to the other. If, through any cause,
COMPANY shall fail to fulfill in a timely and proper manner its obligations under this
Contract, the CITY shall thereupon have the right to terminate this contract by giving
written notice to COMPANY of such termination and specifying the effective date
thereof, at least five days before the effective date of such termination. In the event of
early termination, CITY shall pay COMPANY for all work performed and expenses
incurred to the date specified in the notice of termination, and COMPANY shall turn over
to the CITY all documents, information, and Work produced to said date relating to the
Project. Notwithstanding the above, COMPANY shall not be relieved of liability to the
CITY for damages sustained by the CITY by virtue of any breach of the Contract by
COMPANY or its subordinates and the CITY may withhold any payments to COMPANY
for the purpose of set-off until such time as the exact amount of damages due the CITY
from COMPANY is determined.
9. INDEPENDENT CONTRACTOR: COMPANY is and shall be, in the performance of all
Work, services,and activities under this Agreement,an independent contractor and not an
employee,agent,or servant of CITY. All persons engaged by COMPANY to perform the
Work,services,or activities described herein shall,at all times and in all places,be subject
to the sole direction, supervision, and control of COMPANY. The relationship between
CITY and COMPANY (including COMPANY's employees) shall be in all respects an
independent contractor relationship and not an employer/employee or principal/agent
relationship.
10. PERSONNEL:The COMPANY represents that it has, or will secure at its own expense,
all personnel required in performing the services under this Contract. Such personnel
shall not be employees of or have any contractual relationship with the CITY. All of the
services required hereunder shall be performed by the COMPANY or under its
supervision and all personnel engaged in the work shall be fully qualified and, if
applicable shall be authorized or permitted under State and local law to perform such
services. None of the work or services covered by this Contract shall be subcontracted
without the prior written approval of the CITY. Any work or services subcontracted
hereunder shall be specified by written Contract or agreement and shall be subject to each
provision of this Contract.
11. REPORTS AND INFORMATION: The COMPANY at such times and in such forms as
the CITY may require, shall furnish the CITY such periodic reports s it may request
pertaining to the work or services undertaken pursuant to this Contract, the costs and
obligations incurred or to be incurred in connection therewith, and any other matters
covered by this Contract.
12. CIVIL RIGHTS: Under Chapter 106 Civil Practice and Remedies Code of the Revised
Civil Statutes of Texas, no person shall, on the grounds of race, religion, color, sex or
national origin, be excluded due to discrimination under any program or activity of the
CITY.The COMPANY will carry out its work under this Contract in a manner which will
permit full compliance by the CITY with the Statute.
13. INCORPORATION OF PROVISIONS REQUIRED BY LAW: Each provision and
clause required by law to be inserted into the Contract shall be deemed to be enacted
herein and the Contract shall be read and enforced as though each were included herein.
If through mistake or otherwise any such provision is not inserted or is not correctly
amended to make such insertion on application byeither
inserted, the Contract shall be pp
party.
14. ADDRESS OF NOTICE AND COMMUNICATIONS
CITY: COMPANY:
Mr. Ronald Burton Robert Ramsey
City Manager Executive Vice President, Disaster Recovery
City of Port Arthur GMC
PO Box 1089 900 Camp Street,#438
Port Arthur, Texas 77641-1089 New Orleans, Louisiana
All notices and communications under this Contract shall be mailed or delivered to CITY
and the COMPANY at the above addresses.
This Agreement shall be binding upon all parties hereto and their respective heirs, executors,
administrators, successors and assigns.
IN WITNESS WHEREOF, the parties hereto have executed, or caused to be executed by their
duly authorized officials, this Agreement in (2 copies) each of which shall be deemed an original
on the date first written above.
Signed on the day of , 2024
CITY OF PORT ARTHUR
BY:
Ronald Burton, City Manager
ATTEST:
Sherri Bellard, City Secretary
Signed on the day of , 2024.
GMC
BY:
PRINT NAME:
TITLE:
WITNESS:
PRINT NAME:
THURMAN BILL BARTIE,MAYOR RONALD BURTON,CPM
TIFFANY L.HAMILTON EVERFIELD CITY MANAGER
MAYOR PRO TEM eurg.
City of cn
COUNCIL MEMBERS: f \ SHERRI BELLARD,TRMC
WILLIE BAE LEWIS,JR. c CITY SECRETARY
DONEANE BECKCOM n r t r t h u r
HAROLD L.DOUCET,SR. .JAMES M.BLACK
THOMAS KINLAW,III Te.rczs INTERIM CITY ATTORNEY
DONALD FRANK,SR.
April 29, 2024
REQUEST FOR PROPOSAL
DEBRIS MONITORING FOR THE CITY OF PORT ARTHUR
DEADLINE: Sealed proposal submittals must be received and time stamped by 3:00p.m.,Central
Standard Time,Wednesday,May 15,2024. (The clock located in the City Secretary's office will
be the official time.) All proposals received will be read aloud at 3:15p.m. on Wednesday, May
15, 2024 in the City Council Chambers, City Hall, 5th Floor, Port Arthur, TX. Proposals will be
opened in a manner to avoid public disclosure of contents; however, only the names of proposers
will be read aloud.
MARK ENVELOPE: P24-035
DELIVERY ADDRESS: Please submit one (1) original and five (5) exact duplicate copies of
your RFP to:
CITY OF PORT ARTHUR CITY OF PORT ARTHUR
CITY SECRETARY or CITY SECRETARY
P.O. BOX 1089 - 444 4TH STREET,4t'Floor
PORT ARTHUR,TEXAS 77641 PORT ARTHUR,TEXAS 77640
POINTS OF CONTACT:
Questions concerning the Request for Proposal should be directed in writing to:
City of Port Arthur, TX
Clifton Williams, Purchasing Manager
P.O. Box 1089
Port Arthur, TX 77641
clifton.williams@portarthurtx.gov
Purchasing Division/Finance Department I Purchasing Manager,Clifton Williams,CPPB
P.O.Box 10891444 4th Street I Port Arthur,Texas 776411 409.983.8160 I Fax 409.983.8291
The enclosed REQUEST FOR PROPOSAL (RFP) and accompanying General Instructions are for
your convenience in submitting proposals for the enclosed referenced services for the City of Port
Arthur.
Proposals must be signed by a person having authority to bind the firm in a contract. Proposals shall
be placed in a sealed envelope, with the Vendor's name and address in the upper left-hand corner
of the envelope.
ALL PROPOSALS MUST BE RECEIVED IN THE CITY SECRETARY'S OFFICE BEFORE
OPENING DATE AND TIME. It is the sole responsibility of the firm to ensure that the sealed RFP
submittal arrives at the above location by specified deadline regardless of delivery method chosen
by the firm. Faxed or electronically transmitted RFP submittals will not be accepted.
Cieotow.
Clifton Williams
Purchasing Manager
Page 2 of 38
REQUESTS FOR PROPOSALS
PROVIDE DEBRIS MONITORING SERVICES
(To be Completed ONLY IF YOU DO NOT BID.)
FAILURE TO RESPOND TO BID SOLICITATIONS FOR TWO (2) BID PERIODS MAY
RESULT IN REMOVAL FROM THE VENDOR'S LIST. However, if you are removed you will
be reinstated upon request.
In the event you desire not to submit a bid,we would appreciate your response regarding the
reason(s). Your assistance in completing and returning this form in an envelope marked with
the enclosed bid would be appreciated.
NO BID is submitted: this time only not this commodity/service only
Yes No
Does your company provide this product or services?
Were the specifications clear?
Were the specifications too restrictive?
Does the City pay its bills on time?
Do you desire to remain on the bid list for this product or service?
Does your present work load permit additional work?
Comments/Other Suggestions:
Company Name:
Person Completing Form: Telephone:
Mailing Address: Email:
City, State, Zip Code: Date:
Page 3 of 38
City of Port Arthur
Request for Proposals
To Provide Debris Monitoring Service
OBJECTIVE
The City of Port Arthur (City) is seeking a response to the Request for Proposals (RFP) from
qualified firms for Debris Monitoring Services in the event of a man-made or naturally occurring
disaster such as hazardous materials incidents, hurricanes, or other similar emergencies and
disasters.
BACKGROUND
1. The City serves an area of 87.96 square miles with a population of 53,818.
2. The City is organized into fifteen (15) departments and provides a full range of municipal
services to its citizens including fire and police protection, water and sanitary sewer utilities,
solid waste removal and disposal, transit, the construction of streets, drainage and other
infrastructure, recreational activities, library and other cultural activities.
3. Per Article II, Section 15 of the City Charter, during a state of emergency, the Mayor assumes
the leadership of the City. He is assisted by the Emergency Management Team in addition to
all the City department directors.
4. This contract will be till December 31, 2019 with the possibility of two (2)one year extensions
that must be submitted to City Council for approval. Should any active individual project extend
beyond the expiration date of the contract, the project agreement shall be extended until the
project has been satisfactorily,successfully completed,and accepted.The agreement or contract
between the selected respondent and the City will be non-exclusive, on an as-needed basis and
will not provide for a retainer.
SCOPE OF WORK
Monitoring debris removal operations requires comprehensive observation and documentation by
the Public Assistance applicant of debris removal work performed from the point of debris collection
to final disposal.Monitoring debris removal work involves constant observation of crews to ensure
that workers are performing eligible work in accordance with Public Assistance guidelines, and
helps to verify compliance with all applicable Federal, State, and local regulations. The Contractor
is expected to be highly knowledgeable in Federal Emergency Management Agency (FEMA)
regulations,guidelines and operating policies.
1. The Contractor shall perform all services in a professional and workmanlike manner and in
compliance with all applicable laws, ordinances, rules, regulations, and permits. Only the
highest quality of workmanship will be acceptable. Services, equipment, and/or workmanship
not conforming to the intent of the awarded contract or meeting the approval of the City may be
rejected.Replacements and/or rework,as required,will be accomplished at no additional cost to
the City.
2. Contractor shall bear all of its own operating costs.
3. Contractor shall be responsible for knowledge of and compliance with all federal,state and local
laws, rules, practices and regulations. Provide City with updates of State and Federal rules and
policies relating to disaster.
Page 4 of 38
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4. The Contractor will serve to advise and support the City through a disaster recovery effort. The
Contractor will also assist the City in disaster debris planning as directed by the City.
5. The specific responsibilities and duties of individual debris monitors in the field are the same
for both force account and contracted debris monitoring operations. They are:
A. Report issues to their direct supervisor which require action (such as safety concerns,
contractor noncompliance and equipment use)
B. Accurately measure and certify truck capacities(recertify on a regular basis)
C. Properly and accurately complete and physically control load tickets (in tower and field)
D. Ensure that trucks are accurately credited for their load
E. Ensure that trucks are not artificially loaded (ex: debris is wetted, debris is fluffed—not
compacted)
F. Validate hazardous trees, including hangers, leaners, and stumps
G. Ensure that hazardous wastes are not mixed in loads
H. Ensure that all debris is removed from trucks at Debris Management Sites (DMS)
I. Report if improper equipment is mobilized and used
J. Report if contractor personnel safety standards are not followed
K. Report if general public safety standards are not followed
L. Report if completion schedules are not on target
M. Ensure that only debris specified in the contract is collected (and is identified as eligible or
ineligible)
N. Assure that force account labor and/or debris contractor work is within the assigned scope
of work
O. Monitor site development and restoration of DMSs
P. Report to supervisor if debris removal work does not comply with all local ordinances as
well as State and Federal regulations (i.e.,proper disposal of hazardous wastes)
Q. Record the types of equipment used(Time& Materials contract)
R. Record the hours equipment was used, include downtime of each piece of equipment by day
(Time&Materials contract)
S. Assist City with disaster debris management planning as requested. Examples of this work
may include, but are not limited to: updating the City's Disaster Debris Management Plan,
developing a detailed scope of work for debris collection contract activities, selecting
potential locations for use of DMSs and provides training to City.
T. Provide forms,databases,etc.for tracking field activities,submitting invoices to FEMA,etc.
in formats approved by City. Review forms and databases with City annually.
6. Applicant debris monitoring responsibilities may include tracking performance measures used
to assess the progress of debris removal operations in the field. Specific debris contract
performance measures may include:
A. Percentage completion tracking
Page 5 of 38
B. Adherence to contract time schedules
C. Adherence to contract cost schedules
No guarantee is expressed or implied as to the volume of services,if any,that may be procured
under this Request for Proposal by the City of Port Arthur.
Detailed descriptions of the above listed services, equipment and products are located in
Appendix A.
STRATEGIC PLANNING
The Contractor shall meet with the City staff prior to the beginning of each Hurricane season for
pre-event planning. At this meeting,the City and Contractor will discuss elements that may change
or affect disaster recovery.
MOBILIZATION
The contractor is responsible to contact the City's representative ninety-six (96) hours, forty-eight
(48)hours and twenty-four(24)hours prior to a storm event.
Depending on the category of event and/or type of event, the City may revise the requirements for
immediate mobilization.
The Contractor shall coordinate with the City a disaster recovery plan applicable to the event. The
plan shall include:
• Verification of primary transportation routes which require clearing;
• Debris removal strategy (i.e., landfill disposal site, TDSRS site, if required additional
mileage to disposal site, etc);
The Contractor shall be capable of deploying all resources for the following immediate need services
within twenty—four(24)to thirty—six(36)hours following an event:
• Equipment for clearing transportation route;
The Contractor shall be capable of mobilizing 100%of required resources within 96 hours following
an event for all other services.
SCOPE OF WORK
The contract will expire on December 31, 2025 and has the option to renew for two additional one
year periods.
Page 6 of 38
v
The City of Port Arthur requires comprehensive responses to every section within this RFP.
Conciseness and clarity of content are emphasized and encouraged. Vague and general
proposals will be considered non-responsive and will result in disqualification. To facilitate
the review of the responses, Firms shall follow the described proposal format. The intent of
the proposal format requirements is to expedite review and evaluation. It is not the intent to
constrain Vendors with regard to content,but to assure that the specific requirements set forth
in this RFP are addressed in a uniform manner amenable to review and evaluation. Failure
to arrange the proposal as requested may result in the disqualification of the proposal. It is
requested that proposals be limited to no more than 50 pages, excluding resumes. All pages of
the proposal must be numbered and the proposal must contain an organized, paginated table
of contents corresponding to the sections and pages of the proposal.
A.)FIRM QUALIFICATIONS AND EXPERIENCE
1. Provide a brief profile of the firm including types of services, equipment, and products offered,
year founded, form of the organization and location of offices and response facilities.
2. Please describe in detail the current and historical experience the proposer has working with
governmental entities in responding to and dealing with debris removal and emergency services
resulting from natural disasters such as hurricanes,tornadoes,floods,etc within the past five(5)
years. Provide descriptions and references for all engagements of comparable complexity and
sensitivity to the requirements of the RFP. References must contain the name, title, company
name, address, phone and email of organizations that may be contacted to verify qualifying
experience.
3. Provide a brief statement of assurance as to the firm's ability to deliver within a reasonable time,
personnel, equipment, and products to the area affected by the disaster.
4. Please state any experience the firm has in relation to FEMA claims reimbursement.
*NOTE: —All references must be for the responding firm operating under its existing name
and must be for the firm as a company. References will not be for an individual, but for the
company as a whole.
B.)PERSONNEL QUALIFICATIONS
1. Please identify all key personnel who are to be part of the proposed team. Identify the principal
supervisory and management staff, including partners, managers, other supervisors and
specialists,who would be assigned to this project. Information should be presented in sufficient
detail as to provide the City an indication that the personnel involved can perform the work
specified in this RFP. The City reserves the right to approve or reject each member of the team
and to request substitutions. For each person,please provide the following:
a. Full name;
b. Employment history;
c. Education and professional licensing of each person as it relates to this project;
d. Specific description of what role the individual will have in this project; and
e. Any additional helpful information to indicate the individual's ability to aid the
proposer in successfully performing the work involved in this RFP.
Page 7 of 38
2. Provide an organizational chart covering the services offered in the proposal, indicating lines of
authority, names, titles, and functions of individuals assigned. The proposer must assign a
contact person to the project.
C.)PROJECT MANAGEMENT PLAN
1. Describe your firm's capability to provide all services and equipment required for debris
monitoring.
2. Provide a description of the firm's typical resourcing approach for a project of similar scope,
indicating staff hierarchy and level,contractor oversight, equipment ordering,etc.
3. Include sample billings.
4. Should include a plan to maintain adequate sub-contractors and equipment to expeditiously
complete the City debris removal project in the event of additional disasters occurring
throughout the US.
5. Should include a plan to utilize small and minority businesses, women's business enterprises,
and labor surplus area firms. Also should include a method of tracking the use of these firms
and supply this to the City.
D.)COST OF PROFESSIONAL SERVICES
The Offeror must utilize the form provided in Appendix B in its submission of a cost proposal in
response to this RFP. The cost proposal must be included in each copy of the proposal. Any
reworked version of Appendix B that is intended to be a substitute for Appendix B,that is provided
by a Offeror may be determined as non-responsive,and may result in the proposal's disqualification.
Page 8 of 38
EVALUATION AND SELECTION PROCESS
All proposals will be screened by an evaluation committee and those proposers selected for a short
list may be invited to attend an interview, at the proposers own expense. Any invitation for an oral
presentation will be solely for the purpose of clarifying proposals received from each qualifying
proposer, and will not represent any decision on the part of the evaluation committee as to the
selection of a successful proposer.
The City will evaluate all responses based on the experience,qualifications,project approach,price,
and quality of response. The City reserves the right to negotiate the final fee prior to recommending
any Vendor for a contract.
The City's process is as follows:
1. The evaluation committee shall screen and rate all of the responses that are submitted.
Evaluation ratings will be on a 100 point scale and shall be based on the following
criteria:
a. Firm Qualifications and Experience(20 points)
b. Personnel Qualifications (20 points)
c. Project Management Plan(40 points)
d. Cost of Professional Services (20 points)
2. The evaluation committee shall recommend the most qualified firm to the City Council
for approval and will offer a contract based on services and fees as agreed upon.
3. Prior to the approval of an award, no evaluation committee member shall disclose any
information regarding the committees' decision.
4. This RFP does not commit the City to pay for any direct and/or indirect costs incurred
in the preparation and presentation of a response. All finalist(s)shall pay their own costs
incurred in preparing for,traveling to and attending interviews.
The City reserves the right to use all pertinent information (also learned from sources other than
disclosed in the RFP process)that might affect the City's judgment as to the appropriateness of an
award to the best evaluated proposer. This information may be appended to the proposal evaluation
process results.
Page 9 of 38
GENERAL INFORMATION:
Proposers are cautioned to read the information contained in this RFP carefully and to submit
a complete response to all requirements and questions as directed.
TERMINOLOGY: "Bid" vs. "Proposal"--For the purpose of this RFP, the terms "Bid" and
`Proposal" shall be equivalent.
AWARD: The City of Port Arthur will review all proposals for responsiveness and compliance
with these specifications. The City reserves the right to award on the basis of the Lowest and Best
Offer in accordance with the laws of Texas,to waive any formality or irregularity, and/or to reject
any or all proposals.
ALTERING BIDS: Bids cannot be altered or amended after submission deadline. Any
interlineations,alteration,or erasure made before opening time must be initialed by the signer of the
bid, guaranteeing authenticity.
WITHDRAWAL OF PROPOSAL: The proposer may withdraw its proposal by submitting
written request, over the signature of an authorized individual,to the Purchasing Division any time
prior to the submission deadline. The proposer may thereafter submit a new proposal prior to the
deadline. Modification or withdrawal of the proposal in any manner, oral or written, will not be
considered if submitted after the deadline.
CONFLICT OF INTEREST:No public official shall have interest in this contract, in accordance
with Vernon's Texas Code Annotated, Local Government Code Title 5, Subtitle C, Chapter 171.
CONFLICT OF INTEREST: Provide a completed copy of the Conflict of Interest Questionnaire
(Form CIQ).The Texas legislature recently enacted House Bill 914 which added Chapter 176 to the
Texas Local Government Code. Chapter 176 mandates the public disclosure of certain information
concerning persons doing business or seeking to do business with the City of Port Arthur, including
affiliations and business and financial relationships such persons may have with City of Port Arthur
officers. The form can be can be located at the Texas Ethics Commission website:
https://www.ethics.state.tx.us/filinginfo/conflict forms.htm
By doing business or seeking to do business with the City of Port Arthur including submitting a
response to this RFP, you acknowledge that you have been notified of the requirements of Chapter
176 of the Texas Local Government Code and you are representing that you in compliance with
them.
Any information provided by the City of Port Arthur is for information purposes only.If you
have concerns about whether Chapter 176 of the Texas Local Government Code applies to
you or the manner in which you must comply,you should consult an attorney.
The following are the current City Council and City Employees who are anticipated to either
recommend or approve award of the proposal.
Page 10 of 38
MAYOR:THURMAN BILL BARTIE
COUNCIL MEMBERS:
WILLIE BAE LEWIS; TIFFANY HAMILTON EVERFIELD,MAYOR PRO TEM;
DONEANE BECKCOM,HAROLD L. DOUCET, SR., THOMAS KINLAW, III;
DONALD FRANK, SR.
CITY STAFF
City Manager: Ronald Burton
Assistant to City Manager: Pamela Langford
Director of Finance: Lynda Boswell
Director of Development Services: Pamela Langford
Director of Utility Operations: Calvin Matthews
Director of Public Works: Flozelle Roberts
ETHICS: Public employees must discharge their duties impartially so as to assure fair,competitive
access to governmental procurement by responsible contractors. Moreover, they should conduct
themselves in such a manner as to foster public confidence in the integrity of the City of Port
Arthur's procurement organization.
Any employee that makes purchases for the City is an agent of the City and is required to follow the
City's Code of Ethics.
MINIMUM STANDARDS FOR RESPONSIBLE PROSPECTIVE BIDDERS: A prospective
bidder must affirmatively demonstrate bidder's responsibility. A prospective bidder must meet the
following requirements:
1. Be able to comply with the required or proposed delivery schedule.
2. Have a satisfactory record of performance.
3. Have a satisfactory record of integrity and ethics.
4. Be otherwise qualified and eligible to receive an award.
5. Be engaged in a full time business and can assume liabilities for any performance or warranty
service required.
6. The City Council shall not award a contract to a company that is in arrears in its
obligations to the City.
7. No payments shall be made to any person of public monies under any contract by
the City with such person until such person has paid all obligations and debts
owed to the City, or has made satisfactory arrangements to pay the same.
ADDENDA: Any interpretations, corrections or changes to the RFP will be made by addenda no
later than 48 hours prior to the date and time fixed for submission of proposals. Sole issuing
authority of addenda shall be vested in the City of Port Arthur Purchasing Manager. The City
assumes no responsibility for the proposer's failure to obtain and/or properly submit any addendum.
Failure to acknowledge and submit any addendum may be cause for the proposal to be rejected. It
is the vendor's responsibility to check for any addendums that might have been issued before bid
closing date and time. All addenda will be numbered consecutively,beginning with 1.
Page 11 of 38
PRICES: The bidder should show in the proposal both the unit price and total amount, where
required, of each item listed. In the event of error or discrepancy in the mathematics,the unit price
shall prevail.
PURCHASE ORDER: A purchase order(s) shall be generated by the City of Port Arthur to the
successful bidder. The purchase order number must appear on all itemized invoices.
INVOICES: All invoices shall be mailed directly to the City of Port Arthur,Attn.: Public Works,
P.O. Box 1089, Port Arthur,Texas 77641.
PAYMENT: Payment will be made upon receipt of the original invoice and the acceptance of the
goods or services by the City of Port Arthur, in accordance with the State of Texas Prompt Payment
Act, Article 601f V.T.C.S. The City's standard payment terms are net 30, i.e. payment is due 30
days from the date of the invoice.
SALES TAX: The City of Port Arthur is exempt by law from payment of Texas Sales Tax and
Federal Excise Tax; therefore the proposal shall not include Sales Tax.
VENUE: This agreement will be governed and construed according to the laws of the State of
Texas. This agreement is performable in Port Arthur, Texas, Jefferson County. The City of Port
Arthur may request and rely on advice, decisions, and opinions of the Attorney General of Texas
and the City Attorney concerning any portion of these requirements.
COMPLIANCE WITH LAWS: The Contractor shall comply with all applicable laws,ordinances,
rules, orders, regulations and codes of the federal, state and local governments relating to
performance of work herein.
INTEREST OF MEMBERS OF CITY: No member of the governing body of the City, and no
other officer, employee or agent of the City who exercises any functions or responsibilities in
connection with the planning and carrying out of the program, shall have any personal financial
interest,direct or indirect, in this Contract; and,the Contractor shall take appropriate steps to assure
compliance.
DELINQUENT PAYMENTS DUE CITY: The City of Port Arthur Code of Ordinances prohibits
the City from granting any license, privilege or paying money to any-one owing delinquent taxes,
paving assessments or any money to the City until such debts are paid or until satisfactory
arrangements for payment has been made. Bidders must complete and sign the AFFIDAVIT
included as part of this RFP.
QUANTITIES: Quantities shown are estimated, based on projected use. It is specifically
understood and agreed that these quantities are approximate and any additional quantities will be
paid for at the quoted price. It is further understood that the contractor shall not have any claim
against the City of Port Arthur for quantities less than the estimated amount.
SHIPPING INFORMATION: All bids are to be F.O.B., City of Port Arthur, Port Arthur, TX
77640
INCORPORATION OF PROVISIONS REQUIRED BY LAW: Each provision and clause
required by law to be inserted into the Contract shall be deemed to be enacted herein and the Contract
shall be read and enforced as though each were included herein. If, through mistake or otherwise,
Page 12 of 38
any such provision is not inserted or is not correctly inserted the Contract shall be amended to make
such insertion on application by either party.
CONTRACTOR'S OBLIGATIONS: The Contractor shall and will, in good workmanlike
manner, perform all work and furnish all supplies and materials, machinery, equipment, facilities
and means, except as herein otherwise expressly specified, necessary or proper to perform and
complete all the work required by this Contract, in accordance with the provisions of this Contract
and said specifications.
The apparent silence of these specifications as to any detail or to the apparent omission from it of a
detailed description concerning any point shall be regarded as meaning that only the best
commercial practices are to prevail.
While the purpose of the specifications is to indicate minimum requirements in the way of
capability, performance, construction, and other details, its use is not intended to deprive the City
of Port Arthur the option of selecting goods which may be considered more suitable for the purpose
involved.
Under the Title VI of the Civil Rights Act of 1964, no person shall, on the grounds of race, color,
or national origin, be excluded from participation in, be denied the benefits of, or be subjected to
discrimination under any program or activity receiving Federal financial assistance.
TERMINATION FOR CAUSE:If,through any cause,the Contractor shall fail to fulfill in a timely
and proper manner his obligations under this contract, or if the Contractor shall violate any of the
covenants, agreements or stipulations of this contract, the City shall thereupon have the right to
terminate this contract by giving written notice to the Contractor of such termination and specifying
the effective date thereof, at least fifteen (15) days before the effective date of such termination.
Notwithstanding the above,the Contractor shall not be relieved of liability to the City for damages
sustained by the City by virtue of any breach of the contract by the Contractor, and the City may
withhold any payments to the Contractor for the purpose of set-off until such time as the exact
amount of damages due the City from the Contractor is determined. The City will be agreeable to
providing the contractor with the right to cure any default first before the City sends notice of
termination?
TERMINATION FOR CONVENIENCE:The City may terminate this contract at any time giving
at least thirty(30)days notice in writing to the Contractor. If the Contract is terminated by the City
as provided herein, the Contractor will be paid for the service that it has performed up to the
termination date. If this contract is terminated due to fault of the Contractor,the previous paragraph
hereof relative to termination shall apply.
RELEASES AND RECEIPTS: The City of Port Arthur before making payments may require the
Contractor to furnish releases or receipts for any or all persons performing work and supplying
material or service to the Contractor, or any sub-contractors for work under this contract, if this is
deemed necessary to protect its interests.
CARE OF WORK: The Contractor shall be responsible for all damages to person or property that
occurs as a result of his fault or negligence in connection with the work performed until completion
and final acceptance by the City.
Page 13 of 38
SUB-CONTRACTS: The Contractor shall not execute an agreement with any sub-contractor or
permit any sub-contractor to perform any work included in this Contract until he has received from
the City of Port Arthur written approval of such agreement.
INSURANCE: All insurance must be written by an insurer licensed to conduct business in the State
of Texas, unless otherwise permitted by Owner. The Contract shall, at his own expense, purchase,
maintain and keep in force insurance that will protect against injury and/or damages which may
arise out of or result from operations under this contract,whether the operations be by himself or by
any subcontractor or by anyone directly or indirectly employed by any of them, or by anyone for
whose acts any of them may be liable, of the following types and limits
1. Standard Worker's Compensation Insurance:
2. Commercial General Liability occurrence type insurance City of Port Arthur, its
officers, agents, and employees must be named as an additional insured):
a. Bodily injury $1,000,000 single limit per occurrence or$1,000,000 each
person/$1,000,000 per occurrence; and,
b. Property Damage $1,000,000 per occurrence regardless of contract amount; and,
c. Professional Liability: $1,000,000.
Contractor shall cause Contractor's insurance company or insurance agent to fill in all information
required (including names of insurance agency, contractor and insurance companies, and policy
numbers,effective dates and expiration dates)and to date and sign and do all other things necessary
to complete and make into valid certificates of insurance and pertaining to the above listed items,
and before commencing any of the work and within the time otherwise specified, Contractor shall
file completed certificates of insurance with the Owner.
None of the provisions in said certificate of insurance should be altered or modified in any respect
except as herein expressly authorized. Said CERTIFICATE OF INSURANCE Form should contain
a provision that coverage afforded under the policies will not be altered,modified or canceled unless
at least fifteen (15) days prior written notice has been given to the City of Port Arthur. Contractor
shall also file with the City of Port Arthur valid CERTIFICATE OF INSURANCE on like form
from or for all Subcontractors and showing the Subcontractor (s) as the Insured. Said completed
CERTIFICATE OF INSURANCE Form (s) shall in any event be filed with the City of Port Arthur
not more than ten(10)days after execution of this Contract.
NOTICE TO PROCEED: Notice to Proceed shall be issued within ten(10)days of the execution
of the Contract by OWNER. Should there be any reasons why Notice to Proceed cannot be issued
within such period, the time may be extended by mutual agreement between OWNER and
CONTRACTOR.
DISCLOSURE OF INTERESTED PARTIES FORM 1295: A person or business, who enters
into a contract with the City, meeting the conditions according to Texas Local Government Code
Sec. 2252.908, is required to file Form 1295 with Texas Ethics Commission. This form is not
Page 14 of 38
required unless there is a contract between the vendor and the City of Port Arthur. Do not
submit this form unless you receive an award letter from the City.
PUBLIC INSPECTION OF PROPOSALS: The City strictly adheres to the Texas Public
Information Act(Texas Government Code Chapter 552.001,et seq.)and all other governing statutes,
regulations, and laws regarding the disclosure of RFP information. Proposal Documents are not
available for public inspection until after the contract award. If the Proposer has notified the City,
in writing, that the Proposal Document contains trade secrets or confidential information, the City
will generally take reasonable steps to prevent disclosure of such information, in accordance with
the Public Information Act. This is a statement of general policy only,and in no event shall the City
be liable for disclosure of such information by the City in response to a request, regardless of the
City's failure to take any such reasonable steps, even if the City is negligent in failing to do so.
PROPOSAL EVALUATION AND CONTRACT AWARD: Proposal Evaluation and Contract
Award Process: An award of a contract to provide the goods or services specified herein will be
made using competitive sealed proposals, in accordance with Chapter 252 of the Texas Local
Government Code and with the City's purchasing policy. The City will evaluate all proposals to
determine which offerors are reasonably qualified for the award of the contract, applying the
anticipated evaluation factors and emphasis to be placed on each factor as identified in the Scope of
Services. A variety of factors may be used in the evaluation of the submitted proposals for this
project. The City may, at its option, conduct discussions with or accept proposal revisions from any
reasonably qualified proposer. Discussions may not be initiated by offerors. These discussions will
be limited to issues and topics brought forth by the City. Any attempt by proposer or vendor
at deviating from the issues and topics to discuss other issues and topics concerning the
Proposal brought forth by the City of Port Arthur shall be grounds for disqualification.
Vendors shall not contact any City of Port Arthur personnel during the proposal process without the
express permission from the City's Purchasing Manager.
AMBIGUITY: Any ambiguity in the Proposal Document as a result of omission, error, lack of
clarity or non-compliance by the Proposer with specifications, instructions and all conditions shall
be construed in the favor of the City.
ADDITIONAL INFORMATION: City may request any other information necessary to determine
Proposer's ability to meet the minimum standards required by this RFP.
WAGES& SALARIES: Attention is particularly called to the requirement of not paying less than
the prevailing Davis Bacon Related Acts(DBRA)wage rates specified in the Contract Documents.
These rates are minimums to be paid during the life of the contract. It is therefore the responsibility
of the Bidder to inform themselves as to local labor conditions.Attention is called to the requirement
that employees and applicants for employment are not discriminated against because of race, color,
religion, sex, age or national origin.
Page 15 of 38
APPENDICES
RETURN WITH PROPOSAL
A. Bid Sheet Yes
B. References Yes
C. Letter of Interest Yes
D. Affidavit Yes
E. Conflict of Interest Questionnaire IF NO CONFLICT WRITE Yes
NA ON LINE 1 AND SIGN/DATE LINE 7
F. Proposer Warranties Yes
G. Non Collusion Affidavit Yes
H. House Bill 89 Verification Yes
I. SB 252 Yes
J. MBE Document Yes
K. Federal Clauses (1-12) Yes
Page 16 of 38
TAB D Cost of Professional Services
APPENDIX A
COST PROPOSAL FORM
Date: May 15, 2024
POSITIONS HOURLY RATE
Project Manager $ 68.00
Billing/Invoice/Data Manager $ 49.00
Operations Manager $ 53.00
Scheduler/Routing Manager $ N/A****
Field Supervisor $ 47.00
GIS Operator $ N/C***
Disposal Site/Tower Monitors $ 32.75*
Collection Monitors $ 32.75*
Citizen Drop-Off Site Monitors $ 32.75*
Load Ticket Data Entry Clerks $ N/A**
Administrative/Clerical $ N/C***
Other FEMA Coordinator(if requested) $ 85.00
Local hires. $
"This position is not needed with ADMS.
... Provided at no cost
""`This position is not required as this function is carried out by the Operations Manager and Field Supervisors positions.
Goodwyn Mills Cawood,LLC 900 Camp Street#438
C MPANY NAME STREET ADDRESS
/� l� PO Box 242128
fit( Montgomery,Alabama 36124
IGNATURE OF BIDDER P.O.BOX
Robert Ramsey New Orleans,Lousiana 70130
PRINT OR TYPE NAME CITY STATE ZIP
Executive Vice President,
Disaster Recovery (504) 224-9400
TITLE AREA CODE TELEPHONE NO
robert.ramseyagmcnetwork.com (504) 949-4091
EMAIL FAX NO.
Page 17 of 38
Per diem will be billed to the city at the applicable GSA rates at the time of activation. All other non-labor related project costs
including fuel,airfare,car rental,lodging,supplies,and other indirect project expenses will be billed to the city at cost without
mark-up.GMC will make every effort to achieve GSA rates for lodging.All expenses shall be submitted with full supporting
documentation in compliance with FEMA guidelines for reimbursement.
P24-035 Proposal for Debris Monitoring for the City of Port Arthur,Texas gmcnetwork.com GM( 47
TAB E Required Forms and Documentation
APPENDIX B
LETTER OF INTEREST
RFP—To Provide Debris Monitoring Services Deadline: May 15,2024
The undersigned firm submits the following information (this RFP submittal) in response to the
Request for Proposals(as amended by any Addenda),issued by the City of Port Arthur,TX(City)
to provide Debris Monitoring Services for the City of Port Arthur, TX. Enclosed, and by this
reference incorporated herein and made a part of this RFP,are the following:
❖ Completed Bid Sheet
• Completed RFP Letter of Interest Form
s• Completed Affidavit
• Completed Conflict of Interest Form
• Completed Non Collusion Affidavit
• House Bill 89 Verification
• Proposer Warranties
• SB 252
• MBE Document
• Federal Clauses(1-12)
Firm understands that the City is not bound to select any firm for the fmal pre-qualified list and may
reject any responses submitted.
Firm also understands that all costs and expenses incurred by it in preparing this RFP and
participating in this process will be borne solely by the firm, and that the required materials to be
submitted will become the property of the City and will not be returned.
Firm agrees that the City will not be responsible for any errors, omissions, inaccuracies, or
incomplete statements in this RFP. Firm accepts all terms of the RFP submittal process by signing
this letter of interest and making the RFP submittal.
This RFP shall be governed by and construed in all respects according to the laws of the State of
Texas.
Goodwyn Mills Cawood,LLC May 13,2024
Firm Name Date
900 Camp Street#438 New Orleans,Louisiana 70130
Ad ress City/State/Zip
Executive Vice President,
Disaster Recovery
Authorized Signature Title
Robert Ramsey Cell:(229)327-2018
Name(please print) Telephone
robert.ramsey@gmcnetwork.com
Email
Page 18 of 38
P24-035 Proposal for Debris Monitoring for the City of Port Arthur,Texas gmcnetwork.com G I , 49
TAB E Required Forms and Documentation
APPENDIX C
VENDOR REFERENCES
Please list at least three (3) companies or governmental agencies where the same or
similar products and/or services as contained in this specification package were recently
provided.
THIS FORM MUST BE RETURNED WITH YOUR BID.
REFERENCE ONE
Government/Company Name: Oconee County,South Carolina
Address: 415 South Pine Street,Walhalla,South Carolina 29691
Contact Person and Title: Scott Krein,EMD Director
Phone: (864)638-4200 Fax: N/A
March 2020- Management,cost recovery,and mitigation planning
Contract Period: December 2022 Scope of Work: forrepairscountyinfrastructureaswellascost
recovery services related to FEMA's reimbursement of
eligible.OVID-19 preventative measures
REFERENCE Two
Government/Company Name: City of Newnan,Georgia
Address: 55 Boone Drive,Newnan,Georgia 30263
Contact Person and Title: Ray Norton, Public Works Director
Phone: (678)673-5487 Fax: N/A
Management of staff and training for collection
Contract Period: March 2021-June 2021 Scope of Work: ofover500,000CYofvegetativedebrisand
over 4,000 tons of C&D debris
REFERENCE THREE
Government/Company Name: City of Griffin,Georgia
Address: 100 South Hill Street,Griffin,Georgia 30223
Contact Person and Title: Jessica O'Connor,City Manager
Phone: (770)229-6400 Fax: N/A
Management and debris monitoring for the removal of
Contract Period: January Ongoing Scope of Work: 4E0,000blic debrisoffpublicrightsofwayaswellas
2023-On Oln P FEMAPublicAssistanceanderantmanaaementforthe
reimbursement process of approximately$12,000,000 in
damages sustained by the City
OFFEROR MUST RETURN THIS PAGE WITH OFFER
Page 19 of 38
P24-035 Proposal for Debris Monitoring for the City of Port Arthur,Texas gmcnetwork.com V I I , 50
TAB E Required Forms and Documentation
APPENDIX D
AFFIDAVIT
All pages in Offeror's Responses containing statements, letters, etc., shall be signed by a duly
authorized officer of the company whose signature is binding.
The undersigned offers and agrees to one of the following:
X I hereby certify that I do not have outstanding debts with the City of Port Arthur. I further
agree to pay succeeding debts as they become due.
I hereby certify that I do have outstanding debts with the City of Port Arthur and agree to
pay said debts prior to execution of this agreement. I further agree to pay succeeding debts as they
become due.
I hereby certify that I do have outstanding debts with the City of Port Arthur and agree to
enter into an agreement for the payment of said debts. I further agree to pay succeeding debts as
they become due.
Goodwyn Mills Cawood,LLC May 13,2024
Firm Name Date
900 Camp Street#438 New Orleans,Louisiana 70130
Address City/State/Zip
Executive Vice President,
�y Disaster Recovery
Authorized Signature Title
Robert Ramsey Cell:(229)347-2018
Name(please print) Telephone
robert.ra msey@gmcnetwork.com
Email
„stGp,WE....
STATE: Alabama 4`0,`.OTAR�9�,"
COUNTY: Montgomery <\AuBt.‘c 7Q�
•. �STA:h 1:%es
'.•h u i,u,+"
SUBSCRIBED AND SWORN to before me by the above named Robert Ramsey-Executive Vice
President,Disaster Recovery
on this the 13th day of May ,20 24 .
Notary Public
RETURN THIS AFFIDAVIT AS PART OF THE PROPOSAL
Page 20 of 38
P24-035 Proposal for Debris Monitoring for the City of Port Arthur,Texas gmcnetwork.com G IVil, 51
TAB E Required Forms and Documentation
Not Applicable APPENDIX E
CONFLICT OF INTEREST QUESTIONNAIRE FORM CIQ
For Vendor or other person doing business with local governmental entity
This questionnaire reflects changes made to the law by H.B. 1491,80th Leg.,Regular Session.
This questionnaire is being filed in accordance with Chapter 176,Local Government Code by a person who has a business relationship as
defined by Section 176.001(1-a)with a local governmental entity and the person meets requirements under Section 176.006(a).
By law this questionnaire must be filed with the records administrator of the local governmental entity not later than the 7th business
day after the date the person becomes aware of facts that require the statement to be filed.See Section 176.006,Local Government
Code.
A person commits an offense if the person knowingly violates Section 176.006,Local Government Code.An offense under this
section is a Class C misdemeanor.
1.Name of person who has a business relationship with local governmental entity.
2. Check this box if you are filing an update to a previously filed questionnaire.
(The law requires that you file an updated completed questionnaire with the appropriate filing authority not later than
7th business day after the date the originally filed questionnaire becomes incomplete or inaccurate.)
3.Name of a local government officer with whom filer has employment or business relationship.
Name of Officer
This section(item 3 including subparts A,B,C,&D)must be completed for each officer with whom the filer has an employment
or other business relationship as defined by Section 176.001(1-a),Local Government Code.Attach additional pages to this Form
CIQ as necessary.
A. Is the local government officer named in this section receiving or likely to receive taxable income,other than investment
income,from the filer of the questionnaire?
Yes No
B. Is the filer of the questionnaire receiving or likely to receive taxable income,other than investment income,from or at the
direction of the local government officer named in this section AND the taxable income is not received from the local
governmental entity?
Yes No
C. Is the filer of this questionnaire employed by a corporation or other business entity with respect to which the local government
Officer serves as an officer or director,or holds an ownership of 10 percent or more?
Yes No
D. Describe each employment or business relationship with the local government officer named in this section.
4.
Signature of person doing business with the governmental entity Date
Page 21 of 38
P24-035 Proposal for Debris Monitoring for the City of Port Arthur,Texas gmcnetworkcom G M(; 52
TAB E Required Forms and Documentation
APPENDIX F
PROPOSER WARRANTIES
A. Proposer warrants that it is willing and able to comply with State of Texas laws with respect
to foreign(non-state of Texas)corporations.
B. Proposer warrants that it is willing and able to obtain an errors and omissions insurance
policy providing a prudent amount of coverage for the willful or negligent acts,or omissions
of any officers,employees or agents thero£
C. Proposer warrants that it will not delegate or subcontract its responsibilities under an
agreement without the prior written permission of the City.
D. Proposer warrants that all information provided by it in connection with this proposal is true
and accurate.
Goodwyn Mills Cawood,LLC May 13,2024
Firm Name Date
900 Camp Street#438 New Orleans,Louisiana 70130
Address City/State/Zip
Executive Vice President,
IkAif,-.11°.YLL
DisasterRecovery
Recoovery
Authorized Signature Title
Robert Ramsey Cell:(229)347-2018
Name(please print) Telephone
robert.ramsey@gmcnetwork.com
Email
Page 22 of 38
P24-035 Proposal for Debris Monitoring for the City of Port Arthur,Texas gmcnetwork.com GMC 53
TAB E Required Forms and Documentation
APPENDIX G
CITY OF PORT ARTHUR,TEXAS
NON-COLLUSION AFFIDAVIT
CITY OF PORT ARTHUR §
STATE OF TEXAS §
By the signature below, the signatory for the bidder certifies that neither he nor the firm,
corporation, partnership or institution represented by the signatory or anyone acting for the
firm bidding this project has violated the antitrust laws of this State, codified at Section
15.01, et seq., Texas Business and Commerce Code, or the Federal antitrust laws, nor
communicated directly or indirectly the bid made to any competitor or any other person
engaged in the same line of business, nor has the signatory or anyone acting for the firm,
corporation or institution submitting a bid committed any other act of collusion related to
the development and submission of this bid proposal.
Signature: kii/e4L_
Printed Name: Robert Ramsey
Printed
Name: Robert Ramsey
Title: Executive Vice President,Disaster Recovery
Company: Goodwyn Mills Cawood, LLC
Date: May 13,2024
Robert Ramsey
SUBSCRIBED and sworn to before me by the above named EVP,Disaster Recovery on this
the 13th day of May , 20 24 .
`�vPWEL CHyq Notary Public in and for the
�`' ''•:'3: State of Texas Alabama
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• •• My commission expires: March 8,2025
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TAB E Required Forms and Documentation
APPENDIX H
House Bill 89 Verification
I, Robert Ramsey (Person name), the undersigned
representative (hereafter referred to as "Representative") of
Goodwyn Mills Cawood,LLC (company or business
name, hereafter referred to as "Business Entity"), being an adult over the age of eighteen
(18)years of age, after being duly sworn by the undersigned notary, do hereby depose and
affirm the following:
1. That Representative is authorized to execute this verification on behalf of Business
Entity;
2. That Business Entity does not boycott Israel and will not boycott Israel during the
term of any contract that will be entered into between Business Entity and the City of Port
Arthur; and
3. That Representative understands that the term "boycott Israel" is defined by Texas
Government Code Section 2270.001 to mean refusing to deal with, terminating business
activities with, or otherwise taking any action that is intended to penalize, inflict economic
harm on, or limit commercial relations specifically with Israel, or with a person or entity
doing business in Israel or in an Israeli-controlled territory, but does not include an action
made for ordinary business purposes.
SIGNATURE OF REPRESENT WE
SUBSCRIBED AND SWORN TO BEFORE ME, the undersigned authority, on this
13th day of May 20 24 .
,GpWELCy,,,���'
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Notary Public �y�•. (JBL�G;ck;
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TAB E Required Forms and Documentation
APPENDIX I
SB 252
CHAPTER 2252 CERTIFICATION
1, Robert Ramsey ,the
undersigned an representative of Goodwyn Mills Cawood,LLC
(Company or Business Name)
being an adult over the age of eighteen (18) years of age, pursuant to Texas
Government Code, Chapter 2252, Section 2252.152 and Section 2252.153, certify
that the company named above is not listed on the website of the Comptroller of the
State of Texas concerning the listing of companies that are identified under Section
806.051, Section 807.051 or Section 2253.153. I further certify that should the above-
named company enter into a contract that is on said listing of companies on the
website of the Comptroller of the State of Texas which do business with Iran, Sudan
or any Foreign Terrorist Organization, I will immediately notify the City of Port
Arthur Purchasing Department.
Robert Ramsey-Executive Vice President,Disaster Recovery
Name of Company Representative (Print)
Signature of Company Repres tative
May 13,2024
Date
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APPENDIX J
MBE DOCUMENT
By signing this document the contractor is acknowledging that if a subcontractor is required the
following will be done to make a good faith effort to hire a minority business(HUB or DBE).
1. Solicitation Lists. Must place small and minority businesses and women's business enterprises
on solicitation lists.2 C.F.R. §200.321(b)(1).
2. Solicitations. Must assure that it solicits small and minority businesses and women's business
enterprises whenever they are potential sources.2 C.F.R. §200.321(b)(2).
3. Dividing Requirements. Must divide total requirements, when economically feasible, into
smaller tasks or quantities to permit maximum participation by small and minority businesses and
women's business enterprises.2 C.F.R. §200.321(b)(3).
4. Delivery Schedules. Must establish delivery schedules, where the requirement permits, which
encourage participation by small and minority businesses and women's business enterprises. 2
C.F.R. §200.321(b)(4).
5.Obtaining Assistance.Must use the services and assistance,as appropriate,of such organizations
as the Small Business Administration and the Minority Business Development Agency of the
Department of Commerce.2 C.F.R. §200.321(b)(5).
Robert Ramsey-
EVP, Disaster Recovery (printed name of signatory)
Ma 13,2024 (signature and date)
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1. NO GOVERNMENT OBLIGATION TO THIRD PARTIES
The Owner and Contractor acknowledge and agree that, notwithstanding any concurrence by the
Federal Government in or approval of the solicitation or award of the underlying contract, absent
the express written consent by the Federal Government,the Federal Government is not a party to
this contract and shall not be subject to any obligations or liabilities to the Owner, Contractor, or
any other party(whether or not a party to that contract)pertaining to any matter resulting from the
underlying contract.
It is further agreed that the clause shall not be modified, except to identify the subcontractor who
will be subject to its provisions.
Robert Ramsey-Executive Vice President,Disaster Recovery
(printed name of signatory)
(Wje l May 13, 2024
signature and date)
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2. PROGRAM FRAUD AND FALSE OR FRAUDULENT STATEMENTS AND RELA I W ACTS
31 U.S.C. 3801 et seq.
Contractor acknowledges that the provisions of the Program Fraud Civil Remedies Act of 1986,as
amended, 31 U.S.C. § 3801 et seq., "Administrative Remedies for False Claims and Statements,"
apply to its actions pertaining to this Project. Upon execution of the underlying contract, the
Contractor certifies or affirms the truthfulness and accuracy of any statement it has made,it makes,
it may make, or causes to be made, pertaining to the underlying contract for which this contract
work is being performed.In addition to other penalties that may be applicable,the Contractor further
acknowledges that if it makes,or causes to be made,a false,fictitious,or fraudulent claim,statement,
submission, or certification,the Federal Government reserves the right to impose the penalties of
the Program Fraud Civil Remedies Act of 1986 on the Contractor to the extent the Federal
Government deems appropriate.
Robert Ramsey-Executive Vice President,Disaster Recovery
(printed name of signatory)
1{.0. i`t° May 13,2024
(signature and date)
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3.ACCESS TO RECORDS AND REPORTS
The following access to records requirements apply to this contract:
(1) The contractor agrees to provide (insert name of state agency or local or Indian tribal
government), (insert name of recipient),the FEMA Administrator,the Comptroller General of the
United States, or any of their authorized representatives access to any books, documents, papers,
and records of the Contractor which are directly pertinent to this contract for the purposes of making
audits,examinations,excerpts,and transcriptions.
(2) The Contractor agrees to permit any of the foregoing parties to reproduce by any means
whatsoever or to copy excerpts and transcriptions as reasonably needed.
(3) The contractor agrees to provide the FEMA Administrator or his authorized representatives
access to construction or other work sites pertaining to the work being completed under the contract"
Robert Ramsey-Executive Vice President,Disaster Recovery
(printed name of signatory)
May 13,2024
(signature and date)
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TAB E Required Forms and Documentation
4.EQUAL EMPLOYMENT OPPORTUNITY
29 CFR Part 1630,41 CFR Parts 60 et seq.
During the performance of this contract,the contractor agrees as follows:
(1)The contractor will not discriminate against any employee or applicant for employment because of race, color,
religion,sex,or national origin.The contractor will take affirmative action to ensure that applicants are employed,and
that employees are treated during employment without regard to their race,color,religion,sex,or national origin.Such
action shall include,but not be limited to the following:Employment,upgrading,demotion,or transfer;recruitment or
recruitment advertising;layoff or termination;rates of pay or other forms of compensation;and selection for training,
including apprenticeship.The contractor agrees to post in conspicuous places,available to employees and applicants for
employment,notices to be provided setting forth the provisions of this nondiscrimination clause.
(2)The contractor will,in all solicitations or advertisements for employees placed by or on behalf of the contractor,
state that all qualified applicants will receive considerations for employment without regard to race,color,religion,sex,
or national origin.
(3)The contractor will send to each labor union or representative of workers with which he has a collective bargaining
agreement or other contract or understanding, a notice to be provided advising the said labor union or workers'
representatives of the contractor's commitments under this section,and shall post copies of the notice in conspicuous
places available to employees and applicants for employment.
(4)The contractor will comply with all provisions of Executive Order 11246 of September 24,1965,and of the rules,
regulations,and relevant orders of the Secretary of Labor.
(5)The contractor will furnish all information and reports required by Executive Order 11246 of September 24, 1965,
and by rules,regulations,and orders of the Secretary of Labor,or pursuant thereto,and will permit access to his books,
records,and accounts by the administering agency and the Secretary of Labor for purposes of investigation to ascertain
compliance with such rules,regulations,and orders.
(6)In the event of the contractor's noncompliance with the nondiscrimination clauses of this contract or with any of the
said rules,regulations,or orders,this contract may be canceled,terminated,or suspended in whole or in part and the
contractor may be declared ineligible for further Government contracts or federally assisted construction contracts in
accordance with procedures authorized in Executive Order 11246 of September 24,1965,and such other sanctions as
may be imposed and remedies invoked as provided in Executive Order 11246 of September 24, 1965, or by rule,
regulation,or order of the Secretary of Labor,or as otherwise provided by law.
(7)The contractor will include the portion of the sentence immediately preceding paragraph(1)and the provisions of
paragraphs(1)through(7)in every subcontract or purchase order unless exempted by rules,regulations,or orders of
the Secretary of Labor issued pursuant to section 204 of Executive Order 11246 of September 24, 1965,so that such
provisions will be binding upon each subcontractor or vendor.The contractor will take such action with respect to any
subcontract or purchase order as the administering agency may direct as a means of enforcing such provisions,including
sanctions for noncompliance:Provided,however,That in the event a contractor becomes involved in,or is threatened
with,litigation with a subcontractor or vendor as a result of such direction by the administering agency the contractor
may request the United States to enter into such litigation to protect the interests of the United States."
Robert Ramsey-Executive Vice President,Disaster Recovery
(printed name of signatory)
May 13,2024
signature and date)
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5. GOVERNMENT-WIDE SUSPENSION AND DEBARMENT
By signing and submitting its bid or proposal, the bidder or proposer agrees to comply with the
following:
(1)This contract is a covered transaction for purposes of 2 C.F.R.pt. 180 and 2 C.F.R.pt.3000.As
such the contractor is required to verify that none of the contractor,its principals(defined at 2 C.F.R.
§ 180.995), or its affiliates (defined at 2 C.F.R. § 180.905) are excluded (defined at 2 C.F.R. §
180.940)or disqualified(defined at 2 C.F.R. § 180.935).
(2)The contractor must comply with 2 C.F.R.pt. 180, subpart C and 2 C.F.R.pt. 3000, subpart C
and must include a requirement to comply with these regulations in any lower tier covered
transaction it enters into.
(3)This certification is a material representation of fact relied upon by(insert name of subrecipient).
If it is later determined that the contractor did not comply with 2 C.F.R. pt. 180, subpart C and 2
C.F.R. pt. 3000, subpart C, in addition to remedies available to (name of state agency serving as
recipient and name of subrecipient), the Federal Government may pursue available remedies,
including but not limited to suspension and/or debarment.
(4) The bidder or proposer agrees to comply with the requirements of 2 C.F.R. pt. 180, subpart C
and 2 C.F.R. pt.3000,subpart C while this offer is valid and throughout the period of any contract
that may arise from this offer.The bidder or proposer further agrees to include a provision requiring
such compliance in its lower tier covered transactions.
Robert Ramsey-Executive Vice President. Disaster Recovery
(printed name of signatory)
May 13,2024
(signature and date)
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6. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT
29CFR§ 5.5(b)
(1)Overtime requirements-No contractor or subcontractor contracting for any part of the
contract work which may require or involve the employment of laborers or mechanics shall
require or permit any such laborer or mechanic in any workweek in which he or she is employed
on such work to work in excess of forty hours in such workweek unless such laborer or mechanic
receives compensation at a rate not less than one and one-half times the basic rate of pay for all
hours worked in excess of forty hours in such workweek.
(2)Violation;liability for unpaid wages; liquidated damages-In the event of any violation of
the clause set forth in paragraph(1)of this section the contractor and any subcontractor
responsible therefor shall be liable for the unpaid wages.In addition,such contractor and
subcontractor shall be liable to the United States for liquidated damages.Such liquidated damages
shall be computed with respect to each individual laborer or mechanic,including watchmen and
guards,employed in violation of the clause set forth in paragraph(1)of this section,in the sum of
$10 for each calendar day on which such individual was required or permitted to work in excess of
the standard workweek of forty hours without payment of the overtime wages required by the
clause set forth in paragraph(1)of this section.
(3)Withholding for unpaid wages and liquidated damages—The Owner shall,upon its own
action or upon written request of an authorized representative of the Department of Labor,
withhold or cause to be withheld, from any moneys payable on account of work performed by the
contractor or subcontractor under any such contract or any other Federal contract with the same
prime contractor,or any other federally-assisted contract subject to the Contract Work Hours and
Safety Standards Act,which is held by the same prime contractor,such sums as may be
determined to be necessary to satisfy any liabilities of such contractor or subcontractor for unpaid
wages and liquidated damages as provided in the clause set forth in paragraph(2)of this section.
(4)Subcontracts-Contractor or subcontractor shall insert in any subcontracts the clauses set forth
in paragraphs(1)through(4)of this section and also a clause requiring the subcontractors to include
these clauses in any lower tier subcontracts. The prime contractor shall be responsible for
compliance by any subcontractor or lower tier subcontractor with the clauses set forth in paragraphs
(1)through(4)of this section.
Robert Ramsey-Executive Vice President,Disaster Recovery
(printed name of signatory)
May 13,2024
(signature and date)
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TAB E Required Forms and Documentation
7.LOBBYING
Byrd Anti-Lobbying Amendment,31 U.S.C. § 1352(as amended)
Contractors who apply or bid for an award of$100,000 or more shall file the required certification.
Each tier certifies to the tier above that it will not and has not used Federal appropriated funds to
pay any person or organization for influencing or attempting to influence an officer or employee of
any agency,a member of Congress,officer or employee of Congress,or an employee of a member
of Congress in connection with obtaining any Federal contract, grant, or any other award covered
by 31 U.S.C. § 1352. Each tier shall also disclose any lobbying with non-Federal funds that takes
place in connection with obtaining any Federal award. Such disclosures are forwarded from tier to
tier up to the recipient.
APPENDIX A,44 C.F.R.PART 18—CERTIFICATION REGARDING LOBBYING
Certification for Contracts,Grants,Loans,and Cooperative Agreements
(To be submitted with each bid or offer exceeding$100,000)
The undersigned[Contractor] certifies,to the best of his or her knowledge,that:
1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the
undersigned,to any person for influencing or attempting to influence an officer or employee of
' an agency, a Member of Congress, an officer or employee of Congress, or an employee of a
Member of Congress in connection with the awarding of any Federal contract, the making of
any Federal grant, the making of any Federal loan, the entering into of any cooperative
agreement,and the extension,continuation,renewal,amendment,or modification of any Federal
contract,grant,loan,or cooperative agreement.
2) If any funds other than Federal appropriated funds have been paid or will be paid to any
person for influencing or attempting to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member of
Congress in connection with this Federal contract, grant, loan, or cooperative agreement, the
undersigned shall complete and submit Standard Form - LLL, "Disclosure Form to Report
Lobbying,"in accordance with its instructions.
3)The undersigned shall require that the language of this certification be included in the award
documents for all subawards at all tiers (including subcontracts, subgrants and contracts under
grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose
accordingly.
This certification is a material representation of fact upon which reliance was placed when this
transaction was made or entered into.Submission of this certification is a prerequisite for making
or entering into this transaction imposed by 31, U.S.C. § (as amended by the Lobbying
Disclosure Act of 1995).Any person who fails to the required certification shall be subject to a
civil penalty of not less than$10,000 and not more than$100,000 for each such failure.
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The Contractor, Goodwyn Mills Cawood,LLC ,certifies or affirms the truthfulness and accuracy of each
statement of its certification and disclosure, if any.In addition,Contractor understands and agrees
that the provisions of 31 U.S.C. § 3801 et seq apply to this certification and disclosure,if any.
Executed this 13th day of May ,20 24
BY
Signa re of Bidder/Contractor/Subcontractor' uthorized Official
Robert Ramsey
Printed Name of Bidder/Contractor/Subcontractor's Authorized Official
Executive Vice President,Disaster Recovery
Title of Authorized Official
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TAB E Required Forms and Documentation
8.CLEAN AIR
42 U.S.C. § 7401 et seq.
Contractor agrees to comply with all applicable standards,orders or regulations issued pursuant to
the Clean Air Act, as amended, 42 U.S.C. §§ 7401 et seq. The Contractor agrees to report each
violation to the Owner and understands and agrees that the Owner will,in turn,report each violation
as required to assure notification to the State of Texas,Federal Emergency Management
Agency,and the appropriate Environmental Protection Agency Regional Office.
Contractor also agrees to include these requirements in each subcontract exceeding $150,000
financed in whole or in part with Federal assistance provided by FEMA.
Robert Ramsey-Executive Vice President,Disaster Recovery
(printed name of signatory)
May 13,2024
(signature and date) L'
9. CLEAN WAlER REQUIREMENTS
33 U.S.C. 1251 et seq.
Contractor agrees to comply with all applicable standards,orders or regulations issued pursuant to
the Federal Water Pollution Control Act, as amended, 33 U.S.C. 1251 et seq. Contractor agrees to
report each violation to the Owner and understands and agrees that the Owner will, in turn, report
each violation as required to assure notification to the State of Texas, Federal Emergency
Management Agency, and the appropriate Environmental Protection Agency Regional Office.
Contractor also agrees to include these requirements in each subcontract exceeding $150,000
fmanced in whole or in part with Federal assistance provided by FEMA.
Robert Ramsey-Executive Vice President,Disaster Recovery
(printed name of signatory)
teire4-4- Affin441-1---
May 13,2024
(signature and date)
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10.PROCUREMENT OF RECOVERED
MATERIALS
42 U.S.C. 6962
(1)In the performance of this contract,the Contractor shall make maximum use of products
containing recovered materials that are EPA-designated items unless the product cannot be
acquired—
(i)Competitively within a timeframe providing for compliance with the contract performance
schedule;
(ii)Meeting contract performance requirements;or
(iii)At a reasonable price.
(2)Information about this requirement,along with the list of EPA-designate items,is available at
EPA's Comprehensive Procurement Guidelines web site,
https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program.
Robert Ramsey-Executive Vice President,Disaster Recovery
(printed name of signatory)
May13,2024
(signature and date)
11.DEPARTMENT OF HOMELAND SECURITY SEAL,LOGO,AND FLAGS
The contractor shall not use the DHS seal(s),logos,crests,or reproductions of flags or likenesses of
DHS agency officials without specific FEMA pre-approval
Robert Ramsey-Executive Vice President,Disaster Recovery
(printed name of signatory)
it41 May 13,2024
(signature and date)
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12.COMPLIANCE WITH FEDERAL LAW,REGULATIONS,AND EXECUTIVE
ORDERS
This is an acknowledgement that FEMA financial assistance will be used to fund the contract only.
The contractor will comply will all applicable federal law, regulations, executive orders, FEMA
policies,procedures,and directives.
Robert Ramsey-Executive Vice President,Disaster Recovery
(printed name of signatory)
May 13,2024
(signature and date)
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