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INTEROFFICE MEMORANDUM
Date: June 26, 2024
To: The Honorable Mayor and City Council
Through: Ron Burton, City Manager
From: George Davis, Director of Pleasure Island
RE: P.R. 23706—Purchase of a Tractor.
Introduction:
This Agenda Item intends to request the City Council's approval of P.R. No. 23706, authorizing
the purchase of a tractor for the Pleasure Island Department from Beaumont Tractor Company,
Inc. of Beaumont, Texas with a total projected budgetary impact of$46,250.00.
Background:
The Pleasure Island Department is responsible for mowing over five hundred acres of land,
several parks, a disc golf course, a marina, and an RV Park. The tractor will allow us to attach
the batwing to cut larger areas in the parks, along the roads and also on hills.
Budget Impact:
Funding in the amount of$46,250.00 is available for this purchase in Account No. 450-00-000-
8522-00-00-000, Project No. ARP017.OTH.EQU. This equipment was bid in accordance with
American Rescue Plan Act (ARPA) guidelines to allow utilization of the ARPA funds.
Recommendation:
It is recommended that the City Council approve P.R. No. 23706 authorizing the purchase of a
tractor for the Pleasure Island Department from Beaumont Tractor Company, Inc. of Beaumont,
Texas with a total projected budgetary impact of$46,250.00.
"Remember, we are here to serve the Citizens of Port Arthur"
P.O.Box 1089 X Port Arthur,Texas 77641-1089 X 409.983.8182 X FAX 409.983.8294
P.R. #23706
6/26//24 gd
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE PURCHASE OF A TRACTOR
FROM BEAUMONT TRACTOR COMPANY, INC. OF BEAUMONT,
TEXAS FOR THE PLEASURE ISLAND DEPARTMENT WITH A TOTAL
PROJECTED BUDGETARY IMPACT OF $46,250.00; FUNDING
AVAILABLE IN ACCOUNT NO. 450-00-000-8522-00-00-000, PROJECT
NO. ARP017.OTH.EQU IS CONTINGENT UPON PENDING BUDGET
AMENDMENT PO NO. 7256
WHEREAS, the Pleasure Island Department is responsible for mowing over five hundred
acres of land, several parks, a disc golf course, a marina and an RV Park; and,
WHEREAS,the Pleasure Island Department has determined that attaching our batwing to
a tractor would assist in cutting larger areas in the parks, along the roads and also on hills; and,
WHEREAS, the Purchasing Division advertised for bids in the Port Arthur News on May
22,2024,and May 29,2024,in accordance with the American Rescue Plan Act(ARPA)guidelines
to allow for the utilization of the ARPA funds; and
WHEREAS, a total of two (2) bids were received with Beaumont Tractor Company, Inc.
of Beaumont, Texas being considered as the lowest bidder for a tractor as specified in the bid
tabulation attached as Exhibit"A"; and,
WHEREAS, it is now deemed appropriate for the City to procure the needed equipment
from Beaumont Tractor Company, Inc. of Beaumont, Texas in the amount of$46,250.00 now,
therefore,
BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF PORT ARTHUR,
TEXAS:
Section 1. That the facts and opinions in the preamble are true and correct.
Section 2. That the City Council hereby authorizes the purchase of a tractor
from Beaumont Tractor Company, Inc. of Beaumont, Texas with a total projected budgetary
I
P.R. #23706
6/26//24 gd
impact of$46,250.00.
Section 3. That this project will be funded by Account No. 450-00-000-8522-
00-00-000, Project Number ARP017.OTH.EQU.
Section 4. That a copy of the caption of this resolution be spread upon the
Minutes of the City Council.
READ, ADOPTED, AND APPROVED THIS day of
2024 at a Regular Meeting of the City Council of the City of Port Arthur, Texas, by the following
vote:
AYES: (Mayor) ;
Counc ilmembers:
NOES:
Thurman Bill Bartie
Mayor
P.R. #23706
6/26//24 gd
ATTEST:
Sherri Bellard
City Secretary
APPROVED AS TO FORM:
•
it. M. Black
I im City Attorney
APPROV D AS r ADMINISTRATION:
dpop
Ronald Burt• 'VU'M
City M. -r.ger
George Da
Director of Pleasure Island
APPROVED AS TO AVAILABILITY OF FUNDS:
EP' CAA-) 6s4ciat
Lyn•. Boswell
Director of Finance
rr ((AIL
Clifton Williams, CPPB
Purchasing Manager
P.R. #23706
6/26//24 gd
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